LEC plant growth facilities pro forma: guidance notes This form is designed primarily to help plan the efficient use and allocation of our plant growth spaces. Please note that, while every effort will be made to match your requirements to the available facilities, completing this form does not guarantee space with particular conditions. Final allocation will be made by the plant environment management group (PEMG) once funding is confirmed. You must fully cost the space that you require, and the form has been automated as much as possible to help you do this Section 1: Type of Space and area required Glasshouses and CE rooms are within the LEC complex. Solardomes, polytunnels and standing out areas will be at the Hazelrigg field site when completed. Glasshouse space will be allocated unless clear justification is offered for the tighter environmental control provided by the CE rooms. The growing area in each module is as follows: glasshouses 9m2 of bench space, and 15m2 total floor area, CE rooms provide 6m2 under the lights. If you require less than these areas you will share growing space with other users. Exceptions will be made if there are clear scientific/practical reasons for not sharing, eg light treatments, transmittable pests or pathogens etc. These must be stated in section 5b (page 2). Long term bookings (i.e. over 6 months) must submit an experimental schedule and may book space for a percentage of the full term so that space may be allocated to other users when not fully used. Experiments may be moved to alternative locations if space is being under-utilised or used inappropriately. Section 2) Glasshouse environment required. All glasshouses have heating, solar shading, top and bottom ventilation and supplementary lighting (approx 150 μmole PAR m-2 s-1 at bench height. Osram Plantastar sodium lamps). The specified minimum temperatures can be controlled via the heating system, but the maximum temperature cannot be precisely specified given the limits of shading and ventilation. Cooling units are provided only in the three high containment GM modules, and are designed to minimise over -heating during summer, not to maintain a specific maximum. Section 3 Environment: CE rooms All CE rooms have:Lighting. Basic provision in all rooms is approx 150 μmole PAR m-2 s-1 at bench height, with the option of up-grading to approx 450 μmole PAR m-2 s-1 at bench height (Osram HQI lamps). Heating. The maximum is 25+2°C with the lights off, 30+2°C with the lights on. Cooling. The minimum is 15+2°C with the full (450 μmole PAR m-2 s-1) lighting switch on. Humidity control is not currently provided. There is now a suite of six high-performance CE cabinets. These are reserved for experiments requiring very specific conditions (e.g. high light up to 1000 μmole PAR m-2 s-1, control of spectral balance, replicated gas treatments) or tight control of temperature, humidity or CO2. If your environmental requirements cannot be met by the standard CE rooms, it may be necessary to consider using the CE cabinets, if available. Please use Snijder Booking form available from Maureen Harrison if you believe you need to use the high-grade CE cabinets. Section 4. Type of research/teaching You need to fill in details of the type of use, and funder (if relevant). Please complete the details, and costing for all use, even if you will not be charged. Section 5 Costs. Page 2 of the form automatically calculates the costs using the data you provide on page 1. Charges are reviewed regularly and are subject to change particularly as the University moves toward Full Economic Costing. The running costs include an element of technical support necessary to maintain the facility and deal with special issues like pest and disease control, but not watering or routine plant maintenance, which will be the responsibility of individual researchers. You must specify how non -standard requirements will be will be the responsibility of individual researchers. You must specify how non -standard requirements will be provided and funded, and methods for containment and disposal. Risk assessments are required for any work involving hazardous substances. When you have completed the form electronically, please e -mail it to Maureen Harrison. Once the form has been checked and agreed, a hard copy will be printed and signed. e to help e made if ption of s will be s will be any work orm has Request for space in LEC plant growth facilities Ref No LEC/ ONLY TYPE IN BOXES. YELLOW BOXES NEED CHECK (e.g. X). NUMERICAL INPUT IS NEEDED IN BLUE BOXES User(s) Title of project Please enter start and end dates(d/m/y) Start date (d/m/y) End date (d/m/y) Duration weeks If your booking is greater than 26 weeks you are required to submit a schedule of work and give an estimate of the % time the space will be used. Please use the 'Period of Use' worksheet to help calculate this. If space is not used it may be let to another user or your experiment may be moved depending on demand. 1. TYPE OF SPACE AND AREA(S) REQUIRED (Type area required (m2) in the relevant box) Glasshouse (inc 2 Solardome) (m ) CE room or 2 cabinet (m ) Polytunnel 2 (m ) Standing 2 out (m ) 100% % Estimate of Use Can space be shared with other users If no, please justify in Section 5b (Page 2) 2. GLASSHOUSE ENVIRONMENT REQUIRED Ignore blue box if not using both containment and standard glasshouses. Yes No Ignore blue box if not using both containment and standard CE rooms NORMAL HIGH PLEASE COMPLETE PAGE 2 PLEASE TYPE ONLY INSIDE THE BOXES: NUMERICAL INPUT IS NEEDED IN THE BLUE BOXES User Title of project 4. TYPE OF RESEARCH/TEACHING Research contract For reseach contracts only If teaching please specify 0 0 You must check one of the three boxes to define the type of research PhD/MSc Student Teaching Project U/G Taught course Code Masters 5. COSTINGS (NB sections 5a and 5c will be calculated automatically, please complete Section 5b) 5.a Space costs Area required (m2) (£ Duration required Unit cost -2 -1 (weeks) m week ) 2.50 0.60 0.25 4.25 4.85 5.50 20.00 32.00 £ % Use Total cost (£) Solardome Polytunnel Standing-out area Glasshouse (cold) Glasshouse (heated) Glasshouse (cooled) CE room (containment/standard) CE room (high light) TOTAL SPACE COSTS PLEASE CHECK THAT YOU HAVE COMPLETED PAGE 1 You must supply experimental Schedule detailing time periods when space will be used 5b. Special Requirements/Additional costs Please describe here any special requirements (e.g. gas treatments, lighting requirements, the need for isolation from other users because of biologcal agents etc.). Please specify and explain how non-standard requirements will be provided and funded and methods for containment and disposal. Risk assessments are required for any work involving hazardous substances. TOTAL ADDITIONAL COSTS (excluding CO2) 5c YOUR CO2 COSTS (IF ANY) ARE CALCULATED AS TOTAL COST Reference No: Signature of user Maureen Harrison Head of Dept LEC Date Date Date £0 0.00 £0.00 Please e-mail the completed from to Maureen Harrison (firstname.lastname@example.org) Please e-mail the completed from to Maureen Harrison (email@example.com) Ref No LEC/ THIS SHEET CAN BE USED TO HELP YOU ESTIMATE PERCENTAGE USAGE Your stated starting date is 0-Jan-00 Your stated end date is 0-Jan-00 Total weeks of booking Your stated percentage use is:100% Weeks of use over life of project #VALUE! Total no. of weeks indicated below 0 ######## #VALUE! Weeks in use in each year Please check boxes for weeks when space will be in use 0-Jan 7-Jan 14-Jan 21-Jan 28-Jan 4-Feb 11-Feb 18-Feb 25-Feb 3-Mar 10-Mar 17-Mar 24-Mar 31-Mar 7-Apr 14-Apr 21-Apr 28-Apr 5-May 12-May 19-May 26-May 2-Jun 9-Jun 16-Jun 23-Jun 30-Jun 7-Jul 14-Jul 21-Jul 0 1900 0 1900 0 1901 0 1902 28-Jul 4-Aug 11-Aug 18-Aug 25-Aug 1-Sep 8-Sep 15-Sep 22-Sep 29-Sep 6-Oct 13-Oct 20-Oct 27-Oct 3-Nov 10-Nov 17-Nov 24-Nov 1-Dec 8-Dec 15-Dec 22-Dec MOST INFORMATION ON THIS SHEET IS COPIED AUTOMATICALLY THE REQUIREMENTS YOU HAVE SHOWN ON YOU ONLY NEED TO ENTER THE HOURS PER DAY THAT YOU NEED CO2 IN THE BLUE BOXES Glasshouse CE room or cabinet Solardome Volume of growing space Concentration (ppm) Air changes (changes per hour) Hours per day at elevated CO2 Weekly cost (£) Duration required (weeks) Total CO2 cost Total CO2 cost Please do not type below this line Ref No LEC/ 0 £0.00 0 0 IREMENTS YOU HAVE SHOWN ON PAGE 1 E BLUE BOXES Ref. No LEC/ LEC Growth Space Booking Confirmation Form User Title of project Research Contract 0 0 PhD/MSc student Teaching research only Yes PhD studenships only teaching only Project U/G Masters Taught course Code No You have booked the following space 5.a Space costs Solardome Polytunnel Standing-out area Glasshouse (cold) Glasshouse (heated) Glasshouse (cooled) CE room (normal light) CE room (high light) Area required (m2) Duration required (weeks) Unit cost Percentage (£ m-2 week-1) Use 2.50 0.60 0.25 4.25 4.85 5.50 20.00 32.00 TOTAL SPACE COSTS Total cost (£) £ £0.00 £0.00 £0.00 TOTAL ADDITIONAL COSTS (excluding CO2) YOUR CO2 COSTS (IF ANY) ARE CALCULATED AS TOTAL COST Your LEC growth space booking begins You have been allocated the following growth area You must supply experimental Schedule and ends At the end of your booking period please vacate promptly and leave the space which you have occupied in a clean and tidy condition ready for the next user. Signature of user Maureen Harrison Date Date Ref. No LEC/ Application for Exemption from LEC Growth Space Charges All Space bookings are subject to charges as displayed above and these will be collected by the Finance Officer for Biological Sciences. Currently all PhD students registered with BS,ES or Geography are automatically exempt from charges, (provided the space is exclusively for their use),students from other departments must pay the charges. Space booked on behalf of visiting researchers is charged at normal rates. In some circumstances the Head of Biological Sciences may use his discretion to waive all or part of the space charges for researchers who have insufficient funds to cover the cost. A member of the research group must discuss this with HoD and get his agreement at the time of booking. If you wish to be excused from charges please ask the Head of BS to sign below and return this exemption form with the confirmation form to the growth facility manager. Please state briefly reasons for applying for exemption from charges If applying for partial exemption pleases state percentage of charge payable 0% The amount payable for this space booking will be £0.00 I agree that there are special circumstances which allow this booking to be exempt from space charges on this occasion. Signature Head of BS Signature of user Maureen Harrison Date Date Date y exempt from charges, must pay the charges.