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Current Forward Procurement Plan - London Borough of Hackney

VIEWS: 32 PAGES: 22

									OCTOBER 2009 PROCUREMENT FORWARD PLAN Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5

FO R U F P M/ N o

£ (est)/ act

2009
Oct Nov Dec Jan Feb Mar Apr

2010
PROGRESS TO DATE
May Jun Jul Aug Sep

S

N O

PROJECT

CHIEF EXECUTIVE'S
1 HPB Hackney Today Newspaper Print Contract 800K

5

RP2 - 16.04.08; RP4 - 17.03.09; RP5 - ... Hackney Today Newspaper Print contract award approved March 2009 HPB. Contract implementation already started.

CHILDREN'S SERVICES
1 CPC Lauriston School: Demolition and Rebuild Project 8M

BN

5

RP2 - 19.09.05 (Main works); BN - 21.11.06; RP2 (Demolition) - 25.06.07; RP4 Cabinet 25.02.08; CPC 25.03.08; RP4 - 15.07.08; BN - ...; RP5 - ... Feasibility Study completed. Initial RP4 rejected in November 2007 as there were budget issues and lack of clarity around award. Further work done to reduce costs and secure further income. Planning permission for scheme granted, April 2008. Some budget issues concerning Euro exchange rate and potential increase in professional fees managed by TLT but in dialogue with LBH DoF. Project on site and progressing to programme. School stakeholders very pleased with progress and relationship with contractor. Report re options for reducing costs/securing further income approved by February Cabinet; submitted to March 2008 CPC for noting with agreement of Chair. Further RP4 approved by July CPC. RP2 - 06.09.05; VB - 10.06.08; VB - 19.05.09; RP4 - …; RP5 - … Revised programme presented verbally to June 2008 CPC. Project slipped significantly due to concerns over development in parks, planning permission rejection and changes in ideas and policies about co-location with other facilities. Latest proposal for MUGA, tennis courts and changing facilities combined with Park Ranger office and community room was granted planning permission in February, common land consent delayed due to local objection and subsequent planning inquiry - outcome now due end July 2009. Tenders currently under review with intention to be in position to let contract in August should common land consent be achieved. BLF approached for permission to extend deadline for completion to March 2010 their decision due mid June 2009. AD Procurement & Fleet agreed to fast track this medium risk procurement through HPB when required consents received RP2 - 02.06.09; RP4 - …; RP5 - ... Redevelopment project for Orchard Primary School first part of Primary Capital Programme spend and needs to progress quickly to ensure grant spent according to funding criteria. Funding approved by March Cabinet. RP2 to seek authority to procure main works contractor through single stage traditional tender under OJEU procurement rules. RP2 - 04.09.07; RP4.1 - 27.05.08; RP4.2 - 21.10.08; BN - ...; RP5 - … Project achieved planning permission in April and progressing well. Main works package needs to be slipped from September to October 2008 as programme previously planned against CPC/ Cabinet being at end of month. RP4 (Enabling works) approved by May CPC and a further RP4 (Main works) approved by CPC in October 2008. RP2 - 17.07.07; RP4.1 - 27.05.08; RP4.2 Cab - 21.07.08; BN - ...; RP5 - … TLT Property Services managing project now. RP2 agreed procurement process for both Mossbourne and Skinners in July 2007. OBC received approval by Cabinet; now waiting for final go ahead from DCFS. Project progressing. Operating new PFS framework has been more resource intensive than originally estimated, however time saved as only one bidder in ITT process. To enable full clarification over costings and LBH to receive confirmation of 95%+ cost certainty, main RP4 (and Final business case) approved by July 2008 Cabinet. RP2 -17.07.07; RP4 - 15.12.08 (Cab); BN - …; RP5 - … Joint report on detailed process submitted July 2007. TLT Property Services managing this project now. OBC approved by July 2008 Cabinet. Process agreed as for Mossbourne so RP2 not required. RP2 - 11.07.06; RP4 - 26.02.07 (Lot A); 26.03.07 (Lot B); RP5.1 - 02.09.08; RP5.2 - 01.09.09; RP5.3 - ... Lot A - approved by Cabinet in February 2007; Lot B approved under delegated authority by CE, March 2007. RP5 submitted September 2009

2

HPB

Hackney Downs School - Sports 845,161 act BLF

4

4

CPC

Orchard Primary School Redevelopment

6M

4

5

CPC

Berger Primary School Redevelopment

8.5M

BN

6

CPC

Mossbourne Academy 6th Form Centre - Extension

8.3M

BN

7

CPC

Skinners Academy

25M

BN
8 HPB Technical Consultancy Framework 5M

5

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OCTOBER 2009 PROCUREMENT FORWARD PLAN Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5

FO R U F P M/ N o

£ (est)/ act

2009
Oct Nov Dec Jan Feb Mar Apr

2010
PROGRESS TO DATE
May Jun Jul Aug Sep

S

N O

PROJECT

3 CPC Primary Capital Programme CHIEF EXECUTIVE'S Procurement Strategy

20M

Strategy Paper to CPC - …; RP2 - …; RP4 - …; RP5 - ... Overall Primary Capital Programme strategy - funding obtained from DCSF. Strategy needs to be agreed by Cabinet

CPC

CAB

9

NEW

CPC

Myplace Capital Programme and Service Provision

5M

2

RP2 - ...; RP4 - ...; RP5 - ... Council has secured capital funding from BLF of almost £5M for a range of buildings from which to provide Youth Services on a Hub and Spoke model. Central hub will be iconic new building at Forest Road with Spoke in each of the 4 neighbourhood areas. Proposal is to create ‘Youth Service Hub’ in each of the 4 Youth Service operational neighbourhoods: Shoreditch; Stoke Newington; North East; and Homerton. Primary purpose of each hub is to provide focal point for Youth Service maintained and commissioned provision that is Hackney Council branded and managed by Youth Service. RP2 - 28.11.05; RP4 - 18.09.07; RP5 - … RP4 presented to Special Cabinet meeting and approved. Considerable delay to reaching Financial Close, however Advanced Works Agreements have been made for enabling works to start and to ensure projects proceed as required. Financial Close reached in December 2008. RP2 - 06.12.05; RP4 - 14.11.06; RP5 - … Work ongoing to Financial Close and set up of Client Team RP2 - delegated authority 15.07.05; RP4 - 06.09.05; RP5.1 - 04.12.07; RP5.2 ...; Work on-going in support of BSF RP2 - delegated authority 20.06.05; RP4 - 06.09.05; RP5.1 - 04.12.07; RP5.2 …; Work on-going in support of BSF RP2/4 - 14.11.06; RP5.1 - 17.10.07; RP5.2 - 08.07.08; RP5.3 - 06.01.09; RP5.4 01.09.09; RP5.5 - ... Award approved by November 2006 HPB. Programme for implementation to be agreed between LBH, TLT and supplier. Concerns about software's ability to provide required information. Default issued. Discussions with other LBs who also use system and who are experiencing similar problems. RP2: 14.10.08; RP4 - 06.01.09; RP5 ….. Reprocurement of HYPE website to replace unsuccessful project. Award approved at HPB in January 2009. Funding agreed by Team Hackney from LAA. RP2 - 09.09.08; RP4 - 02.06.09; RP5 - ... RP4 for information report presented to June 2009 CPC. Year one projects compete. Tear two projects tendered and appointments recommended. Withdrawal by planning of permitted development rights may result in delayed or undeliverability of some projects. Others on target to be completed by March 2010.

10

CPC/CAB

Building Schools for the Future 200M+ [BSF] - Main Programme: Selection of Preferred Bidder

5

11

HPB/CPC/ CAB HPB/CPC/ CAB HPB/CPC/ CAB HPB

BSF - Project Management and 1M Support Services BSF - Legal Advice 500K

5 5

12

13

BSF - Financial Advice

200K

5
Purchase of Integrated Children's System Module to Support Children's Social Care 140K

14

5

15

HPB

Development of New Youth Website HYPE

140K

5
2.2M

16

CPC

Pathfinder Play Area Refurbishment Programme

5

17

CPC

Pan London Residential Care - 7M Arrangements for Children: Annual Update

5

27.10.03; 27.06.05; BN - 19.10.06; RP5.1 - 22.01.08; RP5.2 - 09.09.08; RP5.3 08.09.09. Annual report submitted September 2008 then September 2009

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OCTOBER 2009 PROCUREMENT FORWARD PLAN Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5

FO R U F P M/ N o

£ (est)/ act

2009
Oct Nov Dec Jan Feb Mar Apr

2010
PROGRESS TO DATE
May Jun Jul Aug Sep

S

N O

PROJECT

18 HPB Transport Services for CHIEF EXECUTIVE'S Adults 1.5M Vulnerable Children and

5

RP2 - 23.05.05; V Update - 14.11.06; RP4 - 16.01.07; RP5.1- 17.01.08; RP5.2 02.09.08; RP5.3 - 02.09.08; RP5.4 - 07.07.09; RP5.5 - ... Award approved at January 2007. Implementation underway. RP5s submitted in January; September 2008 and July 2009 to include feedback on implementation of procurement cards

19

CPC

Connexions Universal Services 4M (Information, Advice and Guidance Services to Young People and Careers Services) Provision of Contact Services 500K

5

RP2 - 04.06.07; RP4 - 23.10.07; RP5 - 09.09.08; RP5.2 - 14.07.09 Contract awarded October 2007 and RP5s submitted September 2008 and July 2009 RP2 - 13.03.07; RP4 - 06.07.07; RP5.1 - 18.03.08; RP5.2 - 11.11.08; RP5.3 17.03.09; BN - 07.07.09. Procurement of a managed service provider to run evening and weekend service for "contact" at Ferncliff Family Centre and ad hoc additional services to be fasttracked due to budget urgencies. Implementation, 01.10.07. RP5 submitted March 2009 and BN in July 2009 RP2 - 06.07.07; RP4 - 26.11.07; RP5.1 - 14.10.08; RP5.2 - ... Core single agency approach. Award approved November 2007. Contract awarded to NCH which commenced February. Culturally specific providers implementing services since April 2008. RP5 approved by Committee October 2008 RP2/4 - 13.01.09; RP5 - …; RP2 - …; RP4 - …; STA agreed by CPC January 2009 for 14 months till 2010 funding for 2010/11 is unclear at this time therefore an extension to the STA is being requested. Report will seek authority to deal direct with Action For Children [AFC] (formerly NCH). RP2 - 09.06.09; RP4 - …; RP5 - ... Tender documents being drawn up. RP2 approved in June 2009.

20

HPB

5

21

HPB

Family Support Services Contracts (Part 1 - 3 Contracts)

1.5M

5
22 CPC Family Intervention Project 375K

2&5

23 HPB

Positive Activities for Young People/ Youth Volunteering Programme Provision of Short Breaks to Children with Disabilities

630K

4 4

24 CPC

1.5M+

RP2 - 14.07.09; RP4 - …; RP5 - ... Delivery of short breaks transformation programme for disabled children and young people announced in Govt’s Aiming High for Disabled Children strategy, making optimum use of new ring-fenced Government funding provided for this purpose in 2010/11. Funding guaranteed for one year only but is expected to continue. Funding figure includes £460K of existing budget. RP2 submitted July 2009

25

NEW

HPB

Home Care Cost/ Volume Contracts

600K

2

RP2 - ...; RP4 - ,,,; RP5 - ...

COMMUNITY SERVICES
1 CPC Clissold Park Design and Works 8M

4

2

CPC

Leisure Centres Management - 22M Partnership Contract [Future Long Term Leisure Partner Procurement]

5

RP2 - (Cab) 27.10.08; RP2A - 14.07.09; RP4 - …; RP5 - … Procurement of technical input on Heritage Lottery Funded scheme. HLF bid made in October 2008. Outcome known June 2009 at earliest. Tender delayed by revised Procuremnt Strategy and HLF notification BN - 18.07.06; RP2 - 04.06.07; RP2A - 25.03.08; RP4.1 - 24.11.08 Cab; RP4.2 24.03.09 Cab; RP5 - ... Interim contract in place with GLL for 18 months from September 2005; extended further 12 months to April 2008. Significant issues arose in April/May 2006 including major maintenance works required to Britannia Health and Fitness Centre and fire at Kings Hall Leisure Centre. BN submitted in July 2006 with new indicative timeline for process to follow. Public and stakeholder consultation completed. Consideration of possible extension of contract underway. RP4 in November 2008 identified preferred provider. Final Award (best and final offer) approved by March 2009 Cabinet and agreed premises issues.

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OCTOBER 2009 PROCUREMENT FORWARD PLAN Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5

FO R U F P M/ N o

£ (est)/ act

2009
Oct Nov Dec Jan Feb Mar Apr

2010
PROGRESS TO DATE
May Jun Jul Aug Sep

S

N O

PROJECT

3 CPC Clapton Library - Capital CHIEF EXECUTIVE'S Works 4 CPC Dalston Library Fit Out

2.2M

3M

2

4

RP2 - 18.07.06; RP2A - 20.03.07; BN - 08.09.09; RP4 - …; RP5 - … RP4 submitted to April 2009 CPC, for information. Scheme now on site. DPM to receive monthly cost projections. RP2 - …; RP4 - …; RP5 - ... Scheme being developed within Barratts development. Core and shell provided for LBH to fit out.

5

CPC

Hackney Marshes Changing Facilities - Design and Construction

7M

4&5

Design: RP2 - 17.06.08; RP2&4 - 18.11.08; RP5 - ... Construction: RP2 - 24.03.09; RP4&5 - …; Partnership Ffnding between LBH and external bodies. RP2 on construction approved by Committee in March 2009

6

CPC

5M Community Equipment Contract (see also Item No 14)

2

7

HPB

NEW
CPC

Haggerston Baths

20M

8

Direct Payment Support Services

450K

2

RP2 - 24.10.05; RP4 - 29.01.07; RP5.1 - 27.05.08; RP5.2 - 14.07.09 RP2 - ...; RP4 - ...; RP5 - ... Joint Contract with PCT. Report due October 2006 but slipped to January 2007 due to delays caused by financial evaluation and need to consult and obtain data from PCT. Extended in line with contact provision. RP5 submitted to CPC in May 2008. Annual reports in future RP2 - …; RP4 - …; RP5 - … Estimated date for RP2 on Construction element. Technical design treated as Low Risk pending funding feasibility RP2 - 25.07.05; RP4 - 27.02.06; Exempt RP5 - 24.04.08; V Update - 17.06.08; BN - 24.03.09 RP2 - ...; RP4 - ...; RP5 - ... Contract awarded February 2006. Delays caused by need for Finance reports. Interim BN submitted in June 2008 detailing arrangements for termination and provision re long term provision. BN on implementation of in-house services submitted in March 2009 RP2 - 24.11.03; RP4 - 23.02.04; RP4 -- 21.06.04; RP2 - 23.07.07; RP4 - 24.11.08; Cab RP4A - …; RP5 - ... RP2 presented to July 2007 CPC formalised contract extension. RP4 agreed in November 2008.

9

CPC

Home Care Block and Cost/Volume Contracts: Reprocurement

12M

4A

5

10

CPC

Community Services Voluntary 3M Sector Contracts

2
11 CPC Supporting People - Annual Performance Report 24M

4

5
12 CPC Supporting People - Floating Support for Older People 19M

RP2 - 15.12.03; RP4 - 23.02;04; RP4 - 21.06.04; BN - 21.03.06; RP4 - 29.01.07; RP4 - 25.03.08; BN - 14.07.09; RP5 - … RP2 - ... Clarification on spend required; RP4 submitted March 2008 and BN submitted July 2009 RP4 - 30.01.06; RP4 - 21.03.06; BN - 12.12.06; RP5.1 - 22.05.07; RP5.2 17.07.07; RP5.3 - ... BN submitted in May and July 2007 included project plan and quality assessment. Annual RP5 due November each year RP2 - 17.06.08; RP4 - Cab 26.01.09; RP5 - ... Major procurement within Supporting People. Decision to be taken on way forward including possible funding from Residential budget BN - 14.07.09; BN - ... Report requested by CPC submitted July 2009 RP2 - 18.11.08; RP4 - 02.06.09; RP5 - ... Major procurement within Supporting People. RP4 submitted in June 2009

5

13

CPC

Adult Services Procurement Strategy Housing Related Support for Vulnerable Adults

BN 5

14

CPC

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FO R U F P M/ N o

£ (est)/ act

2009
Oct Nov Dec Jan Feb Mar Apr

2010
PROGRESS TO DATE
May Jun Jul Aug Sep

S

N O

PROJECT

15 HPB Telecare CHIEF EXECUTIVE'S

1.5M pa

RP5 - 01.09.09; RP2 - …; RP4 - …; RP5 Various contracts implemented. Summary report on new service

2 EQT

16

CPC

Lunchtime Hot Meals Provision 400K pa (Meals on Wheels)

2
17 HPB Home Improvement Agency and Handy Person Service Nuttall Street - Support Provision Supported Housing with Care 425K pa

RP2 - …; RP4 - …; RP5 - ... Current contract expires October 2009. 18 month extension to be sought to allow time to ascertain impact of Personalisation. Delivered Hot Meals may not be future service. RP2 - …; RP4 - …; RP5 - … Combination of new and existing services across Supporting People and Voluntary Sector funding RP2/4 - 09.06.09; RP5 - ... Major procurement within Supporting People. Awarded by HPB June 2009 RP2/4 - 10.02.09; RP5 - … Seeking Contract Extensions following review. RP2/4 submitted February 2009 RP2 - 17.10.06; RP4 - 26.11.07; RP5 -11.11.08; RP5.2 - ... Award report agreed November 2007; RP5 noted November 2008 RP2 - 17.10.06; RP4 - 26.11.07; RP5 - 02.06.09 (CPC); RP5.2 - ... One year contract with option to extend for a further 2 years (annually reviewed). RP5 submitted in June 2009

NEW
HPB HPB

2
1M pa 800K

18 19

5 5

20

HPB

21

HPB

Stage 1 Temporary Accommodation for Homeless Persons [Emergency Accommodation] Emergency Accommodation [Persons with no Recourse to Public Funds]

1.67M pa

5

1.77M pa

5

CUSTOMER AND CORPORATE SERVICES
1 CPC Service First Phase 1 - Annexe Design and Build Contractor Service First Phase 1 - New Build Consultants (Architects) 6.8M

5
440K

2

CPC

5
3 CPC Service First Phase 1 - New Build Consultants (Structural Engineers) 220K

PATH RP2 - 26.07.04; RP4 -19.12.05; RP5 - 25.03.08; RP5.2 - 09.09.08; RP5.3 24.03.09; RP5.4 - ... Building now completed and opened for business. PATH RP2 - 26.07.04; RP2 - 17.01.05; RP4 - 25.07.05; ; RP5.2 - 09.09.08; RP5.3 24.03.09; RP5.4 - ... Work on-going according to programme and Contractor performing satisfactorily in relation to time and cost. Variations applied to contracts have been reported to CPC as part of Bi-annual RP5 report PATH RP2 - 26.07.04; RP4 - 25.07.05; RP5 - 25.03.08; RP5.3 - 24.03.09; RP5.4 ... Work on-going according to programme and Contractor performing satisfactorily in relation to time and cost. Variations applied to contracts have been reported to CPC as part of Bi-annual RP5 report PATH RP2 - 26.07.04;RP4 - 25.07.05; RP5 - 25.03.08; RP5.2 - 09.09.08; RP5.3 24.03.09; RP5.4 - ... Work on-going according to programme and Contractor performing satisfactorily in relation to time and cost. Variations applied to contracts have been reported to CPC as part of Bi-annual RP5 report PATH RP2 - 26.07.04; RP4 - 26.02.07; RP5 - 25.03.08; RP5.2 - 09.09.08; RP5.3 24.03.09; RP5.4 - ... RP4 noted and agreed at February 2007 CPC and Cabinet. Project Managers now on site. RP5 presented as part of SFA quarterly report with cycle starting in June 2007. Inclusion of this project in Bi-annual report which commenced September 2007

5
220K

4

CPC

Service First Phase 1 - New Build Consultants (Mechanical and Electrical Engineers)

5
1M

5

CPC

Service First - Project Management/ Support Services

5

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FO R U F P M/ N o

£ (est)/ act

2009
Oct Nov Dec Jan Feb Mar Apr

2010
PROGRESS TO DATE
May Jun Jul Aug Sep

S

N O

PROJECT

6 CPC Service First Centre CHIEF EXECUTIVE'S (Construction - Stage 1)

46M est

5

RP2 - 30.10.06; RP2A - 20.02.07; RP4.1 - 23.04.07; RP4.1 - 25.06.07; RP4.2 29.10.07; RP5 - 25.03.08; RP5 - 25.03.08; RP5.2 - 09.09.08; RP5.3 - 24.03.09; RP5.4 - ... June 2006 CPC/Cabinet noted and approved appointment of Main contractor. Final appointments in relation to work packages approved by October 2007 Cabinet. Contractors already commenced work on site. Work progressing well in accordance with programme and within budget. RP2 - 19.10.06; RP2A - 17.07.07; RP4 - 25.02.08; ; RP5.2 - 09.09.08; RP5.3 24.03.09; RP5.4 - ... Building now completed and opened for business. RP2 - 26.03.07; RP4 - 25.03.08; RP5.2 - 09.09.08; RP5.3 - 24.03.09; RP5.4 - ... RP4 agreed by CPC and Cabinet in March. Work now started on site and progressing well. RP2 - 26.03.07; RP2.2 - ...; RP4 - …; RP5 - ... New approach for refurbishment of HTH being discussed. Discussions will identify new procurement strategy which will form part of RP2 report on this project. RP2 tentatively scheduled for December 2009 CPC RP2 - 10.02.09; RP4 - ...; RP5 - ... Procurement of Planned Preventative and Reactive Maintenance for all Council office buildings. RP2 approved February 2009. Following OJEU notice issued, 91 EOI and 50 PQQs received. Tenders received and are being evaluated. RP4 on CPC agenda as whole-life spend on contract will exceed £2M threshold for HPB. RP2 - 19.10.06; RP4 - 26.02.07; RP5.1 - 11.12.07; Exempt RP5.2 - 24.03.09; Exempt RP5 -14.07.09 Whole scheme yet to be completed. RP5 presented to December 2007, March and July 2009 CPC. Work scheduled to be completed by end of July 2009. Further RP5 to be presented once final account agreed. RP2 - 25.07.05; RP4.1 - 30.01.06; RP4.2 - 26.06.06; RP5 - 17.04.07; RP2 - 27.05.08; RP4 - 10.12.08; RP5 - ... RP4 agreed December 2008. Contract implementation started January and go live date for first phase of implementation completed. Contract working well. System rollout being carried out in phases. Online timesheet roll-out commenced within CCS. RP2 - 25.07.05; RP4 - 30.01.06; RP5.1 - 17.04.07; RP5 & 2 - 28.01.08 (Exempt); BN - 25.03.08; RP5 - 16.06.09 Report proposing extension of interim contract with Tribal agreed March 2008. RP5 on performance and proposed extension noted June 2009. Extension yet to be carried out but RP5/2 for replacement contract scheduled for February 2010 RP2 - 25.07.05; RP4.1 - 30.01.06; RP5.1 - 17.04.07; RP5.2 - 24.04.08 RP2&4 - 09.09.08; RP5 - ... RP2/4 agreed September 2008. Contract implemetation started April 2009. RP5 scheduled for March 2010. RP2 - 18.11.08; RP4 - 10.02.09; RP5 - … Procurement of online recruitment for Council. Project linked with Recruitment and Advertising. RP2 approved November 2008; RP4 approved February 2009. Systems implementation started and first launch scheduled for July. RP5 scheduled for February 2010 RP2 - 22.09.03; RP2 -10.01.04; BN - 15.03.04; RP4 - 17.01.05; RP5.1 - 14.03.06; RP5.2 - 16.05.07; BN - 24.04.08; RP2 - 14.10.08; RP4 - 10.02.09; RP5 - ... RP4 approved February 2009. Contract implementation now completed and new contract fully operational. RP5 agreed and scheduled for February 2010 RP2 - 23.04.07; RP4 - 04.09.07; RP5 - 21.10.08; RP5.2 - ... New contract awarded, signed and implemented. Initial RP5 submitted October 2008.

7

CPC

Service First - Refurbishment of 280 Mare Street Service First - Stoke Newington Assembly Hall and rooms Refurbishment (Works) Service First - Hackney Town Hall - Refurbishment (Works)

2.23M

5
8.19M

8

CPC

5
17.36M

9

CPC

2
10 HPB/ CPC Statutory Inspection and Testing including Responsive Maintenance Lots 1-3. £3M

4

11

CPC

Bridge Academy Construction of 2.73M MUGA changing rooms and parks depot

12

CPC

Human Resources - Agency Staff

42M

5

13

CPC

Human Resources -Recruitment 1.7M Advertising & Response Handling

5/2

14

CPC

Human Resources - Executive Search and Selection/Occupational Testing) Human Resources On Line Recruitment System

tbc

5
200K

15

CPC

5
16 HPB Human Resources Occupational Health Service 330K

5
17 CPC 3M Human Resources - Payroll Service & Payroll System Hosting and Maintenance

5

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FO R U F P M/ N o

£ (est)/ act

2009
Oct Nov Dec Jan Feb Mar Apr

2010
PROGRESS TO DATE
May Jun Jul Aug Sep

S

N O

PROJECT

18 HPB Leadership Programme 4th CHIEF EXECUTIVE'S - 3) Tier Managers (Lots 2 and

250K

5
19 HPB 1M

RP2 - 11.07.06; RP4 - 30.10.06; RP5 - 13.06.07; BN/RP2 - 04.12.07; BN 16.04.08; RP4 - 02.09.08; BN - 06.01.09; RP5 - 01.09.09 RP2 - ... RP4 presented at September following fast track approval given August 2008 by Chair of HPB. BN submitted January and RP5 submitted September 2009. RP2 - 25.07.05; RP2A - 11.07.06; RP4 - 26.03.07; RP5.1 - 02.02.08; RP5.2&2 07.07.09 RP5 presented September 2008. Report on termination of current contract on agreement on both parties and proposal for procurement of new contract presented in combined RP5/2 in July. OJEU notice issued and about 30 EOI received. ITT to be issued in September 2009. RP2 - 10.02.06; RP2.1 - 26.07.04; RP2.2 - 23.07.07; RP4 - 18.11.08; RP5 - … Award agreed November 2008. Contract implementation completed and new contractor on site. Actual contract start date was April 2009. RP5 moved back to April 2010 to allow for full year data to be provided in RP5 RP6 - 22.07.04; RP2 - 22.07.04; RP4 - 18.04.05; RP5.1 - 31.03.06; RP5.2 27.05.08 RP2 - 10.02.09; RP4 - …; RP5 - ... RP5 including request to extend contract by one year to allow for retender of contract received May 2008. RP2 approved February. OJEU posted. 65 EOI and about 40 PQQs received. 6 suppliers shortlisted and invited to tender. 4 Tenders received back and evaluated. RP4 scheduled for October 2009 RP2&5 - 26.06.06; RP4 - 22.05.07; RP5&2 - 04.09.07; BN - 27.05.08; BN 21.10.08; RP2 - 24.03.09; RP4 - ...; RP5 - ... Retrospective RP4 for current contract presented October 2008 reporting on delegated authority e-auction award by CE. RP2 for new contract approved March 2009 RP2&5 - 26.06.06; RP4 - 22.05.07; RP5&2 - 04.09.07; BN re Green Energy 22.01.08; BN - 27.05.08; BN - 21.10.08. RP2 - 24.03.09; RP4 - ...; RP5 - ... Retrospective RP4 for current contract presented October 2008 reporting on delegated authority e-auction award by CE. RP2 for new contract approved March 2009 RP2 - 26.01.04; RP4 - 22.11.04; RP4 - 12.09.06; RP5.1 - 04.09.07; RP5.2 09.09.08; RP5.3 - … RP2 - 19.05.09; RP4 - 01.09.09; RP5 - ... RP5 to September 2008 included recommendation to extend current contract by a year. RP2 approved by May. OJEU notice placed; about 10 EOI received. 4 tenders submitted and being evaluated. RP4 approved September 2009 RP2 - 24.10.05; RP2A - 11.07.06; RP4 - 13.03.07; RP5 - 17.03.09; RP5.2 - ... RP4 approved March 2007. Contract implementation started; contract documentation finalised and signed. RP5 submitted March 2009 RP2 - 24.10.05; RP2A - 13.06.06; RP4 - 05.09.06; RP5.1 - 17.10.07; RP5.2 10.06.08; RP5.3 - 07.07.09 Contract performing well and delivering projected savings. Phase II implementation already started. RP5 submitted October 2007 and another RP5 submitted June 2008 and July 2009 RP2 - 11.07.06; RP4.1 - 05.12.06; RP4.2 - 13.02.07; RP5 -14.11.07; RP5.2 08.07.08; RP5.3 - 01.09.09; RP5.4 - ... RP5 submitted to Board July 2008 to discuss savings and overall consumption issues. Further RP5 submitted September 2009 PILOT - RP2 - 23.05.05; RP4 - 24.10.05; RP5.1 - 21.03.06; BN - 12.12.06; RP5 17.07.07.2 RP2 - 23.07.07; RP4 - 25.03.08; RP5 - 21.04.09; RP5.2 - ... RP4 agreed March 2008 for consultancy and support service contract. RP2 - 28.11.05; RP4 - 26.06.06; RP5 - 17.07.07; RP5.2 - 19.02.08; RP5.3 24.03.09; RP5.4 - ... Third RP5 presented in March 2009

Corporate Removals Contract (Service First Office Moves and Relocation Services)

4

20

CPC

Facilities Framework - Security 7.5M Services

5

21

CPC

Facilities Management - Office Cleaning (inc Personal Hygiene Services)

3.0M

4

22

CPC

Facilities Management - Gas

2.2M

4

23

CPC

Facilities Management Electricity

3.9M

4

24

CPC/ HPB

Facilities Management Heating Oil and Diesel Fuel

1.2M

5

25

HPB

Printing - External Printing Services - Variable Data Print

400K

5

26

HPB

Multi-functional Devices [MFD] - 783K Desktop printing, Faxes and Photocopiers

5

27

HPB

Print Room Equipment Replacement

800K

5
500K

28

CPC

Customer Relationship Management (Project Support Services) Bulk Scanning and Off-site Storage

5
3.2M

29

CPC

5

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FO R U F P M/ N o

£ (est)/ act

2009
Oct Nov Dec Jan Feb Mar Apr

2010
PROGRESS TO DATE
May Jun Jul Aug Sep

S

N O

PROJECT

30 CPC Document Management CHIEF EXECUTIVE'S System 3.2M (CDM) 31 HPB Enterprise Scanning Solution 285K

5

5
32 CPC ICT Support Services 16M

5
33 CPC Telephony Systems c.1M

4
17 HPB 4M

RP2 - 28.11.05; RP4 - 26.06.06; RP5 - 17.07.07; RP5.2 - 19.02.08; RP5.3 24.03.09; RP5.4 - ... Third RP5 presented February 2009 RP2 - 11.11.08; RP4 - 06.01.09; RP5 - ... Procurement of Enterprise Scanning Solution for Council. BC and RAT rating medium. RP2 fast tracked and presented November 2008; RP4 approved January 2009 RP2 - 27.06.05; RP2A - 21.02.06; RP4 - 27.11.06; RP5 - 04.09.07; RP5.2 21.10.08; RP5.3 - ... RP5 noted September 2007 and October 2008. Further RP5 scheduled for October slipped to November 2009 BN&RP4 - 04.12.07; RP5 - ...; RP2 - 10.02.09; RP2A - 14.07.09; RP4 - ...; RP5 - .... Risk rating reviewed. RP2 for procurement of combined Telephony service approved February. RP2A agreed July. ITT to be issued 2nd week in August. RP4 scheduled for December 2009 RP2 - …; RP4 - …; RP5 - … This reqiuirement forms part of the Print review workstreams.Business case is being finalised and RP2A has been scheduled for January 2010 HPB

NEW
CPC

External - Non Variable Data Print

2

FINANCE AND RESOURCES
1 Internal Audit Contract 4M

5/2
2 CPC Fleet - Vehicle Hire up to 3.5 tonnes 1.1M

5
3 CPC 2.5M

Ext - 15.11.04; RP2 -23.05.05; RP2 - 28.11.05; BN - 13.09.05; RP4 - 27.03.06; RP5.1 - 20.02.07; RP5.2 - 25.03.08; RP5.3 - 08.09.09. RP5 presented September 2009 RP2 - 19.12.05; RP4 - 30.10.06; RP5.1 - 23.10.07; RP5.2 - 10.02.09; RP5.3 - ... Contract signed. Implementation of contract started March 2007. Second RP5 submitted February 2009

Fleet - Existing Fleet Vehicle Maintenance

5

RP2 - 19.12.05; RP2 - 18.09.06; RP4 - 26.03.07; RP5.1 - 23.10.07; RP5.2 24.03.09; RP5.3 - ... RP4 noted and agreed by CPC/Cabinet March 2007. Contract performing well except for minor administrative and management issues which led to personnel changes. Training being provided to deal with issue. Second RP5 submitted March 2009 RP2 - 19.12.05; RP2 - 18.09.06; RP4 - 26.03.07; BN - 23.10.07; BN re Electric Vehicles - 27.05.08; RP5.1 - 10.12.08; RP5.2 - ... Further RP5 with customer feedback scheduled for December 2009 RP2 - 09.09.02; RP4.1 - 24.03.03; BN1 - 15.09.03; RP4.2 - 28.04.03; BN2 15.11.04; BN3 - 20.12.04; RP5.1 - 21.11.0; BN4 - 23.01.06; RP5.2 - 12.12.06; BN5 - 20.03.07; RP2/4 - 25.03.08; RP5.4 - 21.04.09; RP5.5 - ... RP2 - ...; RP4 - ... RP4 agreed April 2008. Fourth RP5 presented April 2009 RP2 - 27.10.03; RP4 - 18.04.05; RP5 - 17.10.06; RP5.2 - 17.10.07; BN - 18.03.08; RP5.3 - 01.09.09 RP5 presented October 2007. Contract extended until October 2009. Item now categorised as low risk; procurement exercise underway within N&R along with Parking Cash collection retender. RP5 submitted September 2009. RP2/RP4 - 19.09.05; RP5.1 - 12.09.06; RP5.2 - 23.10.07; RP5.3 - 14.10.08; RP5.4&2 - ... Second RP5 presented October 2007. Contract performing, no major issues and delivering anticipated savings. Project now categorised as medium risk and will henceforth be reported to HPB. RP2&4 - 13.02.07; RP5.1 - 14.11.07; RP5.2 - 11.11.08; RP5.3 - ... Second RP5 presented at November 2008 HPB RP2&4 - 23.07.07; RP5 - 06.01.09; RP 5.2 - ... Combined RP2&4 noted and agreed July 2007 by HPB/Cabinet.

4

CPC Fleet: Community Services RP5 to HPB Passenger Transport - Vehicle Procurement CPC

889K

5

5

Financial Management System 3.5M/ 3.2M [FMS]

5

6

HPB

REM

Corporate Cash Collection [Part 150K A Services]

7

HPB

Office Stationery

4M

5/2

8 9

HPB HPB

E-Procurement Solution/ Marketplace Office Furniture: Supply and Delivery

75K 2.5M

5 5

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FO R U F P M/ N o

£ (est)/ act

2009
Oct Nov Dec Jan Feb Mar Apr

2010
PROGRESS TO DATE
May Jun Jul Aug Sep

S

N O

PROJECT

CHIEF EXECUTIVE'S LEGAL AND DEMOCRATIC SERVICES
1 HPB Barristers Framework 1.2M

RP2 - 14.11.05; BN - 17.01.06; Oral Update - 10.02.06; RP2A - 14.03.06; RP4 18.09.06; RP5 -14.11.07; RP5.2 - ... RP5 presented to October 2007 HPB. Range of actions need to be implemented to improve performance of contract. Outcome expected to be reported back to Board.

NEIGHBOURHOODS AND REGENERATION
1 CPC FP N/A Highways - 2006 Highways and Street Lighting Contract 40M

5
2 CPC Waste Management - Waste Recycling Services 2.4M pa

RP2 - 28.07.03; RP4 - 26.01.04; RP5 - 13.09.05; RP2 - 24.10.05; BN - 21.03.06; RP2A - 23.06.06; BN - 19.10.06; RP4 - 29.01.07; RP5.1 - 00.11.07; RP5.2 09.09.08; RP5.3 - ... Award approved January 2007. Contract signed and operating well. RP2 - 19.12.05; RP2A - 21.03.06; RP4 - 30.10.06; RP5.1 - 22.01.08; RP5.2 08.09.09 May Gurney appointed contractor. Contract signed December 2006, schemes rolled out as expected by March 2007, performance being monitored and operating well. In June 2008 May Gurney Integrated Services Plc new contractor RP2 - 21.05.04; RP4 - 18.04.05; RP5.1 - 11.07.06; RP5.2 - 17.10.06; RP5.3 17.10.07; RP5.4 - ... Contract with LB Camden, managed by Parking Services. Initial term ended, contract extention implemented. RP2 - 23.02.04; RP4 (Del Auth) - 13.09.04; RP5.1 - 23.06.06; RP5.2 - 23.01.07; RP5.3 - 23.10.07; RP5.4 - 15.07.08; RP5.5 - .... RP2 - …; RP4 - …; RP5 - ... KPIs in place and being monitored. Initial contract period expires September 2009 but will extend for at least 1 further year. Contract performing well. Inflationary increases being discussed for 2009/10. RP2 - 11.07.06; RP4 - 26.03.07; BN - 08.07.08; VB - 01.09.09; BN - .... Contractor Spur Solutions. Contract signed. Due to be in place May 2008. Implementation underway but work packages not progressing according to plan. Significant data transfer issues being addressed by supplier, full implementation slipped to December 2008. Project Manager monitoring delivery of work packages, Legal advice sought or reclaiming costs. RP2 - 20.10.03; RP4 - 12.10.04; RP5.1 - 17.01.06; RP5.2 - 11.10.06; RP5.3 16.01.07; RP5.4 -18.03.08; RP5.5 - 15.05.09. RP2 - 07.07.09; RP4 - …; RP5 - ... OJEU issued closing date 24th August 2009. RP2 - 21.11.05; RP4 - 11.04.06; RP5.1 - 13.06.07; RP5.2 - 10.06.08; RP5.3 01.09.09 Contract awarded April 2006 working well. RP5 submitted September 2009 RP2 - 14.03.06; RP4 - 17.10.06; RP5.1 - 03.09.07; BN - 17.10.07; RP5.2 06.01.09; RP5.3 - 07.07.09 Contract awarded October 2006. Service delivery began October 2007. Contract extension will not be applied. RP2 - 23.04.07; BN - 22.05.07; BN - 17.07.07; RP4 - 25.02.08; BN - 21.10.08; RP5 - ... Service began July 2008, existing premises leases assigned to new provider, TUPE transfer went smoothly. All operating well. RP2 - 14.10.08; RP4 - 02.06.09; RP5.1 - …; Contract start August 2009. RP2 - …; RP4 - …; RP5 - ... Provision of intensive 1-2-1 and structured group work to discourage illicit substance, alcohol and prescribed drug misuse. RP2 - 17.01.08; RP2A - 18.03.08; RP4 - 08.07.08; BN - 06.01.09; RP5 - … Provision of comprehensive service to match Hackney resident to opportunities around Olympics. Contract operational.

3

HPB

Parking - Pay and Display Meter 500K Cash Collection [Part B Services]

5
4 CPC Parking - Parking Enforcement 15M

5

5

HPB

Parking - Management Information Software Replacement

485k

5

6

HPB

220K Community - Closed Circuit Television Maintenance Contract

4
7 HPB Community - Closed Circuit Television Staffing Contract DAT Adult Residential Detox Service 1.7M

5
2.75M

8

HPB

5
9 CPC Community Drug Services 6.5M

5
10 11 HPB HPB/ CPC Criminal Justice Drug Treatment Service Stimulant Treatment Service 4.5M 2.13M

2
12 HPB Jobs Brokerage 788k + 788k

5

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FO R U F P M/ N o

£ (est)/ act

2009
Oct Nov Dec Jan Feb Mar Apr

2010
PROGRESS TO DATE
May Jun Jul Aug Sep

S

N O

PROJECT

13 CPC Holly Street Phase 6B CHIEF EXECUTIVE'S Redevelopment

27M

5
14 CPC Regeneration - Haggerston West 90M and Kingsland Estate N&R Professional Services 7.5M

15

HPB

5
16 CPC Independent Tenants and Leaseholders Advisor [ITLA] 600K

RP2 - 24.06.02; RP4 - 28.07.03; Rep 23.05.05; RP5 - 17.07.07; RP5 - 15.07.08; RP5.2 - ... All but 2 of LBH homes completed. Developer not started final phase due to ecconomic climate and in conversation with Project Team/HCA about converting 'homes for sale' to social rented. RP4 - 20.10.03; Rep - 24.10.05; BN.1 - 12.12.06; BN.2 - 20.11.07; RP5.1 18.11.08; RP5.2 - … Estate Transfered. RP2 - 08.07.08; RP2A - 14.10.08; RP4 - CPC 02.06.09; RP5 - … Professional services around planning, building control and property services. Contracts collated and ready for signing. (RP2 - 27.03.06); RP4 - 17.12.07; RP5 - … Appointment of panel of representatives to be used by existing and future estate renewal programmes. Contracts all signed. RP5 - CPC - 02.06.09. BN/RP2 - 14.11.07; RP2A.1 - 18.03.08; RP2A.2 - 08.07.08; RP4 - 11.11.08; New RP4 - 09.06.09; RP5 - … Intended contract commencement July 2009 RP2 - … RP4 - … RP5 - ... To facilitate information sharing between Waste Management and Environmental Enforcement. RP2&4 - …; RP5 - ... Monopoly energy provider due to CHP unit being installed. 25 year arrangement. RP2&4 - …; RP5 - ... Agents to manage Interm Management Orders and Contractors to undertake building repairs work. RP2 - ..., RP4 - …; RP5 - ... LBH leading on tender for machines, maintenance, spare parts and installation of machines RP2 - ..., RP4 - …; RP5 - ... Remote monitoring of street lighting for maintenance and energy efficiency purposes.

5
17 HPB Hackney Enterprise Network 300K + 300K

5
18 CPC 500K Environmental & Waste Manage-ment Software [EQuIS]

2

4

19

CPC

Dalston Library - Energy Supply Agreement PSH Management Order Contractors Pay & Display Machines - PiP Consortium Remote Monitoring Street Lighting

1.55M

2&4
500K

20

HPB

2&4
745K

21

HPB

2
850K

22

HPB

2

HACKNEY HOMES
Property Services
23 CPC Planned Maintenance - Works £20M pa

5
24 CPC Building Materials and Supplies 45M

RP2 - 19.02.08; RP4 - RP4 - 15.07.08; BN - 10.02.09; RP5 - ... All Contracts operational.

5

25

CPC

Procurement 2010 DHs Maintenance

£100m £64m

4

RP2.1 - 27.03.06; RP2.2 - 26.06.06; RP2A - 12.09.06; RP4 - 20.02.07; RP5.1 11.12.07; RP5.2 - 09.09.08; RP5.3 - 08.09.09. Contracts operational since 01.06.07. Mixed supplier performance but there had been general improvement. RP2 - 1.06.09; RP2A - 08.09.09; RP4 - …; RP5 - … Procurement of comprehensive partnering arrangment to co-ordinate all Decent Homes and R&M. RP2 - 12.12.06; RP2A - 19.06.07; RP2A.2 - 25.03.08; BN - 10.02.09; RP4.1 - ...; RP4.2 - ...; RP5 - … RSL partner selected . Developer competetive dialogue closed end of August. RP2 - 15.07.08…; BN - …; RP2A - . ; RP4 - ...; RP5 - … Budget agreed July. Contractor appointed from Decent Homes Framework. Precommencement works started September 2009

Regeneration
26 CPC Woodberry Down Regeneration 700M Programme - RSL/ Developer Partner Selection Woodberry Down Regeneration 17M Programme - Interim Repairs

4 CAB BN

27

CPC

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FO R U F P M/ N o

£ (est)/ act

2009
Oct Nov Dec Jan Feb Mar Apr

2010
PROGRESS TO DATE
May Jun Jul Aug Sep

S

N O

PROJECT

28 CPC Woodberry Down Regeneration CHIEF EXECUTIVE'S Sites 165M Programme - Kick Start Programme

5

29

HPB

Corporate Demolition Framework

5
2.5M

RP2 - 24.01.05; RP4 - 28.11.05; RP5.1 - 19.10.06; RP5.2 - 04.09.07; RP5.3 15.07.08; RP5.4 - ... Appointment of consortia approved November 2006 Cabinet. PDA signed August 2006 but amended due to land swap. Outline/Master plan presented September 2008 and agreed July 2009. 5 blocks demolished, building was to begin Spring 2007. The building of 117 social rented homes on old school site begun March 2009. (RP2 - 27.03.06); BN - 19.06.07; RP4 - 17.10.07; RP5.1 - 06.01.09; RP5.2 - ... Appointment of 3 demolition contractors. All contracts signed. RP2 - 23.06.03; RP4 - 29.03.05; RP5 - 19.02.08; Low risk - HH approved RP2; RP4 - 25.02.08; BN - 13.01.09; RP5 - ... Framework in use. Multi-disciplinary framework relet. RP2 - 23.06.03; RP4 - 26.07.04; BN - 19.10.06; RP5.1 - 23.01.07; RP5.2 11.12.07; RP5.3 - 15.07.08; RP5.4 - .... Contractual arrangements in place. No of contractors managed from 5 down to 3, due to available financial resources. RP2 -16.01.07; BN - 03.09.07; RP5 - 18.03.08; BN - ...; RP5.2 - ... Initially a component of Shoreditch Trust Rolling Refurbishment Programme: installation of new district heating system. Phase 1 complete. Internal distribution and radiator replacement dependent on funding. Phase 3 (CHP) cannot be implemented without phase 2 being completed.

Decent Homes
30 CPC Planned Maintenance Professional and Technical Services Decent Homes - Phase 2

5
140M

31

CPC

5
32 HPB Cranston Estate Combined Heat 3.1m and Power Scheme

BN

Others
33 CPC Integrated Housing Management System (IHMS) Housing Management Contracts 2.5M

5
29M

34

CPC

5
7M

RP2 - 23.06.03; BN - 24.07.06; RP2 - 26.03.07; RP2A - 17.07.07; RP4 - 25.02.08; BN - 14.07.09; RP5 - … Supplier selected. Full implementation not due till June 2010. RP2 - 27.03.06; RP4 - 27.11.06; RP5.1 - 15.07.08; RP5.2 - ... Contracts in place and working well. RP5 to address full years performance stats.

35

HPB

Digital Aerial

5

RP2 - 09.09.08; RP4 - 10.02.09; RP5.1 - ...; RP5.2 - ... LAPN lead procurement for framework of digital aerial system installers. Tender complete.

PARTNERSHIPS
1 CPC Team Hackney - Update on Procurement and Commissioned Projects

5

BN - 11.12.07; RP5.2 - 10.02.09; RP5 - ... As agreed by CPC/Cabinet September 2006, update of Interventions commissioned over past 12 months provided in form of RP5, December 2007. RP5 submitted February 2009

LEGEND
Cabinet Procurement Committee or Hackney Procurement Board Red Rated Items R Applicable Summer Recess New Projects Highlighted N Current Project Month Marked for removal from future plans REM Contract Expiry Date V Verbal Briefing Report CED The Forward Plan is published monthly and reflects the progress of high and medium risk projects being undertaken by the authority. Reports are submitted for approval at * Review Point 2: Procurement Strategy - to explain how projects are to be procured and seek permission to go out to market; * Review Point 4: Contract Award - following the tender process, Officers recommend to appoint the successful tenderer; and * Review Point 5: Benefits Realisation stage - when Officers evaluate the procurement process. CPC/HPB
FP Forward Plan No Required or Not BN Briefing Note

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PROJECT STATUS/ PLANNED ACTION

CED: March 2013 RP5 agreed and scheduled for March 2010

CED - TBA Interim Briefing Note to be submitted in December 2009; RP5 rescheduled for June 2010

CED Contracts not yet started but completion must be achieved March 2010. Common land consent now granted for project; funders have agreed to extend funding deadline to April 2010. All tenders were over budget but officers are working with consultants to address this. Hope to have fnal details of contract within next week. RP4 to be fast tracked to avoid risk of further delays to start on site. Report submitted to Chair of HPB for fast track approval.

CED: 01.0 6.12 RP2 submitted to June CPC. OJEU ITT due to be posted in July 2009. RP4 scheduled for January 2010

CED: 01.05.2010. Interim BN scheduled for September slipped to December 2009. Project progressing well.

CED: 07.09.2010. BN scheduled for July, slipped to September, October 2009 then February 2010: joint report with Skinners Academy to be submitted

CED: 23.09.10. BN scheduled for December 2009, slipped to January then February 2010 and joint report with Mossbourne Academy to be submitted CED: 07.03.2011. Working well. Further RP5 scheduled for June 2010

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PROJECT STATUS/ PLANNED ACTION Paper for information and decision on procurement strategy element for PCP originally scheduled for March slipped to September, October then November and Cabinet in October slipped to November then December 2009, to allow result of IT benchmarking exercise to be included. Likely there will be range of procurement solutions, depending on project. Report slipped due to "a number of priority commitments, Berger, the relocation of Thomas Fairchild Children and a number of recruitment issues" CED: Programme timeline is for construction of first capital project to start December 2009 with last scheme completed 12th April. Cabinet approved Business Strategy on 14.09.09. This will enable submission of final details to BIG in late September. RP2 scheduled for November 2009 will presemt tje proposals for all new/refurbished buildings subject to final approvals for funding

CED: TBA. Plan to submit RP5 in April slipped to May, July, September, October then November 2009 (as report not yet written) providing detailed update on process to Financial Close, lessons learned and next steps. One report to be submitted to Cabinet to include Main Programme, Legal, Financial and Project Management Support

CED: 31.03.12 RP5 submitted September 2009. Awaiting advice on options for action from Legal Services. Further RP5 scheduled for September 2010

CED: 31.09.10 RP5 scheduled for December 2009

CED: Various Some Projects underway, some still to start. Completion must be achieved by March 2010 Project progress is good. Urgent discussion taking place with Planning re removal of permitted development rights and implications for programme. RP5 scheduled for April 2010 CED: Renewable annually RP5 submitted September 2009. Further annual RP5 scheduled for September 2010

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PROJECT STATUS/ PLANNED ACTION CED: 31.03.11 Further review underway as current level of provision unsatisfactory. Need to examine level of usage of existing providers and determine if necessary to add further organisations as a back up so mini procurement required. Procurement process now underway. Evaluation underway but disappointing response. RP5 scheduled for July 2010 CED: 31.03.11 + 3 year extension Further RP5 scheduled for July 2010

CED: 30.09.11 Problems with provider dealt with adequately by Directorate and situation improved considerably. To ensure no drift, further BN requested on their performance, submitted in July 2010 CED: 30.01.11 Further RP5 scheduled for October 2009

CED: 31.03.10 Report submitted seeking authority for STA with AFC to March 2010 to enable full tender exercise. RP2 and RP5 now merged; RP2/5 scheduled for October 2009 CED: 31.09.13. RP4 scheduled for October 2009 CED: 31.09.11 + extension subject to funding RP4 scheduled for December 2009

CED: ….. Service to be specified and made ready for tendering in New Year. Aim is for small list of providers to bid on cost and volume basis.

CED: Capital Scheme RP2A scheduled for June, slipped to July and RP4 scheduled for September slipped to November 2009 CED: March 2004 Initial RP5 scheduled for May 2010 to capture first year's performance. Contract unsigned, target June 2009 for completion

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PROJECT STATUS/ PLANNED ACTION CED: Capital Scheme Interim Briefing Note on progress submitted September 2009 CED: Capital Scheme. RP2 scheduled for November, slipped to December 2008, January, February, June, September to November 2009. RP4 to follow in October slipped to December 2009 then March 2010. CED: Capital Scheme. Planning permission already sought. RP4/RP5 (Construction/ Design) scheduled for September slipped to October then November 2009 for agreement in principle . Only South Marsh to be reported on CED: March 2010 + Extension RP5 submitted July 2009. RP2 scheduled for February 2010.

CED: N/A

CED: Currently in house - tba RP2 scheduled for January 2010 on future strategy

CED: March 2012 Further RP4A (re specialist provision) to be submitted July slipped to September, October then November . RP5 re new blocks scheduled for September slipped to December 2009 CED: March 2011 RP2 in December 2009 detailing Strategy for reprocurement on a sectoral basis and a series of RP4s commencing March 2010 CED: Various November 2008 SP Programme Review further delayed to November 2009 to include full benefits analysis, spend profile, groups reached and progress report CED: March 2012 RP5 scheduled for January 2010. Date to be reviewed to ensure sufficient data available for full report presentation CED: N/A Update to July 2009 BN scheduled for March 2010 CED: September 2012 RP5 to be agreed and scheduled - likely June 2010

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PROJECT STATUS/ PLANNED ACTION CED: Various Implementation underway. RP5 scheduled for June, slipped to October, November, December 2008, January, April 2009 due to review of service. RP2&5 was previously scheduled for October following outcome of review, however RP5 to be submitted in September and RP2 in December 2009. Equipment contract to be combined with ICES (RP2 in February 2010) and Response/ Call Centre consider one year extension to tie in with Personalisation. CED: October 2009 + Extension. As described In Procurement Stratgey report, July 2009 CED: N/A Initial paper submitted to commissioning body. RP2 scheduled for November 2009 CED: June 2012 RP5 scheduled for June 2010 CED: TBC RP5 scheduled for January 2010 CED: TBC Further RP5 scheduled for October 2009 CED: January 2010 Further RP5 scheduled for June 2010

CED: Various end dates (available on SFA contract register) Bi-annual RP5 report presented to CPC in March 2009. Next one scheduled for September has now been slipped to October 2009 as Officers need to provide further information on report.

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CED: Various end dates (available on SFA contract register) Bi-annual RP5 report presented to CPC in March 2009. Next one scheduled for September has now been slipped to October 2009 as Officers need to provide further information on report. PROJECT STATUS/ PLANNED ACTION

CED: Contract not yet awarded Indicative date for RP2 set for December 2009

CED: Contract not yet awarded RP4 on CPC agenda for September slipped to October 2009

CED: July 2009 Further RP5 to scheduled once final account agreed.

CED: December 2013 (+ 3) RP5 scheduled for December 2009

CED: August 2010 (Contract extended) RP5/2 is scheduled for February 2010

CED: …... Contract started April 2009. RP5 scheduled for March 2010 CED: February 2013 (+ 3) RP5 scheduled for February 2010

CED: February 2012 (+ 2) RP5 agreed and scheduled for February 2010

CED: September 2012 (+ 3) Further RP5 scheduled for October slipped to November 2009

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PROJECT STATUS/ PLANNED ACTION CED: September 2010 (+ 1) Further RP5 scheduled for September 2010

CED: Contract cancelled; fresh procurement underway RP4 is scheduled for December 2009 HPB

CED:April 2013 RP5 scheduled for November 2009 will now been presented April 2010 to allow for full year data CED: November 2009 RP4 scheduled for September slipped to October 2009

CED: October 2009 RP2 including new procurement strategy for gas and electricity approved March. Restrospective RP4 scheduled for October slipped to November 2009 CED: October 2009 RP2 including new procurement strategy for gas and electricity approved March. Restrospective RP4 scheduled for October slipped to November 2009 CED: September 2010 (3: 1 +1 +1) RP5 scheduled for September 2010

CED: March.2010 (+ 2) Further RP5 agreed and scheduled for March 2010 CED: January 2010 (+ 2) Further RP5 scheduled for July 2010

CED: …... Further RP5 scheduled for September 2010

CED: March 2011 (+ 1) Further RP5 scheduled for April 2010

CED: June 2011 (+ 1) Further RP5 scheduled for March 2010

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OCTOBER 2009 PROCUREMENT FORWARD PLAN Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5

PROJECT STATUS/ PLANNED ACTION CED: July 2009 (+ 2) Further RP5 scheduled for March 2010 CED: January 2013 RP5 scheduled for September, slipped to October then November 2009 CED: April 2012 (+ 2) Further RP5 scheduled for October slipped to November 2009. CED: March 2010 RP4 is scheduled for December 2009

CED: N/A RP2A scheduled for January 2010

CED: March 2011 Further RP5 and RP2 for new contract scheduled for June 2010. CED: March 2011 All vehicles replaced and savings made on old spot hire rates. Good performance on contract. Further RP5 scheduled for February 2010 CED: March 2012 Further RP5 is scheduled for March 2010

CED: March 2014 RP5 scheduled for December 2009. CED: April 2014 (+ 1) Further RP5 scheduled for April 2010

CED: October 2010 RP2 recently low risk assessed so to be taken off FP.

CED: April 2010 Current contract will expire August 2009 but LCSG has negotiated extension to current contract. Contract will now end April 2010. RP5/2 scheduled for October slipped to November 2009 CED: March 2010 Third RP5 scheduled for November 2009 CED: July 2011 Second RP5 scheduled for January 2010

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PROJECT STATUS/ PLANNED ACTION

CED: …... Further RP5 agreed and scheduled for July, slipped to September, October, November 2008, January, April then May. Following appointment of Director, RP5 rescheduled for July 2009 and slipped again. Now on hold

CED - 31st March 2011 RP5 scheduled for November 2009.

CED - 28th February 2011 + 2 RP5 submitted September 2009 due to officer workload .

CED - 1st October 2010 Procurement recently assessed as low risk so to be taken off FP after RP5 presented in October 2009. New procurement underway. CED - 4th September 2009 + 2 Further RP5 scheduled July, slipped to September due to officer workload; rescheduled to November 2009 to allow discussions on annual cost to be concluded. CED - 1st August 2012 Verbal briefing given September 2009 to confirm all elements of system are operational with full RP5 in June 2010.

CED - 3rd January 2008 + 2 RP4 scheduled for January 2010

CED - 11th May 2010 +1+1 Further RP5 scheduled for 2010 CED - 30th November 2009 + 2 Further RP5 to be submitted January 2010 providing details of contract conclusion. CED - 3rd March 2012 RP5 slipped to September then October 2009

CED - 1st August 2012 RP5 scheduled for October 2010. CED - …. RP2 scheduled for October 2009 CED - 30th October 2010 +2 RP5 scheduled for November 2009.

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PROJECT STATUS/ PLANNED ACTION CED - June 2010 Final 2 units to be built. Final RP5 to be submitted July but slipped to November 2009.

CED - April 2014 RP5 to be considered at end of Phase 1 in August 2011. CED - approx Aug 2013 RP5 scheduled for July 2010 to include options for collaborative opportunities and direct service delivery. CED - 1st December 2010 RP5 tentatively scheduled for December 2008 moved to July, slipped to September, October then November 2009 CED - 31st August 2011 RP5 scheduled for September 2010.

CED - …. Issued OJEU 11.09.09. RP2 scheduled for September slipped to October 2009; RP4 scheduled for April 2010 CED - …. Joint RP2&4 to be submitted in September, slipped to October then November 2009 CED - …. Joint RP2&4 to be submitted in October slipped to November 2009 CED - …. RP2 to be presented in October 2009 CED - …. RP2 to be presented in October slipped to November 2009

CED - 1st August 2008 + 2 One combined RP5 to cover all contracts. Indication of amount of work being put through contracts to be provided. CED - 31st May 2010 RP5 submitted September 2009. Further RP5 scheduled for September 2010 CED - ….. RP2A submitted September 2009. RP4 scheduled for July 2010 CED - ………. RP4 to agree consortium to be submitted October 2009 special Cabinet meeting. CED - ………. Start on site December 2009.

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PROJECT STATUS/ PLANNED ACTION CED - 31st March 2010 RP5 scheduled for April but slipped to September, October, then November 2009.

CED - 31st October 2011 + 2 RP5 scheduled for January 2010 CED - 1st June 08 + 2 RP5 scheduled for November 2009 CED - 1st June 2010 RP5 scheduled for July slipped to September, October then November 2009 CED - … Members requested BN for March but resheduled to July to allow for Council decisions around Capital resource allocations and bidding processes/communal energy considerations with further slippage to September then October 2009

CED - 6th April 2015 Full implementation June 2010. RP5 scheduled for September 2010. CED - 31st March 2011 + 3 RP5 due July slipped to September then October 2009 to allow all 5 neighbourhood contracts to be reported together. CED - 31st March 2012 + 1 RP5 scheduled for February 2010. Update required on success of tenant satalite dish removal and scaffolding cost where Decent Home work has already been undertaken.

CED - … Further RP5 scheduled for December 2009

curement Board

or approval at

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