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2002 NAIA FOOTBALL CHAMPIONSHIP SERIES QUESTIONNAIRE

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2002 NAIA FOOTBALL CHAMPIONSHIP SERIES QUESTIONNAIRE Powered By Docstoc
					2009 NAIA FOOTBALL CHAMPIONSHIP SERIES QUESTIONNAIRE
This questionnaire is being provided to potential qualifiers for the NAIA Football Championship Series. The purpose is to identify prospective institutions for hosting as well as identifying potential income and expected expenses. This information will be used in determining game sites. The NAIA strongly considers as host institutions those that have the potential for producing game income and that can secure the best possible housing rates/prices and can provide items on this form on a complimentary basis.

PLEASE NOTE – INFORMATION SHOULD BE ELECTRONICALLY TYPED INTO THE FORMS.

NAME OF INSTITUTION:
Mailing/Package Address Athletics Department:
(Contact/Building Specifics) (mailing address) (email address) (phone #)

____

I.

GENERAL INFORMATION A. Participation 1. If chosen, this institution would host a first round game on November 21.

Yes
2.

No No No

If chosen, this institution would host a quarterfinal round game on November 28.

Yes
3.

If chosen, this institution would host a semifinal round game on December 5.

Yes

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B.

Facility 1. 2. 3. 4. Name of Stadium: Stadium Capacity: Type of Surface: Press Box Facility: Please complete all sections that apply. Indoor: Yes No Capacity Outdoor: Yes No Capacity Radio Placement: Indoor: Yes No Outdoor: Yes No

Capacity Capacity

Visiting Media Placement: Indoor: Yes No Capacity Outdoor: Yes No Capacity Television Feasibility and Placement: Location: _______ Capacity: Other details: _______ 5. Locker room Facilities: Location in relation to Field (please specify distance from and how it is connected to stadium and/or field): ____ Please provide the selection committee with three coaches, phone numbers and contest date of teams that played in your facility and on your surface during the 2009 season and can contest to its quality for hosting a 2009 NAIA Football Championship Series game: 1. Coach & Institution: Phone Number: 2. Coach & Institution: Phone Number: 3. Coach & Institution: Phone Number: 7. 8. Date of Contest: Date of Contest: Date of Contest:

6.

Number of marked reserved seats on home side: Number of marked reserved seats on visiting side: NOTE: Please attach a seating diagram to this questionnaire.

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9.

Our stadium is (check one): a) b) c) institutionally owned and operated. municipally owned and operated. other

10.

If stadium is not institutionally owned or municipally owned and operated, please describe the status of stadium ownership and operation: ________ If your home stadium is not adequate to host a championship series game, is there an adequate facility in the community or area which might be secured as a "home" site, should your team be participating? Yes a) b) c) d) No ___ ___ Capacity:

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Name of Facility/City: Type of Surface: Distance from Campus:

Have any of your 2008 or 2009 games been played at this stadium? Yes No

e) f)

If yes, how many games played at this site? Please list opponent and attendance for each game: Opponent: Opponent: Attendance: Attendance:

C.

Attendance and Ticket Sales 1. 2. Average home game attendance this season: Largest single home game attendance this season: vs. Opponent: 3. 4. Estimated attendance for hosting a championship series game: Admission prices for 2009 home games: Student $ General Admission $ Reserved $

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5.

If a game would be played in your stadium, how would an advance ticket sale campaign be conducted: (check appropriate items) a) b) c) Institution's athletic department Sponsoring organization Other (describe)

D.

Community Data 1. List other NAIA championship events your institution and/or community have hosted in the past three years: _______

2.

List all sports events and other major entertainment scheduled in your community/area on November 21, November 28, and December 5: _____________ _____________ _____________

3. 4. 5.

Population of your community: Population of area within 50 miles of your community: Weather conditions during period of November 22 - December 6. Favorable Doubtful Unfavorable

6.

Average temperature during period of November 21 - December 5 (check with local weather bureau):

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II.

POTENTIAL INCOME A. Ticket Sales Indicate below the anticipated quantity and price of tickets you believe you can sell in each category that applies below during the Football Championship Series: 1. 2. 3. 4. 5. 6. 7. Youth Group (15 or more) Student Reserved Seat General Admission General Admission quantity quantity quantity quantity quantity quantity quantity price $ price $ price $ price $ price $ price $ price $

B.

Other Income Indicate the anticipated revenue for the categories below. 1. 2. 3. 4. Radio/television rights Concessions Scorecards/programs Other (Describe): _____ Total Anticipated Income $ $ $ $ $

C.

General Explain why your institution and/or community would make a good host for a championship series game.

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III.

AUTHORIZED AT-SITE EXPENSE Note: If any item listed is to be paid for or donated at no cost as an expense to the game, check the box marked Complimentary. A. Game Officials Seven man crew plus official clock operator. 1. 2. 3. 4. Game Fees: $100 per official and maximum of $75 for clock operator. Total = $775 (max). Meals: Complimentary? Yes No Estimated Total Cost $

Housing: Total cost for three double rooms and one single room for one night $ Mileage will be calculated at the IRS rate at the time of the event. These expenses will be communicated to the host site supervisor by the NAIA Football Sport Manager. Name of hotel/motel for game officials (prefer hotel be different than that of traveling team) Hotel Name: __________ Contact/Mgr Name __________ Address: __________ City/State/Zip: __________ Telephone Number: __________ Fax Number: __________

5.

B.

Traveling Team Local Transportation (If travel is by air) 1. Bus transportation for official party plus equipment. Includes airport to the site (roundtrip) and transportation while at the site during the visiting team’s stay. Complimentary: Yes 2. No Cost: $

Name of Bus/Van Company: Contact Name: Phone: Vehicles confirmed for all three FCS dates? November 21: Yes No November 28: Yes No December 5: Yes No

Note:

The host institution is financially responsible for any expenses incurred that are in excess of the authorized amount by the NAIA for each item. In addition, the NAIA Football Sport Manager must approve, in writing, any other expense items to be charged to a FCS game.

TOTAL AUTHORIZED AT-SITE EXPENSES: $

*

*We understand this figure is an estimate and does not include mileage.

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IV.

OTHER INFORMATION A. Traveling Team Lodging and Meals Traveling team lodging and meals are NOT authorized at-site expenses. However, the institution is requested to negotiate the best possible rates and sites for lodging and meals. traveling team's institution pays for these expenses while at the game site or upon receipt statement of billing from the hotel/motel and/or host institution (if meals are scheduled at a institution facility). 1. host The of a host

Housing (negotiate best possible rate for a minimum of 60 persons in 30 twin rooms & one single room). Name of Motel/Hotel: Contact/Mgr. Name Address: Telephone Website Address Proximity to Stadium Rate per twin/per night: $ Rate per single/per night: $

Visiting Coach who has stayed in proposed FCS Hotel: Name Phone 2. Institution Email

Meals (negotiate best possible prices per meal for 60 persons): (Check one): Off Campus Breakfast $ Pregame $ On Campus Lunch $ Post-game $ Dinner $

Name/Address/Contact Name/Phone of establishment(s):

Establishments should be able to accommodate traveling party of 60+. B. NAIA Authorized Personnel The Game Committeeman should be housed in the same hotel as the traveling team. Typical stay is 1-2 nights. 1. 2. Complimentary room? Yes No

Price of room per night if not complimentary: $
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V.

INSTITUTIONAL PERSONNEL
(Please fully complete this form and return in duplicate, this information will be how we list your information and contact you in regards to the Football Championship Series Playoff Games. Please type if possible.) Email: Office Phone Email: Office Phone: Email: Office Phone: Email: Office Phone: Email: Office Phone: Email: Office Phone: Email: Office Phone: Email: Office Phone: Cell Phone: Other: Cell Phone: Other: Cell Phone: Other: Cell Phone: Other: Cell Phone: Other: Cell Phone: Other: Cell Phone: Other: Cell Phone: Other:

Chief Executive Officer

Athletics Director

FCS Game Administrator

Head Football Coach

Sports Information Director

Athletic Trainer

Business Manager

Promotions/Ticket Director

Press Box Telephone Number:

Press Box Fax Number:

--------------------------------------------------------------------------------------------------------------------------------------------------------------------------Based on Potential Income (II) and Authorized At-site Expenses (III), what do you anticipate as a guarantee for a st championship series game on November 21 ? $ We, the undersigned, understand that the information included in this form represents decisions agreed upon by our institution's administration officials in identifying the FCS costs. ________________________________ Business Manager

Chief Executive Officer

Director of Athletics

Date

Please return a copy of this completed form to Dennis Green no later than November 2, 2009.  Mail: 1200 Grand Blvd, Kansas City, MO 64106  Email: dgreen@naia.org  Fax: 816-595-8200 Please keep a copy of this for your institution's files.
8 US Mail or email is preferred.

NATIONAL ASSOCIATION OF INTERCOLLEGIATE ATHLETICS 1200 Grand Blvd., Kansas City, MO 64106

CONFIRMATION OF NAIA ELIGIBILITY COMPLIANCE FOR FOOTBALL - 2009
This is to confirm that those athletes that have represented our institution in the sport of football during the 2009 season have been checked and found to be in compliance with all the rules and regulations of the National Association of Intercollegiate Athletics (NAIA). Our institution further understands that eligibility is an ongoing process and that all student-athletes are required to maintain their eligibility status throughout the season and through postseason competition, should our institution qualify for such competition.

Athletic Director Signature

Date

Faculty Athletic Representative Signature

Date

Institution

This form must be signed by both the athletics director and the faculty athletics representative and returned no later than November 13, 2009 to: Dennis Green NAIA Football Sport Manager 1200 Grand Blvd. Kansas City, MO 64106 Fax: 816-595-8200

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CERTIFICATE OF CLEARANCE FOR CHEERLEADERS TO PERFORM AT NAIA SPONSORED EVENTS
CHEERLEADER POLICY 1. Pyramids higher than 2 ½ persons in height are prohibited at NAIA sectional, regional, and/or national events. (Pyramid height is measured by body lengths. A shoulder stand is defined as “2 persons in height,” a chair or shoulder sit is defined as “1 ½ persons high.”) No external force shall be used by cheerleaders to propel the body at NAIA sectional, regional, and/or national events (EXAMPLES: trampoline, springboard, clasped hands, etc.) Cheerleaders will adhere to the American Association of Cheerleading Coaches and Advisors (AACCA) recommendations and safety guidelines for collegiate cheerleading. To obtain a copy of the policy call 1-800-533-6583.

2.

3.

The

cheerleaders hereby acknowledge that they Institution have been informed of the National Association of Intercollegiate Athletics (NAIA) policy on cheerleading activities at all NAIA sponsored and/or approved events. We understand that failure to abide by this policy will lead to automatic dismissal of the cheerleading squad from the facility for that day. Those cheerleaders wishing to return to the facility would be required to purchase tickets and would be regarded as paying customers for that day. CHEERLEADER ROSTER NAME 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. (Sponsor) (Mascot)

INSTITUTION

EVENT

Signature of Sponsor/AD or Supervisor

DATE

NAIA TOURNAMENT COMMITTEE REPRESENTATIVE SIGNATURE

DATE

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OFFICIAL GAMEDAY REPORT FORM – (Round NAIA FAX NUMBER (816) 595-8200
Kick-Off Time: Weather Conditions at Game Time: Teams Home: Visitor: (Supply info. as of the end of the 3rd quarter) $ (Supply info. as of the end of the 3rd quarter) Score 1st Half 3rd 4th FINAL End of Game Time:

)

Attendance: Total Ticket Sales:

Breakdown of Ticket Sales: Type Students Adults Reserved General Admission Game Day Youth

$ Amount $ $ $ $ $ $

# Sold

There will be no phone contact during game time unless absolutely necessary. We understand how hectic game day can be and we want everyone to be able to concentrate on their responsibilities uninterrupted. All contact concerning the next round will take place on Sunday mornings typically between 10 am and Noon. At this time host sites will be awarded and the parings announced. This form MUST be faxed no later than ONE HOUR after games end to the NAIA National Office. Any questions concerning this form or the procedure of events please contact me at (816) 595-8109 prior to game day or leave a message and I’ll get back to you as quickly as possible. Failure to submit this form at games’ end could affect your bid and guarantee to host the next round.

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INSURANCE POLICY ACKNOWLEDGEMENT FORM 2009 NAIA FOOTBALL CHAMPIONSHIP SERIES
Hosts of NAIA events accept the responsibility to safeguard the physical well being of all students and spectators. The competition facility shall be inspected prior to competition to ensure that the safety of each competitor and spectator is not placed at risk. Participating institutions shall be responsible for medical, hospitalization, travel and accident insurance for all members of their official parties. The NAIA provides liability insurance to cover the NAIA only. The host shall provide the NAIA Department of Championships with a copy of the insurance certificate verifying they are insured for the facility in which any games of the Football Championship Series are being played. The insurance certificate should provide spectator liability at a minimum of $1,000,000.00 and related insurance for the facility naming the NAIA as an “additionallyinsured” party.

We understand the abovementioned insurance guidelines and if selected to host a game during the 2009 Football Championship Series, we agree to provide a copy of our insurance certificate naming the NAIA as an additionally insured party. This acknowledgement form and certificate (if applicable) are due to the NAIA national office by November 13, 2009.

Chief Executive Officer: Please Print/Type Name and Sign

________

Athletics Director: Please Print/Type Name and Sign

____

Institution:

Date:

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OFFICIAL BID – First Round
Dear Dennis Green, NAIA Football Sport Manager:

Quarterfinals

Semifinals

would like to submit the following bid to the National Association of Intercollegiate Athletics (NAIA) for the above noted round of the 2009 NAIA Football Championship Series:

     

CASH GUARANTEE: ESTIMATED EXPENSES: ESTIMATED INCOME: TRAVELING TEAM HOUSING: COMMITTEEMEN HOUSING: OFFICIAL’S HOUSING:

$ $ $ $ $ $

Please note any changes to your original Football Championship Series Questionnaire on a separate sheet of paper (field condition, revised contact numbers etc…). The following information was prepared by Print Name & Date Chief Executive Officer: ________ Please Print/Type Name and Sign ____ Please Print/Type Name and Sign Business Manager: Please Print/Type Name and Sign ____

Athletics Director:

This form MUST be recreated and placed on Institutional letterhead
FIRST ROUND BID DUE – November 10 QUARTERFINAL BID DUE – November 17 SEMIFINAL BID DUE – November 24 Please use the FCS questionnaire and Football Championship Series Manual as guidelines when compiling the above information.

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