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Safety Meetings Who Needs Them Simple Everyone! They act as the Culture of Re-education Safety Meetings It is not and should not be boring • The content though, when packaged properly, is never boring. After all, it keeps people safe, informs them, offers them opportunities to make better decisions, encourages them to choose to be accountable for their actions and makes it possible for them to go home to their families and play with their kids. • There may be safety training, but there’s no safety communication training in your company. Because of that fact, safety presenters take their cues from every bad safety presentation that has come before them. Safety Meetings The big three to success in presentation • Content Over Schedule - If you've got an hour to fill and are simply looking for some sort of presenter to fill that time slot, you should ask yourself whether you're actually addressing the issue or merely giving the illusion of addressing the issue. • Make It Mean Something - Are you challenging your people to internalize and talk about what they’ve just learned or are you dumping information and moving on to the next dump session? Give your meeting attendees five or so minutes to brainstorm among themselves how they might use the information practically Protect The Minds Of Your Attendees - In the same way you would protect your employees from physical harm, you must protect them from conflicting messages. Every presenters’ presentation should be vetted before they get to the live stage. Safety Meetings You're Not Haphazard In Safety • Safety may be all about preparedness but the safety meetings don’t meet those same standards. They do just enough to meet the legal requirement and yet wonder why their people have to be constantly policed into compliance. • Throwing together a safety meeting at the last minute does not inspire confidence from your people. You preach against safety complacency, but safety meetings are the result of that very same complacency. Safety Meetings Treat Safety Meetings Like Business Meetings • The safety meeting should be treated like any other business meeting revolving around personal leadership skills, team-building or performance. Empowering people to choose safety for themselves is the surest way to change a culture of safety within an organization. • It’s a meeting. It’s not a lecture. It’s not a one-way broadcast. The safety meeting is about making sure your people get the encouragement, inspiration and motivation they need to help them make the decision to embrace safety, Safety Meetings In truth! Planning a Safety Meeting • Plan to hold a safety meeting at least once a month. On hazardous or very complex sites meetings may need to occur more often (weekly /daily). • Plan your meetings for a regular time on a specific day and time. Sometimes you may need to hold a toolbox meeting right before starting a specific task. • Choose a safety topic for each meeting. Make sure you have enough handouts for each member of the team/crew. • Where possible, prepare a written agenda before the meeting. • Place the safety them last on the agenda - make sure all the business items are dealt with first. • Invite members of your team/crew to handle specific parts of the meeting. It helps everyone to become involved. Safety Meetings Conducting a Safety Meeting • You may have to conduct the safety meeting on a worksite. Try to find a place that is not too noisy or distracting. • Have someone keep minutes of the meeting and distribute the minutes so everyone can sign their name in ink, know what was discussed, what actions were decided, and who is responsible for each action. • Distribute information handouts and spend a couple of minutes highlighting some of the more important points. • Encourage members of the team/crew to comment on the information or relate appropriate stories that will bring the importance of the subject to life. • Don't let the meeting drag - 10 minutes is about right for the discussion of the theme. • Encourage each member of the team/crew to take the handouts home to their family. Safety Meetings • Remember if it didn’t get a written record it didn’t happen Safety Meetings This is the best time to reinforce your procedures by immediately correcting those employees who are working unsafely, and let your employees know you are sincere about your loss control program. GET YOUR MONEY’S WORTH OUT OF YOUR SAFETY MEETINGS BY TEACHING YOUR WORKERS WHAT THEY NEED TO KNOW AND THEN FOLLOWING UP!
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