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					FINE ARTS MUSEUMS OF SAN FRANCISCO Executive Committee Board of Trustees May 14, 1998

Call to Order A meeting of the Executive Committee of the Board of Trustees of the Fine Arts Museums of San Francisco was held on Thursday, May 14, 1998, in the 6 th Floor Conference Room of the Museums’ Administrative Offices at 233 Post Street, San Francisco. A quorum being present, the meeting was called to order at 12:15 p.m. by Richard W. Goss II, Chairman. President Wilsey presided; Mrs. Gough acted as Secretary. Roll Call Present: Alvin H. Baum, Jr. Mrs. Ray Dolby, Vice President/Annual Support Richard P. Essey Richard P. Finn, Vice President/Finance Ms. Frankie Jacobs Gillette, Vice President/Civic Affairs Richard W. Goss II, Chairman David M. Jamison, Vice President/Audience Development J. Alec Merriam, Vice President/Collections Nion McEvoy Steven MacGregor Read, Vice President/Facilities Mrs. Alfred S. Wilsey, Chairman Excused: J. Burgess Jamieson Frank Montgomery Woods Other Trustees in Attendance: Mrs. June Goethe Craycroft Charles Crocker Carlos Pedro Villa

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Fine Arts Museums of San Francisco Executive Committee May 14, 1998

Report of the Chairman - Richard W. Goss II There was no business to report by the Chairman. Report of the President - Mrs. Alfred S. Wilsey A. Consideration and Possible Action to Approve the Minutes of the April 9, 1998 Annual Meeting of the Board of Trustees

There being no discussion among the Trustees or members of the public, the minutes of the April 9, 1998 annual meeting of the Board of Trustees, having been mailed in advance to all Trustees, were unanimously approved. B. Consideration and Possible Action to Change the Date of the October Meeting of the Board of Trustees

President Wilsey advised that the October 8, 1998 meeting of the National Council conflicts with the Board of Trustees meeting previously set for that day. The following resolution to change the date of the October Board meeting was introduced: RESOLVED, That the date of the October 8, 1998 Board of Trustees meeting as set by Board Resolution 1236 on June 12, 1997 be changed to Thursday, October 15, 1998 with the time and location of the meeting remaining the same, namely, 3:00 p.m., in Gallery 23 of the M. H. de Young Memorial Museum, Golden Gate Park, San Francisco. There being no discussion among Trustees or members of the public, the above resolution was unanimously adopted as Board Resolution 1256.1. C. Report on Recent Development Regarding the Plans to Rebuild the de Young Museum in Golden Gate Park

President Wilsey requested Mr. Parker to report on recent developments to rebuild the de Young Museum in Golden Gate Park. With less than three weeks to election day on June 2nd, the Proposition A campaign effort is moving forward with increased momentum. The “get out the vote” focus is a crucial element of the election aimed at capturing the absentee vote as early as possible. Extensive outreach efforts to all San Francisco communities are underway. Phone bank activities continue, and a major campaign mailing will be sent within the next several weeks. The campaign effort is highly organized, well staffed, and supported by many enthusiastic volunteers.

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Fine Arts Museums of San Francisco Executive Committee May 14, 1998

C.

Report on Recent Development Regarding the Plans to Rebuild the de Young Museum in Golden Gate Park (continued)

Mr. Parker then reviewed the results of a recent May 11-13, 1998 poll of San Francisco voters, as well as historical poll results dating back three years. He recalled that the November 1996 election resulted in a 62% favorable vote in support of Proposition B and 38% opposed. In the weeks preceding the November 1996 election, various polls indicated the yes vote to be 8 to 10 percentage points lower. The undecided vote is believed to have contributed to the 10% increase in yes votes on election day. The May 11-13, 1998 poll results indicated a 62% yes vote in favor of Proposition A, with 23% opposed and 15% undecided. If the impact of the undecided vote on June 2 nd is similar to the undecided vote in the 1996 election, Proposition A could win on election day. The May 11-13 poll, however, shows a 10% decline in support of Proposition A in the last month to 62%. This change may be associated with negative publicity about the Proposition J underground concourse garage, the potential competition of Laguna Honda bonds on a future, yet-to-be-determined San Francisco ballot, and the issue of the pass through of the property tax costs by landlords to tenants. Another poll is planned for next week. Mr. Parker reported that television coverage of Proposition A is under consideration, particularly cable television spots, which can be limited to San Francisco subscribers. Trustee Jamison noted that cable television coverage can be extremely effective reaching as much as 25% of the San Francisco audience three to four times in the two weeks prior to the election. The Executive Committee authorized the Director of Museums to develop a budget for the proposed television coverage to be implemented as soon as possible. Trustee Essey pointed out that the San Francisco Voters’ Handbook does not mention that the art within the de Young Museum and the building itself belong to the City and that these facts should be emphasized. The Executive Committee concurred and agreed that future campaign advertisements should address these points. Mr. Parker stressed that the June 2 nd election will be a close one and may well represent the last chance at a public bond issue to rebuild the de Young Museum in Golden Gate Park. He encouraged those present to contact him with any suggestions or comments that might promote the passage of Proposition A, the $89.9 million bond measure to rebuild the de Young Museum in Golden Gate Park on the June 2 nd San Francisco ballot.

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Fine Arts Museums of San Francisco Executive Committee May 14, 1998

D.

Consideration and Possible Action to Adopt a Resolution Reaffirming the Museums’ Commitment to Public Transportation Improvements in Golden Gate Park President Wilsey introduced the following resolution: WHEREAS, The Board of Trustees of the Fine Arts Museums of San Francisco has recognized the importance of convenient public access to the M. H. de Young Memorial Museum and has established a record of support and action to reduce traffic congestion in Golden Gate Park; and WHEREAS, The Board of Trustees approved a policy statement in August 1996 (Board Resolution 1205), endorsing improvements to reduce motor vehicle traffic in Golden Gate Park, including further closings of Park roads when adequate alternative means of access and parking are in place such as improved public transit, a permanent shuttle system, convenient replacement parking underground for any parking spaces removed from the surface of the Park; and WHEREAS, The Fine Arts Museums has implemented a number of transit and parking initiatives such as:

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Selling Muni Fast Passes at the Museum store;  Increasing the $1.00 adult admission discount with a valid Muni Fast Pass or transfer to $2.00 in 1996;

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Printing transit information on exhibition publications, in the Museums’ magazine, and on the Museums’ web site: www.thinker.org; Operating a weekend visitor shuttle to and from the University of California at San Francisco parking garage during temporary exhibitions with high attendance, when parking within the Park is extremely difficult; and Encouraging employee vehicle trip reduction and installing an indoor bicycle parking area adjacent to the de Young staff lounge; now therefore, be it RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco restates the crucial importance of public access, public

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Fine Arts Museums of San Francisco Executive Committee May 14, 1998

D.

Consideration and Possible Action to Adopt a Resolution Reaffirming the Museums’ Commitment to Public Transportation Improvements in Golden Gate Park (continued) transit, and parking to the viability of the de Young Museum and reaffirms its demonstrated commitment to a multi-faceted approach to mitigate motor vehicle traffic in Golden Gate Park through various transit and parking improvements; and be it FURTHER RESOLVED, That the Board of Trustees reiterates its prior commitment as previously stated in Board Resolution 1205, August 1996, to work with the Mayor, the Board of Supervisors, all interested community and neighborhood groups, the Recreation and Park Department, the California Academy of Sciences, the Asian Art Museum, and other Park institutions to develop and help implement a set of workable transportation alternatives for Golden Gate Park; and be it FURTHER RESOLVED, That the Board of Trustees will actively participate in and support the efforts of the Public Authority created by the Golden Gate Park Revitalization Act if it is approved by San Francisco voters on June 2, 1998 in order to accomplish a comprehensive plan for parking, transportation improvements and traffic mitigation measures in Golden Gate Park.

Mr. Parker noted that the proposed resolution reiterates the Board’s previous policy statements on the importance of convenient public access to the de Young Museum, as well as the Board’s support of efforts to reduce traffic congestion in Golden Gate Park. Discussion ensued. Given the confusion associated with the underground parking facility in the November 1996 election, which may have contributed to the defeat of Proposition B, the Executive Committee agreed to table the above motion at the request of the Director of Museums. It was the sense of the meeting that the Board’s record on public access, public transit, and parking in Golden Gate Park is clear and speaks for itself. E. Status Report - Appointment of 1998-99 Committees of the Board of Trustees

President Wilsey announced that 1998-99 committee appointments will be presented at the Board of Trustees meeting on June 11, 1998. She requested Trustees to contact her if they have a special interest in serving on a particular committee.

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Fine Arts Museums of San Francisco Executive Committee May 14, 1998

Report of the Director - Harry S. Parker III A. Proposal by Robert and Carole McNeil to Recognize Superior Achievement by Volunteers and Staff

Mr. Parker announced that Robert and Carole McNeil, long-time supporters of the Fine Arts Museums, have proposed the creation of three awards in the amounts of $25,000, $15,000 and $10,000 to honor distinguished volunteers, who will recommend the designation of the award money to support Museum programs. It is proposed that:    A one year trial period to implement the Volunteer Recognition Program will be initiated upon receipt of $50,000 in funding from Mr. and Mrs. Robert McNeil. Museum volunteers, docents, and members of supporting organizations will be eligible for nomination. Nominations from Trustees, staff and volunteers will be submitted to a committee chaired by Robert and/or Carole McNeil and comprised of two Trustees, two staff members, and two volunteers to be selected by the President of the Board of Trustees and the Director of Museums. Award winners will be selected by the committee. The winners will recommend a worthy Fine Arts Museums of San Francisco project of their choice to the Board of Trustees for approval. The award winners will be honored at a recognition event and will receive a suitable gift, perhaps a replica of an object in the Museums’ collection. A complementary program, which may be implemented following the Volunteer Awards Program trial period, will recognize staff achievement and allow staff to recommend Museum projects of their choice totaling $50,000 per year to the Board of Trustees for approval.

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Mr. Parker reported that the Mr. and Mrs. McNeil have expressed interest in implementing an identical staff recognition program at the same time that the volunteer recognition program is initiated. Both would provide a total of $100,000 annually in support of Museum programs. Ensuing discussion underscored the need for ground rules to address issues such as repeat nominees and possibly restructuring the awards (1 st, 2 nd

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Fine Arts Museums of San Francisco Executive Committee May 14, 1998

A.

Proposal by Robert and Carole McNeil to Recognize Superior Achievement by Volunteers and Staff (continued)

and 3 rd) into two equal amounts. The Executive Committee wished the record to reflect its support of efforts to recognize volunteers and staff and its sincere appreciation to Robert and Carole McNeil for their generosity towards the Museums Further, the Executive Committee authorized the President of the Board of Trustees and Director of Museums to continue working with Mr. and Mrs. McNeil on program details and associated timetable. B Consideration and Possible Action to Approve Loan Request Mr. Parker presented the following loan request: From: For: Reunion des Musees Nationaux, Paris, France Jean-Marc Nattier Museé National du Chateau de Versailles, Salles Afrique et Crimée: 10/25/99 - 01/30/2000 a. Jean-Marc Nattier, French 1685 - 1766 (1954.59 A303563) Thalia, Muse of Comedy (Silvia Balletti?) oil on canvas, 53 ½ x 49 inches credit line: Mildred Anna Williams Collection Jean-Marc Nattier, French 1685 - 1766 (1954.60 A303405) Terpsichore, Muse of Music and Dance oil on canvas, 53 ½ x 49 ¼ inches credit line: Mildred Anna Williams Collection

b.

Stipulations: The paintings will require traveling frames and will be accompanied by a FAMSF courier to Paris and return to San Francisco. All related expenses are to be paid by requesting organization. A motion was made and seconded to approve the above loan. There was no discussion among Trustees or members of the public. The Executive Committee voted unanimously to approve the loan subject to the conditions stated.

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Fine Arts Museums of San Francisco Executive Committee May 14, 1998 C. Update on City Budget

The FAMSF City Budget is under discussion with representatives from the Mayor’s Budget Office. Mr. Parker advised that the Mayor is scheduled to present the fiscal year 1998-99 City Budget proposal on June 1, 1998. The Board will be kept apprised of developments. D Current and Future Exhibitions

In celebration of the 50th anniversary of the State of Israel, an impressive exhibition of excavated ancient glass, Ancient Glass from the Holy Land, opened at the de Young Museum on April 25 and continues through August 23, 1998. Stanley Spencer: An English Vision, which opens at the Legion of Honor on June 6 and runs through September 6, was enthusiastically received in Washington, D.C., and New York City. On June 10 th, the John Steuart Curry: Inventing the Middle West exhibition opens at the de Young Museum and continues through August 30, 1998. Report of the Audience Development and Marketing Committee - David M. Jamison, Chair and Vice President A. Consideration and Possible Action to Adopt a Resolution Reaffirming the Museums’ Commitment to Audience Development

At its April 6, 1998 meeting, the Audience Development and Marketing Committee recommended the adoption of the following resolution to reaffirm the Museums’ commitment to audience development. This resolution was read at the April 9, 1998 annual meeting of the Board of Trustees as part of Trustee Jamison’s report on the Legion of Honor visitor survey from February 24 to March 1, 1998: WHEREAS, The exhibition, Rhapsodies in Black: Art of the Harlem Renaissance has proven effective in generating an ethnically-diverse audience, and was a particular success in drawing young people and an exceptional number of first-time attendees; and WHEREAS, The exhibition has generated new members and donors as well as increased attendance as formulated in the goals of the Fine Arts Museums Audience Development Plan, adopted by the Board of Trustees in June 1990; and WHEREAS, Since this approach to Audience Development has proven successful over time, the Board encourages staff to continue such techniques as: exhibition committees, exhibition representatives, collaboration with community groups, use of the facility for at-cost community events, extended hours,

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Fine Arts Museums of San Francisco Executive Committee May 14, 1998

A.

Consideration and Possible Action to Adopt a Resolution Reaffirming the Museums’ Commitment to Audience Development (continued) additional open public hours and free days, and use of public programs to attract diverse audiences; now, therefore, be it RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco reaffirms its commitment to Audience Development and recognizes the value to the institution of attracting a more diverse audience and instructs the staff to organize and/or participate in touring exhibitions of a similar nature to Rhapsodies in Black: Art of the Harlem Renaissance; and, be it FURTHER RESOLVED, That the planning for a new M. H. de Young Memorial Museum be premised on the goal of attracting and serving new and diverse audiences.

A motion was made and seconded to adopt the above resolution. There was no discussion among Trustees or members of the public. The Executive Committee voted unanimously to adopt the above resolution as Board Resolution 1257. Public Comment Members of the public may address the Executive Committee on items not on the agenda that are within the subject matter jurisdiction of the Fine Arts Museums of San Francisco, including all matters pertaining to the subsequent closed session. Speakers may address the Executive Committee for up to three minutes; the President or the Executive Committee may limit the total time for public comment to thirty minutes. The following speaker gave public comment (summarized): Pam McDonald, Director of Audience Development and Civic Affairs - Thanked the Executive Committee for its support of audience development by adopting Board Resolution 1257. Meeting Schedule A. Executive Committee Meetings Date September 10, 1998 November 12, 1998 December 10, 1998 Time noon noon noon Location 233 Post Street 233 Post Street 233 Post Street

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Fine Arts Museums of San Francisco Executive Committee May 14, 1998

B.

Board of Trustees Meetings Date June 11, 1998 October 15, 1998 Time 3:00 p.m. 3:00 p.m. Location Board Room, Legion of Honor* Gallery 23, de Young Museum

Future Events Date June 4, 1998 June 11, 1998 August 7, 1998 September 24, 1998 October 8, 1998 Current and Future Exhibitions *Exhibitions organized by FAMSF Title Gallery One - Exhibition for Children Recent Costume Acquisitions* Peter Milton* Art of the Americas: Art and Ethnography* Achenbach 50th Anniversary Exhibition* Ancient Glass from the Holy Land* Contemporary Screenprints: Selections from the Anderson Collection* Stanley Spencer: An English Vision John Steuart Curry: Inventing the Middle West* George Fitch Collection The Wealth of the Thracians Charles Jones A Feast for the Eye: Food in Art* Picasso and the War: 1937-1945* Date Ongoing 12/06/97-06/28/98 02/28/98-05/24/98 03/28/98-07/05/98 04/18/98-07/05/98 05/02/98-08/16/98 05/06/98-08/23/98 06/06/98-09/06/98 06/13/98-08/30/98 06/13/98-09/06/98 08/08/98-10/11/98 09/19/98-12/06/98 09/26/98-12/13/98 10/10/98-01/03/99 Museum/Gallery de Young Gallery One de Young 22 de Young 36-37 de Young 41 Legion 3-5 deYoung 44 B-C Legion A Legion B-F & Rosekrans de Young 44 A-B de Young 36/37 Legion 1-5 de Young 36/37 de Young 44 Legion A-F & Rosekrans Event Stanley Spencer Opening John Stuart Curry Opening Wealth of the Thracians Opening A Feast for the Eye: Food in Art Opening Picasso and the War Opening

*Addendum: The location of the June 11 th meeting has been changed to Gallery 23, M. H. de Young Memorial Museum, Golden Gate Park, San Francisco. -2283-

Fine Arts Museums of San Francisco Executive Committee May 14, 1998

Current and Future Exhibitions (continued) *Exhibitions organized by FAMSF Title Selections from the Anderson Collection: Motherwell’s A la Pintura* Arnold Genthe Impressionists in Winter: Effets de Neige Selections from the Anderson Collection: Legendary Lithography A Grand Design: The Art of the Victoria and Albert Museum Bouquets to Art Wiedersperg Collection Adjournment - Richard W. Goss II, Chairman There being no further business, Chairman Goss adjourned the meeting at 1:40 p.m. Respectfully submitted, Date 10/31/98-01/10/99 12/19/98-03/28/99 01/30/99-05/02/99 02/06/99-04/25/99 02/13/99-05/09/99 03/15/99-03/19/99 03/27/99-10/31/99 Museum/Gallery Legion 5 de Young 36/37 Center for Arts Yerba Buena Gardens Legion A Legion B-F & Rosekrans Legion All de Young 28-30

Judy Gough Executive Secretary Museums

Note: These minutes set forth all actions taken up by the Executive Committee on matters stated, but not necessarily in the order in which the matters were considered. Immediately following this meeting, the Corporation of The Fine Arts Museums held a meeting of its Executive Committee. mexfamsf985 -2284-


				
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