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Overview of Promotions at Boston University School of Medicine.ppt

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Overview of Promotions at Boston University School of Medicine.ppt Powered By Docstoc
					   Overview of Faculty and
Promotions (FAP) Committee at
  Boston University School of
          Medicine
     Kitt Shaffer, MD PhD FACR
      Professor of Radiology, BUSM
   Vice-Chair for Education in Radiology
          Chair, FAP Committee
              topics
• committee (members, procedures)
• common issues leading to denial
• outcomes over recent years
 –detailed data for 2011
            committee
• administration
  –Trang Tran
   Manager of Faculty Actions
   Office of the Dean and Provost, BUSM
    617-638-5301
    ttran16@bu.edu
       committee
• Chair, Kitt Shaffer MD PhD
  FACR, Prof Radiology
  – since January 2012
• Vice-Chair, Harold Lazar MD,
  Professor Surgery
  – since January 2012
                         committee
• Chair, Kitt Shaffer MD PhD FACR, Professor Radiology
• Vice-Chair, Harold Lazar MD, Professor Surgery
•   Christopher Akey PhD, Professor Physiol/Biophysics
•   Karen Antman MD, Provost and Dean
•   Emelia Benjamin MD, Professor Medicine (Jan ’13)
•   James Feldman MD, Professr Emergency Medicine
•   Susan Fisher PhD, Professor of Microbiology
•   Richard Saitz MD, Professor Medicine/Epidemiology
•   Bob Stern PhD, Professor Neurology (starting Jan 2013)
•   Jennifer Vasterling, PhD, Professor Psychiatry, VA (Jan ’13)
                  procedures
•   FAP meets 1st Thursday monthly
•   files are due ~ 3 weeks prior to meeting
•   Trang distributes agenda, links to files
•   all committee members can access files
•   Chair reviews ALL files
    Appointment & Promotions
           procedures
• Associate or Professors presented in detail by
  one assigned committee member, discussed
  by group
• Assistant and Instructor approved without
  discussion unless issues raised
• Votes are recorded
     promotions-recent changes
• 1/1/12 new review procedure
• “All faculty appointments shall be approved by the
  President and reported to the Corporation”
   – As before, President Brown delegated to the
     BUMC Provost the approval of:
      • modified titles (Adjunct, Clinical, Emeritus, Visiting)
      • Instructors, Assistant Professors
   – increased need for internal diligence,
     adherence to criteria
    promotions-recent changes
• reporting to Corporation
  – new photo coversheet for each appointment
  – Deans letter summarizes pros and cons for each
  – “transparent, thorough, meaningful information” for
    Academic Affairs Committee, Board of Trustees
  – biannual distribution of records to AAC, Trustees
  – annual reporting to AAC and Trustees
• goal: Improving Faculty Quality
                                      titles
Instructor         Asst Professor     Assoc Professor          Professor
entry level-       some new hires     mid-career               advanced career
many new hires
no reputation      local reputation   national reputation      international or
                                                               widespread national
                                                               reputation
academic           initial academic   moving from mentee       extensive mentoring
potential          accomplishments    to mentor
publications +/-   some               solid publications       extensive publications,
                   publications       (includes published      mostly senior author
                                      curricula if educator)
presentations +/ some                 national committees      international
-                presentations        and presentations        presentations, chairing
                                                               national committees
gen no grants      grants +/-         some grants for          more grants for
                                      scientist tracks         scientist tracks
              other titles

• Clinical
  – primarily practice instruction, clinical
    teaching
  – May be voluntary (not paid by BU or
    affiliates)
  – often preceptors for clinical sites
  – generally no/little scholarly activity
                other titles

• Research
 – scientists and scholars supported primarily by
   other faculty’s grants
 – working for another PI, NOT an independent PI
 – generally not involved in medical or graduate
   student teaching or administration
             other titles

• Adjunct
 –person with primary academic
  appointment at another institution
 –may also have other prefixes (Clinical,
  Research)
               other titles

• Emeritus
 – honor and esteem for past service
 – intent to continue collegial relationships
   after retirement
 – 10 years of service
 – must be voted by department faculty
            Reference Letters

Rank                                Total    from
                                   number   non-BU
                                            faculty
Instructor                           3
Assistant Professor                  3
Associate Professor (± Clinical)     6        3
Professor (± Clinical)               6        4
                  letters
• should focus on qualifications, reputation
• ‘arm’s length’
    • unbiased opinion of value of contributions
    • NOT from collaborators
    • from respected university or program
    • rank at least as high as promotion sought
           organization of CV

Use BU format--
  http://www.bumc.bu.edu/provost/ap/appforms/
       Remove filler!!  Sample items are 
      included to demonstrate the proper 
     format and should be deleted before 
              saving the final CV.  

       Delete sections in which applicant 
                has no entries.
           organization of CV
• bibliography
  – Consistent, and list all authors (no et al)
  –boldface name
  – chronological, number items
  – do not include items that are ‘submitted’
    or ‘under review’.
  – accepted for publication (in press) is ok
            organization of CV
• Presentations
  – organize by date and year, number items
  – include location and venue as well as title
• Awards
  – Provide title of the award and group presenting
    the award. Assume the reader knows nothing,
    give details
• Mentorship
  – list not only WHO but where they are now
              type        level        AY 2012   AY 2011 AY 2010
              Initial     Professor         5        11        9
                          Associate        11        28       14
                          Assistant        87       139       90
                          Instructor       63       230       71
 Data         TOTAL                       166      *408      184

*2011 was     Promotion   Professor         8        21       12

   LCME                   Associate        14        26       20
preparation               Assistant        23        23       20
                          Instructor        1         0        0
              TOTAL                        46       *70       52
              Tabled                        6         8          
              Denied                    8 (3%)    5 (1%)   5 (2%)
              Approved                    212       471      231
              TOTAL                       226      *484      236
                  years @   mentees   articles   pres   pres    pres    grants
                     rank                               int’l   nat’l

  Details:             3         0         0       0      0       0         0
  promotion            4         0         1     11       0       0         0
   Assistant
                     17          0         1     14       0       2         0
   Professor
since 1/12- all        2         0         2       0      0       0         0
   approved            7         0         2       0      2     12          0
                       5         0         3       0      0       0         0
                       2         0         3       8      0       0         0
                       2         0         3       8      0       0         0
                       2         0         5       2      0       0         0
                       3         0         7       0      0       0         0
                       1         0       28        0      0       0         0
                       5        19       42        0      0       0         0
           AVG         4         1         8       4       -      1         -
             years@
                        mentees   articles   pres   grants   outcome
                rank

              initial       15        25       0        0 approved
Details,      initial        6        25       1        2 approved
    all            3        54        23      17        5 approved
Assoc Prof       12          3    **10         5        0 approved     ** 12 chapters

since 1/12         7        10      +10       23        2 approved
                                                                       +Associate Ed, 
                                                                       Journal
                                                                       ++Many nat’l
                   8         4    ++11         0      11 approved      committees
                   2        13        *0      20        0 approved     * 39 curricula

                   5         0        16       0      10 tabled
                   5         2        11      26        4 denied

                   8         0        12       0        0 denied
                 11          4          7     28        0 denied
     AVG           5        15        20      14        -
     (approved)
             time @    mentees   articles   pres   pres    pres        grants   outcome
             rank                                  int’l   nat’l


                10         17        94 144          21       83          22    approved


Details,           7       25        62 127          30       41          26    approved
promotion
Professor          1       20        47       20       1      17          15    approved
since 1/12
                   9       25        44       52       0           0        7   approved

                   8       12        39        6       0           0        9   approved

                   7       13        16       42       1      15            0 denied
                13           5       16       18       1           3        0 denied
      AVG          7       20        57       96     10       28          16
      (approved)
             Recent denials
• insufficient publications: average
  for
  – Associate ~ 25, range 16-36
  – Professor ~ 70, range 39-118
• insufficient scope of reputation
  – regional/national for Associate
  – national/international for Professor
              Other issues
• insufficient grant documentation
  – amounts, role
  – should name PI for each grant
• issues with letters
  – only from friends, collaborators
• inappropriate addition of “Clinical”
  – only for those without teaching,
    administrative, or research potential
  What if promotion is denied?
FAP Chair calls or meets with Department chair
•Discusses reasons for denial
  – options for faculty for future
  – provide advice on any insufficient
    documentation
questions?

				
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