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2012 Final Budget Document.doc - Summit County Engineer s Office

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					    2012 BUDGET REQUEST

        PREPARED BY:
ALAN BRUBAKER, P.E., P.S.
  SUMMIT COUNTY ENGINEER


     ISSUED NOVEMBER 2011
                                                   Table of Contents
Introduction.................................................................................................................................... 4

Program Changes ......................................................................................................................... 4

   Regionalism............................................................................................................................... 4

   Improving Communication with Townships ...............................................................................5

Fund Stabilization Policies ............................................................................................................5

   Budget Formulation Policy.........................................................................................................5

   Minimum Fund Balance Policy ..................................................................................................5

   Debt Management Policy ..........................................................................................................6

Summit County Engineer: Divisions and Sections ........................................................................6

   Budget Process ......................................................................................................................... 6

   Performance Measures .............................................................................................................7

Administration Division ..................................................................................................................7

   Administration Section...............................................................................................................8

   Finance/Budget Section ............................................................................................................9

   Information Technology Section ..............................................................................................10

   Personnel/Records/Training Section .......................................................................................12

       Human Resource Group......................................................................................................12

       Records Group ....................................................................................................................12

       Training Group.....................................................................................................................12

   GIS Section ............................................................................................................................. 14

Engineering Division....................................................................................................................16

   Administration Section.............................................................................................................16

   Construction Section ...............................................................................................................17

       Utility Coordination Group ...................................................................................................17

       Right-of-Way Coordination Group .......................................................................................17



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       Project Inspection Group .....................................................................................................18

   Engineering Services Section..................................................................................................19

   Highway and Drainage Section ...............................................................................................22

       Highway Group....................................................................................................................22

       Allotment Group...................................................................................................................22

       Drainage Group ...................................................................................................................22

   Survey Section ........................................................................................................................24

Public Services Division ..............................................................................................................26

   Administration Section.............................................................................................................26

   Bridge and Ditch Section .........................................................................................................27

   Fleet Maintenance Section ......................................................................................................28

   North Station Section and South Station Section ....................................................................30

   Specialized Services Section ..................................................................................................33

Infrastructure Measures ..............................................................................................................34

   Bridge Inspections ...................................................................................................................34

   Pavement Condition Index ......................................................................................................34

2012 Capital Budget....................................................................................................................37

Revenue Projections ...................................................................................................................41

Financial Overview/Expenditure Projections ...............................................................................43

Summit County Engineer Organization Chart .............................................................................44

MVGT Special Capital Project Fund Summary ...........................................................................45

Assessed Subdivision Fund Summaries .....................................................................................46

   District 1 – Northern District.....................................................................................................46

   District 2 – Southern District ....................................................................................................47

Acknowledgements .....................................................................................................................47




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Introduction
The Summit County Engineer’s office respectfully submits this budget proposal for the
review of County Council and the Executive. Along with the budget worksheets, this
document is designed to detail the steps this office has taken to create the budget,
provide the reasoning behind our budget requests and explain various program and
budget changes instituted by the Engineer.

This year our office continued its commitment to zero based budgeting. This budget
has been completely rebuilt starting directly from the people who perform the public
services we provide. Each section leader details their annual expenditures and
revenue. Expenditures are then reviewed by the division leaders and department head
before being submitted to the budget division for inclusion in the final budget
worksheets for the approval of the Engineer. Instead of simply increasing the previous
year’s budget by a certain percent, we analyzed all expenditures to ensure the
efficiency and cost effectiveness of this office.

In addition, each section was asked to provide performance measures for their section
to determine that our goals were being met on a quantitative basis. This budget
continues the effort to maintain an historical record of performance data to objectively
show Council and Summit County citizens how we are doing.

Program Changes
The current administration is dedicated to improving the efficiency, responsiveness, and
transparency of our operations. The following programs represent changes we made to
improve the functions of the Engineer’s office and provide accountability to those we
serve.

Regionalism
In this economy, governments must find ways to do more with less. A main goal of this
office is to identify ways in which to regionalize the services we provide. Over the last
two years, we have implemented several new ideas that are mutually beneficial to our
office and the communities in Summit County.

In 2009 we updated our contract with the City of New Franklin to continue to perform
their snow and ice control. We were also able to perform roadside mowing for the
Village of Boston Heights.

In the City of Norton, we provide engineering services. This is a win-win situation for
both our office and Norton. Norton will have a dedicated City Engineer at a lower cost
for them and our office will save money in personnel.

In 2011, we signed agreements with the Village of Lakemore to provide general
maintenance services for their village using county employees and equipment.



                                                                               -4-
Finally, in 2011 we opened our pavement maintenance program to all municipalities and
townships in Summit County, a goal listed in last year’s budget document presented to
Council. This increases the amount of material needed to perform the pavement
repairs, lowering the per-unit cost to both this office and to the townships. The
response to the initial program was better than expected and we are hopeful the
program will be expanded in the future. This budget includes the continued
improvements for the 2012 construction season.

Improving Communication with Townships
Beginning in 2010, the Engineer assigned staff representatives to work directly with
each township. The assigned employees attend township meetings and are available to
township trustees, staff, and residents for any questions they may have regarding
transportation projects in their area. By assigning staff members to become experts in
the needs and concerns of each township, we hope to improve cooperation and foster
better working relationships with all of the townships we represent.

Fund Stabilization Policies
Proper management of the Engineer’s office requires keeping the office in good fiscal
order. The policies listed here provide the basis for making future financial decisions.
They also assist the office in determining whether immediate spending reductions are
needed as well as the issues that need to be resolved in future budget cycles.

Budget Formulation Policy
This budget continues the practice of tracking gross revenue from other major funding
sources. These sources include money that is regularly received from the state and
federal government for highway funding that may be paid directly to contractors. This
practice more accurately represents the value and/or cost of the improvements
administered by the Engineer. Accounting for all costs and funding sources provides a
complete picture of available financial resources and actual project costs to the County
Council and the public.

Minimum Fund Balance Policy
The Motor Vehicle Gas Tax fund is managed by the County Engineer to assure that
maintenance and road improvements are properly funded. The financial integrity of the
fund is paramount to our continued ability to provide services. Maintaining a reasonable
fund balance is required to ensure that we are not spending beyond our means, but we
are also planning to fully utilize the tax dollars we collect on the improvements for which
they are intended. The Engineer uses the budget process and continued monitoring of
expenditure levels throughout the year to maintain an unencumbered fund balance of
10% to 15% of net fund expenditures with 12.5% being the target level.




                                                                                 -5-
Debt Management Policy
This administration controls its use of debt financing for capital projects and instead opts
to fund projects on a pay-as-you-go basis. Although debt financing can have significant
advantages and needs to be considered on certain projects, this office's reliance on
road taxes pre-supposes a commitment to regular road maintenance and
improvements. Therefore, our improvement program does not require unusually high or
unanticipated expenditures in any given year. Debt financing will be reserved for
construction of new highways rather than maintenance or normal improvements to
existing roadways and for such cases as where a new revenue source may be provided
to fund a project such that this revenue source would carry the cost of the debt service.
Overall debt service levels are monitored and will be maintained at a level not to exceed
6% of the SCE’s total operating budget. Future debt service requirements will be a
primary consideration in the issuance of any new debt. To the extent possible, existing
debt service will be reduced through refinancing and payment alternatives to restore a
debt service level that is within the 6% cap.

Summit County Engineer: Divisions and Sections
The Engineer’s office is currently organized into three divisions. Within each of these
divisions, work and budgets are tracked by sixteen individual sections to improve
performance and accountability.

Budget Process
The Engineer’s Office uses a zero base budget approach to scrutinize every
expenditure request. This effort was best accomplished by dividing the budget into
component work sections and asking section leaders to provide rationale for all budget
requests.

Section Leaders prepare the Program Requests. Each section leader is given broad
parameters about spending levels but are primarily tasked with creating a budget that
will support the activities they believe are essential to running their section. They are
encouraged to include all expenditures that they believe are necessary and to prepare
their rationale for each item they request. Section leaders are also able to list items
they would like to improve their operations, but these are not included in their program
requests because they are only reviewed in detail if funding is available. Meetings are
then held with each section leader to discuss their program requests in preparation for a
division review of the budget. Section leaders also provide capital requests for those
programs within their purview.

Each division leader is charged with implementing the first round of budget adjustments.
In the division review, duplicate items are eliminated and appropriations are adjusted
between line-items to match the county’s accounting system. Some additional
adjustments may be made at this time due to financial constraints at the division level.
However, the emphasis is still on requesting all funds needed to perform division
operations.


                                                                                 -6-
The final review phase occurs when the Engineer and the division leaders meet to
discuss the overall budget for the department. At this point, adjustments are made
based upon financial constraints. Cuts are implemented after discussion of the funding
that is expected to be available. If additional funds are available, then the discretionary
requests of the section leaders are considered for funding as well. Each division is
responsible for making the necessary arguments in support of their requests, but
decisions are made with the objectives and priorities of the whole department in mind.
In addition, the capital requests are discussed during this final review phase.

Once the budget is completed, it is distributed internally for review by the section
leaders as a final quality control review. Upon Council approval of the budget, the
budget is discussed with each section leader and all adjustments are explained and the
overall spending constraints for their section are discussed. Each division and section
leader is then charged with making their own management decisions during the course
of the budget year and they are given authority to make adjustments as needed to fulfill
their obligations so long as they stay within the overall appropriation limits set by
Council.

Performance Measures
The creation and implementation of performance measures to the Engineer’s office
started in 2010. Each section was asked to list their goals and objectives and provide a
way to numerically track each objective. Performance measures were first included in
the 2011 budget. In most instances, it is still too early to fully report on progress until a
full year of data is compiled.

The purpose of implementing performance measures is to ensure that this office is
fulfilling its mission statement and providing services to the public in the most efficient
and cost effective manner. Performance measure tables are provided below for each
section. Figures included for 2011 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable. Likewise,
2012 figures represent the targeted level of performance unless additional data is
available.

Administration Division
The administrative division is responsible for all the basic administrative function of the
Engineer’s office essential to maintaining the day-to-day operation of the Engineer’s
office including budgeting and finance, information technology and computer
programming, personnel and human resources, inventory and supplies, government
affairs, and record retention. Beginning with the 2012 Budget, the GIS Section will be
moved from the Engineering Division to the Administration Division. This move will
consolidate non-engineering and non-maintenance functions with the Administration
Division.




                                                                                  -7-
Administration Section
The administration section provides oversight to the entire division. It is responsible for
managing division operations to ensure that individual sections are meeting their stated
objectives and those division operations are consistent with overall departmental goals
and objectives.

2012 Operating Budget Request
                                     Program                                                 Department      Department
                                      Request       Division Changes Division Request         Changes          Request
Acct #           Description        2012 Budget                          2012 Budget                         2012 Budget
20501    Salaries - Employees     $ 380,889.24      $              -   $ 380,889.24      $              -  $ 380,900.00
20525    Overtime                 $            -    $              -   $            -    $              -  $           -
25501    Fringe Benefits          $ 132,168.57      $              -   $ 132,168.57      $        (400.00) $ 131,800.00
30401    Internal Services        $     24,900.00   $       (1,400.00) $     23,500.00   $              -  $     23,500.00
30501    Supplies / Prof. Svcs.   $     37,900.00   $              -   $     37,900.00   $        (900.00) $     37,000.00
37501    Travel/Cont.Ed.          $      4,250.00   $              -   $      4,250.00   $              -  $      4,300.00
45501    Contract Services        $ 107,200.00      $ (105,000.00) $          2,200.00   $              -  $      2,200.00
50501    Utilities                $ 189,500.00      $          500.00 $ 190,000.00       $              -  $ 190,000.00
54501    Rentals/Leases           $            -    $              -   $            -    $              -  $           -
58501    Advertising              $            -    $              -   $            -    $              -  $           -
60501    Other                    $     22,700.00   $        2,000.00 $      24,700.00   $              -  $     24,700.00
70501    Equipment                $            -    $              -   $            -    $              -  $           -
80501    Debt Service             $ 975,400.00      $              -   $ 975,400.00      $       1,300.00 $ 976,700.00
                                  $ 1,874,907.81     $ (103,900.00) $ 1,771,007.81       $            -    $ 1,771,100.00

Major Budgetary Changes:

The $105,000 reduction in contract services represents the elimination of a contract with
the sheriff’s office for vehicle weight enforcement. This program had to be cut due to
insufficient funds and will be reinstated once funding is available. Individual requests for
weight enforcement will need to be funded by the requesting jurisdiction.

Personnel: Elected Official, Director of Administration, Executive Assistant 2,
Government Affairs Liaison, Administrative Staff Advisor 1, Assistant Prosecutor (20%
of base salary and benefits only)

Proposed Personnel Changes:

The position of Administrative Staff Advisor 1 will be changed to Administrative Staff
Advisor 2. The position is assuming additional duties to implement a regional surface
water management program and coordinating surface water management in various
subdivisions within the townships.




                                                                                                                -8-
Performance Measures
Goal: Ensure the financial stability of the Engineer's Motor Vehicle/Gas Tax Fund
Measure              Objective                                               2008 2009 2010 2011 2012
Ending               Maintain an ending unencumbered fund balance
Unencumbered Fund between 10% and 15% of total annual expenditures
Balance              with a target level of 12.5% .                         14.2% 13.7% 12.5% 12.5% 12.5%
Debt Service         Maintain a debt service level of less than 6% of total
Expenditures         operating expenditures                                 10.8% 11.0% 9.0% 7.7% 7.8%
Operating            Maintain operating expenditure level at less than
Expenditures         75% of total MVGT direct expenditures                  81.4% 83.3% 76.0% 75.0% 75.0%


Performance Measure Discussion:

Since 2008, MVGT fund revenue has declined by nearly 3.5%. In order to meet the
fund balance performance objectives stated above, the office reduced operating costs
by 6.3% over the same period. Current projections for 2011 year-end fund balance are
below the policy minimum balance. However, the office is continuing with cost cutting
measures to restore fund balance levels prior to year-end. The 2012 budget is
balanced with projected expenditures that are within the projected fund revenue and will
therefore restore fund balances to the required level by the end of 2012.

Debt service expenditures have been reduced by 32% since 2008 in order to meet the
debt service performance objectives. Unfortunately, these reductions have not proved
sufficient to meet performance objectives due to the high level of debt service existing
prior to creating the measure.

In 2011, several task order contracts budgeted as capital items in the past were moved
to the operating budget of the office. This has permitted more money to be available for
project oriented capital needs. It has also adversely impacted the office’s ability to meet
the operating expenditure performance measure.

Finance/Budget Section
The Finance Section provides oversight, control and management of all budgetary
functions for the Summit County Engineer’s Office. In addition to the typical accounting
functions, the Finance Section manages inventory control, asset accounting, cost
accounting, budget management and finance planning.




                                                                                                -9-
2012 Operating Budget Request
                                     Program                                                Department      Department
                                      Request     Division Changes   Division Request        Changes         Request
Acct #   Description                2012 Budget                        2012 Budget                          2012 Budget
20501    Salaries - Employees     $ 145,558.40 $               -     $ 145,558.40       $           -     $ 145,600.00
20525    Overtime                 $           -    $           -     $            -     $           -     $          -
25501    Fringe Benefits          $     50,508.76 $            -     $      50,508.76   $           -     $    50,600.00
30401    Internal Services        $     10,500.00 $            -     $      10,500.00   $           -     $    10,500.00
30501    Supplies / Prof. Svcs.   $        175.00 $            -     $         175.00   $           -     $       200.00
37501    Travel/Cont.Ed.          $        300.00 $            -     $         300.00   $           -     $       300.00
45501    Contract Services        $           -    $           -     $            -     $           -     $          -
54501    Rentals/Leases           $           -    $           -     $            -     $           -     $          -
58501    Advertising              $           -    $           -     $            -     $           -     $          -
60501    Other                    $        165.00 $            -     $         165.00   $           -     $       200.00
70501    Equipment                $           -    $           -     $            -     $           -     $          -
                                  $ 207,207.16                 -     $ 207,207.16                   -     $ 207,400.00

Personnel: Budget/Management Director, Fiscal Officer 2, Computer Operator
2/Advanced Fiscal Operations

Proposed Personnel Changes:

No personnel changes are anticipated for 2012.

Performance Measures
Goal: Effectively implement departmental purchases.
Measure               Objective                                                  2008       2009   2010    2011    2012
Payments Made         90% of payments to be processed within 23 days in
Within Terms          order to meet vendor payment terms of 30 days                                         90%        90%

Goal: Monitor receivables
Measure              Objective                                                   2008       2009   2010    2011    2012
                     90% of all receivables should be paid within 30
                     days.                                                                                  90%        90%
Payment received     95% of all receivables should be collected within 60
within 30 days       days.                                                                                  90%        95%


Performance Measure Discussion:

Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.

Information Technology Section
The Information Technology (IT) Section plans, implements, and supports all hardware,
software, and network infrastructure for the Engineer’s Office. The IT Section also




                                                                                                              - 10 -
advances the Office’s efforts to incorporate cost-effective technology into our operations
to improve our delivery of services and information to the citizens of Summit County.

2012 Operating Budget Request
                                     Program                                                    Department      Department
                                     Request      Division Changes       Division Request        Changes          Request
Acct #   Description                2012 Budget                            2012 Budget                          2012 Budget
20501    Salaries - Employees     $ 111,716.80 $                -        $ 111,716.80       $            -    $ 111,800.00
20525    Overtime                 $           -    $            -        $            -     $            -    $           -
25501    Fringe Benefits          $    38,765.73 $              -        $      38,765.73   $            -    $    38,800.00
30401    Internal Services        $    30,000.00 $              -        $      30,000.00   $      (3,000.00) $    27,000.00
30501    Supplies / Prof. Svcs.   $    55,636.00 $              -        $      55,636.00   $            -    $    55,700.00
37501    Travel/Cont.Ed.          $      4,750.00 $       (3,950.00)     $         800.00   $            -    $       800.00
45501    Contract Services        $    56,000.00 $              -        $      56,000.00   $            -    $    56,000.00
54501    Rentals/Leases           $    32,000.00 $              -        $      32,000.00   $            -    $    32,000.00
58501    Advertising              $           -    $            -        $            -     $            -    $           -
60501    Other                    $        100.00 $             -        $         100.00   $            -    $       100.00
70501    Equipment                $    21,600.00 $         1,000.00      $      22,600.00   $            -    $    22,600.00
                                  $ 350,568.53 $          (2,950.00)     $ 347,618.53       $      (3,000.00) $ 344,800.00

Personnel: Network Administrator, Software Engineer

Proposed Personnel Changes:

No personnel changes are anticipated for 2012.

Performance Measures
Goal: Provide a reliable computer network to support departmental functions.
Measure               Objective                                          2008 2009                     2010    2011      2012
                      Maintain network operations at 98% during normal
Network Availability  business hours.                                                                           98%          98%
Software Application Maintain software applications at 98% during normal
Availability          business hours.                                                                           98%          98%

Goal: Maintain Confidentiality, Integrity, and Availability of information
Measure             Objective                                            2008                   2009   2010    2011      2012
Backup /            Daily incremental, weekly full backup of data,
Recoverability      quarterly archive of full data set                                                        Yes       Yes
Business Continuity
Objective           Recover critical IT services in one week of incident                                      Yes       Yes
Business Continuity Recover full IT systems and services within 3 weeks
Objective           of incident                                                                               Yes       Yes

Goal: Provide prompt user assistance and notification.
Measure                Objective                                                     2008       2009   2010    2011 2012
Assignmen of requests Assign requests within 24 hours                                                         Yes   Yes
Resolution of requests Resolve requests within 5 days                                                         Yes   Yes
Resolv e serv ice
requests                 Resolv e serv ice requests within 5 business day s                                   Yes       Yes



                                                                                                                    - 11 -
Performance Measure Discussion:

Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.

Personnel/Records/Training Section
This Section oversees several components of the Administration Division. This section
works with the county’s Central Human Resources Department to implement county
policies within the Engineer’s Department and provide mandated training. It is also
responsible for most public records needs of the office. Its functions are performed
through three primary workgroups.

Human Resource Group

The Human Resource (HR) Group coordinates the human resource functions of the
Summit County Engineer’s Office, acting as a source of information and support for
employees and managers in all aspects of employment, including policy, procedure,
compensation, and employee benefits. The HR Group is also responsible for labor
relations, labor contract negotiations and Equal Employment Opportunity Compliance
for the Engineer’s Office.

The HR Group assures compliance with federal and state labor and workplace safety
laws, County Human Resource Commission Rules, and the County’s
Classification/Compensation Plan. The section maintains an employee database for the
Office’s regular staff.

Records Group

The Records Group is responsible for maintaining the public records of the office in a
manner that ensures records are available to fulfill public records requests. It provides
document scanning services, to ensure digital storage of information generated by the
Engineer’s Office is properly cataloged and maintained. This group also prepares and
updates the office’s record retention schedules and monitors document storage and
destruction.

Training Group

The Training Group provides mandatory and supplemental training programs for the
entire department. This group works in conjunction with the County’s Personnel
Department to provide training to employees in our office. In addition, the training
officer participates on the county’s training development team to provide training for
offices throughout the Summit County government. Training programs administered by
Engineer Department staff include equipment and worksite safety training, certification
requirement training, and other programs related to personnel and office functions. The
training group works with the human resource group to ensure that all employees are
updated on current office, county, state and federal policies and procedures.



                                                                              - 12 -
2012 Operating Budget Request
                                     Program                                                Department      Department
                                     Request      Division Changes   Division Request        Changes          Request
Acct #   Description                2012 Budget                        2012 Budget                          2012 Budget
20501    Salaries - Employees     $ 304,978.00 $               -     $ 304,978.00       $     (55,952.00) $ 249,100.00
20525    Overtime                 $           -    $           -     $            -     $            -    $           -
25501    Fringe Benefits          $ 105,827.37 $               -     $ 105,827.37       $     (19,415.34) $     86,500.00
30401    Internal Services        $      1,700.00 $            -     $       1,700.00   $            -    $      1,700.00
30501    Supplies / Prof. Svcs.   $      2,695.00 $            -     $       2,695.00   $            -    $      2,700.00
37501    Travel/Cont.Ed.          $      4,395.00 $            -     $       4,395.00   $            -    $      4,400.00
45501    Contract Services        $           -    $           -     $            -     $            -    $           -
54501    Rentals/Leases           $           -    $           -     $            -     $            -    $           -
58501    Advertising              $           -    $           -     $            -     $            -    $           -
60501    Other                    $      1,025.00 $            -     $       1,025.00   $            -    $      1,100.00
70501    Equipment                $           -    $           -     $            -     $            -    $           -
                                  $ 420,620.37 $               -     $ 420,620.37       $     (75,367.34) $ 345,500.00

Major Budgetary Changes:

The $75,367.34 reduction in personnel expenses is due to the unfunded position of
Public Records Coordinator and overestimates on personnel increases due to changes
discussed below. The position of Public Records Coordinator will appear in the final
staffing report but is unfunded at this time.

Personnel: Deputy Director of Administration, Office Manager, Safety Coordinator,
Receptionist 2, Public Records Coordinator (open)

Proposed Personnel Changes:

The position of Staff Development Specialist is being upgraded to Safety Coordinator.
Currently the Road Maintenance Manager for the South District fills the role of safety
officer for the County Engineer’s Office. Placing those safety duties under the new
position of Safety Coordinator has several expected benefits for the organization. First,
it will give the Road Maintenance Manager more time to focus on his core duties of
maintaining the county roads in the southern district. Second, it will put the safety
functions under a position with a county-wide job assignment. Third, it will provide for a
more independent review of safety precautions. Finally, it will consolidate the training
function with the safety enforcement function to provide for more efficient job
management in both areas.

The position of Clerk 3 is being upgraded to a Public Records Coordinator. The position
will remain vacant at this time due to budgetary issues.




                                                                                                              - 13 -
Performance Measures
Goal: Provide for employee training and development.
Measure                Objective                                           2008    2009   2010    2011       2012
Number of
Professional
Development Training
Opportunities          Provide 5 or more professional development training
Provided               programs on premises.                                                       5              5
Number of Safety
Training Opportunities Provide 8 or more safety training programs on
Provided               premises.                                                                   12            8

Goal: Foster productive labor relations.
Measure              Objective                                              2008   2009   2010    2011       2012
Union Grievances     Reduce total number of grievances filed to less than
Filed                12 per year                                                   15     12       8             12
Grievance Resolution Resolve 50% of grievances by Step 3.                          Yes    Yes     Yes            Yes

Goal: Efficiently manage worker's compensation program
Measure              Objective                                              2008   2009   2010    2011       2012
                     Decrease loss of work accidents to less than 5 per
Accidents            year                                                                   4       0             0
Return to Work/Light 100% of eligible employees will participate in the
Duty                 transitional work program                                            Yes 2   Yes 0          Yes

Performance Measure Discussion:

Figures for the training and development goal included for 2011 and 2012 indicate the
performance targets established by the section leader due to the fact that a full year’s
data is currently unavailable on this new measure.

Substantial improvement is being made in the other areas as policies and procedures
established by the current administration are being implemented.

GIS Section
The G.I.S. section is a complement to each section in our Engineering Department,
including the mapping of infrastructure features using handheld G.P.S. equipment to
determine fixed asset locations. Creation of design drawings and as-builts, assigning
house numbers, miscellaneous mapping, and creating display boards for public
meetings are just a few of the support services provided by this section. They also
provide updates for the Summit County maps that are distributed to the public.




                                                                                                        - 14 -
2012 Operating Budget Request
                                     Program                                                 Department              Department
                                      Request       Division Changes Division Request         Changes                  Request
Acct #   Description                2012 Budget                          2012 Budget                                 2012 Budget
20501    Salaries - Employees     $ 199,409.60      $               - $ 199,409.60       $                -        $ 199,500.00
20525    Overtime                 $        200.00   $               - $         200.00   $                -        $        200.00
25501    Fringe Benefits          $     69,264.53   $               - $      69,264.53   $                -        $     69,300.00
30501    Supplies / Prof. Svcs.   $      8,500.00   $               - $       8,500.00   $                -        $      8,500.00
37501    Travel/Cont.Ed.          $      9,300.00   $       (4,350.00) $      4,950.00   $                -        $      5,000.00
45501    Contract Services        $     18,226.00   $       (9,500.00) $      8,726.00   $                -        $      8,800.00
54501    Rentals/Leases           $             -   $               - $              -   $                -        $             -
58501    Advertising              $             -   $               - $              -   $                -        $             -
60501    Other                    $        725.00   $               - $         725.00   $                -        $        800.00
70501    Equipment                $      2,000.00   $       (2,000.00) $             -   $                -        $             -
                                  $ 307,625.13      $ (15,850.00) $ 291,775.13           $                -        $ 292,100.00

Personnel: GIS Technical Application Administrator, Engineering Technician 3,
Engineering Technician 4/GIS Operations, Survey CAD GIS Technician

Proposed Personnel Changes:

No personnel changes are anticipated for 2012.

Performance Measures
Goal: Create ArcGis online account to distribute coutywide basemap data.
Measure              Objective                                             2008              2009    2010           2011     2012
                     Create base maps that will allow section managers
Create ArcGis web    and staff the ability to manage county infrastructure
applications         and design projects.                                                             25%            35%         90%

Goal: Finalize civil3D drafting standards for use on county design projects.
Measure               Objective                                       2008 2009                      2010           2011     2012
                      Complete design templates using current AutoCAD
Implementation of     Civil3D technology that are accessible from
Design templates      Engineer website                                                                               60%     100%

Goal: Increase community outreach.
Measure             Objective                                                     2008       2009    2010           2011     2012
                    Complete 8 Community Outreach events per year
Number of Community with local schools, scout packs or community
Outreach Events     organizations.                                                                            11         8         8


Performance Measure Discussion:

Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.




                                                                                                                        - 15 -
Engineering Division
The Engineering Division is active in the development of plans for highway, drainage,
and bridge improvements and new construction on Summit County roads. The
engineers and technicians prepare improvement plans for federal, state and locally
funded projects on county highways. They also assist townships by preparing plans for
township roads and drainage systems. Engineering project managers are responsible
for overseeing large projects from initial scoping through the design phase and into
construction. Beginning in 2012, the GIS section has been shifted to the Administration
Division.

Administration Section
The administration section provides oversight to the Engineering division. It is
responsible for managing division operations to ensure that individual sections are
meeting their stated objectives and those division operations are consistent with overall
departmental goals and objectives.

The section is headed by the Chief Deputy Engineer. The directors in charge of both
the Administration and Public Service divisions report directly to the Chief Deputy
Engineer for the day-to-day operations of their divisions and he has input into their
overall management. As a result, this section is indirectly involved in the operations of
all divisions and sections within the Engineer’s Office.

2012 Operating Budget Request
                                     Program                                                 Department         Department
                                      Request       Division Changes Division Request         Changes             Request
Acct #   Description                2012 Budget                          2012 Budget                            2012 Budget
20501    Salaries - Employees     $ 218,566.40      $               - $ 218,566.40       $                -   $ 218,600.00
20525    Overtime                 $             -   $               - $             -    $                -   $             -
25501    Fringe Benefits          $     85,678.03   $               - $      85,678.03   $                -   $     85,700.00
30501    Supplies / Prof. Svcs.   $             -   $               - $             -    $                -   $             -
37501    Travel/Cont.Ed.          $      7,725.00   $       (2,225.00) $      5,500.00   $                -   $      5,500.00
45501    Contract Services        $     47,800.00   $ (47,800.00) $                 -    $                -   $             -
54501    Rentals/Leases           $             -   $               - $             -    $                -   $             -
58501    Advertising              $        500.00   $               - $         500.00   $                -   $        500.00
60501    Other                    $      1,000.00   $               - $       1,000.00   $                -   $      1,000.00
70501    Equipment                $             -   $               - $             -    $                -   $             -
                                  $ 361,269.43      $ (50,025.00) $ 311,244.43           $                -   $ 311,300.00

Major Budgetary Changes:

The $47,800 reduction in contract services is due to a duplicate request for the USGS
stream monitoring contract which is funded through the general fund storm water
allocation.

Personnel: Chief Deputy Engineer, Design Engineer 2, Office Manager


                                                                                                                   - 16 -
Proposed Personnel Changes:

The Administrative Assistant position was reclassified as Office Manager in 2011. No
personnel changes are anticipated for 2012.

Performance Measures
Goal: Monitor Division performance objectives.
Measure              Objective                             2008   2009   2010   2011       2012
Quarterly
Performance Updates Meet with section leaders quarterly.                        YES        YES


Performance Measure Discussion:

Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.

Construction Section
The Construction Section ensures the quality, cost and timeliness of improvements to
the County’s highways and bridges. This includes all activities from obtaining legislative
approval to project bidding to construction inspection to completion of final project
documents.

The Construction Section provides assistance as requested by townships and various
other municipalities, which may include review of construction documents and plans,
preparation of cost estimates and bid documents, inspection of construction activities
and contract administration.

This Section also performs annual inspection of bridges, culverts and roads.

In addition the Construction section administers permits for road openings and closings,
special hauling, ditch enclosures, and driveway culverts.

Utility Coordination Group

The Utility Coordinator maintains communications with utility companies that have
facilities in Summit County. The Coordinator works with the utility owners to ensure
safe and efficient planning, construction and operation of utilities in the County’s right-
of-way.

Right-of-Way Coordination Group

The Right-of-Way Coordinator works with the Ohio Department of Transportation
(ODOT) and local agencies to ensure proper procedures are followed in the evaluation,
appraisal and procurement of property, right-of-way and easements required for
construction of County bridge and highway projects.




                                                                                      - 17 -
Project Inspection Group

In-house inspectors monitor progress and performance on county managed
construction projects.       They ensure that contractors are meeting the project
specifications in all areas of construction.

2012 Operating Budget Request
                                       Program                                                  Department           Department
                                        Request     Division Changes     Division Request        Changes               Request
Acct #   Description                  2012 Budget                          2012 Budget                               2012 Budget
20501    Salaries - Employees     $      548,891.20 $              -     $ 548,891.20       $              -     $      548,900.00
20525    Overtime                 $       18,100.00 $              -     $      18,100.00   $              -     $       18,100.00
25501    Fringe Benefits          $      222,260.55 $              -     $ 222,260.55       $              -     $      222,300.00
30501    Supplies / Prof. Svcs.   $        2,500.00 $              -     $       2,500.00   $              -     $        2,500.00
37501    Travel/Cont.Ed.          $        7,965.00 $       (4,000.00)   $       3,965.00   $              -     $        4,000.00
45501    Contract Services        $      190,880.00 $      16,800.00     $ 207,680.00       $       (5,000.00)   $      202,700.00
54501    Rentals/Leases           $               - $          111.54    $         111.54   $              -     $          200.00
58501    Advertising              $        7,000.00 $              -     $       7,000.00   $              -     $        7,000.00
60501    Other                    $          550.00 $              -     $         550.00   $              -     $          600.00
70501    Equipment                $               - $              -     $             -    $              -     $               -
                                  $      998,146.75 $      12,911.54     $ 1,011,058.29     $       (5,000.00)   $    1,006,300.00


Personnel: (2) Design Engineer 2, Construction Projects Coordinator, (2) Construction
Team Managers, (4) Inspectors 3, Engineering Technician Supervisor

Proposed Personnel Changes:

One Construction Project Coordinator retired during 2011 and was not replaced. The
position is unfunded in the 2012 budget request.




                                                                                                                        - 18 -
Performance Measures
Goal: Maintain county roads.
Measure             Objective                                              2008   2009   2010   2011       2012
Pavement Condition    Maintain an average Pavement Condition Index of
Index                 65 for all County roadways.                                         60     61             60

Goal: Efficiently respond to the public.
Measure               Objective                                            2008   2009   2010   2011       2012
                      Complete 95% of requests for ditch enclosures
Requests for Service within 28 days.                                                            95%            95%
                      Complete 85% of plan and estimate reviews within
Requests for Service 28 days.                                                                   85%            85%

Goal: Maintain accurate county mapping.
Measure             Objective                                              2008   2009   2010   2011       2012
Providing Data to GIS Submit 95% of as-built drawings to the GIS Section
Section               within 6 months of completing project work.                               95%            95%

Goal: Ensure stability of the Engineer's Motor Vehicle Gas Tax Fund
Measure               Objective                                           2008    2009   2010   2011       2012
                      Send 90% of Invoices for Construction Section
Invoice Processing    services within 30 days of completing work.                               90%            90%
                      Submit 75% of Federal and OPWC cost
Reimbursement         reimbursement requests within 60 days of completing
Processing            qualified project work.                                                   75%            75%

Performance Measure Discussion:

The overall pavement condition index for the county continues to fall. A recent analysis
indicates that in order to maintain the current level of pavement condition, the county
must find $2 million in pavement maintenance funding. The current budget only
provides $1.6 million to the pavement maintenance program which is 7.4% more than
the 2011 funding. However, in addition to the pavement maintenance budget, the
county has also received $1.95 million in federal grants through the Public Lands
Highway Discretionary (PLHD) program. These funds will be used to upgrade several
miles of county roads within the Cuyahoga Valley National Park and will impact the
pavement maintenance index.

Figures for all other performance measures included for 2011 and 2012 indicate the
performance targets established by the section leaders due to the fact that a full year’s
data is currently unavailable.

Engineering Services Section
The Engineering Services section oversees several components of the Engineering
Division. This section is responsible for most engineering plans, designs, and reviews
in addition to overseeing all bridge improvements and maintenance work. They are



                                                                                                      - 19 -
responsible for monitoring bridge inspections and seek to improve the overall condition
of Summit County’s bridges.

2012 Operating Budget Request
                                     Program                                                 Department         Department
                                      Request       Division Changes Division Request         Changes             Request
Acct #   Description                2012 Budget                          2012 Budget                            2012 Budget
 20501   Salaries - Employees     $ 250,502.40      $               - $ 250,502.40       $                -   $ 250,600.00
 20525   Overtime                 $             -   $               - $             -    $                -   $             -
 25501   Fringe Benefits          $     98,196.94   $               - $      98,196.94   $                -   $     98,200.00
 30501   Supplies / Prof. Svcs.   $      8,150.00   $       (8,000.00) $        150.00   $                -   $        200.00
 37501   Travel/Cont.Ed.          $      6,950.00   $       (2,450.00) $      4,500.00   $                -   $      4,500.00
 45501   Contract Services        $ 401,800.00      $ (136,800.00) $ 265,000.00          $                -   $ 265,000.00
 54501   Rentals/Leases           $      1,650.00   $               - $       1,650.00   $                -   $      1,700.00
 58501   Advertising              $        500.00   $               - $         500.00   $                -   $        500.00
 60501   Other                    $     52,600.00   $ (52,000.00) $             600.00   $                -   $        600.00
 70501   Equipment                $             -   $               - $             -    $                -   $             -
                                  $ 820,349.34      $ (199,250.00) $ 621,099.34          $                -   $ 621,300.00

Major Budgetary Changes:

The $136,800 reduction in contract services was the result of duplicate requests within
the Engineering Division.

The $52,000 reduction in other expenses was the result of duplicate requests for bridge
maintenance supplies that are included in the Public Service Division.

Personnel: Deputy Director for Engineering Services, Public Works Manager, Engineer
Project Manager

Proposed Personnel Changes:

The Engineer Project Manager position was created in 2011 to replace the Bridge
Engineer position. The position is currently in the process of being filled prior to year-
end 2011.




                                                                                                                   - 20 -
Performance Measures
Goal: Improve the condition of County owned bridges.
Measure             Objective                                         2008   2009   2010   2011    2012
Bridge Sufficiency  Maintain average SR >75 on 60% of the County's
Rating              bridges                                            78%    79%    81%   NA          NA
Bridge GA Rating    Maintain 95% of bridges at GA > 5A                 94%    94%    94%   NA          NA
Load Limit          Reduce % of load limited bridges < 1.00%            1%     0%     0%   0.3%        NA
Bridge load Ratings Meet FHWA/ODOT/CEAO Mandate                               24%    40%    60%        80%

Goal: Monitor condition of County owned and partnered bridges.
Measure             Objective                                         2008   2009   2010   2011    2012
Percent of Bridges
Inspected           Inspect 100% of County owned bridges              100%   100%   100%   100%    100%
Percent of Bridges
Inspected           Inspect 100% of Metroparks owned bridges          NA     100%   100%   100%    100%

Goal: Promote education in bridge engineering.
Measure             Objective                                         2008   2009   2010   2011    2012
Sponsor Educational
Programs            Sponsor MBBC                                      YES    YES    YES    YES     YES

Goal: Improve Efficency of Plan Development
Measure              Objective                                        2008   2009   2010   2011    2012
                     Complete 85% of the reviews of each Plan Stage
Reduce Plan Review Submission within the Commitetd Review Time
Time                 Schedule as detailed in individual consultant
                     contracts.                                        NA    NA     NA      15%        85%

Performance Measure Discussion:

The performance of the Engineering Services Section is excellent in 7 of the 8
categories. All bridges continue to be inspected on time and individual bridge ratings
continue to exceed expectations. Two structures in the county were required to have
reduced load limits posted on them in 2011. The first structure, the Vanderhoof Road
Bridge over the Tuscarawas River in New Franklin was both posted and repaired in the
same year. The Knox Blvd. bridge over Pigeon Creek in Copley Township, is a pair of
large metal culverts that are ranked as a bridge because the over-all span of the
combined structures under the pavement is greater than 10 feet. This bridge is required
to have a minimum of one foot of earthen embankment on top of the culverts to ensure
that the traffic loads are safely transferred into the underlying soils. The depth of cover
is less than 1 foot thus the twin culverts require a load limit. To correct this deficiency
will require the construction of a hump in the roadway to satisfy the cover requirements
or the total replacement of the entire structure with a large box culvert at a cost of
approximately $80,000. This issue will be addressed in 2012. The single unsatisfactory
measure is the effort to Reduce Plan Review Time. All other goals were met in 2011.
This section experienced a 50% staff reduction that started in mid-January. We
adjusted our operation with the addition of a consultant task order contract to mitigate
this deficiency and we anticipate improved ratings in 2012.



                                                                                              - 21 -
Highway and Drainage Section
Highway Group

The Highway Group is responsible for highway design, installation and maintenance of
traffic control devices such as signs, pavement markings, guardrail and traffic signal
systems/warning flashers. These functions are integral parts of all improvements made
to Summit County highways. In addition to the group’s primary function of preparing
plans for roadway improvements, the Highway Group also conducts studies and/or
evaluations of roadway traffic, geometrics, physical features and access. The Highway
Group determines the need for signage, guardrail, lane assignments/construction,
speed limit revisions, traffic control devices and other safety capacity improvements.
This group also reviews and coordinates construction projects to ensure that alternate
routes for traffic detours are free of major obstructions and available during the
construction season.

Allotment Group

The Allotment Group works with developers, engineers, contractors, governmental
agencies and the public to regulate the design, construction and acceptance of
subdivisions. This group also coordinates inspections under the Engineer’s annual
storm water maintenance program. This consists of inspecting detention/retention
ponds, catch basins, headwalls and storm sewers in subdivisions throughout the
County. When required, corrective measures are taken to update the storm water
facilities to assure that storm water is appropriately managed in allotments. The
expenses related to storm sewer and surface water issues are funded by the county’s
general fund or the through maintenance assessments paid by property owners for the
purpose of inspecting and maintaining storm sewer infrastructure.

Drainage Group

The Drainage Group coordinates requests, reviews, inspects, designs and schedules
improvements to ditches, culverts, storm sewers and other drainage-related items for
landowners, townships and/or County maintenance. Site plan reviews are also
coordinated by the Drainage Group. The expenses related to storm sewer and surface
water issues are funded by the county’s general fund or the through maintenance
assessments paid by property owners for the purpose of inspecting and maintaining
storm sewer infrastructure.




                                                                           - 22 -
2012 Operating Budget Request
                                Program                                                 Department       Department
                                 Request       Division Changes Division Request         Changes           Request
Acct # Description             2012 Budget                          2012 Budget                          2012 Budget
20501 Salaries - Employees $ 312,270.40        $               - $ 312,270.40       $          (200.00) $ 312,100.00
20525 Overtime               $            -    $               - $              -   $                - $             -
25501 Fringe Benefits        $ 122,410.00      $               - $ 122,410.00       $                - $ 122,500.00
30501 Supplies / Prof. Svcs. $        600.00   $               - $         600.00   $                - $        600.00
37501 Travel/Cont.Ed.        $      6,900.00   $               - $       6,900.00   $                - $      6,900.00
45501 Contract Services      $ 109,500.00      $ (29,500.00) $          80,000.00   $                - $     80,000.00
54501 Rentals/Leases         $            -    $               - $              -   $                - $             -
58501 Advertising            $            -    $               - $              -   $                - $             -
60501 Other                  $      2,340.00   $               - $       2,340.00   $                - $      2,400.00
70501 Equipment              $      4,100.00   $       (1,900.00) $      2,200.00   $                - $      2,200.00
                             $ 558,120.40      $ (31,400.00) $ 526,720.40           $          (200.00) $ 526,700.00

Major Budgetary Changes:

The reduction of $29,500 in contract services is due to drainage task order contracts
that are funded through the general fund storm water allocation and the assessed
subdivision storm water maintenance funds.

Personnel: 3 Design Engineer 2, Design Engineer 1, Construction Projects Coordinator

Proposed Personnel Changes: Reclassification of 1 Design Engineer 1 to a Design
Engineer 2

Performance Measures
Goal: Maintain county roads, bridges and culverts.
Measure             Objective                                                2008       2009     2010     2011    2012
Percent of unrated  Reduce percentage of culverts that cannot be rated
culverts            to less than 10%                                                              22%      22%        10%

Goal: Improve intersection safety.
Measure              Objective                                               2008       2009     2010     2011    2012
Percent of Traffic
Signals upgraded     Upgrade 5% of traffic signal controllers per year.                              0%    10%        5%
Percent of Traffic   Increase percent of signal controllers with battery
Signals with         backup systems by 5% annually (until 100% have
functioning battery  functioning battery backup systems, then maintain at
backup systems       100% ).                                                                      23%      28%        33%

Goal: Assure compliance with county subdivision regulations.
Measure                Objective                                             2008       2009     2010     2011    2012
                       Reduce the percentage of subdivision construction
Percent of Subdivision bonds that are older than 2 years (until 0% exceed
Bonds over 2 years 2 years, then maintain at 0% ).                                                93%      81%        60%




                                                                                                             - 23 -
Performance Measure Discussion:

Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.

Survey Section
The Survey Section provides surveys, survey data and data management for the
Summit County Engineer’s office. The survey section also conducts plan reviews of
major road and bridge projects as well as road dedications, road vacations, annexations
and land subdivisions.

The Survey Section continues to perpetuate the integrity of the road surfaces by
surveying for the installation of Monument Boxes. Since a portion of everyone’s property
borders a road, private surveyors need to dig holes in the pavement to find old survey
pins that define the centerline of that road. The holes can be more than a foot deep and
soon turn into “pot holes”. Surveys are conducted to determine the centerline of road
right of way in coordination with a pavement resurfacing project. Monument Boxes
containing survey pins marking the centerline can then be installed at the surface of the
pavement during the paving project. This allows private surveyors to simply lift the lid of
the monument box to access the pins they need to perform surveys for the general
public and other improvement projects. This helps to eliminate unnecessary pot holes
and extend the life of the pavement.

This section is essential in providing online data to the public. Scanned images of
surveys, subdivisions and subdivision improvement plans from our records can be
found through the “ONLINE TOOLS” section on the Summit County Engineer website:
http://www.summitengineer.net/resources/tools.

2012 Operating Budget Request
                                       Program                                                  Department           Department
                                        Request     Division Changes     Division Request        Changes               Request
Acct #   Description                  2012 Budget                          2012 Budget                               2012 Budget
20501    Salaries - Employees     $      258,252.80 $              -     $ 258,252.80       $              -     $      258,300.00
20525    Overtime                 $          100.00 $              -     $         100.00   $              -     $          100.00
25501    Fringe Benefits          $      101,274.30 $              -     $ 101,274.30       $              -     $      101,300.00
30501    Supplies / Prof. Svcs.   $        2,500.00 $              -     $       2,500.00   $              -     $        2,500.00
37501    Travel/Cont.Ed.          $        5,400.00 $       (1,400.00)   $       4,000.00   $              -     $        4,000.00
45501    Contract Services        $          400.00 $              -     $         400.00   $              -     $          400.00
54501    Rentals/Leases           $       32,016.34 $      (10,008.00)   $      22,008.34   $       (6,164.34)   $       15,900.00
58501    Advertising              $               - $              -     $             -    $              -     $               -
60501    Other                    $          810.00 $              -     $         810.00   $              -     $          900.00
70501    Equipment                $        7,300.00 $       (2,000.00)   $       5,300.00   $              -     $        5,300.00
                                  $      408,053.44 $      (13,408.00)   $ 394,645.44       $       (6,164.34)   $      388,700.00




                                                                                                                        - 24 -
Major Budgetary Changes:

The $16,172.34 reduction in rentals and leases is due to the selection of one of two
duplicate requests for survey equipment leasing options that were proposed in the
original section request.

Personnel: (2) Surveyors, (2) Survey Coordinators, Survey Technician 2

Proposed Personnel Changes:

No personnel changes are anticipated for 2012.

Performance Measures
Goal: Provide survey services in a timely manner.
Measure             Objective                                               2008   2009   2010   2011    2012
Response to Survey Complete requested surveys by agreed upon date
Services Requests   for 75% of the projects.                                                      75%        75%

Goal: Perpetuate survey monumentation defining road centerlines.
Measure             Objective                                               2008   2009   2010   2011    2012
                        Set centerline and/or right of way survey
                        monumentation on Summit County Engineer 448
                        paving projects and highway paving projects
Centerline              designed in-house prior to the end of the project
Monumentation           year for 75% of the projects                                              75%        75%

Goal: Make all Summit County Engineer road records available to the public.
Measure                Objective                                     2008 2009            2010   2011    2012
Availability of Summit Create scanned images of 75% of approved
County Road and        surveys, recorded plats and improvement plans
Survey Records         within 2 weeks of receiving them                                           75%        75%

Goal: Make recent Summit County Engineer county highway centerline information available to the
Measure                Objective                                          2008 2009 2010 2011 2012
Availability of Summit Create and file centerline drawings from recent
County Engineer        survey information 75% of the time within 12 weeks
Survey records         of survey completion                                               75%   75%

Goal: Ensure good      operational condition of survey equipment.
Measure                 Objective                                           2008   2009   2010   2011    2012
Survey Total Station    Calibrate and clean primary survey total station
Maintenance             within 12-month intervals.                                               YES     YES

Performance Measure Discussion:

Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.




                                                                                                    - 25 -
Public Services Division
The Public Services Department is responsible for maintaining over 360 lane miles of
county roadway, 315 bridges, 1,200 culverts, guardrail, berms, vegetation control,
ditches, pavement markings, traffic signals, tree trimming and removal, deceased
animal removal, driveway culvert pipes, fleet maintenance, maintenance of retention
and detention ponds, roadside mowing, snow and ice control on township roads and
some State Highways.

Administration Section
The Public Services Administration Section provides support to the Public Services
Division employees, orders and tracks materials, oversees the Division budget and
processes all requests for services on county roads, bridges and ditches.

2012 Operating Budget Request
                                Program                                                 Department      Department
                                 Request       Division Changes Division Request         Changes          Request
Acct # Description             2012 Budget                          2012 Budget                         2012 Budget
20501 Salaries - Employees $ 179,878.40        $              - $ 179,878.40        $        (100.00) $ 179,800.00
20525 Overtime               $            -    $              - $              -    $             - $              -
25501 Fringe Benefits        $     76,628.20   $              - $       76,628.20   $      (1,100.00) $     75,600.00
30501 Supplies / Prof. Svcs. $      1,000.00   $       (1,000.00) $            -    $             - $              -
35501 Materials              $            -    $              - $              -    $             - $              -
37501 Travel/Cont.Ed.        $      4,000.00   $              - $        4,000.00   $             - $        4,000.00
45501 Contract Services      $     11,000.00   $ (10,000.00) $           1,000.00   $             - $        1,000.00
54501 Rentals/Leases         $      9,000.00   $              - $        9,000.00   $             - $        9,000.00
58501 Advertising            $        500.00   $              - $          500.00   $             - $          500.00
60501 Other                  $     89,500.00   $          500.00 $      90,000.00   $             - $       90,000.00
70501 Equipment              $            -    $              - $              -    $             - $              -
                             $ 371,506.60      $ (10,500.00) $ 361,006.60           $      (1,200.00) $ 359,900.00

Major Budgetary Changes:

The $10,000 reduction in contract services is due to duplicate requests for IT services
that were included in the Administrative Division budget.

Personnel: Director of Public Services, Office Manager, Receptionist Secretary

Proposed Personnel Changes:

No personnel changes are anticipated for 2012.




                                                                                                          - 26 -
Performance Measures
Goal: Improve operation of the Public Service Division
Measure             Objective                                                        2008        2009    2010          2011    2012

Response time to RFS Reduce annual carry-overs to less than 10                                                10           9       9

Goal: Safely Provide Public Services to Summit County
Measure              Objective                                                       2008        2009    2010          2011    2012
Number of work       Maintain number of work related injuries at less than
related injuries     15 per year.                                                           15      15        10           5       5

Performance Measure Discussion:

Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.

Bridge and Ditch Section
The Bridge and Ditch section handles the maintenance and upkeep of Summit County’s
315 bridges that can be performed with maintenance crews. In addition they handle
ditch clean up. Summit County inspects all 315 bridges annually and as a result of
those inspections, if necessary, the Bridge Engineer issues Requests for Service to the
bridge crews who then perform the maintenance work needed to keep our bridges safe
and secure.

2012 Operating Budget Request
                                       Program                                                   Department            Department
                                        Request     Division Changes     Division Request         Changes                Request
Acct #   Description                  2012 Budget                          2012 Budget                                 2012 Budget
20501    Salaries - Employees     $      464,713.60 $              -     $ 464,713.60        $     (46,051.20)     $      418,700.00
20525    Overtime                 $       10,000.00 $              -     $      10,000.00    $              -      $       10,000.00
25501    Fringe Benefits          $      202,227.99 $              -     $ 202,227.99        $     (19,617.81)     $      182,700.00
30501    Supplies / Prof. Svcs.   $        5,800.00 $       (5,800.00)   $             -     $              -      $               -
35501    Materials                $       71,800.00 $       (5,000.00)   $      66,800.00    $       6,800.00      $       60,000.00
37501    Travel/Cont.Ed.          $        1,000.00 $              -     $       1,000.00    $              -      $        1,000.00
45501    Contract Services        $       32,569.00 $      (28,000.00)   $       4,569.00    $              -      $        4,600.00
54501    Rentals/Leases           $        8,896.00 $              -     $       8,896.00    $              -      $        8,900.00
58501    Advertising              $               - $              -     $             -     $              -      $               -
60501    Other                    $               - $        5,800.00    $       5,800.00    $              -      $        5,800.00
70501    Equipment                $               - $              -     $             -     $              -      $               -
                                  $      797,006.59 $      (33,000.00)   $ 764,006.59        $     (72,469.01)     $      691,700.00

Major Budgetary Changes:

The $65,669.01 reduction in the personnel request is due to the elimination of an
additional heavy equipment operator requested by the section.




                                                                                                                          - 27 -
The $28,000 reduction in contract services is due to duplicate requests funded through
the Engineering Division budget.

Personnel: Ditch Maintenance Supervisor, 2 Highway Maintenance Crew Leaders, 3
Bridge Worker 2, 3 Ditch Maintenance Workers

Proposed Personnel Changes:

The position of Ditch Maintenance Supervisor is to be changed to Highway
Maintenance Supervisor. This move more accurately identifies the role of this position
which matches the organizational responsibilities of the Highway Maintenance
Supervisor in the North District Section.

The number of Bridge Workers has been reduced to 3. The position currently remains
unfilled due to lack of work and is not funded in the 2012 budget request.

Performance Measures
Goal: Inspect and appraise ditch functionality
Measure               Objective                                               2008   2009   2010   2011    2012
                      Prevent County ditches from accumulating debris
Capacity of ditch for
                      and causing runoff backups that would cause flood
drainage
                      damages to private properties                                                YES     YES

Goal: Increase Bridge safety
Measure              Objective                                                2008   2009   2010   2011    2012
                     Identify, plan for, and complete all necessary repairs
Review inspectors
                     to bring the subject bridge to a more secure rating,
reports
                     and extend its useful life.                                                   YES     YES

Performance Measure Discussion:

Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.

Fleet Maintenance Section
The Fleet Maintenance section handles the maintenance and upkeep of the SCE’s fleet
of vehicles ranging from cars to snow plow trucks.




                                                                                                      - 28 -
2012 Operating Budget Request
                                        Program                                                 Department           Department
                                        Request     Division Changes     Division Request        Changes               Request
Acct #   Description                  2012 Budget                          2012 Budget                               2012 Budget
20501    Salaries - Employees     $      571,792.00 $              -     $ 571,792.00       $                -   $      571,800.00
20525    Overtime                 $       10,000.00 $              -     $      10,000.00   $                -   $       10,000.00
25501    Fringe Benefits          $      247,843.39 $              -     $ 247,843.39       $                -   $      247,900.00
30501    Supplies / Prof. Svcs.   $      313,785.00 $ (313,785.00)       $              -   $                -   $               -
35501    Materials                $       10,000.00 $              -     $      10,000.00   $                -   $       10,000.00
37501    Travel/Cont.Ed.          $               - $              -     $              -   $                -   $               -
45501    Contract Services        $        8,000.00 $              -     $       8,000.00   $                -   $        8,000.00
54501    Rentals/Leases           $               - $              -     $              -   $                -   $               -
58501    Advertising              $               - $              -     $              -   $                -   $               -
60501    Other                    $       11,456.00 $ 313,485.00         $ 324,941.00       $                -   $      325,000.00
70501    Equipment                $               - $              -     $              -   $                -   $               -
                                  $    1,172,876.39 $         (300.00)   $ 1,172,576.39     $                -   $    1,172,700.00

Major Budgetary Changes:

The shift in funding between the supplies and other expenses line item was done to
more accurately reflect where the various charges are posted in the County’s financial
reporting system.

Personnel: Fleet Facility Maintenance Manager, Auto Service Worker 2, Auto Service
Worker 2 Tire and Brake, Custodial Worker, Equipment Operator 3, (4) Mechanics,
Messenger, Stores Keeper, Welder, Inventory Control Specialist 2

Proposed Personnel Changes:

No personnel changes are anticipated for 2012.

Performance Measures
Goal: Improve Snow/Ice removal efficiency
Measure             Objective                                                        2008       2009    2010         2011    2012
Snow Truck          Ensure that snow trucks down time is no more than
availability        48 hours (mechanical)                                                                90%          90%        90%

Goal; Reduce the number of repairs required through the implementations of an effective preventative
maintenance program.
Measure              Objective                                           2008 2009 2010 2011 2012
                     Assure that all vehicles receive timely recommended
                     service as scheduled, and are properly cleaned on
                     a regular basis to increase their life cycle and
Frequency of repairs maximize cost/benefit                                          95%     95%    90%




                                                                                                                        - 29 -
Performance Measure Discussion:

Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.

North Station Section and South Station Section
Our North Station is responsible for the snow and ice control and road maintenance in
northern Summit County. Similarly, South Station is responsible for the snow and ice
control and road maintenance in southern Summit County. North Station also handles
all signage, signalization and safety measures on Summit County roads, including
guardrail and pavement markings.

2012 Operating Budget Request – North Station
                                        Program                                               Department          Department
                                        Request       Division Changes Division Request        Changes              Request
Acct #   Description                  2012 Budget                         2012 Budget                             2012 Budget
20501    Salaries - Employees     $    1,057,056.00   $               - $ 1,057,056.00    $     (43,638.40)   $    1,013,500.00
20525    Overtime                 $       60,000.00   $               - $     60,000.00   $             -     $       60,000.00
25501    Fringe Benefits          $      475,865.86   $               - $ 475,865.86      $     (18,589.96)   $      457,300.00
30501    Supplies / Prof. Svcs.   $      107,000.00   $               - $ 107,000.00      $             -     $      107,000.00
35501    Materials                $      568,000.00   $      (40,000.00) $ 528,000.00     $     (23,000.00)   $      505,000.00
37501    Travel/Cont.Ed.          $        1,200.00   $          500.00 $      1,700.00   $             -     $        1,700.00
45501    Contract Services        $       12,900.00   $          620.00 $     13,520.00   $             -     $       13,600.00
54501    Rentals/Leases           $        3,500.00   $               - $      3,500.00   $             -     $        3,500.00
58501    Advertising              $               -   $               - $             -   $             -     $               -
60501    Other                    $       11,700.00   $        7,500.00 $     19,200.00   $      (5,000.00)   $       14,200.00
70501    Equipment                $               -   $               - $             -   $             -     $               -
                                  $    2,297,221.86   $      (31,380.00) $ 2,265,841.86   $     (90,228.36)   $    2,175,800.00

Major Budgetary Changes:

The $62,228.36 reduction in personnel expenses is the result of leaving the equipment
operator 2 position vacant.

The $63,000 reduction in materials is due to budgetary constraints.

Personnel: Roads Maintenance Manager, Highway Maintenance Supervisor, Heavy
Equipment Operator, (14) Equipment Operator 2, (3) Highway Maintenance Crew
Leaders, (2) Safety Workers

Proposed Personnel Changes:

The Highway Safety workgroup was moved into the North Station Section in last year’s
organization chart but was not fully integrated in the budget. This budget completes the
process of moving the Highway Safety workgroup into the North Station Section. One
Safety Worker left employment recently. There is no plan to re-fill the vacant position
and it has not been funded in the 2012 budget.


                                                                                                                          - 30 -
One Equipment Operator was reduced through layoff at the end of 2010 and was not
reinstated in 2011 due to lack of work. That position remains vacant and is unfunded in
the 2012 budget.

At the end of 2010, the Laborer/Highway Worker for the North Section retired and was
not replaced in 2011. That position remains vacant and is unfunded in the 2012 budget.

Performance Measures
Goal: Efficiently respond to Requests For Service (RFS)
Measure               Objective                                                      2008       2009   2010           2011    2012
Reponse time to
complete RFS          Complete 90% of RFS within 4 weeks of receipt                                                    90%        90%

Goal: Provide Efficient and Effective Snow and Ice Removal Services
Measure              Objective                                        2008                      2009   2010           2011    2012
Response time to     Have appropriate forces mobilized no longer than
snow events          60 minutes from the onset of the snow event                                             60          42        60

Goal: Maintain road safety and informational markings
Measure              Objective                                                       2008       2009   2010           2011    2012

Repainted road         Complete 90% of all informational markings each
informational markings year                                                                                            90%        90%

Performance Measure Discussion:

Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.

2012 Operating Budget Request – South Station
                                        Program                                                 Department            Department
                                        Request     Division Changes     Division Request        Changes                Request
Acct #   Description                  2012 Budget                          2012 Budget                                2012 Budget
20501    Salaries - Employees     $      636,896.00 $              -     $ 636,896.00       $             -       $      636,900.00
20525    Overtime                 $       60,000.00 $              -     $      60,000.00   $             -       $       60,000.00
25501    Fringe Benefits          $      296,877.70 $              -     $ 296,877.70       $             -       $      296,900.00
30501    Supplies / Prof. Svcs.   $      243,000.00 $              -     $ 243,000.00       $             -       $      243,000.00
35501    Materials                $      564,000.00 $      (75,000.00)   $ 489,000.00       $     (20,500.00)     $      468,500.00
37501    Travel/Cont.Ed.          $          600.00 $              -     $         600.00   $             -       $          600.00
45501    Contract Services        $        3,000.00 $        1,500.00    $       4,500.00   $             -       $        4,500.00
54501    Rentals/Leases           $        1,500.00 $              -     $       1,500.00   $             -       $        1,500.00
58501    Advertising              $               - $              -     $             -    $             -       $               -
60501    Other                    $        1,900.00 $         (400.00)   $       1,500.00   $             -       $        1,500.00
70501    Equipment                $          900.00 $              -     $         900.00   $             -       $          900.00
                                  $    1,808,673.70 $      (73,900.00)   $ 1,734,773.70     $     (20,500.00)     $    1,714,300.00




                                                                                                                         - 31 -
Major Budgetary Changes:

The $95,500 reduction in materials is due to budgetary constraints.

Personnel: Roads Maintenance Manager, Heavy Equipment Operator, (11) Equipment
Operator 2 (1 open), Highway Maintenance Crew Leader, Highway Maintenance
Worker 2

Proposed Personnel Changes:

No personnel changes are anticipated for 2012.

Performance Measures
Goal: Efficiently respond to Requests For Service (RFS)
Measure               Objective                                            2008   2009   2010       2011    2012
Reponse time to       Maintain an average response time of two weeks for
complete RFS          the completion of RFS                                                         YES         YES

Goal: Provide Efficient and Effective Snow and Ice Removal Services
Measure              Objective                                         2008       2009   2010       2011    2012
Response time to     Have appropriate forces mobilized no longer than
snow events          45 minutes from the onset of a call in snow event                          0      38         45

Performance Measure Discussion:

Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.




                                                                                                       - 32 -
Specialized Services Section
The Specialized Services Section handles all signage and signalization on Summit
County roads, building maintenance, and specialized services like carpentry, masonry,
tree trimming and landscaping.

2012 Operating Budget Request
                                       Program                                                  Department           Department
                                        Request       Division Changes Division Request          Changes              Request
Acct #   Description                  2012 Budget                           2012 Budget                              2012 Budget
20501    Salaries - Employees     $      330,387.20   $               - $ 330,387.20        $                -   $     330,400.00
20525    Overtime                 $        9,000.00   $               - $        9,000.00   $                -   $        9,000.00
25501    Fringe Benefits          $      144,578.95   $               - $ 144,578.95        $                -   $     144,600.00
30501    Supplies / Prof. Svcs.   $      104,275.00   $ (104,275.00) $                  -   $                -   $               -
35501    Materials                $       97,500.00   $      (75,000.00) $     22,500.00    $                -   $      22,500.00
37501    Travel/Cont.Ed.          $        2,200.00   $               - $        2,200.00   $                -   $        2,200.00
45501    Contract Services        $        7,710.00   $        (2,000.00) $      5,710.00   $                -   $        5,800.00
54501    Rentals/Leases           $        2,300.00   $               - $        2,300.00   $                -   $        2,300.00
58501    Advertising              $               -   $               - $               -   $                -   $               -
60501    Other                    $        2,785.00   $       38,275.00 $      41,060.00    $                -   $      41,100.00
70501    Equipment                $       37,500.00   $        (6,000.00) $    31,500.00    $                -   $      31,500.00
                                  $      738,236.15   $ (149,000.00) $ 589,236.15           $                -   $     589,400.00

Major Budgetary Changes:

The $104,275 reduction in supplies is the result of a transfer to the other expenses line
item. The net reduction of $66,000 is due to the completion in 2011 of several projects
that were included in the original request.

The $75,000 reduction in materials is due to inclusion of signage upgrades that were
included in the original request. The original request anticipated that the federal
mandate for sign reflectivity would require major upgrades in 2012. Since the original
request was submitted, the federal government eased the upgrade deadline and the
funding was reduced accordingly.

Personnel: Deputy Director of Maintenance Administration, Carpenter, Mason,
Maintenance Repairer, Sign Maker, Signal Technician

Proposed Personnel Changes:

The Highway Safety workgroup was moved into the North Station Section in last year’s
organization chart but was not fully integrated in the budget. This budget completes the
process of moving the Highway Safety workgroup into the North Station Section.




                                                                                                                        - 33 -
Performance Measures
Goal: Efficiently respond to Requests for Service
Measure               Objective                                            2008   2009   2010   2011    2012
Response time to      Complete 95% of requests within 2 weeks of date of
complete RFS          request                                                             95%    95%        95%

Goal: Efficiently respond to interdepartmental Service Requests
Measure               Objective                                            2008   2009   2010   2011    2012
Response time to      Complete 90% of requests within 2 weeks of date of
complete requests     request                                                             90%    90%        90%

Goal: Increase life of existing facilities
Measure                Objective                                           2008   2009   2010   2011    2012
Timely complete
building maintenance Complete 95% of requests within 1 week of date of
requests               request                                                            95%    95%        95%

Goal: Improve Intersection Safety
Measure             Objective                                              2008   2009   2010   2011    2012
Traffic Signal
Replacement/        Upgrade Six Traffic Signals By Adding Battery Back
Upgrades            Ups & New Controllers                                                       100%    100%
Traffic Signal      Annually Inspect 100% Of County Owned Traffic
Inspections         Signals                                                                     100%    100%

Performance Measure Discussion:

Figures included for 2011 and 2012 indicate the performance targets established by the
section leaders due to the fact that a full year’s data is currently unavailable.

Infrastructure Measures
Bridge Inspections
All 315 Summit County owned bridges are fully inspected annually. In 2011 our bridge
inspections began in January. As of April 2011, 98% of the bridges on our inventory
had been inspected. Bridge consultants will be reviewing the inspection reports
ensuring that Summit County bridges are constantly monitored and maintained for
safety. In addition, the Federal Highway Administration required that 60% of bridges
with a span larger than 20 feet be “load rated” by October of 2011. We have reached
this goal by completing 63.1% of our 176 large bridge load ratings.

Pavement Condition Index
The Pavement Condition Index is a simple, convenient and inexpensive way to monitor
the condition of the surface of roads, identify maintenance and rehabilitation needs, and
ensure that road maintenance budgets are spent wisely. The PCI rates the condition of
the surface of a road using a numerical scale of 0-100. Every two years the Summit


                                                                                                   - 34 -
County Engineer’s office contracts with a company to perform this analysis on the
county roadways. The data collected is then used to determine our pavement
maintenance program, ensuring that our office repairs the roadways in an efficient and
cost effective manner.

The Summit County Engineer’s office has set in place a five year plan regarding our
Pavement Condition Index. The goal is to maintain an average Pavement Condition
Index rating of 65. We have determined, using budget and pavement condition analysis,
that we need a pavement maintenance budget of $2 million to remain stable at the
current PCI and a budget of $2.5 million to begin restoring the County roads to a PCI of
65. See the charts below comparing differing pavement maintenance budgets and the
projected PCI’s as a result. The current budget only provides $1.6 million to the
pavement maintenance program which is 7.4% more than the 2011 funding, though
additional Public Lands Highway Discretionary funds received by the County will impact
PCI in 2012.

                                Current Funding Level

The proposed budget attempts to divert as much as is fiscally possible to pavement
maintenance. Despite increased funding levels for pavement maintenance in each of
the last two years, the following graph shows that current funding levels will not be
sufficient to maintain the County’s roads in their current condition. This is the primary
funding challenge for the Engineer’s Office at this time.


                        $1.6 MIL 5 YEAR PLAN RESULT
      70


      65

                  61
   PCI 60                         60             59
                                                                 58
                                                                                 57
      55


      50
               2011            2012           2013            2014           2015

                                           PLAN YEAR

                           Stable Condition Funding Level

In order to maintain the County’s roads at their current state of repair, the County needs
to spend approximately $2 million per year on pavement maintenance as can be seen in
the next graph. Unfortunately, the MVGT fund does not have sufficient resources to
meet the funding level required for pavement condition stabilization.


                                                                               - 35 -
                         $2 MIL 5 YEAR PLAN RESULT
      70


      65

                 61              61            61                           61
  PCI 60                                                     61



      55


      50
              2011            2012          2013          2014           2015

                                        PLAN YEAR

                      Performance Measure Funding Requirement

A reasonable goal for the condition of County roads is to maintain a minimum average
PCI of 65. In order to return to this level, we currently project that funding of
approximately $2.5 million per year is required. This figure, however, is likely to
increase in the future because we are not currently able to provide enough funding to
stabilize the pavement condition on County roads. As a result, the County needs to
address potential funding options to increase the amount of money available for
pavement maintenance or accept the progressive deterioration of the pavement
condition on County roads.


                        $2.5 MIL 5 YEAR PLAN RESULT
      70


      65
                                                             64             64
                                               63
                 62              62
  PCI 60


      55


      50
              2011            2012          2013          2014           2015

                                         PLAN YEAR




                                                                          - 36 -
2012 Capital Budget
New to this year’s budget document is the discussion of the 2012 Summit County
Engineer’s Capital Budget.

                         Summit County Engineer Internal Budget Request
                                           2012 Budget
                           Capital Funding Summary (2012 portion only)
                Project Title          MVGT Allocation SC General Fund Federal Funds State/Local Funds Total 2012 Budget
Landslide Mitigation                           $20,000              $0               $0             $0           $20,000
Railroad Crossing                              $20,000              $0               $0             $0           $20,000
Intersection Improvements                      $20,000              $0               $0             $0           $20,000
Arlington Rd                                 $140,000               $0               $0             $0          $140,000
South Main 4 Survey Pins                       $15,000              $0               $0             $0           $15,000
Traffic Access Management                    $150,000               $0               $0             $0          $150,000
Akron-Peninsula Road                                 $0             $0         $700,000             $0          $700,000
CVNP Landslide Repair and Resurfacing                $0             $0         $830,000             $0          $830,000
CVNP Spot Paving                                     $0             $0         $420,000             $0          $420,000
Bank St. Bridge                              $220,000               $0               $0             $0          $220,000
Cleveland-Mass. (VanHyning)                     $1,000              $0               $0         $9,000           $10,000
Harrington Rd                                $130,000               $0               $0             $0          $130,000
Medina Line Rd. Bridge                       $115,000               $0               $0             $0          $115,000
Ravenna Rd (Tinkers Creek) TTWP              $100,000               $0               $0             $0          $100,000
Aerial Mapping (Surface Water)                       $0      $133,000                $0             $0          $133,000
USGS Stream Monitoring (Surface Water)               $0        $47,800               $0             $0           $47,800
County Ditches (Surface Water)                       $0      $150,000                $0             $0          $150,000
Regional Stormwater (Surface Water)                  $0      $150,000                $0             $0          $150,000
Pavement Maint.                            $1,600,000               $0               $0             $0        $1,600,000
                                           $2,531,000        $480,800       $1,950,000          $9,000        $4,970,800

Landslide Mitigation

This project will provide an inventory and assessment of current landslide hazards and
repair landslide damage. The County will develop a comprehensive and efficient
strategy for reducing risks, damage and losses from landslides and slope movements at
designated locations throughout Summit County.

Railroad Crossing Project

This program is to design gates and signals at various unprotected crossing throughout
the County. The County has fourteen unguarded at-grade crossing including crossing
on Killian Road, Pickle Road and Munroe Falls Road. We are currently in the process of
applying for a TIGER III Grant to fund some of this project.

Intersection Improvement Project

This program will fund the design of safety and signalization improvements at existing
intersections throughout Summit County.


                                                                                                            - 37 -
Arlington Road

AMATS programmed $1,040,000.00 in Federal MPO CMAQ funds for the Arlington
Road Improvement project. Improvements will include a construction of an inter
connected traffic signal system, ADA compliant ramps and sidewalks, a northbound left
turn lane at Warner Road and resurfacing from Killian Road to Krumroy Road. The
local share is $260,000.00.

South Main Street Phase IV Survey Pins

S Main St. Phase IV was performed in 2008 and 2009. Setting survey pins for the right-
of-way acquired for the project was not authorized and the design contract (with McCoy)
has since been closed. Bob Warren, our Chief Surveyor, indicates that the best way to
have this work performed would be by hiring KCI (FKA McCoy) to set the pins since
they developed, signed, and stamped the right-of-way plans and legal descriptions.

Traffic Access Management

This is a continuation of the Traffic Access Management program. Phase 1 was the
kick-off, data collection, building support and some education portion of the program.
Phase 2 will be the development of the Traffic Access management Manual, submitting
the manual through a committee of stakeholders and producing and submission of the
final manual suitable for adoption by the County Council.

Akron-Peninsula Road

Resurface Akron Peninsula Road from Cuyahoga Falls North Corporation Limit to the
recently resurfaced portion of Akron-Peninsula Road south of Truxell Road. Work is to
include pavement repairs, shoulder restoration and resurfacing and pavement markings.
The funding source is a federal Public Lands Highway Discretionary (PLHD) grant and
is restricted to projects within the Cuyahoga Valley National Park. A total of $1.97
million was made available to this office and is restricted by the grant application
requirements.

Cuyahoga Valley National Park Landslide Repair and Resurfacing

Repair of an existing landslide along Everett Road and resurface the pavement from
Farmstead Road to Everett Connector. Work is to include landslide stabilization
pavement repairs, shoulder restoration and resurfacing and pavement markings. The
funding source is a federal PLHD grant and is restricted to projects within the Cuyahoga
Valley National Park. A total of $1.97 million was made available to this office and is
restricted by the grant application requirements.

Cuyahoga Valley National Park Spot Paving

At various locations located within the Cuyahoga Valley National Park provide spot
resurfacing to portions of the county highway system including shoulders, repair/replace
and upgrade sections of damaged or deficient guardrails replace worn out, damaged or


                                                                             - 38 -
missing signs, including park entrance signs, resurface parking areas and trailheads at
yet to be determined locations and providing pavement markings as required. Spot
paving work shall also include repairs to culverts passing under the county highways
and resurfacing over the repair/replacement. The funding source is a federal PLHD
grant and is restricted to projects within the Cuyahoga Valley National Park. A total of
$1.97 million was made available to this office and is restricted by the grant application
requirements.

Bank Street Bridge

This project involves the replacement of the bridge superstructure, the repair of the
bridge substructures, and the reconstruction of roadway approach slabs, pavement and
guardrails. Construction is expected in 2014.

Cleveland Massillon Road Bridge over Van Hyning

This is a complete bridge replacement project. Plans call for the bridge to be widened
and to include a sidewalk on the west side. Our office is partnering with the City of
Norton on this project. The Ohio Public Works Commission will fund 80% of the project,
City of Norton will provide 10% and we will provide 10%. The project is currently in the
design phase.

Harrington Road Bridge

In cooperation with the Ohio Department of Natural Resources' project to reconstruct
the Harrington Road Dam, the County will fund repairs to the bridge deck. As part of a
plan prepared by the ODNR to reconstruct the dam, our office will develop a set of plan
notes and details to mill off the existing wearing surface, make both partial depth and
full depth deck repairs and place a new wearing course on the deck. The ODNR will bid
and administer the project. Summit County Engineer would inspect the bridge portion of
the ODNR project.

Medina Line Road Bridge over Yellow Creek

This is a bridge replacement project currently nearing the end of the design phase. The
bridge currently has a sufficiency rating of 59.4 out of 100. SCE has received OPWC
funds for this project and we are partnering with the Medina County Engineer. SCE will
administer the project.

Ravenna Road Bridge over Tinker’s Creek

This project involves the reconstruction of the Ravenna Road Bridge (No. HUT-012-
0005) over Tinkers Creek. The bridge will maintain a similar alignment and profile with
minimal approach work. The project also includes application of new pavement
markings and traffic control devices. Temporary pavement will be required for
maintenance of traffic. Construction is expected in 2013. The project is funded with
80% CEAO LBR funds.



                                                                               - 39 -
Aerial Mapping

This oblique (angled view) imagery will be an update to our 2008 imagery. It will allow
the user to see high-resolution images from multiple directions of any area in the
county. LIDAR (LIGHT Detection and Ranging) will generate highly accurate modeling
surfaces for storm water, terrain modeling and contour creation. These data sets will be
made available to all County offices and the general public, on the existing Summit
County ArcIms site.

USGS Stream Monitoring

SCE partners with the United State Geological Survey to monitor streams, perform
stream modeling, and flood plain mapping for Summit County.

County Ditches

SCE has received money from the general fund in order to repair and maintain non
petitioned County ditches that cannot be paid for out of the Motor Vehicle and Gas Tax
Fund.

Regional Storm Water

A regional storm water program is critical in order for Summit County to prevent large
scale floods such as we have seen in 2011. However, there is a large cost to be able to
identify and implement such a program. In the past, this office has received money
from the general fund in order to address the design, construction, planning, and
administration of regional storm water detention basins and we wish to continue that
effort in 2012.

Pavement Maintenance

Our pavement maintenance program includes hot mix resurfacing, asphalt rejuvenation,
crack sealing, micro resurfacing, motor paving resurfacing, pavement marking, seal
coating, and spot paving.




                                                                             - 40 -
Revenue Projections
              Summit County Engineer Internal Budget Request
                              2012 Budget
                           Revenue Summary
         Acct #               Description            2011 Budget           2012 Budget
         11302   Permissive Auto Tax             $        400,000.00   $        400,000.00
         11303   County Permissive Tax - HB419   $      3,500,000.00   $      3,500,000.00
         13230   FEMA Reimbursement              $               -     $               -
         13676   Gasoline Taxes                  $      2,500,000.00   $      2,500,000.00
         13691   Vehicle License Taxes           $      7,800,000.00   $      7,700,000.00
          1600   Municipal Courts                $        247,000.00   $        240,000.00
         17022   Other Non-Operating Revenue     $               -     $               -
         17042   Other Receipts                  $         16,950.00   $               -
         17202   Refunds                         $               -
         17402   Reimbursements                  $        548,160.00   $       520,000.00
                 Special Assessments             $               -     $              -
        17562 Sales - Personal Property          $         10,000.00   $        10,000.00
        18006 Interest Income                    $          5,000.00   $         3,000.00
                 Norton Contract                 $         74,500.00   $        50,000.00
                 New Franklin Contract           $         95,800.00   $       120,000.00
        19999 Transfers-in                       $        255,000.00   $       480,800.00
        Subtotal MVGT Fund                       $    15,452,410.00    $    15,523,800.00
        13241 Federal Direct Pay                 $        401,600.00   $     1,950,000.00
        13271 State Direct Pay                   $      2,098,600.00   $         9,000.00
        Total Engineer Revenues                  $    17,952,610.00    $    17,482,800.00

The Engineer’s office supports its road and highway related operations exclusively
through the Motor Vehicle Gas Tax (MVGT) fund. Other operations related to storm
water management are currently supported by either special assessments or the
County’s General fund capital budget.

Portions of the Ohio vehicle registration, gasoline and permissive taxes fund the
Engineer’s office. Approximately 12 cents out of the current 28 cent State gasoline tax
goes to Ohio County Engineers. Permissive taxes now account for our second largest
share of revenue to the MVGT fund. Our county permissive tax is $15 per vehicle. By
state law, the dollars collected from these taxes must be used for expenses related to
planning, constructing, maintaining and repairing public roadways.

Storm water operations are financed through separate funds because of the restricted
use of MVGT fund dollars. Two special assessment funds are maintained with revenue
from storm water assessments levied on subdivisions. These funds essentially operate
as insurance pools for member subdivisions and provide for the on-going maintenance
of storm water facilities within the assessed subdivisions. The funds are not designed
to cover complete replacement of existing facilities or the addition of new facilities.
General maintenance of the County’s storm water system outside these assessed
subdivisions is currently paid for out of the General fund’s capital appropriation. Since


                                                                                        - 41 -
the maintenance work on these storm water systems is provided by employees of the
Engineer’s office, the office invoices these other funds to reimburse the MVGT fund for
the cost of providing these services.




                                                                            - 42 -
Financial Overview/Expenditure Projections
                                             Summit County Engineer Internal Budget Request
                                                             2012 Budget
                                               Summit County Engineer Combined Budget
                                                                                               Program           Division          Division       Department        Department
                                                                                                Request          Changes          Request          Changes            Request
     Acct #           Description        2009 Actual       2010 Actual      2011 Budget       2012 Budget                        2012 Budget                        2012 Budget
     20501    Salaries - Employees     $ 6,706,771.00    $ 6,133,923.46   $ 6,007,800.00    $ 5,971,758.44    $           -    $ 5,971,758.44    $ (145,424.84)   $ 5,826,500.00
     20525    Overtime                 $    90,915.95    $   116,000.00   $     86,300.00   $    167,400.00   $           -    $    167,400.00   $           -    $    167,400.00
     25501    Fringe Benefits          $ 2,517,657.92    $ 2,664,562.66   $ 2,430,700.00    $ 2,470,376.86    $           -    $ 2,470,376.86    $ (58,662.54)    $ 2,412,000.00
     30401    Internal Services        $    71,500.00    $    66,500.00   $     77,200.00   $     75,600.00   $ (1,400.00)     $     74,200.00   $ (11,500.00)    $     62,700.00
     30501    Supplies / Prof. Svcs.   $   350,556.00    $   544,300.00   $    501,300.00   $    893,516.00   $ (432,860.00)   $    460,656.00   $     (756.00)   $    459,900.00
     35501    Materials                $   731,016.00    $ 1,098,500.00   $ 1,171,000.00    $ 1,311,300.00    $ (195,000.00)   $ 1,116,300.00    $ (50,300.00)    $ 1,066,000.00
     37501    Travel/Cont.Ed.          $    25,873.34    $    35,000.01   $     36,800.00   $     66,935.00   $ (17,875.00)    $     49,060.00   $      140.00    $     49,200.00
     45501    Contract Services        $   101,384.00    $   108,800.00   $    832,700.00   $ 1,006,985.00    $ (349,680.00)   $    657,305.00   $ (4,906.00)     $    652,600.00
     50501    Utilities                $   139,100.00    $   201,800.00   $    189,500.00   $    189,500.00   $      500.00    $    190,000.00   $           -    $    190,000.00
     54501    Rentals/Leases           $    36,918.00    $    33,100.00   $     65,100.00   $     90,862.34   $ (9,896.46)     $     80,965.88   $ (5,969.88)     $     75,000.00
     58501    Advertising              $      6,425.04   $    13,000.00   $     13,000.00   $      8,500.00   $           -    $      8,500.00   $           -    $      8,500.00
     60501    Other                    $   491,923.00    $   578,500.00   $    469,400.00   $    199,356.00   $ 315,160.00     $    514,516.00   $ (4,615.00)     $    510,000.00
     70501    Equipment                $    44,497.00    $    72,800.00   $     60,800.00   $     71,400.00   $ (8,900.00)     $     62,500.00   $           -    $     62,500.00
     80501    Debt Service             $ 1,393,191.00    $ 1,395,900.00   $    975,400.00   $    975,400.00   $           -    $    975,400.00   $    1,300.00    $    976,700.00
                                       $12,707,728.25    $13,062,686.13   $12,917,000.00    $13,498,889.64    $(699,951.46)    $12,798,938.18    $(280,694.26)    $12,519,000.00

                                                                                                                                                 Capital Program $ 4,970,800.00
                                                                                                                                    Total Appropriation Request $ 17,489,800.00
                                                                                                                                             Projected Revenue $ 17,482,800.00
                                                                                                                               Projected Change in Fund Balance $       (7,000.00)




                                                                                                        - 43 -
                                                                                                                                            Summit County Engineer Organization Chart
                                                                                                                                                                          October 2011 for 2012 Budget


                                                                                                                                                                                                          Alan Brubaker, P.E.,P.S.                                             Denise Longstreth
                                                                                                                                                                                                         Summit County Engineer                                               Executive Assistant 2




                         Gus Kabbara                                                                                                                                                                                      Larry Fulton                                                                                                       Steven Brunot
                    Public Services Division                                                                                                                                                                         Chief Deputy Engineer                                                                                               Administration Division
                                                                                   Laurie Connell                                                                                                                     Engineering Division                              Deborah Obendorfer
                                                                                   Office Manager                                                                                                                                                                        Office Manager




                                                            Inventory Control                    Simmonds
 John Cavileer                                           Brown – Inv. Ctrl. Spec                Receptionist /                                                          Joe Paradise                                                                                                      Heidi Swindell                 David Kelly             Dawn Butts
                                                          Cook – Storekeeper                     Secretary
Special Services                                          Watters - Messenger                                                                                       Engineering Services                                                                                            Government Affairs Liaison          Staff Advisor          Deputy Director



                                                                                                                                                                                      Vacant
                           Duane Hawk                 Patrick Dobbins                                                    Bill Diesch                  Geordie Kissos              Engineer Project                   David White                  Rob Sobnosky                              Tim Boley                                                                   Marie Newlove
                          Fleet/Facilities             South Station                                                    North Station                 Major Projects                 Manager                          Planning                     Construct                            Highway/Drainage                                                                Budget/Finance



                                                                                                  Kurt Koerber                                    Tony Chiancone                                                                                                 Bob Warren                                         Dennis Tubbs
                                                                                              Highway Maintenance                              Highway Maintenance                                                                                                 Survey                                               GIS




    Spec. Services         Equipment Repair             South Station                         Bridge Maintenance        Highway Safety           North Station                                                                Collins – Const Team Mgr      Schostak – Surveyor         Dunchuck – Design Eng 2   DeGroff – Eng Tech 4            Personnel           Newsome – Fiscal Officer 2
Lapidakis – Carpenter     Burden - Mechanic           Cook – Crew Ldr.                       Richards – Crew Ldr       Cook – Crew Ldr         Jaye – Crew Ldr                                                                   Ross – Design Eng 2      Mendiola – Survey Coord        Lupica – Design Eng1      Smith – Eng Tech 3     Laura S – Office Mgr HR     Harpster – Comp 2 Adv Fin
Tomayko – Maint Rep        Doyle – Mechanic          Estes – Equip Op. 2                     Fessler – Bridge Wkr      Cerasuolo – Safety      Hall – Equip Op 2                                                                                            Bell – Survey Coord          Knapp – Design Eng 1       Young – Survey,       Carole A – Admin Asst /
 Burns – Sign Maker      Sosnosky – Mechanic         Ross – Equip Op. 2                       Lee – Bridge Wkr               Wkr              Healy – Equip Op 2                                                              Right of Way Acquisition     Sturm – Survey Tech 2          Wilson – Const Proj       CAD, GIS Tech                  Payroll
 Sabo – Signal Tech        Sabo – Mechanic          Ketron – Equip Op 2                    Stonestreet – Bridge Wkr   Kovacs – Safety Wkr    Hummel – Equip Op 2                                                             Burgess – Const Proj Coord                                         Coord
  Clardy – Mason            Quinn – Welder           Cole – Equip Op. 2                                                                      Winters – Equip Op 2                                                                                                                                                                                 Training
Hennon – Equip Op 2      Daily – Aut Ser Wkr 2     Blaurock – Equip Op. 2                     Ditch Maintenance                               Lardas – Equip Op 2                                                                      Permits                                                                                           Lisa M –Safety Coordinator
                         Estes – Aut Ser Wkr 2      Jacoby – Equip Op. 2                     Gulgas – Crew Ldr                                Rauch – Equip Op 2                                                                 Starosta – Eng Tech
                        Barclay – Custodial Wkr     Barnett – Equip Op. 2                  Hagat – Ditch Maint Wkr                            Melito – Equip Op 2                                                                    Supervisor                                                                                           Information Technology
                          Trego – Equip Op 3        Homan – Equip Op. 2                    Smith – Ditch Maint Wkr                                                                                                                                                                                                                       Kevin H – Network Admin
                                                    Fessler – Equip Op. 2                 Salyer – Ditch Maint Wkr                            Wagner – Crew Ldr                                                                                                                                                                          Ron P – Software Engineer
                                                   Sarlouis – Equip Op. 2                 Vacant – Heavy Equipment                           Simmons – Equip Op 2
                                                                                                      Op                                        Lee – Equip Op 2                                                                      Inspection                                                                                                  Records
                                                   Schaffer – Lbr Hwy Wkr                                                                    Delaney – Equip Op 2                                                             Smith – Const Team Mgr                                                                                     Public Records Coordinator
                                                  McCausland – Heavy Equip                                                                  Brunamonti – Equip Op 2                                                           Kamvouris – Inspector 3                                                                                              Vacant
                                                              Op                                                                              Means – Equip Op 2                                                               Topougis – Inspector 3
                                                                                                                                             Magazine – Equip Op 2                                                              Conley – Inspector 3                                                                                               Reception
                                                                                                                                               Davis – Equip Op 2                                                               Deneen – Inspector 3                                                                                       Kristin K - Receptionist

                                                                                                                                            Fatkins – Heavy Equip Op




                                                                                                                                                                            Temporary Seasonal Student Helpers (assigned as needed)




                                                                                                                                             - 44 -
MVGT Special Capital Project Fund Summary
Special Capital Projects                   Fund No   Appropriations       Expended     Encumbered           Available

Waterloo Rd Widening & Resurfacing          43230
   ARRA                                              $   663,695.00   $ 637,147.00     $        -      $      26,548.00
   Federal                                           $   635,860.00   $ 633,867.85     $        -      $       1,992.15
   Local                                             $   396,297.00   $ 178,200.00     $ 218,097.00    $            -
                                                     $ 1,695,852.00   $ 1,449,214.85   $ 218,097.00    $      28,540.15

Hazel Street Bridge Replacement             43231
   Federal                                           $   557,600.00   $   531,676.00   $         -     $      25,924.00
   State-OPWC                                        $   107,000.00   $   149,891.00   $         -     $     (42,891.00)
   Local-Akron                                       $    50,000.00   $          -     $         -     $      50,000.00
                                                     $   714,600.00   $   681,567.00   $         -     $      33,033.00
Bridge Load Rating #01                      43232
    Federal                                          $   132,930.40   $   101,686.80   $         -     $      31,243.60
    Local                                            $    33,232.60   $    25,422.20   $    7,810.40   $            -
                                   Program Sub total $   166,163.00   $   127,109.00   $    7,810.40   $      31,243.60
Bridge Load Rating #02
    Federal                                          $    30,463.20   $    30,463.20   $         -     $               -
    Local                                            $     7,615.80   $     7,615.80   $         -     $               -
                                   Program Sub total $    38,079.00   $    38,079.00   $         -     $               -
Bridge Load Rating #03
    Federal                                          $    68,256.00   $    51,094.40   $         -     $      17,161.60
    Local                                            $    17,064.00   $    12,773.60   $    4,290.40   $            -
                                   Program Sub total $    85,320.00   $    63,868.00   $    4,290.40   $      17,161.60

                                   Fund 43232 Total $    289,562.00   $   229,056.00   $   12,100.80   $      48,405.20
Canton/Springfield Signalization            43233
    Federal                                          $    51,300.00   $     7,695.49   $         -     $      43,604.51
    Local                                            $     5,797.00   $       855.06   $    4,941.94   $            -
                                                     $    57,097.00   $     8,550.55   $    4,941.94   $      43,604.51
Akron-Peninsula Road Resurfacing            43234
    Federal                                          $   453,252.65   $   452,904.85   $         -     $            347.80
    Local                                            $          -     $          -     $         -     $               -
                                                     $   453,252.65   $   452,904.85   $         -     $            347.80

Northampton Rd Bridge Replacement           43235
    Federal                                          $   401,600.00   $   109,627.88   $        -      $    291,972.12
    Local                                            $   140,816.00   $    27,406.97   $ 113,409.03    $           -
                                                     $   542,416.00   $   137,034.85   $ 113,409.03    $    291,972.12
Canton Rd Modification 15004-2              43236
  Federal                                            $   128,282.00   $          -     $         -     $    128,282.00
  Local                                              $    14,253.60   $          -     $   14,253.60   $           -
                                                     $   142,535.60   $          -     $   14,253.60   $    128,282.00

Van Buren Rd Bridge                         43203
  OPWC                                               $   540,000.00   $          -     $        -      $    540,000.00
  Local (Other)                                      $    24,000.00   $          -     $        -      $     24,000.00
  Local (SCE)                                        $   404,734.00   $          -     $ 404,734.00    $           -
                                                     $   968,734.00   $          -     $ 404,734.00    $    564,000.00

 Combined Total All Special Capital Project Funds $ 4,864,049.25      $ 2,958,328.10   $ 767,536.37    $ 1,138,184.78




                                                                                                           - 45 -
Capital projects that receive state and federal money are tracked in separate funds
designated for the given project. There are eight special project funds open for current
projects. The figures on the previous page represent the projected status of each fund
as of the beginning of 2012. Encumbered Local funds are transferred from the MVGT
fund and become the cash balance for each of the funds. State and federal money is
paid directly to the contractors and therefore only shows as expended funds once a
payment has been processed.

Assessed Subdivision Fund Summaries
Section 6137 of the Ohio Revised Code provides the general legislative authority that
allows the County to improve and/or maintain storm water facilities on private lands.
Specifically, Section 6137.02 of the Ohio Revised Code provides for the establishment
of a county ditch maintenance fund. Summit County enacted subdivision regulations
which stipulate that developers are required to submit a final plat which provides that all
fee holders and all receiving title to the fee through them are subject to payment of
drainage maintenance fees assessed or to be assessed by the County pursuant to
Chapter 6137 of the Ohio Revised Code. The maintenance fee obligation is required to
pass with the title to the property.

The drainage maintenance assessments are the method used by the County to fund on-
going maintenance of the drainage system. The unencumbered balance of the fund
through which these maintenance operations are paid cannot exceed the 20% of the
construction costs of the drainage improvements. In order to assure compliance with
this requirement, the drainage assessment is calculated based on the county receiving
20% of the original construction cost of the improvement over a period of 8 years. In
other words, 2.5% of the construction cost is assessed on an annual basis. This total
assessment for each phase of a subdivision is then divided into an assessment per acre
and this amount is multiplied by the total acreage of the individual homeowner to
compute a final assessment figure for each property owner.

The County is divided into two districts based upon community boundaries that
approximate the two major drainage basins in the County. The northern district includes
those townships located in the Cuyahoga River watershed and the southern district
includes those townships in the Muskingum River watershed. The balance for each
District at the end of the 3rd quarter supports the following year’s appropriation. Normal
practice is to appropriate the entire balance for each district in order to provide flexibility
in handling surface water issues in the assessed subdivisions.

District 1 – Northern District
District 1 includes 103 subdivisions spread over 5 townships. Bath Township includes
31 assessed subdivisions.        Northfield Center Township includes 10 assessed
subdivisions. Richfield Township includes 17 assessed subdivisions. Sagamore Hills
Township includes 33 assessed subdivisions. Twinsburg Township includes 12
assessed subdivisions.




                                                                                   - 46 -
In 2011, the County collected $45,599 from the subdivisions in District 1. The year-to-
date expenditures through October 31, 2011 were $88,504. The total appropriation for
2011 was $458,500.

The total appropriation for 2012 is $450,000.

District 2 – Southern District
District 2 includes 72 subdivisions spread over three townships. Copley Township
includes 55 assessed subdivisions.        Coventry Township includes 1 assessed
subdivision. Springfield Township includes 16 assessed subdivisions.

In 2011, the County collected $146,665 from the subdivisions in District 2. The year-to-
date expenditures through October 31, 2011 were $41,521. The total appropriation for
2011 was $106,100.

The total appropriation for 2012 is $220,000.

Acknowledgements
Preparation of the 2012 budget report to Council takes the effort of many employees in
the Engineer’s Office. It required the time and dedication of all of our section leaders
and division leaders. Marie Newlove provided a herculean effort to compile and
consolidate all of the data into one comprehensive document. In addition, the
accomplished copyediting work of Heidi Swindell and Kristin Kovacs contributed to
completing this document. The effort of all our staff is greatly appreciated.




                                                                             - 47 -

				
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