Rhode Island Department of Health
Incident Command System (ICS)
Job Action Sheet
Emergency Notification Systems Unit Leader
Reports to: Message Reproduction/Distribution Group Supervisor
Operations Command Center Location: _______________ Telephone: __________
Name of Event:_________________ Date and Time ICS role instituted:_______
Mission: The Emergency Notification Systems Unit Leader is responsible for overseeing
distribution of timely, carefully structured media messages using the resources of the
Public Health Directory, Department and Division blast lists, internal communications
tools and, possibly, the USPS
Read the entire Job Action Sheet
Sign In at communications desk
Review Communications Team Organizational Chart
Review Activity Log from last shift
Obtain briefing from Message Production/Distribution Group Supervisor or
communications Branch Director
Direct staff for assignments and brief them on what Public Health messages are be
produced and distributed.
Working with Human Resources, develop staff communications protocols (e-mail,
Sign out and sign in at the Communications Desk every time when leaving /
returning to the building.
Prepare or review protocols for use of Public Health Directory and other distribution
The following means of message distribution MAY be available:
o Telephone/Cell Phone voice notification – through Public Health
o BLAST FAX Notification
o E-Mail Notification
o Cell Phone/Pager Text Messaging
o Internet Web Pages
o Direct Neighborhood Notification by Special Populations Emergency
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o Emergency Information Web Sites Information is posted on Department of
Health Web site and linked to other web sites.
o Electronic Highway Signs through the State Police
o Hospital NEXTEL Notification (See hospital response unit in Operations Section.)
o Digital highway billboards (See Tourist Notification Plan)
News releases and other materials focused for the general public should be
distributed in the following order
o Incident Command staff (through Dept of Health PIO)
o Partners staff list
o Municipal CEOs, hospital PIOs and state PIOs
o Media and general release
Prepare / use an Activity Sheet to record all messages sent, methods used and
approximate number of people who received message
Check and correct addresses / fax numbers / phone numbers / addresses for any
distributed material that bounced back, is returned or is reported incorrect.
Track costs and any fiscal paperwork related to the unit. Place any bids or
estimates, purchase orders, invoices and credit card receipts for a project in the
back of the project file.
Prepare end of shift report for the Communications Branch Director.
o Review any incomplete project files in your possession, leaving each with
sufficient information that your replacement can complete the project.
Sign out at Communications Desk at end of shift.
Plan for the possibility of extended deployment
Participate in post event critique/hotwash
End of Shift Report
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End-of-Shift Report for ________________
Project Files Completed today and Placed in Activity Log?
Project name Is there financial
information in this file?
Incomplete Project Files in your possession
When Task Name What needs to be done? Deadline
Project Files that you passed on to someone else today
When Project Name Given to/title When
received passed on
Explain any problems encounter and possible solutions on back of this sheet.
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