County of York by gabyion

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									York County Job Description
EEO Classification: Job Title: FLEET MANAGER Status: Department No.: Reports to: EXECUTIVE DIRECTOR PARKS & NATURAL RESOURCES Position held by: NEW (5/27/05) Revision Date: Full time _X_ Part time ___ Department Name: Director’s Name: THOMAS BRANT

POSITION SUMMARY MANAGES THE COUNTY OF YORK’S FLEET MANAGEMENT PROGRAM, THROUGH IMPLEMENTING and MAINTAINING THE FLEET MANAGEMENT POLICY and RESPONSIBLE FOR THE ADEQUATE ADMINISTRATIVE, DEVELOPMENT AND EXECUTION OF A VEHICLE AND EQUIPMENT PREVENTATIVE MAINTENANCE PROGRAM, FLEET BUDGETS AND SERVICE PROVIDERS WHILE SUPERVISING A GARAGE AND ITS TECHNICIANS. THE CURRENT 50+ COUNTY DEPARTMENTS INCLUDES A FLEET OF 200+ VEHICLES AND EQUIPMENT AT AN ESTIMATED VALUE OF $3,000,000.00 AND A NEW MULTI-BAY SERVICE GARAGE. THE FLEET MANAGER IS UNDER THE AUSPICES OF THE EXECUTIVE DIRECTOR OF PARKS AND NATURAL RESOURCE DIVISION.

Job Title: FLEET MANAGER

ESSENTIAL REQUIREMENTS, DUTIES AND RESPONSIBILITIES

- Provides a “cradle to grave” fleet management service for all vehicles and equipment, tools and testing equipment within set and approved standards and guidelines - Manages the county garage for efficiencies and effectiveness including but not limited to inventory (maintaining levels) and purchasing of parts and supplies, building relationship with vendors and suppliers and maximizes acquisition under the PA State Contract / Costars Programs and/or similar programs - Supervises 3 (currently) mechanics (A.F.S.C.M.E. bargaining unit), recommend hire and termination functions, arrange for staff training, testing and certifications to keep updated on current technology and fleet maintenance methods/products - Interacts with a multitude of vendors, contract providers, suppliers and sales reps. - Completes all required paperwork following County of York Purchasing Procedures and as defined by the Executive Director - Sets all fleet polices and procedures in conjunction with the Executive Director - Coordinates and writes all “Fleet Management Directives” with input from other departments and distribution through the Departmental Fleet Administrators - Annually determines all replacement schedules for the budget process with the Executive Director and Administrator/Chief Clerk - Completes all authorized acquisitions on schedule - Completes all assignments on schedule - Coordinates all contracts with Purchasing Department prior to implementation - Interacts with all 50+ County and affiliated departments (directly and indirectly) - Disposes of surplus units in a timely manner - Provides consultation services upon request and as needed to department heads - Conducts use and cost analysis randomly - Performs daily updates or completes work reports - Ensures for compliance and availability of valid vehicle registration, insurance cards, collision/accident forms, logs … of each vehicle - Provides expense projections for the budget process - Sets reasonable levels and guidelines for all users

- Sets service levels as needed for specific fleet units - Ensures compliance as defined with all local, state and federal laws - Conducts annual service satisfaction surveys, reviews and compares the survey results and performance goals with Departmental Fleet Administrators, Fleet Management Advisory Committee and Executive Director - Produces monthly, quarterly, annual reports to support Fleet Management Program including cost benefit analysis - Sets all PM programs and completes them on schedule - Manages fleet of “pool” vehicles – scheduling, billing, servicing and maintaining - Schedules and completes warranty and recall tasks upon notification and need - Arranges for collision repair as soon as authorized by Risk Manager and as a repair vs. replacement analysis supports it - Immediately responds to service calls with designated staff or towing service or through established procedures - Administers all service contracts to ensure that vendors are performing at set service levels - Immediately responds to all maintenance and repair needs and completes tasks within set guidelines - Processes and maintains vehicle registrations and titles, order duplicate documents or license plates as needed in conjunction with Executive Director - Completes all required forms to maintain a PA State Certified Inspection Station, emission testing, underground storage tanks, disposal of fuels, tires, discarded parts within set standards and schedules - Provides adequate and appropriate fuels, sites, volumes and convenience 24/7 and manages inventory and records - Provides training and sharing of fleet information with Departmental Fleet Administrators - Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning, develops and implements projects and programs to assist in accomplishment of established goals - Evaluates lease vs buy options and/or other acquisition techniques - Seeks opportunities for cost savings and documents - Chairs Fleet Advisory Committee and Departmental Fleet Administrator meetings - Performs miscellaneous job-related duties as assigned

Requirements are representative of minimum knowledge, skills and abilities. To perform this job successfully, the incumbent will possess the ability or aptitude to perform each duty proficiently and comply with County policies and procedures, as outline in the Employee Handbook.

NON-ESSENTIAL DUITES
(Additional duties that are required, although may be assigned to another employee due to special circumstances applicable to the employee.) None

MINIMUM JOB REQUIREMENTS: Associate Degree in Business or Public Administration or related field and at least 5 years of experience that is directly related to the duties and responsibilities specified with supervisory experience or equivalent combination thereof.

KNOWLEDGE, SKILLS and ABILITIES: - Knowledge of planning and scheduling techniques in a computerized environment - Skill in organizing resources and establishing priorities - Ability to develop and maintain recordkeeping systems and procedures in a computerized climate - Employee development and performance management skills - Ability to coordinate quality assurance program - Knowledge of staff hiring procedures and bargaining unit contracts - Skill in the use of computers (PC – window based operating environment) - Ability to foster a cooperative work environment within and between county departments - Ability to communicate effectively, both orally and in writing - Ability to analyze and interpret financial data, prepare reports and projections - Ability to develop, plan and implement short and long-range goals - Knowledge of automotive trade repairs and maintenance - Knowledge of governmental functions and accountability - Ability to resolve, implement and enforce safety programs - Knowledge of contracts, documents and specifications according to set procedures within a legal environment - Ability to lead and facilitate assigned committees and groups

- Demonstrate ability in negotiations concluding with favorable contracts and agreements - Knowledge of customer service standards and procedures - Ability to analyze budgetary expenditures for compliance with approved budget - Knowledge of budgeting, cost estimating and fiscal management principles and procedures - Knowledge of federal, state and local codes and ordinances pertinent to automotive and maintenance area - Strong interpersonal and communication skills and the ability to work effectively with a wide range constituencies in a diverse community - Ability to supervise and train employees, to include organizing, prioritizing and scheduling work assignments - Skill in examining and re-engineering operations and procedures, formulating directives and developing and implementing new strategies and procedures - Knowledge and ability to implement an effective inventory management system

CONDITIONS OF EMPLOYMENT: - Successful candidate must submit to pre-offer: criminal background check, employment physical examination/medical history check and lifting test - Possess a valid driver’s license

WORKING CONDITIONS and PHYSICAL EFFORT: - Work involves moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises - Moderate to limited physical effort (lifting, bending…) is required - Driving is required for essential duties - Work environment involves minimal exposure to physical risks, such as operating dangerous equipment or working with chemicals


								
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