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					     Safety Meetings
     Who Needs Them




           Simple Everyone!
They act as the Culture of Re-education
               Safety Meetings
It is not and should not be boring
• The content though, when packaged properly, is never 
    boring. After all, it keeps people safe, informs them, 
    offers them opportunities to make better decisions, 
    encourages them to choose to be accountable for their 
    actions and makes it possible for them to go home to 
    their families and play with their kids. 
• There may be safety training, but there’s no safety 
    communication training in your company. Because of 
    that fact, safety presenters take their cues from every 
    bad safety presentation that has come before them.
                  Safety Meetings
The big three to success in presentation
• Content Over Schedule - If you've got an hour to fill and are simply 
  looking for some sort of presenter to fill that time slot, you should 
  ask yourself whether you're actually addressing the issue or merely 
  giving the illusion of addressing the issue.
• Make It Mean Something - Are you challenging your people to 
  internalize and talk about what they’ve just learned or are you 
  dumping information and moving on to the next dump session? 
  Give your meeting attendees five or so minutes to brainstorm 
  among themselves how they might use the information practically 
  Protect The Minds Of Your Attendees - In the same way you would 
  protect your employees from physical harm, you must protect 
  them from conflicting messages. Every presenters’ presentation 
  should be vetted before they get to the live stage. 
 
            Safety Meetings
You're Not Haphazard In Safety
• Safety may be all about preparedness but the 
  safety meetings don’t meet those same standards. 
  They do just enough to meet the legal 
  requirement and yet wonder why their people 
  have to be constantly policed into compliance.
• Throwing together a safety meeting at the last 
  minute does not inspire confidence from your 
  people. You preach against safety complacency, 
  but safety meetings are the result of that very 
  same complacency. 
              Safety Meetings
Treat Safety Meetings Like Business Meetings
• The safety meeting should be treated like any other 
  business meeting revolving around personal leadership 
  skills, team-building or performance. Empowering 
  people to choose safety for themselves is the surest 
  way to change a culture of safety within an 
  organization.
• It’s a meeting. It’s not a lecture. It’s not a one-way 
  broadcast. The safety meeting is about making sure 
  your people get the encouragement, inspiration and 
  motivation they need to help them make the decision 
  to embrace safety,
                 Safety Meetings
In truth! Planning a Safety Meeting
• Plan to hold a safety meeting at least once a month. On hazardous 
    or very complex sites meetings may need to occur more often 
    (weekly /daily).
• Plan your meetings for a regular time on a specific day and time. 
    Sometimes you may need to hold a toolbox meeting right before 
    starting a specific task.
• Choose a safety topic for each meeting. Make sure you have 
    enough handouts for each member of the team/crew.
• Where possible, prepare a written agenda before the meeting. 
• Place the safety them last on the agenda - make sure all the 
    business items are dealt with first.
• Invite members of your team/crew to handle specific parts of the 
    meeting. It helps everyone to become involved.
                    Safety Meetings
Conducting a Safety Meeting
• You may have to conduct the safety meeting on a worksite. Try to find a 
   place that is not too noisy or distracting.
• Have someone keep minutes of the meeting and distribute the minutes so 
   everyone can sign their name in ink, know what was discussed, what 
   actions were decided, and who is responsible for each action.
• Distribute information handouts and spend a couple of minutes 
   highlighting some of the more important points.
• Encourage members of the team/crew to comment on the information or 
   relate appropriate stories that will bring the importance of the subject to 
   life.
• Don't let the meeting drag - 10 minutes is about right for the discussion
   of the theme.
• Encourage each member of the team/crew to take the handouts home to 
   their family.
              Safety Meetings
• Remember if it didn’t get a written record it 
  didn’t happen
              Safety Meetings
    This is the best time to reinforce your procedures 
    by immediately correcting  those employees who 
    are working unsafely, and let your employees 
    know  you are sincere about your loss control 
    program. 

    GET YOUR MONEY’S WORTH OUT OF YOUR 
    SAFETY MEETINGS BY TEACHING YOUR WORKERS 
    WHAT THEY NEED  TO KNOW AND THEN 
    FOLLOWING UP! 

				
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Terry Penney Terry Penney Manager Company Owner
About Safety has become one of the main vehicles by which industry measures your performance in all departments. Preventing incidents with the potential of causing injuries and ill health •Acting in a safe and responsible manner •Leading by example and promoting trust Having taught and lectured worldwide, I have promoted and welcomed intervention from others. Encouraging and stopping any unsafe activity or where control is being lost. Always getting managers and supervisors to accept responsibility for our actions and achieving continual improvement. And always at all costs complying with all applicable legal and other requirement