DATEAugust 25_ 1995 - City of Seattle by pengxiang

VIEWS: 8 PAGES: 29

									Attachment #1
Vendor Contract 0000001676
                                               State of Washington
                                           Current Contract Information
                                            Revision date: July 7, 2005
Contract number:                  10103                           Commodity code: Various
Contract title:                   Correctional Industries Umbrella Contract
Purpose:                          To clarify how sales tax is applied to invoices issued by Correctional Industries
Term:                             See Page 12, Paragraph 3.
For use by:                       Convenience/Mandatory**
                                  **Convenience (unless otherwise designated as mandatory on the Delivery
                                  Time Schedule) for all State Agencies, Higher Education, and the legislature.
                                  Other authorized but not mandated users include Political Subdivisions of
                                  Washington and Oregon State, and Qualified Non-profit Corporations.
Contract type:                    This contract is designated as convenience/mandatory use (see Delivery
                                  Time Schedule for designation).
SCOPE OF CONTRACT                 This contract is awarded to one contractor.
Contractor :                 Washington State Department of Corrections
                             Correctional Industries
Address:                     Customer Service Dept.,                           Customer Service
                             Washington Correction Center                      Phone: (800) 628-4738
                             2321 Dayton Airport Road                          FAX: (888) 535-0627
                             Bldg. “G”                                         Fed. I.D. No.: 91-0902133
                             Shelton, WA 98584                                 Supplier No.: 8708
Products available:               Sandbags, validation tabs, sign recycling, sign refurbishing, sewing/apparel,
                                  shoes, flat goods, mattresses, engraving, printing, emergency products,
                                  signage (wood & aluminum), CAD services, temporary housing, storage
                                  sheds, embroidery, screen printing, laundry services, agricultural products &
                                  services, meat cutting, binders, food products, environmental services,
                                  garments
                                  Added 02/10/05: laundry, dishwashing, floor care and cleaning chemicals
                                  Added 06/14/05: bed linens, towels, mattresses & covers,
Ordering information:             Contact CI Customer Service Department
Ordering procedures:              Field Orders mailed, faxed or e-mailed to CI Customer Service Dept.
CI website:                       www.washingtonci.com
This page contains key contract features. Find detailed information on succeeding pages. For more
information on this contract, or if you have any questions, please contact your agency Purchasing Office
or you may contact the contract manager at the number listed below

Interim Contact:      Connie Stacy
Phone Number:          (360) 902- 7435
Fax Number:            (360) 586-2426
Email:                cstacy@ga.wa.gov
                             Visit our Internet site: http://www.ga.wa.gov/purchase

Payment address:                  DOC-Correctional Industries ATTN: CI Accounting
                                  P.O. Box 41116, Olympia, WA 98504-1116
Order placement address:         DOC-Correctional Industries
                                 Customer Service Dept.,
                                 Washington Correction Center
                                 2321 Dayton Airport Road, Bldg. “G”
                                 Shelton, WA 98584
Minimum orders:                  None.
Delivery time:                   See table attached
Payment terms:                   Net 30 Days. See also Page 12, Paragraph 6.
Shipping destination:            All prices quoted are FOB Destination
Freight:                         Prepaid and Added to Customer’s Invoice.
Contract pricing:                Customer Contract Terms, or
                                 See web site @ www.washingtonci.com
                                 For custom items contact CI Customer Service for a quote
Term Worth:                      $10,000,000.00/ 2 yr.
Current Participation:           $0.00 MBE $0.00 WBE $0.00 OTHER $10,000,000/2 yr. EXEMPT
                                 MBE 0%          WBE 0%       OTHER 0%          EXEMPT 100%

Notes:
I.     Ordering: State Agencies: Submit Order directly to Contractor for processing. Political Subdivisions:
       Submit orders directly to Contractor referencing State of Washington contract. If you are unsure of your
       status in the State Purchasing Cooperative call (360) 902-7415.
II.       Authorized Purchasers: Only authorized purchasers included in the State of Washington Purchasing
          Cooperative (WSPC) and State of Oregon Cooperative Purchasing Program (DASCPP/ORCPP) listings,
          which are published and updated periodically by OSP and DAS may purchase from this contract. It is
          the contractor’s responsibility to verify membership of these organizations prior to processing orders
          received under this contract. Washington membership list is available at OSP’s Internet site:
          http://www.ga.wa.gov/pca/cooplist.htm, and Oregon membership list is available at
          http://tpps.das.state.or.us/purchasing/orcpp.html. Contractors shall not process state contract orders
          from unauthorized users.


Special Conditions:
      1. 07/07/05: Although in accordance with WAC 458-20-189, Correctional Industries is not required to
         charge sales tax for products sold to another state agency, state agencies are required to pay “use tax”.
         However, you may request that CI include sales tax on your invoices thus eliminating the need for you
         to calculate and remit use tax directly to the Department of Revenue. When CI charges sales tax, it is
         based upon the origin point (which may differ within the state based upon where the product was
         produced), unless the product is installed, then the tax rate applied pertains to the installation location.
      2. 06/28/05: Correctional Industries has provided a corrected product listing, attached, for the
         “PortionPac” items (please reference page 12).
      3. 06/20/05: Blankets, pillows, pillow cases and sheets that were previously available from Central Stores
         (commodity codes as follows) have been added to the “Flat Goods” category as indicated herein.
         7210-023-152 Blanket, cotton, snag free
         7210-023-100 Blanket, cotton, thermal weave
         7210-070-005 Blanket, wool
         7210-035-001 Pillow cases
   7210-066-080 Pillows
   7210-040-001 Sheets, flat
4. 05/16/05: With the concurrence of Correctional Industries per agreement signed May 13, 2005,
   incorporated a price adjustment clause (reference Special Terms and Conditions, Clause #27).
5. 03/30/05: price increase of 5.28% for all mattress and pillow items as reflected in CI’s online catalog.
6. 02/10/05: add dishwashing, floor care, cleaning and laundry chemical products as indicated in the
    attached. These products are considered as “convenience purchase” until such time they receive “Green
    Seal” and DOC Chemical Committee approval.
7. All other terms, conditions, specifications, and pricing remain unchanged.
SUPPLIER'S REPRESENTATIVES 4
          CONTRACT ADMINISTRATION ......................................................................................................................................................4
          ACCOUNTING INQUIRIES ..............................................................................................................................................................4
          SALES DEPARTMENT ......................................................................................................................................................................4
PRODUCTS AVAILABLE.......................................................................................................................................................................5

QUANTITY DISCOUNTS .......................................................................................................................................................................6
    (THIS DOES NOT APPLY TO THIS CATEGORY OF PRODUCTS).............................................................ERROR! BOOKMARK NOT DEFINED.
    ORDER PROCEDURES: ..............................................................................................................................................................................6
DELIVERY TIME SCHEDULE..............................................................................................................................................................7

SPECIAL TERMS & CONDITIONS....................................................................................................................................................18
    1.        SCOPE OF CONTRACT ............................................................................................................................................................18
    2.        CUSTOMER ...............................................................................................................................................................................18
    3.        TERM OF CONTRACT..............................................................................................................................................................18
    4.        CONTRACT EXTENSION ........................................................................................................................................................18
    5.        CONTRACTOR'S REPRESENTATION ...................................................................................................................................18
    6.        PAYMENT TERMS ...................................................................................................................................................................18
    7.        SHIPPING LOCATIONS ...........................................................................................................................................................18
    8.        CONTRACT SPECIFIC CATALOG..........................................................................................................................................19
    9.        PURCHASE ORDER ACKNOWLEDGMENT .........................................................................................................................19
    10.         FAX ORDERS........................................................................................................................................................................19
    11.         ORDER CANCELLATION & CHANGE ORDERS .............................................................................................................19
    12.         PACKAGING.........................................................................................................................................................................19
    13.         SHIPPING INSTRUCTIONS ................................................................................................................................................19
    14.         DELIVERY ............................................................................................................................................................................20
    15.         RECEIPT OF DAMAGED/INCORRECT MERCHANDISE ...............................................................................................20
    16.         RESTOCKING PROVISION.................................................................................................................................................21
    17.         WARRANTY .........................................................................................................................................................................21
    18.         CI PERFORMANCE AS A CONTRACTOR ........................................................................................................................21
    19.         ESTIMATED USAGE ...........................................................................................................................................................21
    20.         USAGE REPORTS ................................................................................................................................................................21
    21.         RETENTION OF RECORDS ................................................................................................................................................21
    22.         ORDER OF PRECEDENCE ..................................................................................................................................................22
    23.         ALTERATIONS AND AMENDMENTS ..............................................................................................................................22
    24.         MATERIALS, WORKMANSHIP, AND QUALITY CONTROL ........................................................................................22
    25.         OSHA AND WISHA REQUIREMENTS/SAFETY STANDARDS .....................................................................................22
    26.         TAXES: ..................................................................................................................................................................................22
    27.            PRICE ADJUSTMENTS…………………………………………………………………………………………………………………28
STANDARD TERMS & CONDITIONS...............................................................................................................................................23
    1.        ENTIRE AGREEMENT .............................................................................................................................................................23
    2.        CONFLICT AND SEVERABILITY ..........................................................................................................................................23
    3.        NONDISCRIMINATION AND AFFIRMATIVE ACTION......................................................................................................23
    4.        WORKERS RIGHT TO KNOW .................................................................................................................................................23
    5.        GIFTS AND GRATUITIES ........................................................................................................................................................23
    6.        RIGHTS AND REMEDIES ........................................................................................................................................................23
    7.        SAVE HARMLESS ....................................................................................................................................................................24
    8.        PERSONAL LIABILITY............................................................................................................................................................24
    9.        ADVERTISING ..........................................................................................................................................................................24
    10.         TAXES, FEES AND LICENSES ...........................................................................................................................................24
    11.         LIENS, CLAIMS AND ENCUMBRANCES.........................................................................................................................24
    12.         TITLE AND RISK OF LOSS .................................................................................................................................................24
    13.         PERFORMANCE...................................................................................................................................................................24
    14.         IDENTIFICATION ................................................................................................................................................................24
    15.         CHARGES FOR HANDLING ...............................................................................................................................................24
    16.         INVOICING ...........................................................................................................................................................................24
    17.         PAYMENT.............................................................................................................................................................................25
    18.         CHANGES .............................................................................................................................................................................25
    19.         ADDITIONS OR DELETIONS .............................................................................................................................................25
    20.         FORCE MAJEURE ................................................................................................................................................................25
PERFORMANCE REPORT ..................................................................................................................................................................26

PRODUCT/SERVICE PERFORMANCE REPORT ..........................................................................................................................27
Attachment #1
Vendor Contract 0000001676




                               SUPPLIER'S REPRESENTATIVES

Ordering of standard products, order status information, general information, or to arrange an
appointment with an Account Executive, contact:

             Contact                        Phone                  Fax                  Email


Customer Service Hotline                 800-628-4738        888-535-0627     cicustsrvc@doc1.wa.gov


                                    CONTRACT ADMINISTRATION

             Contact                        Phone                  Fax                  Email


Kathryn Bush, Assistant                 (360) 753-3564       (360) 753-0219
Administrator
Mike Pracna, Research and Product       (360) 586-4046       (360) 753-0219   mtpracna@doc1.wa.gov
Manager


                                     ACCOUNTING INQUIRIES

             Contact                        Phone                  Fax                  Email


Jim Morgan, Controller                  (360) 753-5704       (360) 664-9329   jemorgan@doc1.wa.gov



                                        SALES DEPARTMENT


      Contact the customer service hotline (800-628-4738) for your assigned sales representative.
Attachment #1
Vendor Contract 0000001676

                                          Products Available

       CATEGORY                               PRODUCTS INCLUDED:
1.     Sandbags                               sandbags
2.     Validation Tabs                        Vehicles, motorcycles, boats, parking, underground tank
                                              identification
3.     Sign Recycling                         Aluminum signage, hydro stripping
4.     Sign Refurbishing                      Environmentally friendly, hydro stripping
5.     Sewing & Apparel                       Jeans, work shirts and pants, uniforms, pajamas, kimonos,
                                              ladies shirts, dresses, shoes, fleece vests
6.     Textiles & Flat Goods                  Flat sheets (percale and muslin), fitted sheets (percale and
                                              muslin), blankets (snag free, thermal, wool and cotton), pillows,
                                              pillow cases (percale and muslin), mattress covers, mattress
                                              ticking, towels (wash, bath, hand and bar), aprons, bags
                                              (laundry, hamper and property)
7.     Mattresses                             Cotton, neoprene foam
8.     Engraving                              Name plates and holders, name badges, signs (desk top, doors,
                                              inside directional hallway)
9.     Printing                               Office supplies, business cards, brochures, posters, catalogs and
                                              directories, multiple part forms, folders, envelopes, booklets
10.    Emergency Products                     Office/vehicle biohazard spill kits, infectious disease personal
                                              protection packs, first aid kits (standard or custom made), safety
                                              products
11.    Signage,     Wood     (Indoor    and   Sandblasted (redwood/cedar), engraved
       Outdoor
12.    Computer Aided Drafting (CAD) Copy drafting, specialized drawings, office furniture layouts
       Services                      (panel systems, free standing systems, conference rooms,
                                     training centers, etc), office layout drawings (overhead, floor
                                     plan and 3-D view), classroom layout drawings, blue print
                                     digitizing, city/county vital records digitizing, property plat
                                     card conversions
13.    Temporary      Housing   &   Storage Site preparation, interior furnishings, conventional construction,
       Sheds                                tents and converted shipping containers
14.    Embroidery                             Patches, caps, silk screening
15.    Screen Printing                        Apparel (screen printing on T shirts, pants, uniforms,
                                              sweatshirts, polo shirts, jackets, caps/hats, flags, bags/totes,
                                              banners) accessories (aprons, robes, towels) Eco fiber products
                                              (sport shirts, T shirts and caps)
16.    Services                               Laundry, dry cleaning
17.    Agricultural Products & Services       Composting – processing, bagging, worm casting; Recycling –
                                              metal, cardboard, Hay (for elk herds); Pheasant breeding,
                                                 Pheasant Food
18.   Food                                       Prepared foods and various meat products
19.   Environmental Services                     Environmental cleanup, storage tank removal, lead and/or
                                                 asbestos abatement, renovation, restoration, demolition and
                                                 hazardous materials handling and removal
20.   Chemicals                                  Dishwashing, floor care, all purpose cleaning, laundry


Quantity discounts do not apply to these categories

Ordering Procedures:

Correctional Industries Contract 10103 is a convenience/mandatory (see Delivery Time Schedule for
designation) contract. This contract offers various products and services. For those products designated as
“convenience”, if the products/services available on this contract do not meet the customer’s needs, then
purchaser may proceed with other available Office of State Procurement contracts (or alternate sources when no
other OSP contract is available) without using the Exemption Application Process. For those products
designated as “mandatory”, the Exemption Application Process applies.
Note: for “mandatory” purchase items, quicker delivery and/or lower price do not qualify as reasons for not
purchasing CI’s products.
If you choose to purchase non-contract item, you are not required to provide a justification with your purchase
file.


Administrative Fee: Correctional Industries will pay the Office of State Procurement a contract management
fee calculated as one percent (1%) of the total of all purchase orders paid under this contract. This fee is due at
the same time as the Usage Report (below) and paid to Washington State, Office of State Procurement.
                                       Delivery Time Schedule
                                                                                                     Volume
Product/Service      Mandatory/          Delivery ARO              Additional Services Call For      Considerations
                     Convenience                                             Details                 Affecting Prices
                                                                                                     & Delivery
                                                                                                     Times
Sandbags
 Emergency Orders Mandatory         Puget Sound Region          Yes. Consignment options available   Yes. Seasonal
Minimum Order                       delivery 6 hours. Up to                                          Considerations &
100 units                           10 days to build from                                            Purchasing
Maximum                             scratch.                                                         Cycles
Available 500 units
Stickers – Authorization Stickers

Parking              Convenience    14 days                     Yes. Design Services available       Yes
Underground Tanks    Convenience    14 days                     Yes. Design Services available       Yes
Sign Recycling
Aluminum Signage     Mandatory      4 weeks                     Yes. Welcomed                        Yes
Hydro Stripping      Mandatory      4 weeks                     Yes. Welcomed                        Yes
Sign Refurbishing
 Hydro Stripping     Mandatory      4 weeks                     Yes. Welcomed                        Yes
Sewing/Apparel
Jeans Size Med &     Convenience    48 hours special            Yes. Welcomed                        Yes
Large Minimum                       requests. 45 days for
Order 5 pairs                       standard orders
Maximum Order 20
pairs
Work Pants           Convenience    48 hours special            Yes. Welcomed                        Yes
                                    requests. 45 days
                                    depending upon product
                                    mix & volume. 45 days
                                    for standard orders
                                    within full catalog.
Work shirts          Convenience    As mutually agreed          Yes                                  Yes
                                    upon
Uniforms             Convenience    As mutually agreed          Yes                                  Yes
                                    upon
Pajamas              Convenience    72 hours special request.   Yes. Welcomed                        Yes
                                    45 days for standard
                                    catalog orders.
                                    72 hours special request.                                        Yes
Kimonos              Convenience    45 days for standard        Yes. Welcomed
                                    catalog orders.
Ladies Shirts        Convenience    72 hours special request.   Yes. Welcomed                        Yes
                                    45 days for standard
                                    catalog orders.
Dresses              Convenience    72 hours special request.   Yes. Welcomed                        Yes
                                    45 days for standard
                                    catalog orders.
                                                                                                     Volume
Product/Service        Mandatory/         Delivery ARO              Additional Services Call For     Considerations
                       Convenience                                            Details                Affecting Prices
                                                                                                     & Delivery
                                                                                                     Times
Fleece Vests           Convenience   30 days                     Alyssa Eyre, Supervisor             Yes. Per Quote
                                                                 Ahtanum View Correctional Complex   (RFQ) or
                                                                 2009 S 64th Avenue                  Proposal (RFP)
                                                                 Yakima, WA 98803
                                                                 Phone: (509) 573-6373
                                                                 Fax: (509) 573-6376
Shoes                  Convenience   As mutually agreed          Yes                                 Yes
                                     upon

Textiles and Flat Goods

                                                                 Order from:
                                                                 Correctional Industries
                                                                 Coyote Ridge Corrections Center
                                                                 1301 N. Ephrata Street
                                                                 Connell, WA 99326-0250

                                                                 Contact: Roger Hewitt, Supervisor
                                                                 Phone: (509) 543-5818
                                                                 Fax:     (509) 543-5842             Yes. Per Quote
Pillow Cases           Mandatory                                                                     (RFQ) or
(muslin & percale)                   72 hours special request.   Website:                            Proposal (RFP)
                                     45 days for standard        http://www.washingtonci.com/produ
                                     catalog orders.             cts/textiles.asp

Sheets, fitted and
flat (muslin &
percale)               Mandatory     Same as above               Same as above                       Same as above
Blankets (snag free,
thermal, wool and
cotton)                Mandatory     Same as above               Same as above                       Same as above



Pillows                Mandatory     Same as above               Same as above                       Same as above

Mattress Covers &
Ticking                Mandatory     Same as above               Same as above                       Same as above
Towels (wash, bath,
hand & bar)
                       Mandatory     Same as above               Same as above                       Same as above

Aprons                 Mandatory     Same as above               Same as above                       Same as above
Bags (laundry,
hamper, property)      Mandatory     Same as above               Same as above                       Same as above
Mattresses
Cotton                 Convenience   72 hours special request.   Custom sizes                        Yes
                                     30 days for standard
                                                                                                  Volume
Product/Service       Mandatory/         Delivery ARO              Additional Services Call For   Considerations
                      Convenience                                            Details              Affecting Prices
                                                                                                  & Delivery
                                                                                                  Times
                                    catalog orders.

Neoprene Foam         Convenience   72 hours special request.   Custom sizes                      Yes
                                    30 days for standard
                                    catalog orders.
Engraving
Nameplates &          Convenience   1-10 units in 7 days.       Yes                               Yes
Holders                             Greater than 10 units -
                                    30 days.
Name Badges           Convenience   50 units in 7 days.         Yes                               Yes
                                    Greater than 50 units -
                                    30 days
Signs (desk top,      Convenience   1-10 units in 7 days.       Yes                               Yes
doors, directional)                 Greater than 10 units -
                                    30 days.
Printing
Business Cards        Convenience   10 days from receipt of     Yes                               Yes
                                    signed proof.
Office Supplies       Convenience   10 days from receipt of     Yes                               Yes
                                    signed proof.
Brochures             Convenience   As mutually agreed or       Yes                               Yes
                                    contracted
Posters               Convenience   As mutually agreed or       Yes                               Yes
                                    contracted
Catalogs              Convenience   As mutually agreed or       Yes                               Yes
                                    contracted
Directories           Convenience   As mutually agreed or       Yes                               Yes
                                    contracted
Multiple Part         Convenience   10 days from receipt of     Yes                               Yes
Forms                               signed proof.
Folders               Convenience   10 days from receipt of     Yes                               Yes
                                    signed proof.
Envelopes             Convenience   10 days from receipt of     Yes                               Yes
                                    signed proof.
Booklets              Convenience   As mutually agreed or       Yes                               Yes
                                    contracted
Emergency Products
Office/Vehicle     Convenience      72 Hrs. after               Yes. Customization                Yes
Biohazard Kits                      standardization

Infectious Disease    Convenience   72 Hrs. after               Yes. Customization                Yes
Personal Protection                 standardization
Packs
First Aid Kits        Convenience   72 Hrs. after               Yes. Customization                Yes
(Standard or                        standardization
Custom)
Safety Products       Convenience   72 Hrs. after               Yes. Customization                Yes
                                    standardization
                                                                                                 Volume
Product/Service        Mandatory/        Delivery ARO             Additional Services Call For   Considerations
                       Convenience                                          Details              Affecting Prices
                                                                                                 & Delivery
                                                                                                 Times
Signage Wood (Indoor & Outdoor); Metal & Plastic
Sandblasted        Mandatory      4 weeks                      Yes. Customization welcomed       Yes
(redwood & cedar)
Engraved               Mandatory     4 weeks                   Yes. Customization welcomed       Yes

CAD Services
Copy Drafting          Convenience   Special requests within   Yes                               Yes
                                     hours quoted. Currently
                                     running 72 hours.
Specialized            Convenience   RFQ                       Yes                               Yes
Drawings
Furniture Layout       Convenience   48-Hrs. for 1-2           Yes. Designs, modifications and   Yes
                                     workstations              customization welcomed.
Office Layout          Convenience   48-Hrs. for 1-2           Yes. Designs, modifications and   Yes
                                     workstations              customization welocmed.
Classroom Layout       Convenience   48 Hrs for 1-2            Yes                               Yes
                                     classrooms
Blue Print             Convenience   Special requests within   Yes                               Yes
Digitizing                           hours quoted. Currently
                                     running 72 hours.
                                     Standard orders as per
                                     quote.
City/County Vital      Convenience   Special requests within   Yes                               Yes
Records Digitizing                   48 hours. Standard
                                     orders within 7 days.
Temporary Housing/Storage Sheds
Site Preparation       Convenience   As mutually agreed        Yes                               Per Quote
                                     upon and/or contracted
Interior Furnishings   Convenience   As mutually agreed        Yes                               Per Quote
                                     upon and/or contracted
Conventional           Convenience   As mutually agreed        Yes                               Per Quote
Construction                         upon and/or contracted
Tents                  Convenience   As mutually agreed        Yes                               Per Quote
                                     upon and/or contracted
Converted Shipping Convenience       As mutually agreed        Yes                               Per Quote
Containers                           upon and/or contracted
Embroidery & Screen Printing
Patches            Mandatory         48 Hrs.                   Yes. Welcomed                     Yes
Caps               Mandatory         48 Hrs.                   Yes. Welcomed                     Yes
Apparel (T-Shirts, Mandatory         48 Hrs.                   Yes. Welcomed                     Yes
Uniforms, Pants,
etc.)
Accessories        Mandatory         48 Hrs.                   Yes. Welcomed                     Yes
(Aprons, Robes,
Towels)
                                                                                                Volume
Product/Service      Mandatory/         Delivery ARO           Additional Services Call For     Considerations
                     Convenience                                         Details                Affecting Prices
                                                                                                & Delivery
                                                                                                Times
Eco Fiber Products   Mandatory     48 Hrs.                  Yes. Welcomed                       Yes
Services
Laundry              Convenience   48 Hrs. and $.35/lbs.    Yes. For example; water proofing,   Yes
                                                            tailoring, design & construction,
                                                            uniforms.

Dry Cleaning         Convenience   48 Hrs. and $2.55/lbs.   Yes                                 Yes
Environmental        Convenience   As mutually agreed
Cleanup                            upon and/or contracted
Storage Tank         Convenience   As mutually agreed
Removal                            upon and/or contracted
Lead/Asbestos        Convenience   As mutually agreed
Abatement                          upon and/or contracted
                     Convenience   As mutually agreed
Renovation                         upon and/or contracted
                     Convenience   As mutually agreed
Restoration                        upon and/or contracted
                    Convenience    As mutually agreed
Demolition                         upon and/or contracted
Hazardous           Convenience    As mutually agreed
Materials Handling                 upon and/or contracted
and Removal
Agricultural Products & Services
Composting -        Convenience    As mutually agreed       Yes                                 Yes
Processing                         upon and/or contracted
Recycle - Metal &   Convenience    As mutually agreed       Yes                                 Yes
Cardboard                          upon and/or contracted
                     Convenience   As mutually agreed       Yes                                 Yes
Hay (Elk Herds)                    upon and/or contracted
                     Convenience   As mutually agreed       Yes                                 Yes
Pheasant Breeding                  upon and/or contracted
Pheasant Food        Convenience   As mutually agreed       Yes                                 Yes
                                   upon and/or contracted
Food
Meat                 Convenience   Same day if necessary    Yes                                 Yes
                                   and as possible. 7 day
                                   delivery schedules are
                                   standard
Prepared Foods       Convenience   Same day if necessary    Yes                                 Yes
                                   and as possible. 7 day
                                   delivery schedules are
                                   standard

Chemicals
Dishwashing, floor
care, all purpose
cleaners and                       Contact CI               Contact CI                          Contact CI
                                                                                                          Volume
Product/Service      Mandatory/             Delivery ARO             Additional Services Call For         Considerations
                     Convenience                                               Details                    Affecting Prices
                                                                                                          & Delivery
                                                                                                          Times
laundry chemicals    Convenience




06/28/05: Corrected “PortionPac” product listing (items were added to the contract
02/05):

                                                                                              Price per Pacs per
ScrubPac   Heavy Duty All Purpose Detergent                                                    Case     Case
  102PP      ScrubPac/2 Each pac makes 2 gallons heavy duty scrubbing or 4 gallons            $ 315.00        528
             mopping solution. Also makes 1 quart spray cleaning solution with No. 320100
             Bottle.
  104PP      ScrubPac/4 Each pac makes 4 gallons of heavy duty scrubbing or 1 quart of        $ 295.20        288
             heavy duty spray cleaning solution with No. 320100 Bottle.




Germicidal Detergent
  201PP      Germicidal Detergent/1 Each pac makes 1 gallon of quaternary                     $ 266.40        960
             disinfectant/detergent solution.

  202PP      Germicidal Detergent/2 Each pac makes 2 gallons of quaternary                    $ 270.00        528
             disinfectant/detergent solution.

  204PP      Germicidal Detergent/4 Each pac makes 4 gallons of quaternary                    $ 228.60        288
             disinfectant/detergent solution.

  264PP      Germicidal Detergent/8 Each pac makes 8 gallons of quaternary                     $ 235.80       160
             disinfectant/detergent solution. Use with No. 52064 Stock Solution Bottle and No.
             160200 Spray Bottle.

StripPac Floor Finish Remover
  314PP      StripPac/4 Each pac makes 4 gallons of solution for removing floor finish.       $ 300.60        104


NeutraPac Floor Conditioner/Neutralizer
  404PP      NeutraPac/4 Each pac makes 4 gallons of solution for conditioning floors after   $ 207.00        432
             stripping. Ideal for removal of snow melt compounds.


BowlPac Toilet Bowl and Bathroom Cleaner
  532PP      BowlPac Each pac makes 1 quart of non-corrosive Bathroom Cleaner. Use with       $ 252.00        312
             No. 320500 Bottle.
LaundryPac Commercial Strength Laundry Detergent
  940PP    LaundryPac Use 1 pac per load for general wash. Optical brightners, phosphate      $ 178.20    288
           free.


SteamPac Carpet Extraction Detergent with Odor Counteractant
  1207PP   SteamPac/7 Each pac makes 7 gallons of extraction detergent with built-in          $ 207.00    144
           defoamer.
  1210PP   SteamPac/10 Each pac makes 10 gallons of extraction detergent with built-in        $ 214.20    120
           defoamer.

                                                                                              Price per Pacs per
GlassPac Glass and Mirror Cleaner                                                              Case     Case
 1432LPP   GlassPacLite Each pac makes 1 quart of Heavy Duty Glass Cleaner with "Lite"        $ 153.00    288
           fragrance. Use with No. 321400 Spray Bottle.


AirFreshPac Air Freshener - Odor Counteractant
  1732PP   AirFreshPac Each pac makes 1 quart of Air Freshener/Counteractant. Use with        $ 264.60    480
           No. 321700 Air Freshener Spray Bottle.

MopPacLite pH Neutral Floor Cleaner
  1802PP   MopPacLite/2 Each pac makes 2 gallons of rinse-free solution with pH of 7 to       $ 264.60    720
           7.2. Leaves no residue.
  1804PP   MopPacLite/4 Each pac makes 4 gallons of rinse-free solution with pH of 7 to       $ 244.80    432
           7.2. Leaves no residue.



Floor Care Program
  2464PP   Janus Gold Floor Finish Each pac makes 1/2 Gallon of Ready-To-Use Acrylic         $ 124.20     12
           Floor Finish. Exceptional durability, gloss and slip resistance. Maintain with
           burnisher (up to 1500 rpm) and natural hair floor pad.

  2564PP   Janus Silver HSB Floor Finish Each pac contains 1/2 Gallon of Ready-To-Use        $ 129.60     12
           Urethane Enhanced Floor Finish. Maintain with high speed burnisher (minimum
           1500 rpm) to produce "wet look".

  2110PP   BritePac Auto Scrubber Floor Cleaner and Gloss Restorer Each pac makes            $ 216.00    120
           10 gallons. Neutral Cleaner/Acrylic Brightner for Auto Scrubber with built-in
           defoamer and air freshener.


BacPac Bacterial Enhanced Detergent
  2202PP   BacPac Each pac makes 2 gallons of biologically enhanced mopping detergent to      $ 336.60    240
           eliminate the daily accumulation of organic wastes on floors and in drain lines.
           Also makes 1 quart of solution to digest organic wastes from hard surfaces and
           carpets. Use with No. 322202 Spray Bottle.
DepotPac Detergent Refill System Each pac makes five (5) gallons of solution that can then be drawn off into spray
bottles. Ideal for centralized filling of spray bottles. DepotPac products are packed 6 cartons per case.
                                                                                                      Price per Pacs per
                                                                                                        Case     Case
   105PP       DepotPac Heavy Duty Cleaner/Degreaser/5 Use with No. 320100 Spray Bottle. $ 243.00                      18

   205PP       DepotPac Germicidal Detergent/5 Use with No. 320200 Spray Bottle.                       $ 208.80       192

   505PP       DepotPac Toilet Bowl and Bathroom Cleaner/5 Use with No. 320500                         $ 252.00        18
               Applicator Bottle.
   1405PP      DepotPac Glass Cleaner/5 Use with No. 321400 Spray Bottle.                              $ 217.80        36

   1705PP      DepotPac Air Freshener-Odor Counteractants/5 Use with No. 321700 Spray                  $ 306.00        36
               Bottle.



Pac-Per Quart System Several products in the PortionPac system are ideal for decentralized re-filling of spray
bottles, saving time and maximizing labor. Bottles can be re-filled at any water source by simply filling bottle with
water and adding the contents of one pac. Ideal for use with No. 43108 Point-of-Use Mixing Hose and Nos. 43110 and
43111 CarryPac System.

                                                                                                                  Price Per
                                                                                                                    Quart
  QS102PP      ScrubPac/2 Makes All Purpose Cleaner. Use with 320100 Spray Bottle.                                 $ 0.59

  QS104PP      ScrubPac/4 Makes Heavy Duty Cleaner. Use with 320100 Spray Bottle.                                 $   1.03

  QS532PP      BowlPac Makes Bathroom Cleaner. Use with 320500 Applicator Bottle.                                 $   0.81

 QS1432PP GlassPac Makes Glass and Stainless Cleaner. Use with 321400 Spray Bottle.                               $   0.44

 QS1732PP AirFreshPac Makes Air Freshener-Odor Counteractant. Use with 321700 Spray Bottle.                       $   0.55

 QS2132PP BuffPac Makes spray Buff Floor Finish Solution. Use with No. 322132 Spray Bottle.                       $   1.40

 QS2202PP BacPac Makes solution to digest organic wastes.                                                         $   1.40
                                                                           Price per   Price for
PortionPac Color-Coded Bottles and Accessories                              Case       Each
 160200PP Germicidal Detergent Bottle/Sprayer           16 oz   96/ctn.     $ 129.60    $ 1.35
 320100PP ScrubPac Bottle/Sprayer                       32 oz   84/ctn.    $ 136.80     $    1.63
 320200PP Germicidal Detergent Bottle/Sprayer           32 oz   84/ctn.    $ 136.80     $    1.63
 320500PP Bathroom Cleaner Bottle/Cap                   32 oz   84/ctn.    $ 136.80     $    1.63
 321400PP Glass Cleaner Bottle/Sprayer                  32 oz   84/ctn.    $ 136.80     $    1.63
 321700PP Air Freshener Bottle/Sprayer                  32 oz   84/ctn.    $ 136.80     $    1.63
 322132PP Spray Buff Bottle/Sprayer                     32 oz   84/ctn.    $ 136.80     $    1.63
 322202PP BacPac Bottle/Sprayer                         32 oz   84/ctn.    $ 136.80     $    1.63
 52064PP    1/2 gallon Stock Bottle/Pump                        54/ctn.    $ 265.50     $    4.92
 50640PP    DepotPac System 5 Gallon Dispenser                   6/ctn.    $ 56.70      $    9.45
 43103PP    Distribution Tray                                   25/ctn.    $ 79.20      $    3.17
 43104PP    Inspection Mirror with Light                         Each      $   3.42    $    3.42
 43107PP    Pac Cutter and Tie                                  100/ctn.   $ 127.80     $    1.28
 43108PP    Point-of-Use Mixing Hose                             Each      $   7.02    $    7.02
 43110PP    CarryPac Hip Pac                                     Each      $ 11.52     $ 11.52
 43111PP    Bottle Carrier for CarryPac                          Each      $   6.30    $    6.30
 43114PP    ClipPac Closer for Floor Finish Envelopes            Each      $   0.90    $    0.90
 47777PP    Depot System Floor Station                           Each      $ 169.20    $ 169.20
 00071PP    Rule of One Poster                                   Each      $   4.46    $    4.46
CorrectPac                                                                                      Price per Pacs per
Food Service Sanitation and Special Products                                                       Case     Case
 FS10CP    All Purpose Cleaner Each pac makes 4 gallons of usable mopping/scrubbing               $ 221.40   216
           solution. Also use on pac to make on quart of above-floor spray and wipe All
           Purpose Cleaner (use with No. FS1032 Spray Bottle). Packed 3 cartons of 72 pacs
           each per case.

 FS14CP    Heavy Duty Pot & Pan Detergent Each pac makes up to 12 gallons of usable               $ 201.60   216
           solution. Packed 3 cartons of 72 pac each per case.



 FS15CP    Heavy Duty Pot & Pan Detergent Each pac makes up to 25 gallons of usable               $ 187.20   120
           solution. (To make smaller amounts follow direction on No. FS1532 dispenser
           bottle). Packed 3 cartons of 40 pacs each per case.


 FS16CP    Sanitizer Each pac makes 10 gallons of usable solution (or 5 gallons for spray         $ 129.60   180
           sanitizing. Use with FS0165 Five Gallon Dispenser and FS 1632 quart Spray
           Bottle). Provides 150 p.p.m. active quaternary sanitizer (equivalent to 50 p.p.m.
           available chlorine). U.S.D.A. List: Category D-2 no potable water rinse required.
           Packed 3 cartons of 60 pacs each per case.
 FS17CP    Sanitizer Each pac makes 20 gallons of usable solution (or one-half gallon Stock       $ 120.60    90
           Solution. Use with FS1764 Sanitizer Stock Solution Bottle and FS 1732 quart
           Spray Bottle). Provides 150 p.p.m. active quaternary sanitizer (equivalent to 50
           p.p.m. available chlorine). U.S.D.A. List: Category D-2 no potable water rinse
           required. Packed 3 cartons of 30 pacs each per case.
 FS18CP    Sanitizer Each pac makes 5 gallons of usable solution. Provides 150 p.p.m. active      $ 142.20   324
           quaternary sanitizer (equivalent to 50 p.p.m. available chlorine). U.S.D.A. List:
           Category D-2 no potable water rinse required. Packed 3 cartons of 108 pacs each
           per case.

 FS20CP    Germicidal Detergent Each pac makes 16 gallons of usable solution (or one-half         $ 165.60    60
           gallon Stock Solution. Use with FS2064 Germicidal Detergent Stock Solution
           Bottle and FS2032 Germicidal Detergent Spray Bottle). E.P.A. registrations 8722-
           1. U.S.D.A. List: Category D-1, surfaces. Packed 3 cartons of 20 pacs each per
           case.
 FS30CP    Degreaser Each pac makes one (1) quart for spray cleaning ovens and heavy duty         $ 226.80    90
           degreasing. (Use with FS3032 Degreaser Spray Bottle). Or 4 gallons for floor
           degreasing. Excellent for use on fryers, hoods, ranges and other difficult to clean
           equipment. Packed 3 cartons of 30 pacs each per case.
CorrectPac                                                                         Price per Price for
                                                                             Packed   Case     Each
Color-Coded Spray Bottles and Miscellaneous Accessories
  FS1032CP    All Purpose Cleaner 32 oz. (Green) Bottle and Sprayer           84/ctn    $ 136.80    $ 1.63
  FS1532CP    Pot & Pan Detergent 32 oz. (Purple) Bottle and Dispenser Cap    84/ctn    $ 136.80    $ 1.63
  FS1732CP    Sanitizer 32 oz. (Grey) Bottle and Sprayer                      84/ctn    $ 136.80    $ 1.63
  FS2032CP    Germicidal Detergent 32 oz. (Red) Bottle and Sprayer            84/ctn    $ 136.80    $ 1.63
  FS3032CP    Degreaser 32 oz (Orange) Bottle and Sprayer                     84/ctn    $ 136.80    $ 1.63
  FS3042CP    32 oz. Foam Sprayer for Degreaser                              100/ctn    $ 205.74    $ 2.06
  60000CP     Whiter Sprayer for 32 oz (Quart) Bottle                        200/ctn    $ 180.00    $ 0.90
  FS1764CP    1/2 Gallon (Grey) Sanitizer Stock Solution Bottle w/pump        54/ctn    $ 265.50    $ 4.92
  FS2064CP    1/2 Gallon (Red) Germicidal Stock Solution Bottle w/pump        54/ctn    $ 265.50    $ 4.92
  FSBUCCP     Sanitizer Bucket                                                Each      $   2.14   $ 2.14
  FS0166CP    Sanitizer Test Strips (case)                                   10 Rolls   $ 45.00     $ 4.50
  FS0157CP    "Fill To" Labels - Wash                                         100       $ 51.53     $ 0.52
  FS0158CP    "Fill To" Labels - Rinse                                        100       $ 51.53     $ 0.52
  FS0159CP    "Fill To" Labels - Sanitize                                     100       $ 51.53     $ 0.52
  L00010CP    Washing Instruction Chart                                       Each      $   1.29   $ 1.29
   FS85CP     Hand Cleanser                                                   6/case    $ 50.40     $ 8.40
   FS90CP     Hand Lotion                                                     8/case    $ 88.20     $ 11.03
  FSDISCP     Cleanser/Lotion Dispenser                                       Each      $   4.50   $ 4.50
  L00011CP    Hand Care System Instruction Chart                              Each      $   1.62   $ 1.62
  L00057CP    Mixing and Use Chart                                            Each      $   2.70   $ 2.70
SPECIAL TERMS & CONDITIONS
1. SCOPE OF CONTRACT
   This contract is for the purchase of Correctional Industries' (CI) products/services. This contract is a
   convenience/mandatory use contract for all state agencies, higher education, political subdivisions, and non-profit
   organizations.
   Although there may be existing mandatory/convenience contracts with the Office of State Procurement, the usage
   volumes included on the existing contracts did not include historical CI convenience sales volumes. Therefore, CI
   convenience sales volumes are expected to remain flat and are not intended to compete with existing mandatory
   contracts.

2. CUSTOMER
   Authorized Users: All state agencies, institutions, community colleges, universities, political subdivisions, and non-
   profit organizations will have access to purchase from this contract.
   All orders from such eligible customers are subject to the same contract terms, conditions and pricing as state
   agencies.
3. TERM OF CONTRACT
   The initial contract term shall be for a 2 year period, effective from November 1, 2003 through October 31, 2005.
   The parties agree to meet, if necessary, every 24 months to negotiate any modifications of any terms or conditions
   that may be of concern to either party. If a concern over a term or condition arises prior to the regularly scheduled
   meeting, the parties will schedule a special meeting and negotiate in good faith over a modification of that term or
   condition.
   In the event of on-going non-performance of contractual requirements, the OSP may do one or more of the
   following: terminate this contract, impose liquidated damages, or exercise any remedy provided by law.
4. CONTRACT EXTENSION
   The OSP and CI reserve the right to extend this contract for additional contract terms or portions thereof. Contract
   extensions shall be subject to mutual agreement between OSP and CI. OSP or CI shall respond within thirty (30)
   calendar days following receipt of a request for extension.
5. CONTRACTOR'S REPRESENTATION
   Responsibility: CI’s Customer Service agents and sales representative(s) shall function as the primary point of
   contact, ensuring all supervision, coordination and corrective action be taken as necessary to meet contractual
   requirements.
   Availability: CI’s Customer Service agents and sales representative(s) shall be readily available during normal
   business hours (8:00 AM- 3:45 PM Pacific Standard Time Monday through Friday) throughout the term of this
   contract. The representative(s) shall respond to a customer call within one business day from their initial call.
   CI shall maintain sufficient sales representatives to ensure adequate coverage throughout the state. Sales
   representative will be responsible for providing correct order/product information. Sales staff shall be capable of
   assisting customers with product information, technical data, compatibility, order status information, etc.
   CI shall maintain sufficient internal office staff to assist in price, availability, order processing, modifications,
   accessories, options, customizing, changes, etc., and to review orders for accuracy prior to order entry. The contract
   users will be provided a toll free number for the purpose of answering technical questions.
6. PAYMENT TERMS
   Net 30 days. Payment should be made after receipt of product/service and the receipt of an acceptable invoice from
   CI. When there are damaged item(s) or there are other factors making replacement of item(s) necessary, payment
   should be made on all undamaged goods received and invoiced for without regard to the resolution of the item(s) in
   question. Payment for item(s) in question is to be processed upon satisfactory fulfillment of CI’s contractual
   obligations and receipt of invoice.
7. SHIPPING LOCATIONS
   Authorized users of this convenience purchase contract have various locations where goods are to be shipped;
   therefore, CI will ship to any location throughout the state upon customer’s request at no additional cost.
8. CONTRACT SPECIFIC CATALOG
   CI shall update and distribute a contract specific catalog (via mail or electronically) to each principal contract user,
   at CI's sole expense. The catalog shall include all items available on contract, contract pricing, all applicable
   literature, and samples. CI is solely responsible for catalog count, based on historical data. However, a distribution
   list will be provided to CI by OSP. Original set and subsequent distributions are to be provided for OSP’s approval
   prior to distribution with a minimum of thirty (30) day notice. Initial catalog must be kept current. Periodic
   distribution of subsequent catalog changes shall all be made in the same format.
9. PURCHASE ORDER ACKNOWLEDGMENT
    CI will acknowledge orders in writing within five (5) business days after receipt of an accurate and complete order.
    An order is not considered received until all information provided by the customer for the product, billing, and
    shipping data is complete and accurate. Order acknowledgments will be sent to the customer's “Bill to” address,
    unless otherwise requested by the customer.
    The acknowledgment shall include field/purchase order number, ship to address, items ordered, contract pricing,
    and ship date. CI shall send only one order acknowledgment per order (unless subsequent changes need to be
    acknowledged), which shall be a consistent form recognized by their customers, and checked for accuracy prior to
    mailing.
    Written field orders mailed or faxed to CI are preferred. Due to the possibility of errors, CI may refuse to accept
    telephone orders.
    Alternate or additional terms and conditions accompanied with a purchase order acknowledgment are
    unacceptable; the terms and conditions incorporated herein prevail.
10. FAX ORDERS
   CI will accept fax orders, provided:
       a)     Customer must send their order with a cover sheet showing how many pages are included in the fax and
      verify fax transmission report reflects the correct number of pages sent via fax.
       b)     If a written confirming order is mailed to CI, it must be marked as a "confirming order" and specify the
      date that the fax order was previously transmitted to CI.
       c)     Customer is responsibhe for cancellation or return charges should a double order occur because the
      written order was not properly identified as a "confirming order".
11. ORDER CANCELLATION & CHANGE ORDERS
   The customer may cancel or change orders for standard contract items without penalty within five (5) business days
   from postmark date of order acknowledgment. After this period, CI may impose a 25% penalty of the item(s) being
   canceled and/or changed. Delivery/installation is exempt from cancellation penalties.
   If a customer cancels an order for custom items, CI may impose up to a 100% penalty of the item(s) being canceled.
12. PACKAGING
    Specifications: Unless otherwise specified, goods are to be shipped in new and undamaged condition and packaged
    in accordance with shipping industry standards. Goods shipped in other than industry standard packaging, as
    requested by the customer, shall be at an additional cost and risk to the customer.

    Labeling: Individual shipping cartons shall be labeled with the name of the ordering customer, order number,
    contractor and product number. Product will be identified with the date of manufacture and batch number. If
    requested by the customer, carton labels shall include tag or location numbers and floor/room numbers.
13. SHIPPING INSTRUCTIONS
   All goods are to be shipped F.O.B. destination in any amount to any delivery location within the state of
   Washington. The contract pricing includes loading dock delivery. Inside delivery is offered at an additional charge.
   Loading Dock Deliveries: No charge for loading dock deliveries. All goods are to be removed from the delivery
   vehicle by the driver and placed on the loading dock. Under no circumstances are customer personnel to assist
   driver in unloading vehicle, otherwise the customer will be liable for damage or customer personnel's safety,
   resulting from assisting driver to unload. If driver refuses to unload, shipment will be rejected at CI's expense.
   Exception: If no loading dock is available or if the loading dock is not adequate to handle shipment, then all goods
   are to be unloaded at the nearest safe approach. A proper delivery location is defined as immediately inside the
    doors of the building, outside of the weather and a location where the goods would safe from any potential
    damage. Goods are not to be left outside of the building. No additional charges shall be applied for this type of
    delivery. However, the customer must identify on their Field Order or in writing that there is a problem with the
    loading dock. If customer has not properly notified, then the customer may be charged inside delivery charges.
    Inside delivery: For inside delivery an additional charge of three percent (3%) will be charged. CI will provide
    inside delivery as requested on the customer’s field order on an as-needed basis by the contract users. Inside
    delivery is defined as the delivery of the item(s) to exact location(s) as requested, remove packaging, assembly (if
    necessary, however assembly may not take place at the time of delivery, in the event of numerous items to
    assemble), and dispose of packaging. Any orders requiring inside delivery service shall be clearly on Field Order.
    Partial shipments: Partial shipments are acceptable unless the purchaser indicates otherwise on the order document
    or by subsequent written or faxed communication received ten (10) business days prior to acknowledged delivery
    date.
    Food shipping instructions: FOB Destination/HACCP compliance
14. DELIVERY
    See attached delivery schedules.

   Telephone Contact Prior to Delivery: Customer should identify a delivery contact person and their telephone
   number on their order. If telephone notification prior to delivery is required (usually 24 hours prior), the field order
   must clearly state so and identify the contact person and phone number. Telephone contact shall be construed as
   direct communication with the contact person or appropriate agency representative (voice mail is unacceptable
   notification). If CI neglects to provide telephone notification prior to delivery when requested, the customer may
   refuse delivery. If this occurs, the goods shall be redelivered as mutually agreed, but no later than the next
   scheduled route delivery.

15. RECEIPT OF DAMAGED/INCORRECT MERCHANDISE
   Anytime damaged or defective merchandise is discovered it should be brought to the immediate attention of
   Customer Service. CI will complete a Quality Control Report to request repair or replacement. Such customer
   inspection shall not be construed as final acceptance or as acceptance of the materials or equipment if materials or
   equipment do not conform to contractual requirements. In the event that CI does not respond within a timely
   manner, contact OSP, the contract administrator, Connie Stacy at (360) 902-7435 for further assistance.

    Delivery of Damaged Goods: When damage is identified at the time of delivery it should immediately be brought to
    the attention of the delivery driver and noted on the receiving report/delivery manifest. Customer will need to
    notify Customer Service of damages within three (3) days. Concealed damage or shortages are to be reported
    within ten (10) business days of receipt of merchandise or date of installation. Customer should keep a copy of the
    signed freight bill to facilitate CI’s corrective action.

    Receipt of Incorrect Merchandise: Anytime receipt of incorrect merchandise is discovered it should be brought to
    the immediate attention of Customer Service. Prior to reporting receipt of incorrect merchandise, the customer
    should check delivery document against order initially submitted. CI will complete a Quality Control Report to
    request replacement with the correct merchandise.
    Corrective Action Steps
   CI shall expeditiously take the following steps, at no cost to the customer:
       a) Investigate extent of the damage or incorrect goods.
       b) Arrange for repair or replacement whether at customer's location or CI's repair shop.
       c) Pick up merchandise to be repaired or replaced after freight inspection.
       d) If repair is not practical, order replacement merchandise on an expedited manufacture and shipment basis
            (within 30 calendar days, otherwise the customer may choose to purchase elsewhere).
       e) Prepare and submit all reports or claims to the delivery carrier as necessary.
       f) Coordinate fully with the customer on steps being taken and time frame for problem resolution.
       g) Once CI is notified of receipt of damaged or incorrect merchandise, CI shall notify customer within three
            (3) business days of a corrective action being taken and timeframe, which is mutually agreed upon.
16. RESTOCKING PROVISION
     Any standard (non-food) item may be returned within five (5) business days after receipt, provided:
         a) The item is new, and
         b) The item is in unused condition.
         c) The item must be in the original packaging, provided CI has not disposed of original packaging.
         d) The item is not a modified or custom built item for the customer.
     The customer will pay a restocking charge equal to 25% of the net purchase price (before taxes) when the above
     conditions are met. The customer will be responsible for return freight costs. However, if CI caused error, there
     will be no restocking charge.
17. WARRANTY
     Washington State Department of Corrections, Division of Correctional Industries provides warranties for all of its
     products. The complete warranty statement for each item can be obtained in the CI catalog or by contacting
     customer service. CI warrants its products to be free from defective materials and construction. The terms of the
     warranty shall provide for repair and/or replacement free of charge to the customer (which include labor, materials,
     freight, and travel costs associated with repair and/or replacement).

     Food Warranty: 100% guarantee of customer satisfaction as mutually agreed upon.

18. CI PERFORMANCE AS A CONTRACTOR
     A.    General Requirements: The OSP, in conjunction with contract users, monitors and maintains records of CI
           performance. Said performance shall be a factor in considering further extensions of this contract. Customers
           are provided with product/service performance report forms that are forwarded to CI and to the contract
           administrator.
     B.    Damages: Damages caused by a failure to perform the obligations of this contract will be assessed in
           accordance with Special Terms & Conditions paragraphs 11 (Order Cancellation & Change Orders) and 14
           (Delivery).
19. ESTIMATED USAGE
     $10,000,000/2year period. Estimated usage data as stated herein shall not bind the state (OSP and the customers) to
     the purchase of said quantities. Usage estimates are based strictly upon past historical data and may not reflect
     future requirements.
20. USAGE REPORTS
     A quarterly Sales and Subcontractor Report shall be submitted in the format provided by the Office of State
     Procurement. You can get the report electronically at http://www.ga.wa.gov/pca/usage.doc. Total purchases for
     each State Agency, University, Community and Technical Colleges must be shown separately. Total purchases for
     all political subdivisions and non-profit organizations may be summarized as one customer. Additionally, all
     purchases by the State of Oregon or other purchasers must be reported as an aggregate total. The report shall
     include the market price history for quarterly sales. Reports are due thirty (30) days after the end of the calendar
     quarter, i.e., April 30th, July 31st, October 31st and January 31st. CI shall submit reports of sales on this contract in
     the format provided (refer to Attachment entitled Usage Report). Such reports will be submitted on a quarterly
     basis. OSP may require additional reports to support management of this contract.
21. RETENTION OF RECORDS
     CI shall retain all records relating to this contract for a period of five (5) years following the date of final payment
     or completion of any required audit, whichever is earlier. Any authorized representative of the state or federal
     government (where federal funds are involved) shall have access to and the right to examine, audit, excerpt, and
     transcribe all said records within a reasonable time.
22. ORDER OF PRECEDENCE
     In the event of any inconsistency in this agreement, unless otherwise provided herein, the inconsistency
     shall be resolved by giving precedence in the following order:
     a) Applicable Federal and State Statues and Regulations;
     b) Special terms and conditions; and
     c) Standard terms and conditions.
23. ALTERATIONS AND AMENDMENTS
     CI and OSP may mutually amend this agreement. Such amendments shall not be binding unless they are in writing
     and signed by personnel authorized to bind CI and OSP.
24. MATERIALS, WORKMANSHIP, AND QUALITY CONTROL
     CI shall be required to furnish all materials, equipment and/or services necessary to perform contractual
     requirements. Materials and workmanship in the construction of equipment for this contract shall conform to all
     codes, regulations and requirements for such equipment, specifications contained herein, and the normal uses for
     which intended. Materials shall be manufactured in accordance with the best commercial practices and standards
     for this type of equipment.
     It is the policy of Correctional Industries to provide its customers with products and services that conform to their
     specifications and quality requirements. CI’s goal is to achieve a constant high standard of quality while
     maintaining economical operations. Adherence to the precepts of this directive will ensure a level of quality
     consistent with management’s objectives and CI’s mission.
25. OSHA AND WISHA REQUIREMENTS/SAFETY STANDARDS
     CI agrees to comply with conditions of the Federal Occupational Safety and Health Acts of 1970 (OSHA), as may
     be amended, and, if it has a workplace within the state of Washington, the Washington Industrial Safety and Health
     Act of 1973 (WISHA), as may be amended, and the standards and regulations issued thereunder and certifies that all
     items furnished and purchased under this order will conform to and comply with said standards and regulations. CI
     further agrees to indemnify and hold harmless customer from all damages assessed against customer as a result of
     CI's failure to comply with the acts and standards thereunder and for the failure of the items furnished under this
     order to so comply. All products shall meet ANSI standards and applicable federal and state laws.
26. TAXES:
     WAC 458-20-189 governs state sales tax from state agencies or institutions. Office of Code Reviser
     http://slc.leg.wa.gov/wacbytitle.htm

27. PRICE ADJUSTMENTS
    Contract prices shall remain unchanged for at least one hundred and eighty days after the effective date of the
    contract. Adjustments in contract pricing will be allowed on a pass-through basis only. CI shall provide adequate
    documentation to justify said increases. Documentation must be based on US published price indexes such as the
    Producers Price Index published by the US Department of Labor. Approved price adjustments shall remain unchanged
    for at least one hundred and eighty days thereafter. A minimum of sixty (60) days advance written notice to the OSP
    is required for adjustments. The OSP shall review the pricing adjustment request and respond to CI within fourteen
    (14) working days of submission of the request with the adequate documentation attached.
                                  STANDARD TERMS & CONDITIONS

1. ENTIRE AGREEMENT
     This document, including all addenda and subsequently issued change notices, comprises the entire agreement
     between the State of Washington and the Contractor and shall be governed by the laws of the State Of
     Washington incorporated herein by reference. The venue for legal action shall be the Superior Court for the State
     Of Washington, County of Thurston.
2. CONFLICT AND SEVERABILITY
     Conflict. In the event of conflict between contract documents and applicable laws, codes, ordinances or
     regulations, the most stringent or legally binding requirement shall govern and be considered a part of this
     contract to afford the state maximum benefits.

        Severability. Any provision of this document found to be prohibited by law shall be ineffective to the extent of
        such prohibition without invalidating the remainder of the document.
3. NONDISCRIMINATION AND AFFIRMATIVE ACTION
     Acceptance of this contract binds the contractor to the terms and conditions of Section 601, Title VI, Civil Rights
     Act of 1964, as may be amended:
         In that "No person in the United States shall, on the grounds of race, color, national origin, sex or age,
         be excluded from participation in, be denied the benefits of, or be subject to discrimination under any
         program or activity receiving Federal financial assistance." In addition, "No otherwise qualified
         handicapped individual in the United States shall, solely by reason of his handicap, be excluded from
         the participation in, be denied the benefits of, or be subjected to discrimination under any program or
         activity receiving Federal financial assistance."
     Unless exempted by Presidential Executive Order #11246, as may be amended or replaced and applicable
     regulations thereunder, Contractor shall not discriminate against any employee or applicant for employment.
4. WORKERS RIGHT TO KNOW
     WAC 296-62-054 requires that all manufacturers/distributors of hazardous substances, including any of the items
     listed on this bid/quote/contract bid and subsequent award, must include with each delivery completed Material
     Safety Data Sheets (MSDS) for each hazardous material. Additionally, each container of hazardous material must
     be appropriately labeled with:
              -The identity of the hazardous material,
              -Appropriate hazardous warnings, and
              -Name and address of the chemical manufacturer, importer or other responsible party.
     Appropriate fines may be levied by Labor and Industries against employers for noncompliance and agencies may
     withhold payment pending receipt of a legible copy of the MSDS. It should be noted that OSHA Form 20 is not
     acceptable in lieu of this requirement unless it is modified to include appropriate information relative to
     "carcinogenic ingredients" and "routes of entry" of the product(s) in question.
5. GIFTS AND GRATUITIES
      In accordance with RCW 43.19.1937 and 1939, it is unlawful for any person to directly or indirectly offer, give or
      accept gifts, gratuities, loans, trips, favors, special discounts, services, or anything of economic value in
      conjunction with state business practices.
6. RIGHTS AND REMEDIES
      In the event of any claim for default or breach of contract, no provision in phis document or in the bidder's offer
      shall be construed, expressly or by implication, as a waiver by the state of any existing or future right and/or
      remedy available by law. Failure of the state to insist upon the strict performance of any term or condition of the
      contract or to exercise or delay the exercise of any right or remedy provided in the contract or by law, or the
      acceptance of (or payment for) materials, equipment or services, shall not release the Contractor from any
      responsibilities or obligations imposed by this contract or by law, and shall not be deemed a waiver of any right of
      the state to insist upon the strict performance of the contract.
7. SAVE HARMLESS
     Contractor shall indemnify, defend and save harmless the Department of General Administration and all other
     contract users from any and all claims, demands, suits, actions, proceedings, losses, costs and damages of every
        kind and description, including any attorneys' fees and/or litigation expenses, which may be brought or made
        against or incurred by the Department of General Administration on account of losses of or damage to any
        property or for injuries to or death of any person, caused by, arising out of, or contributed to, in whole or in part,
        by reasons of any act, omission, professional error, fault, mistake or negligence of Contractor, Contractor's
        employees, agents, representatives or subcontractors, their employees, agents, representatives, and inmates in
        connection with or incidental to the performance of this agreement
8. PERSONAL LIABILITY
     It is agreed by and between the parties hereto that in no event shall any official, officer, employee or agent of the
     State of Washington be in any way personally liable or responsible for any covenant or agreement herein
     contained whether expressed or implied, nor for any statement or representation made herein or in any connection
     with this agreement.
9. ADVERTISING
     Contractor shall not advertise or publish information concerning this contract in any form or media without prior
     written consent from the Contract Administrator.
10. TAXES, FEES AND LICENSES
      A. Taxes. Contractor shall pay for and maintain in current status any and all taxes which are necessary for
         contract performance. Unless otherwise indicated, the purchaser agrees to pay all State of Washington sales or
         use taxes. No charge by Contractor shall be made for federal excise taxes and the purchaser agrees to furnish
         Contractor with an exemption certificate, where appropriate. Sales tax shall not be included in bid pricing
         submitted.
      B. Fees/Licenses. Prior to bid opening the Contractor shall pay for and maintain in a current status, any license
         fees, assessments, permit charges, etc., which are necessary for contract performance. It is the contractor's
         sole responsibility to monitor and determine any changes or the enactment of any subsequent regulations for
         said fees, assessments or charges and to immediately comply with said changes or regulations during the
         entire term of this contract.
11. LIENS, CLAIMS AND ENCUMBRANCES
       All materials, equipment or services shall be free of all liens, claims, or encumbrances of any kind and if the state
       requests, a formal release of same shall be delivered to the state.
12. TITLE AND RISK OF LOSS
       Regardless of FOB point, Contractor agrees to bear all risks of loss, injury or destruction of goods and materials
       ordered herein which occur prior to delivery and acceptance. Such loss, injury or destruction shall not release
       Contractor from any obligation hereunder.
13. PERFORMANCE
      Acceptance by the purchaser of unsatisfactory performance with or without objection or reservation shall not
      waive the right to claim damage for breach nor constitute a waiver of requirements for satisfactory performance of
      any obligation remaining to be performed by Contractor.
14. IDENTIFICATION
       All invoices, packing lists, packages, instruction manuals, correspondence, shipping notices, shipping containers
       and other written documents affecting this contract shall be identified by the applicable purchase order or field
       order number. Packing lists shall be enclosed with each shipment, indicating the contents therein.
15. CHARGES FOR HANDLING
      No charges will be allowed for handling which includes but is not limited to packing, wrapping, bags, containers
      or reels, unless otherwise stated herein.
16. INVOICING
        Invoicing: contractor shall provide one copy of invoice which shall reference the contract and field order
        or purchase order number. Invoices shall be properly annotated when necessary. Customers are also
        encouraged to remit payment electronically to reduce paper and postage expenses.
17. PAYMENT
      Payment will be made by the purchasers indicated on ordering document. Any bid that requires payment in less
      than thirty (30) calendar days need not be considered. Prompt payment discount periods of thirty (30) calendar
      days or more will be considered in determining the apparent lowest responsible and responsive bid. Invoices will
        not be processed for payment nor will the period of cash discount commence until receipt of a properly completed
        invoice and until all invoiced items are received and satisfactory performance of Contractor has been attained. If
        an adjustment in payment is necessary due to damage or dispute, the cash discount period shall commence on the
        date final approval for payment is authorized. Under "Chapter 39.76 RCW", if purchaser fails to make timely
        payment(s), Contractor may invoice for 1% per month on the amount overdue or a minimum of $1.00. Payment
        will not be considered late if a check or warrant is mailed within the time specified. If no terms are specified, net
        30 days will automatically apply. Payment(s) made in accordance with contract terms shall fully compensate the
        Contractor for all risk, loss, damages or expense of whatever nature and acceptance of payment shall constitute a
        waiver of all claims submitted by Contractor.
18. CHANGES
      No alteration in any of the terms, conditions, or contractual requirements herein shall be effective without the
      written consent of the Contract Administrator as evidenced by issuance by the state of a current contract
      information.
19. ADDITIONS OR DELETIONS
      The state reserves the right to add or delete items, authorized purchasers or locations as determined to be in the
      best interest of the state. Added items, agencies or locations will be related to those on contract and additions or
      deletions will not represent a significant increase or decrease in size or scope of the contract. Such additions or
      deletions will be by mutual agreement, will be at prices consistent with the original bid price margins, and will be
      evidenced by issuance of written current contract information from the Contract Administrator.
20. FORCE MAJEURE
      A. Definition: Except for payment of sums due, neither party shall be liable to the other or deemed in default
          under this contract if and to the extent that such party's performance of this contract is prevented by reason of
          force majeure. The term "force majeure" means an occurrence that is beyond the control of the party affected
          and could not have been avoided by exercising reasonable diligence. Force majeure shall include acts of God,
          war, riots, strikes, fire, floods, epidemics,or other similar occurrences.
       B. Notification: If either party is delayed by force majeure, said party shall provide written notification within
          forty-eight (48) hours. The notification shall provide evidence of the force majeure to the satisfaction of the
          other party. Such delay shall cease as soon as practicable and written notification of same shall be provided.
          The time of completion shall be extended by contract modification for a period of time equal to the time that
          the results or effects of such delay prevented the delayed party from performing in accordance with this
          contract.
      C. Rights Reserved: The state reserves the right to cancel the contract and/or purchase materials, equipment or
          services from the best available source during the time of force majeure, and Contractor shall have no
          recourse against the state.
      D. Force Majeure shall include prison facility lock-downs or similar type of circumstances.
                                 OFFICE OF STATE PROCUREMENT

                                    PERFORMANCE REPORT

To OSP Customers:
Please take a moment to let us know how our services have measured up to your expectations on this contract.
Please copy this form locally as needed and forward to the Office of State Procurement Purchasing Manager.
For any comments marked unacceptable, please explain in remarks block.


            Procurement services provided:              Excellent         Good     Acceptable   Unacceptable
    Timeliness of contract actions
    Professionalism and courtesy of staff
    Services provided met customer needs
    Knowledge of procurement rules and regulations
    Responsiveness/problem resolution
    Timely and effective communications

Comments:




Agency:                                                    Prepared by:

                                                           Title:

Contract No.: 10103, Correctional Industries Umbrella Contract             Date:

Contract Title:                                   Phone:




Send to:

Purchasing Manager
Office of State Procurement
PO Box 41017
Olympia, Washington 98504-1017
                              PRODUCT/SERVICE PERFORMANCE REPORT

Complete this form to report problems with suppliers or to report unsatisfactory product or services. You are also
encouraged to report superior performance. Agency personnel should contact suppliers in an effort to resolve problems
themselves prior to completion and submission of this report.

Contract number and title: 10103, Correctional Industries Umbrella Contract

Supplier’s name: Correctional Industries

Supplier’s representative:

                                                 PRODUCT/SERVICE:

       Contract item quality higher than required            Damaged goods delivered
       Contract item quality lower than required.            Item delivered does not meet P.O./contract specifications
       Other:
                                        SUPPLIER/CONTRACTOR PERFORMANCE:

       Late delivery                                              Slow response to problems and problem resolution
       Incorrect invoice pricing.                                 Superior performance
       Other:
                                              CONTRACT PROVISIONS:

       Terms and conditions inadequate                            Additional items or services are required.
       Specifications need to be revised                          Minimum order too high.
       Other:

Briefly describe situation:



                      Agency Name:                                              Delivery Location:
      Prepared By:              Phone Number:                       Date:                       Supervisor:




                                                       Send To:




Connie Stacy                                                    Mike Pracna
STATE PROCUREMENT OFFICER                                       Product Manager
OFFICE OF STATE PROCUREMENT                                     Correction Industries
PO BOX 41017                                                    P.O. Box 41115
OLYMPIA WA 98504-1017                                           OLYMPIA, WA 98504-1115

								
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