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Government-Industry Data Exchange Program GIDEP as a Resource - Presentation for the Code 300 Orientation


									Government-Industry Data Exchange Program
           GIDEP as a Resource
      Presentation for the Code 300 Orientation
                   June 15, 2012
                              Presented by:
                              Michael J. Sampson,
                              Alert Coordinator
                              Manager, EEE Parts Program
                              NASA GSFC, Greenbelt, MD 20771
                              Code 300
                              Phone: 301-614-6233
                    Office of
              Management and Budget

Policy Letter No. 91-3 Reporting Nonconforming Products
4. Policy. Agencies shall review existing programs or, where
   necessary, establish new programs to assure the quality of
   purchased products and materials. Information shall be
   exchanged among agencies about nonconforming products.
   The existing Government/Industry Data Exchange Program
   (GIDEP) operated by the Department of Defense will serve as
   the central data base for receiving and disseminating
   information about such products.                        April 9, 1991

         GIDEP Sponsoring Agencies
 NASA           US Army         US Navy        US Air Force

Defense Logistics Agency   Defense Contract Management Agency

Department of Energy   Canadian Department of National Defence

GIDEP Reporting
Hierarchy at GSFC

     SMA Director
      J. Bruner

  SMA Deputy Director
       M. So

  SMA Associate Director
        E. Isaac

     Alert Coordinator
       M. Sampson
             GIDEP Document Types:
                        Alerts and Safe-Alerts
Alert: A GIDEP document that reports a problem with parts, components,
materials, specifications, software, manufacturing processes, or test equipment
that can cause a functional failure. Example:

Suspect Counterfeit Delay Lines (August, 2008): The GSFC
issued this Alert after a GSFC contractor procured 2 lots of
suspect counterfeit delay lines from a distributor.

Safe-Alert: A GIDEP document that reports a non-conforming item, product or
situation that creates a safety hazard for personnel or equipment. Example:

GIDEP Safe-Alert H6-S-12-01 (January, 2012): The GSFC
issued this Safe-Alert after a project experienced an exploding
wet electrolytic tantalum capacitor with hazardous electrolyte
release as a result of having been installed backwards on the PWB.
              GIDEP Document Types:
         Problem Advisories and Agency Action Notices
Problem Advisory: A GIDEP document that reports a problem with parts,
components, materials, manufacturing processes, specifications, software,
manufacturing processes, or test equipment that has an unknown or low probability
of causing problems for other users. Example:
 Silicone Contamination in Syringes (March, 2012): The
 GSFC created a GIDEP Problem Advisory after a flight
 project reported that syringes for dispensing resins were
 the prime suspect for silicone contamination.

Agency Action Notice: A GIDEP document that redistributes problem information
issued by a Government Agency to GIDEP participants. Example:

Fluke T2 Safety Notice and Recall October, 2009): The US
Department of Energy issued this notice on a Fluke T2
tester that “locks up” in certain applications.

                       Incoming GIDEP
                       Document Process
•   Per NPR and GPG requirements, an engineering review of the
    following documents is performed: Alerts, Safe-Alerts, Problem
    Advisories, and Agency Action Notices. In addition, NASA
    Advisories (NASA document for exchanging significant parts,
    materials and safety problems or concerns among NASA
    activities) are reviewed.
•   Based on review, the documents are distributed as appropriate.
•   Project (or affected Code) responses are required and documented
    in GSFC closed loop system.

                         Alerts Distributed

                        Responses Received                             7
          Alerts as a Resource

Alerts and Advisories are VERY Effective
Methods for Communicating Lessons
– Disposition is Usually Contractually Imposed
– Most Contractors are Long-Time Participants
  and Have Well-Developed Response Processes
– Market Recognition
– Well-Developed NASA Closed Loop Process

     Alerts Reports and Metrics

• Alert Coordinator reports at Code 300
  monthly, status report meetings
• Reports on close-out status for reportable
• Reports include metrics, issues and new
• Examples from November’s pre-MSR
                  GIDEP Alert Status
                  Near-term Launches

    Project                          New Alerts
                     Alerts Closed                Open Alerts
  (Launch Date)                       Received

      RRM                 14            14            7
(Launched 07/2011)

     RBSP                 15            14            8
   (LRD 8/2012)

    TDRS-K                17            14            21
  (LRD 12/2012)

      IRIS                27            14            12
  (LRD 12/2012)

 Code 300                                                   10
           Project GIDEP Status

Code 300
           Project GIDEP Status

Code 300
           GIDEP Project Status
              Recent Alerts

Code 300
        GIDEP Safety Alert Status
                            Overdue Responses

• The Code 700 Safety Representative closed out 4 of the 5 overdue safety
  Alerts. Currently, there are two open Code 700 safety Alerts – the overdue
  one on battery packs for cordless tools along with a Consumer Product Safety
  Commission notice involving the recall of Lenova desktop computers that was
  issued in May.
• The Code 700 Safety Representative has accepted a position in Code 400;
  however he has agreed to remain on cc. distribution for future safety Alerts
  until August 1st and has confirmed that he will assist the new Safety
  Representative in processing safety Alerts. A new Safety Rep. has been
  appointed; he is being trained.

                    In conclusion,
                 GIDEP is a Resource
•   Alerts, Safe-Alerts, Advisories, and Agency Action Notices are free.
    These documents are very helpful in ensuring mission success
•   Obtain free calibration reports to maintain equipment calibration
•   Engineering and Reliability-Maintainability reports are available
•   Utilize Urgent Data Requests to locate surplus parts and materials
•   Urgent Data Requests also can be used to request failure experience data
•   Free reports are also available on Lessons Learned, DMSMS, and Product
    Change and Product Information Notices
•   GSFC NASA Advisories are freely distributed with no distribution restrictions.
    GSFC NASA Advisories capture valuable Lessons Learned

    The Alert Process is Two-Way

•   Almost Every Project in NASA Will Benefit from the
    Information Provided by GIDEP Documents and
    NASA Advisories

   We Have A Legal and Ethical Obligation to
    Contribute Our Lessons Learned

   So Please Do Your Part and Report
    Candidate Incidents or Experiences

   We Will Make it Easy
        Contact Us

                                         Building 15

Michael J. Sampson,
Building 15 Room 210A. Phone: 614-6233

Edward Rutkowski,
Building 15, Room 210. Phone: 614-5793

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