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VIEWS: 14 PAGES: 55

									State of Arkansas

Year-end Closing Package For Audited Universities

Fiscal Year Ended: June 30, 2009

Institution Name: Institution Number:

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING AUDITED UNIVERSITIES CLOSING PACKAGE FY 2009 TABLE OF CONTENTS
Page 1) 3) 4) 5) 6) 7) 9) 10) 12) 13) 14) 15) 18) 19) 20) 21) 22) 23) 24) 25) 26) 27) 28) 29) 30) 32) 33) 34) 35) 36) 37) 38) 40) 41) 42) 43) 45) 46) 47) 48) 49) 50) 51) 52) 53)

General Instructions Deposits Form 1A - Deposits Certificates of Deposit Form 1B - Certificates of Deposit Investments Form 1C - Investments Additional Deposits and Investments Information Form 1D - Reconciliation from Audit to Forms 1A, 1B, & 1C Capital Leases Receivable - Instructions Form 2 - Capital Leases Receivable Inter-Agency Receivables/Payables Form 3A - Inter-Agency Receivables Excluding Educational Institutions Form 3B - Inter-Agency Payables Excluding Educational Institutions Form 3C - Inter-Agency Receivables From Educational Institutions Form 3D - Inter-Agency Payables to Educational Institutions General Long Term Debt Instructions Rollforward of Long-Term Debt Instructions Form 4 - Rollforward of Long-Term Debt Long-Term Debt Instructions Form 4A - Long-Term Debt Payable Excluding Capital Leases Form 4B - Long-Term Interest Payable Excluding Capital Leases Long-Term Debt Questionnaire Rollforward of Bond Discount, Premium, Issuance Costs and Deferred Loss on Early Retirement - Instructions Form 4C - Rollforward of Bond Discount, Premium, Issuance Costs and Deferred Loss on Early Retirement Instructions Unamortized Bond Discounts, Premiums and Issuance Costs Instructions Unamortized Deferred Loss on Early Retirement Instructions Form 4D - Schedule of Unamortized Bond Discount Form 4E - Schedule of Unamortized Bond Premium Form 4F - Schedule of Unamortized Bond Issuance Costs Form 4G - Schedule of Unamortized Deferred Loss on Early Retirement Capital Leases Payable - Instructions Capital Leases Questionnaire Form 5A - Rollforwrad of Capital Leases Payable Form 5B - Capital Leases Payable GASB 49 Pollution and Contamination Remediation Obligations Instructions and Questionnaire Form 6 - Rollforward of Pollution Remediation Obligations GASB 45 Disclosures - Other Postemployment Benefits Transfers Questionnaire Form 7 - Transfers Miscellaneous Disclosures Operating Leases - Instructions Form 8 - Operating Leases GASB 44 and 48 Disclosures - Statistical Section and Pledged Revenues Form 9 - Pledged Revenues

Table of Contents

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING AUDITED UNIVERSITIES CLOSING PACKAGE FY 2009 GENERAL INSTRUCTIONS
PLEASE DO NOT CHANGE ANY OF THE WORKPAPERS OR ANY FORMATTING. DO NOT PUT ANYTHING IN THE SHADED CELLS OF THE WORKPAPERS. THESE ARE CELLS THAT WILL CALCULATE AUTOMATICALLY. The 2009 Fiscal Year-end Closing Package facilitates the collection, transmission and compilation of financial information from the various State of Arkansas (the "State") educational institutions (the "institutions") to the Department of Finance and Administration (DFA) which will permit the preparation of the State's Comprehensive Annual Financial Report (CAFR) in accordance with generally accepted accounting principles (GAAP). Timely completion and submission of the 2009 Fiscal Year-end Closing Package is essential to allow for the analysis and compilation of data, resolution of questions, preparation of the financial statements, and subsequent audit and publication of the CAFR in a timely manner. INSTITUTION RESPONSIBILITIES The various state educational institutions are each responsible for safeguarding assets in its charge, the execution of only properly authorized transactions, and the maintenance of the necessary financial information to document the discharge of its responsibilities. Therefore, the primary responsibility for the collection, maintenance, recording, and transmission of information to permit DFA to prepare GAAP financial statements lies with each college. It is imperative that the institutions also maintain 1) an adequate internal control structure to reduce the risk that errors or irregularities may occur and not be corrected timely in the normal course of institution staff business, and 2) an audit trail so that the independent auditor can readily trace financial information transmitted to DFA or recorded in the general ledger to the original source transaction information. Each institution should tailor the year-end process to its own circumstances and document those processes for future training or audit. 2009 FISCAL YEAR-END CLOSING PACKAGE ORGANIZATION The 2009 Fiscal Year-end Closing Package is organized into sections addressing account balances, notes to the financial statements, and representation required by the auditors. Some of these sections will not apply to every institution. In that case the form must be completed by having the "Prepared By, Email Address, Telephone Number, and Date" section completed and the not applicable (N/A) box checked. All forms must be returned either completed or marked N/A and signed by the institution's chancellor or his/her designee. Within each section there is a discussion of the purpose of the section and procedures on completing the closing entries and forms. Please only type your institutions name and number on the title page, it will automatically carry forward to the rest of the forms in this package.

1

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING AUDITED UNIVERSITIES CLOSING PACKAGE FY 2009 GENERAL INSTRUCTIONS

In order for the check boxes to work properly, you will need to select "Enable Macros" as follows: For Office 2003 1) Tools 2) Options 3) Security Tab 4) Macro Security 5) Medium Security Level For Office 2007: 1) Click on the Microsoft Office Button 2) Excel Options (at the bottom) 3) Trust Center 4) Trust Center Settings 5) Macro Settings 6) Enable all macros

(top left-hand corner)

Questions should be directed to David Paes at 501-682-5241 or by email at

david.paes@dfa.arkansas.gov

THE DEADLINE FOR COMPLETION OF THIS CLOSING PACKAGE IS 10/01/09.
Please email the completed 2009 Fiscal Year-end Closing Package to CAFR Section at DFA-Office_of_Accounting_CAFR@dfa.arkansas.gov DFA-Office_of_Accounting_CAFR@dfa.arkansas.gov

SUBMIT AN UNAUDITED FINANCIAL REPORT AND SUPPORTING DOCUMENTATION TO DFA Accounting Office 1515 W. 7th Street, Suite 300 Little Rock, AR 72201 By U.S. Mail: P.O. Box 3278 Little Rock, AR 72203 By Messenger Service / Courier: 1515 W. 7th 1515 Building Suite 300

2

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE DEPOSITS IN FINANCIAL INSTITUTIONS FISCAL YEAR ENDED JUNE 30, 2009
ACCOUNTING POLICY: Each institution maintains its own records regarding cash and investments. FORM 1A - DEPOSITS IN FINANCIAL INSTITUTIONS Report all commercial bank accounts whether appropriated or exempt from appropriation. Make sure your Institution's name is at the top of the form. Enter your name, email address, telephone number, and date at the bottom of the form. If your institution does not have any commercial bank accounts, please check the "Not Applicable" box at the top of the form. If you have more than 6 bank accounts, insert additional columns to the right of column G and copy the formula in row labeled "o. Total Amount" to the new cells in this row. List the following for each individual bank account: a. Bank Name - enter the full name of the financial institution. b. Bank Account # - enter the bank account number from the bank statement. c. Bank Routing # - enter the bank routing number. d. Book Balance Per General Ledger - enter the book balance from the bank reconciliation in U.S. dollars. This balance must agree with the general ledger. e. Appropriated, exempt or both - select the drop down arrow and choose the correct answer. f. Interest Bearing Account? - select the drop down arrow and choose the correct answer. g. Foreign Currency Denomination, If Applicable - foreign-denominated deposits are exposed to foreign currency risk. Enter the foreign currency denomination if applicable (British pound, Canadian dollar, Swiss franc, etc.). h. Bank Statement Balance - enter the 6/30/09 balance from the bank statement in U.S. dollars. This is the balance that will be allocated between rows i, j, k, l, m and n based on levels of custodial credit risk. i. Amount Insured By FDIC - enter the amount of the bank statement balance insured by the FDIC. Each agency may have up to $250,000 FDIC insurance for interest bearing accounts (interest bearing checking accounts, savings accounts, CD's) and potentially unlimited coverage for non-interest bearing accounts* (see note below) with banks within the borders of Arkansas. If the agency has several accounts with different branches of the same financial institution, the $250,000 FDIC insurance on interest bearing accounts is limited to the financial institution rather than the branch of the financial institution. * Note: Non-interest bearing accounts may have full coverage if the financial institution is a participant in the Transaction Account Guarantee Program of the Temporary Liquidity Guarantee Program. To confirm that the financial institution is a participant, check the FDIC's Opt-out list at the following website: www.fdic.gov/regulations/resources/TLGP/DGP.xls If the financial institution is listed, the maximum coverage for non-interest bearing accounts is $250,000. j. Collateralized Amount - Collateral Is Held By Government's Agent In Government's Name; Agent Is Not Pledging Financial Institution - enter the amount of the bank statement balance collateralized with securities held by the government's agent in the government's name. The agent is not the pledging financial institution. k. Collateralized Amount - Collateral Is Held By Pledging Financial Institution - enter the amount of the bank statement balance collateralized with securities held by the pledging financial institution. l. Collateralized Amount - Collateral Is Held By Pledging Financial Institution's Trust Department In Government's Name - enter the amount of the bank statement balance collateralized with securities held by the pledging financial institution's trust department in the government's name. m. Collateralized Amount - Collateral Is Held By Pledging Financial Institution's Trust Department Or Agent But Not In Government's Name - enter the amount of the bank statement balance collateralized with securities held by the pledging financial institution's trust department or agent but not in the government's name. n. Uninsured And Uncollateralized Amount - enter the amount of the bank statement balance that is uninsured and uncollateralized. o. Total Amount - Total rows i, j, k, l, m and n. This amount must agree to the Bank Statement Balance in row h.

You will need to provide supporting documentation for uninsured collateralized amounts reported in rows j, k, l and m. See "Custodial Credit Risk - Classification and Verification" for guidance in determining the correct category of collateralization at: http://www.arkansas.gov/dfa/accounting/documents 3

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 1A - DEPOSITS IN FINANCIAL INSTITUTIONS FISCAL YEAR ENDED JUNE 30, 2009
Total a. b. c. d. e. f. g. h. i. Bank Name Bank Account # Bank Routing # Book Balance per General Ledger Appropriated or Exempt Interest Bearing Account? Foreign Currency Denomination, If Applicable Bank Statement Balance Amount Insured By FDIC Collateralized Amount - Collateral Is Held By Government's Agent In Government's Name; Agent Is Not Pledging Financial Institution Collateralized Amount - Collateral Is Held By Pledging Financial Institution Collateralized Amount - Collateral Is Held By Pledging Financial Institution's Trust Department In Government's Name Collateralized Amount - Collateral Is Held By Pledging Financial Institution's Trust Department Or Agent But Not In Government's Name Uninsured And Uncollateralized Amount Total Amount

0 0

Not Applicable

-

-

j.

-

k.

-

l.

-

m.

-

n. o.

-

-

-

-

-

-

-

_______________________ Prepared By

____________________________ Email Address

__________________ Telephone Number

_____________ Date

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STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE CERTIFICATES OF DEPOSIT HELD OUTSIDE THE STATE TREASURY FISCAL YEAR ENDED JUNE 30, 2009
FORM 1B - CERTIFICATES OF DEPOSIT HELD OUTSIDE THE STATE TREASURY Non-negotiable CDs are time deposits that are placed by depositors directly with financial institutions and that generally are subject to a penalty if redeemed before maturity. Negotiable CDs are securities that normally are sold in $1 million units and that can be traded in a secondary market. Yes No Does your agency have any negotiable CDs? If yes, use Form 1C to report these negotiable securities. Use Form 1B for non-negotiable CDs only. Make sure your Institution's name and number are at the top of the form. Enter your name, email address, telephone number, and the date at the bottom of the form. If your institution does not have any certificates of deposit held outside the State Treasury, please check the "Not Applicable" box at the top of the form. If you have more than 6 CDs, insert additional columns to the right of column G and copy the formulas in the rows labeled "j. Accrued Interest" and "q. Total Amount" to the new cells in these rows. List the following for each individual CD: a. Bank Name - enter the full name of the financial institution. b. Account Number - enter the CD account number. c. Bank Routing # - enter the bank routing number. d. Purchase Date - enter the date the CD was purchased or reinvested. e. Maturity Date - enter the maturity date of the CD. f. Amount With Original Maturity Of 90 Days Or Less - enter the 6/30/09 bank balance of the CD if it had an original maturity of 90 days or less. The total of row f must agree with the amount of Cash and Cash Equivalents attributable to CD's. g. Amount With Original Maturity Of 91 Days Or More - enter the 6/30/09 bank balance of the CD if it had an original maturity of 91 days or more. The total of row g must agree with the amount of Investments attributable to CD's. h. Date Interest Was Last Paid Prior To June 30 - enter the date interest was last paid or applied to the CD prior to June 30. i. Interest Rate - enter the current rate of interest being earned on the CD. j. Accrued Interest - this is calculated automatically. k. Amount Insured By FDIC - enter the amount of the bank statement balance insured by the FDIC. Each agency may have up to $250,000 FDIC insurance for interest bearing accounts (interest bearing checking accounts, savings accounts, CD's) and potentially unlimited coverage for non-interest bearing accounts* (see note below) with banks within the borders of Arkansas. If the agency has several accounts with different branches of the same financial institution, the $250,000 FDIC insurance on interest bearing accounts is limited to the financial institution rather than the branch of the financial institution. * Note: Non-interest bearing accounts may have full coverage if the financial institution is a participant in the Transaction Account Guarantee Program of the Temporary Liquidity Guarantee Program. To confirm that the financial institution is a participant, check the FDIC's Opt-out list at the following website: www.fdic.gov/regulations/resources/TLGP/DGP.xls If the financial institution is listed, then the maximum coverage for non-interest bearing accounts is $250,000. l. Collateralized Amount - Collateral Is Held By Government's Agent In Government's Name; Agent Is Not Pledging Financial Institution - enter the amount of the bank balance collateralized with securities held by the government's agent in the government's name. The agent is not the pledging financial institution. m. Collateralized Amount - Collateral Is Held By Pledging Financial Institution - enter the amount of the bank balance collateralized with securities held by the pledging financial institution. n. Collateralized Amount - Collateral Is Held By Pledging Financial Institution's Trust Department In Government's Name - enter the amount of the bank balance collateralized with securities held by the pledging financial institution's trust department in the government's name. o. Collateralized Amount - Collateral Is Held By Pledging Financial Institution's Trust Department Or Agent But Not In Government's Name - enter the amount of the bank balance collateralized with securities held by the pledging financial institution's trust department but not in the government's name. p. Uninsured And Uncollateralized Amount - enter the amount of the bank balance that is uninsured and uncollateralized. q. Total Amount - Totals columns k, l, m, n, o and p. This total must agree to the bank balance in rows f and/or g. You will need to provide supporting documentation for uninsured collateralized amounts reported in rows l, m, n and o. See "Custodial Credit Risk - Classification and Verification" for guidance in determining the correct category of collateralization at: http://www.arkansas.gov/dfa/accounting/documents 5

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0 Not Applicable

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 1B - CERTIFICATES OF DEPOSIT HELD OUTSIDE THE STATE TREASURY FISCAL YEAR ENDED JUNE 30, 2009
Total Bank Name Account Number Bank Routing # Purchase Date Maturity Date Amount With f. Original Maturity Of 90 Days Or Less Amount With g. Original Maturity Of 91 Days Or More Date Interest Was h. Last Paid Prior To June 30 i. Interest Rate j. Accrued Interest Amount Insured By k. FDIC Collateralized Amount - Collateral Is Held By Government's Agent l. In Government's Name; Agent Is Not Pledging Financial Institution Collateralized Amount - Collateral Is Held By Pledging Financial Institution Collateralized Amount - Collateral Is Held By Pledging Financial Institution's Trust Department In Government's Name Collateralized Amount - Collateral Is Held By Pledging Financial Institution's Trust Department Or Agent But Not In Government's Name Uninsured And Uncollateralized Amount Total Amount a. b. c. d. e.

-

-

-

-

-

-

-

-

-

-

m.

-

n.

-

o.

-

p. q.

-

-

-

-

-

-

-

_______________________ Prepared By

____________________________ Email Address

__________________ Telephone Number

_____________ Date

6

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE INVESTMENTS HELD OUTSIDE THE STATE TREASURY FISCAL YEAR ENDED JUNE 30, 2009
FORM 1C - INVESTMENTS HELD OUTSIDE THE STATE TREASURY List all investments except non-negotiable certificates of deposit. Non-negotiable certificates of deposit are listed on Form 1B. Do not include investments held at the State Treasury. If you need more than 4 columns, insert additional columns to the right of column G and copy the formula in row labeled "r. Total Amount" to the new cells in this row. Make sure your Institution's name is at the top of the form. Enter your name, email address, telephone number, and the date at the bottom of the form. If your institution does not have any investments, please check the "Not Applicable" box at the top of the form. List the following for each investment: a. Issuer - enter the name of the issuer. b. Investment Type - select the drop down arrow and choose the correct investment type. c. Fair Market Value In U.S. Dollars - enter the 6/30/09 fair market value in U.S. dollars. d. Foreign Currency Denomination, If Applicable - foreign-denominated investments are exposed to foreign currency risk. Enter the foreign currency denomination if applicable (British pound, Canadian dollar, Swiss franc, etc.). Interest rate risk exists when there is a possibility that changes in interest rates will adversely affect an investment's fair value. Interest rate risk disclosures are required for all debt investments as well as investments in mutual funds, external investment pools, and other pooled investments that do not meet the definition of a 2a7-like pool. A 2a7-like pool is an external investment pool that is not registered with the SEC as an investment company, but nevertheless has a policy that it will, and does, operate in a manner consistent with the SEC's Rule 2a7 of the Investment Company Act of 1940 (17 Code of Federal Regulations 270.2a7). Rule 2a7 allows SEC-registered mutual funds to use amortized cost rather than market value to report net assets to compute share prices if certain conditions are met. Disclosures are required for any assumptions regarding cash flow timing, interest rate changes, and other factors. Governments also should disclose the terms of any debt investment that cause its fair value to be highly sensitive to interest rate changes (e.g., coupon multipliers, benchmark indexes, reset dates, embedded options). e. Amount Maturing In Less than 1 year - enter the amount of the investment maturing in less than 1 year. f. Amount Maturing In 1-5 Years - enter the amount of the investment maturing in 1-5 years. g. Amount Maturing In 6-10 Years - enter the amount of the investment maturing in 6-10 years. h. Amount Maturing In More Than 10 Years - enter the amount of the investment maturing in more than 10 years. i. Callable Date, If Applicable - enter the callable date if applicable. j. Maturity Date - enter the maturity date of the investment. A debt security is a security representing a creditor relationship with an enterprise. It also includes (a) preferred stock that by its terms either must be redeemed by the issuing enterprise or is redeemable at the option of the investor and (b) a collateralized mortgage obligation (CMO) (or other instrument) that is issued in equity form but is required to be accounted for as a nonequity instrument regardless of how that instrument is classified (that is, whether equity or debt) in the issuer's statement of financial position. However, it excludes option contracts, financial futures contracts, forward contracts, and lease contracts. Thus, the term debt security includes, among other items, U.S. Treasury securities, U.S. government agency securities, municipal securities, corporate bonds convertible debt, commercial paper, all securitized debt instruments, such as CMOs and real estate mortgage investment conduits (REMICs), and interest-only and principal-only strips.

7

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE INVESTMENTS HELD OUTSIDE THE STATE TREASURY FISCAL YEAR ENDED JUNE 30, 2009
Trade accounts receivable arising from sales on credit by industrial or commercial enterprises and loans receivable arising from consumer, commercial, and real estate lending activities or financial institutions are examples of receivables that do not meet the definition of security ; thus, those receivables are not debt securities (unless they have been securitized, in which case they would meet the definition). k. Rating-Standard & Poor's - enter the credit quality rating available through the credit rating search feature on the Standard & Poor's website listed below. Enter "not rated" if applicable. http://www2.standardandpoors.com l. Rating- Moody's Investors Service - enter the credit quality rating available through the Moody's Investors Service website listed below. Enter "not rated" if applicable. http://www.moodys.com m. Custodial Credit Risk-Type 1 - Insured Or Registered Amount, Or Securities Held By Government Or Its Agent In Government's Name - enter the amount of the investment which falls in any one of the following categories: • covered by Securities Investor Protection Corporation (SIPC) or other brokerage insurance • registered with the issuer in the government's name (and not in negotiable form) • in the possession of the government, either physically or through its own book entry account or the government's agent in the government's name n. Custodial Credit Risk-Type 2 - Uninsured And Unregistered Amount, With Securities Held By Counterparty's Trust Department Or Agent In Government's Name - enter the amount of the investment that is uninsured and unregistered, with securities held by the counterparty's trust department or agent in the government's name. The counterparty is the same party that sold them to or bought them for the government. o. Custodial Credit Risk-Type 3 - Uninsured And Unregistered Amount, With Securities Held By Counterparty - enter the amount of the investment that is uninsured and unregistered, with securities held by the counterparty. p. Custodial Credit Risk-Type 4 - Uninsured And Unregistered Amount, With Securities Held By Counterparty's Trust Department Or Agent But Not In Government's Name - enter the amount of the investment that is uninsured and unregistered, with securities held by the counterparty's trust department or agent but not in the government's name. q. Uncategorizable Amount - enter the amount of the investment not represented by securities. r. Total Amount - Total columns m, n, o, p, and q. This column must agree to the Fair Market Value in U.S. Dollars in column c. You will need to provide supporting documentation for uninsured collateralized amounts reported in rows m, n, o, and p. See "Custodial Credit Risk - Classification and Verification" for guidance in determining the correct category of collateralization at: http://www.arkansas.gov/dfa/accounting/documents

8

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0
Not Applicable

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 1C - INVESTMENTS HELD OUTSIDE THE STATE TREASURY FISCAL YEAR ENDED JUNE 30, 2009
Total
Investment Information

a. b. c.

Issuer Investment Type Fair Market Value In U.S. Dollars Foreign Currency Denomination, If Applicable Amount Maturing In Less Than 1 year Amount Maturing In 15 Years Amount Maturing In 610 Years Amount Maturing In More Than 10 Years Callable Date, If Applicable Maturity Date Rating-Standard & Poor's Rating-Moody's Investors Service Custodial Credit Risk Type 1 (see below) Custodial Credit Risk Type 2 (see below) Custodial Credit Risk Type 3 (see below) Custodial Credit Risk Type 4 (see below) Uncategorizable Amount Total Amount -

d. e.

-

Interest Rate Risk Credit Risk

f. g. h. i. j. k. l. m.

-

Custodial Credit Risk

n. o. p. q. r.

-

-

-

-

_______________________ Prepared By

____________________________ Email Address

__________________ Telephone Number

_____________ Date

CUSTODIAL CREDIT RISK TYPES: m - Type 1 Insured or registered amount, or securities held by government or its agent in government's name n - Type 2 Uninsured and unregistered amount, with securities held by counterparty's trust department or agent in government's name o - Type 3 Uninsured and unregistered amount, with securities held by counterparty p - Type 4 Uninsured and unregistered amount, with securities held by counterparty's trust department or agent but not in government's name

9

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING Not Applicable INSTITUTION NAME: INSTITUTION NUMBER:
0

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE ADDITIONAL DEPOSITS AND INVESTMENTS INFORMATION FISCAL YEAR ENDED JUNE 30, 2009
ALL INSTITUTIONS FILLING OUT FORM 1A, 1B OR 1C MUST COMPLETE THIS FORM. EACH QUESTION SHOULD HAVE A RESPONSE, EVEN IF THE RESPONSE IS N/A. If Form 1A, 1B, and 1C are all N/A, check the Not Applicable box above and complete the "Prepared By, Email Address, Telephone Number, and Date" section. 1. Please describe the policy used by your institution for deposits and investments.

2. Investments may contain terms that increase the sensitivity of their fair values to increasing interest rates-for example, terms embedded in variable-rate investments such as reset dates, benchmark indexes, and coupon multipliers. Please indicate which investments listed on Form 1C INVESTMENTS HELD OUTSIDE THE STATE TREASURY contain terms that increase the sensitivity of fair values to increasing interest rates. If none, enter N/A below.

3. Please disclose the methodology used by your institution in determining the fair market value of your investments in the space provided below (e.g. pricing services or prices quoted by independent brokers at current exchange rates). If none, enter N/A below.

4. Are there legal or contractual provisions applicable to your investments that are not applicable to all State agencies and institutions? (If yes, please include a brief explanation of the related legal or contractual provisions and list any known instances of noncompliance, if any, during the fiscal year ending June 30, 2009.) If none, enter N/A below.

5. An external investment pool is an arrangement that commingles (pools) the moneys of more than one legally separate entity and invests, on the participants' behalf, in an investment portfolio (one or more of the participants is not part of the sponsor's reporting entity). An investment pool that is sponsored by an individual state government is an external investment pool if it includes participation by a legally separate entity that is not part of the same reporting entity as the sponsoring entity. Does your institution participate in any external investment pools?
Yes No No

If yes, does your agency estimate the fair value of its position in the external investment pool? Yes If yes, please describe the methods and significant assumptions used for making the estimate and the reason the estimate was needed.

Is the institution's participation voluntary or involuntary?

Please select one:
Voluntary Involuntary N/A

10

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING Not Applicable INSTITUTION NAME: INSTITUTION NUMBER:
0

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE ADDITIONAL DEPOSITS AND INVESTMENTS INFORMATION FISCAL YEAR ENDED JUNE 30, 2009
Please provide the name(s) of any external investment pools in which your institution participates.

Is the external investment pool SEC registered?

Yes

No

If not, please provide a brief description of any regulatory oversight for the pool and whether the fair market value of the position in the pool is the same as the value of the pool shares.

6. Does your institution have any foreign-denominated deposits? 7. Does your institution have any foreign-denominated investments? 8. Are any of the investments listed on Form 1C reported at amortized cost? If yes, please indicate the specific types of investments so valued:

Yes Yes Yes

No No No N/A

9. Is your institution aware of a lower credit rating for any investment for which the Standard and Poor's or Moody's Investors Service credit rating was disclosed on Form 1C? N/A Yes No If yes, please indicate the name of the nationally recognized statistical rating organization and the rating.

Prepared By

Telephone Number

Date

Email Address

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STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 1D - RECONCILIATION FROM AUDIT TO FORMS 1A, 1B, and 1C FISCAL YEAR ENDED JUNE 30, 2009

FINANCIAL STATEMENT RECONCILIATION STATEMENT OF NET ASSETS-JUNE 30, 2009 Current Assets: Cash and Cash Equivalents: Investments Deposits with Bond Trustee & Held by Others Noncurrent Assets: Cash and Cash Equivalents: Restricted Investments Endowment Restricted Unrestricted Other Long Term Investments Deposits with Bond Trustee & Held by Others Total Cash, Investments & Deposits with Others per Statement of Net Assets

*

$

-

RECONCILIATION OF CASH, INVESTMENTS & CERTIFICATES OF DEPOSIT Form 1A Total Form 1B Total Form 1C Total Cash in State Treasury Cash on Hand Other Items not Included on Forms 1A, 1B & 1C: $ $ $ (Please list individually & provide explanation as to why they are not required to be reported on 1A, 1B, etc.) Total Cash, Investments & Deposits with Others per Statement of Net Assets $ $ $ $ $ -

$

-

*

$

-

The purpose of this form is to match the Cash, Investments & Deposits with others on the Statement of Net Assets to the Reconciliation. This form should allow us to reconcile the Statement of Net Assets to the notes in the financial statements.

*

MUST EQUAL

Prepared By

Email Address

Telephone Number

Date

12

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE CAPITAL LEASES RECEIVABLE - INSTRUCTIONS FISCAL YEAR ENDED: JUNE 30, 2009
PURPOSE: To collect data on all leases of property and equipment. PROCEDURES: Each institution should analyze each lease entered and determine if the lease is a capital lease or an operating lease. Enter operating lease information where your institution is the lessee or lessor on Form 8. Enter capital lease information where your institution is a lessee on Forms 5A and 5B and where your institution is a lessor on Form 2. INSTRUCTIONS – FORM 2 CAPITAL LEASES RECEIVABLE If your institution does not have any capital leases payable check the not-applicable box at the top of form 2 and complete the "Prepared By, Email Address, Telephone Number, and Date" section. Include the following information: a. Description of lease agreement - enter a description of the nature and property involved in each lease agreement. b. Is this leased to another state agency? - indicate yes by listing the agency’s business area number. If not leased to another state agency insert the word "No". c. Future principal payments receivable - enter the future principal portion of total minimum annual lease payments for each fiscal year ending June 30, 2010 through 2014 and then the total of the future principal portion of the total minimum annual lease payments due in five year increments for years due after June 30, 2014. d. Total principal payments receivable – this column will calculate automatically. e. Current portion of total principal payments receivable – this column will calculate automatically. f. Non-current portion of total principal payments receivable – this column will calculate automatically g. Future interest payments receivable - enter the future interest portion of total minimum annual lease payments for each fiscal year ending June 30, 2010 through 2014 and then the total of the future interest portion of the total minimum annual lease payments due in five year increments for years due after June 30, 2014. h. Total interest payments receivable – this column will calculate automatically. Foot all appropriate columns.

0 0

13

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 2 - CAPITAL LEASES RECEIVABLE FISCAL YEAR ENDED JUNE 30, 2009
(a) (b) (c) (d) Total Principal Payments Due $ (e) Current Portion of Total Principal Payments Due $ (f) Non-current Portion of Total Principal Payments Due $ -

Not Applicable 0 0

Description of Lease Agreement

Is This Leased to Another State Agency?

2010 -

2011 -

Future Principal Payments Due 2012 2013 2014 2015-2019 -

2020-2024 -

2025-2029 -

TOTALS:

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

(g) Future Interest Payments Due 2010 2011 2012 2013 2014 2015-2019 2020-2024 2025-2029 -

(h) Total Interest Payments Due -

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

Prepared By

Email Address 14

Telephone Number

Date

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER:
0

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE INTER-AGENCY – RECEIVABLES/PAYABLES FISCAL YEAR ENDED JUNE 30, 2009
PURPOSE: To identify transactions between State agencies (including Colleges, Universities and Retirement Systems) which represent inter-agency receivables/payables for reporting purposes at June 30. PROCEDURES: During the course of normal operations the State has numerous transactions between agencies, including the provision of services. These inter-agency receivables must equal the inter-agency payables when all state agencies are combined. Only those transactions between your institution and other agencies/institutions should be reported. In the event of a dispute of the amount of the receivable, the amount shown by the agency with the receivable shall be recorded on both agencies books of record. Recording the payable in accordance with the receivable should not be considered as agreement to the amount by the agency recording the liability. Examples of common inter-agency receivables or payables include: BA 0390 Worker's Comp Admin Costs BA 0425 Multi-Agency Vehicle & Property Insurance Prem. Payments BA 0610 M&R, Quick Copy and Interagency Training BA 0425 Worker's Comp Admin Costs INTER-AGENCY RECEIVABLES Identify all transactions for which your institution should record an inter-agency receivable, i.e. those transactions for which your institution provided something of value to another agency or institution before June 30, but had not received payment as of June 30. Each institution must contact all agencies for which an inter-agency receivable is recorded and communicate the amount of the receivable that is recorded. If the agency or institution made their payment on or before June 30, they will not show a payable even though you have a receivable as of June 30. There are separate columns on Forms 3A and 3C so we can reconcile those receivables to the June payments. If your institution does not have any inter-agency receivables, check the not applicable box at the top of forms 3A and 3C and complete the "Prepared By, Email Address, Telephone Number, and Date" section. FORM 3A – INTER-AGENCY RECEIVABLES (EXCLUDING EDUCATIONAL INSTITUTIONS) List each of the following for each of your institution's inter-agency receivables excluding other educational institutions: a. Other business area name - enter the other agency’s business area name. b. Other business area number - enter the other agency’s business area number. c. Communicated with agency - check the box to indicate your institution has communicated with the other agency involved in the transaction. d. Name of person contacted - name of person contacted with the other agency. e. Reason for receivable - enter why the agency owes a receivable to your institution. (Worker's Compensation Premium, etc.) f. In Transit Amount – if the agency that owed your institution made their payment on or before June 30, enter the amount in column f. g. FY 2010 Amount - if the agency that owed your institution made their payment after June 30, enter the amount in column g.

BA 0470 BA 0620 BA 0425 BA 0610

Payables to DIS Unemployment Worker's Comp Contributions Sales Tax Rebate

15

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER:
0

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE INTER-AGENCY – RECEIVABLES/PAYABLES FISCAL YEAR ENDED JUNE 30, 2009
FORM 3C – INTER-AGENCY RECEIVABLES FROM EDUCATIONAL INSTITUTIONS List each of the following for each of your institution's inter-agency receivables from other educational institutions: a. Other institution name - enter the other institution's name. b. Other business area number - enter the other institution's business area number. c. Communicated with agency - check the box to indicate your agency has communicated with the other agency involved in the transaction. d. Name of person contacted - name of person contacted with other institution. e. Reason for receivable - enter why the institution owes a receivable to your institution. (Worker's Compensation Premium, etc.) f. In Transit Amount – if the institution that owed your institution made their payment on or before June 30, enter the amount in column f. g. FY 2010 Amount - if the institution that owed your institution made their payment after June 30, enter the amount in column g. INTER-AGENCY PAYABLES Identify all transactions for which your institution recorded or should have recorded an inter-agency payable, i.e. those transactions for which your institution received something of value from another agency or institution before June 30, but had not paid as of June 30. If your institution has not already been contacted by the institution with the interfund receivable, your institution must contact all agencies and institutions for which an inter-agency payable is recorded and communicate the amount of the payable that is recorded. If your institution does not have any inter-agency payables, check the not applicable box at the top of forms 3B and 3D and complete the "Prepared By, Email Address, Telephone Number, and Date" section. INSTRUCTIONS – FORM 3B INTER-AGENCY PAYABLES (EXCLUDING EDUCATIONAL INSTITUTIONS) List the following for each of your institution's inter-agency payables: a. Other business area name - enter the other business area's name. b. Other business area number - enter the other agency’s business area number. c. Communicated with agency - check the box to indicate your institution has communicated with the other agency involved in the transaction. d. Name of person contacted - name of person contacted with other agency. e. Reason for payable - enter why your institution has a payable to other agency. (Worker's Compensation Premium, etc.) f. Amount - enter the amount

16

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER:
0

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE INTER-AGENCY – RECEIVABLES/PAYABLES FISCAL YEAR ENDED JUNE 30, 2009
INSTRUCTIONS – FORM 3D INTER-AGENCY PAYABLES TO EDUCATIONAL INSTITUTIONS List the following for each of your institution's inter-agency payables: a. Other institution name - enter the other institution's name. b. Other business area number - enter the other institution’s business area number. c. Communicated with institution - check the box to indicate your institution has communicated with the other institution involved in the transaction. d. Name of person contacted - name of person contacted with other agency. e. Reason for payable - enter why your institution has a payable to other institution. (Worker's Compensation Premium, etc.) f. Amount - enter the amount

17

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0 Not Applicable

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 3A - INTER-AGENCY RECEIVABLES EXCLUDING EDUCATIONAL INSTITUTIONS FISCAL YEAR ENDED JUNE 30, 2009
(a) Other Business Area Name (b) Other Business Area Number (c) Communicated with Agency (d) Name of Person Contacted (e) Reason for Receivables (f) In Transit Amount (g) FY 2010 Amount

TOTAL: NOTE: All fields must be completed for each inter-agency receivable. This will necessitate you working with other agencies.

$

-

$

-

Prepared by

Prepared By

Email Address

Telephone Number

Date

18

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0 Not Applicable

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 3B - INTER-AGENCY PAYABLES EXCLUDING EDUCATIONAL INSTITUTIONS FISCAL YEAR ENDED JUNE 30, 2009
(a) Other Business Area Name (b) Other Business Area Number (c) Communicated with Agency (d) Name of Person Contacted (e) Reason for Payable (f) Amount

TOTAL: NOTE: All fields must be completed for each inter-agency payable. This will necessitate you working with other agencies.

$

-

Prepared by

Prepared By

Email Address

Telephone Number

Date

19

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0 Not Applicable

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 3C - INTER-AGENCY RECEIVABLES FROM EDUCATIONAL INSTITUTIONS FISCAL YEAR ENDED JUNE 30, 2009
(a) (b) Other Institutions Business Area Number (c) Communicated with Institution (d) Name of Person Contacted (e) Reason for Receivables (f) In Transit Amount (g) FY 2010 Amount

Other Institutions Name

TOTAL: NOTE: All fields must be completed for each inter-agency receivable. This will necessitate you working with other agencies.

$

-

$

-

Prepared by

Prepared By

Email Address 20

Telephone Number

Date

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0 Not Applicable

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 3D - INTER-AGENCY PAYABLES TO EDUCATIONAL INSTITUTIONS FISCAL YEAR ENDED JUNE 30, 2009
(a) (b) Other Institutions Business Area Number (c) Communicated with Institution (d) Name of Person Contacted (e) Reason for Payable (f)

Other Institutions Name

Amount

TOTAL: NOTE: All fields must be completed for each inter-agency payable. This will necessitate you working with other agencies.

$

-

Prepared by

Prepared By

Email Address 21

Telephone Number

Date

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE GENERAL LONG TERM DEBT INSTRUCTIONS FISCAL YEAR ENDED: JUNE 30, 2009
PURPOSE: To collect data on all long-term debt. PROCEDURE: Each institution maintains its own records regarding long-term debt. The Debt Service Forms will allow the institution to report all of its long-term debt, including discounts, premiums, issuance costs, and deferred loss on retirement. These forms not only provide detailed support for the trial balance but will assist in the longterm debt note preparation of the CAFR. If in FY09, your institution had any new and/or outstanding notes, loans, or bonds, complete the Long Term Debt Forms following this tab. If not, check the "Not Applicable" box above and complete the prepared by, email address, telephone number, and the date at the bottom of this page. Do not complete the rest of the Long Term Debt Forms.

Not Applicable

Prepared By

Email Address

Telephone No.

Date

22

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE ROLLFORWARD OF LONG-TERM DEBT - INSTRUCTIONS FISCAL YEAR ENDED: JUNE 30, 2009
PROCEDURE: Each institution maintains its own records regarding long-term debt. Form 4 will allow you to report all of the debt of your institution (bonds or notes payable). If your institution has notes payable with a component unit, (i.e. Arkansas Development Authority) please complete a separate Form 4 for those payables and indicate "Component Unit (ADFA)" at the top of the form. FORM 4: ROLLFORWARD OF LONG-TERM DEBT INSTRUCTIONS: 1. Description - Enter a description of the notes/loans payable or bond issue, including series number. 2. Description of use of debt proceeds - Describe what the proceeds were used for such as building construction. 3. Type of debt - Select from the drop down menu the type that most closely describes the type of debt. If none apply, select other and attach a separate description. 4. Interest rate - Record the interest rate, or range of rates, at issuance. 5. Date interest was last paid prior to June 30, 2009 - Enter the last date prior to June 30, 2009, that interest was paid. 6. Accrued interest - Calculate and enter the accrued interest payable as of 6/30/09, if applicable. 7. Maturity date - Record maturity date, or range of dates, of issue. 8. Balance 6-30-08 - Record the balance of the issue as of June 30, 2008. (Note: This must agree to the ending balance as reported in the June 30, 2008 closing book) 9. Debt issued - Record the balance of new debt issued between July 1, 2008 and June 30, 2009. 10. Debt repaid - Record the amount of scheduled payments repaid between July 1, 2008, and June 30, 2009. 11. Partial payments - Record the amount of unscheduled additional principal prepaid between July 1, 2008, and June 30, 2009. 12. Debt defeased - Record the amount of debt defeased between July 1, 2008, and June 30, 2009. 13. Accreted interest - Record the amount of accreted interest between July 1, 2008, and June 30, 2009. 14. Other - Record any other increase/decrease in each debt issue. The increase/decrease should be explained on an attached sheet. 15. Balance 6/30/09 - The balance will calculate automatically.

23

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 4 - ROLLFORWARD OF LONG-TERM DEBT FISCAL YEAR ENDED JUNE 30, 2009
(1) (2) (3) (5) (6) Date Interest was Last Accrued Paid Interest Interest Prior to Payable at Rate 6/30/2009 6/30/2009 (4) (7) (8) (9) (10) (11) (12) (13) (14) (15)

Description

Description of Use of Debt Proceeds

Type of Debt

Maturity Date

Balance at 6-30-08 *

Partial Debt Issued Debt Repaid Payments

Debt Defeased

Accreted Interest DR(CR)

Other DR(CR)

Balance at 6-30-09 $ -

TOTALS:

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

* Note - This must agree to the Ending Balance as reported on the June 30, 2008 closing book.

Prepared By

Email Address

Telephone Number

Date

24

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE LONG TERM DEBT - INSTRUCTIONS FISCAL YEAR ENDED: JUNE 30, 2009
PURPOSE: To accumulate the amount of principal and interest payments due in each of the subsequent five years and in five year increments thereafter for bonds and other forms of long-term debt (except leases which will be summarized on other forms). If your institution has notes payable with a component unit, (i.e. Arkansas Development Authority) please complete separate Forms 4A and 4B for those payables and indicate "Component Unit (ADFA)" at the top of the form. INSTRUCTIONS: FORM 4A Column (1): Description of debt - This column will automatically copy your response to Column 1 on Form 4. Column (2): Debt type: bond or note - Select either bond or note from the drop down arrow as appropriate for the type of debt. Column (3): Interest rate at issuance - The response from Form 4 will automatically be copied here. Column (4): Maturity date - The response from Form 4 will automatically be copied here. Columns (5)-(9): Total principal for the fiscal year ended June 30: - Total principal payments due (not the remaining balance) for each of the fiscal years ending June 30: enter principal to be paid each year for 2010 through 2014. Columns (10)-(15): Total principal for each five year period - Total principal payments due thereafter in five year increments: the total principal payments due under long-term obligations beyond fiscal year 2014. Column (16): Total principal payments due - The balance will calculate automatically. Column (17): Current portion - The current principal balance is automatically calculated. Column (18): Noncurrent portion - The non-current principal balance is automatically calculated. FORM 4B Column (1): Description of debt - This column will automatically copy your response to Column 1 on Form 4. Column (2): Interest rate - The response from Form 4 will automatically be copied here. Column (3): Maturity date - The response from Form 4 will automatically be copied here. Columns (4)-(8): Total interest for the fiscal year ended June 30: - Total interest payments due (not the remaining balance) for each of the fiscal years ending June 30: enter interest to be paid each year for 2010 through 2014. Columns (9)-(14): Total interest for each five year period - Total interest payments due thereafter in five year increments: the total interest payments due under long-term obligations beyond fiscal year 2014. Column (15): Total interest payments due - The balance will calculate automatically.

0 0

25

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 4A - LONG-TERM DEBT PRINCIPAL PAYABLE (EXCLUDING CAPITAL LEASES) FISCAL YEAR ENDED JUNE 30, 2009
Univ of Ark System Admin (2) Debt (3) Type: Interest (4) Total Principal for the Fiscal Year Ended June 30: Bond or Rate at Maturity (5) (6) (7) (8) (9) Note Issuance Date 2010 2011 2012 2013 2014 TOTALS: $ $ $ $ $ $ $ $ $ $ $ (16) Total Principal Payments Due* $ $ (17) (18)

(1) Description of Debt

(10) 2015-2019

Total Principal for Each Five Year Period: (11) (12) (13) (14) 2020-2024 2025-2029 2030-2034 2035-2039

(15) 2040-2044

Current Portion -

Noncurrent Portion $ -

* The total of this column must agree to the debt balance reported on your 6/30/09 financial statements

Prepared By

Email Address

Telephone Number

Date

26

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 4B - LONG-TERM DEBT INTEREST PAYABLE (EXCLUDING CAPITAL LEASES) FISCAL YEAR ENDED JUNE 30, 2009
Univ of Ark System Admin

(1) Description TOTALS:

(2) Interest Rate

(3) Maturity Date

Total Interest for the Fiscal Year Ended June 30: (4) (5) (6) (7) (8) 2010 2011 2012 2013 2014

(9) 2015-2019

Total Interest for Each Five Year Period: (10) (11) (12) (13) 2020-2024 2025-2029 2030-2034 2035-2039

(14) 2040-2044

(15) Total Interest Payments Due $ -

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

Prepared By

Email Address 27

Telephone Number

Date

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE LONG TERM DEBT QUESTIONNAIRE FISCAL YEAR ENDED: JUNE 30, 2009
SUPPLEMENTAL INFORMATION REQUIRED: 1. Has your institution prepaid any long-term debt in the past that qualifies as an in-substance defeasance?
Yes

0 0

No

An insubstance defeasance is an arrangement whereby an entity provides for the future repayment of one or more of its long-term debt issues by placing purchased securities in an irrevocable trust, the principal and interest of which are pledged to pay off the principal and interest of its own debt securities as they mature. The entity is not legally released from being the primary obligator under the debt that is still outstanding. 2. If Yes, please provide a general description of the defeasance and the amount of in-substance defeased debt remaining Balance: Description: 3. If your institution defeased debt through an advance refunding in fiscal year 2009, please provide the following: (a) The difference in cash flows required to service the old debt and those required to service the new debt: Difference: (b) The economic gain or loss resulting from the advance refunding: Gain(Loss) 4. If clarification or additional details are necessary, please provide below:

5. Arbitrage Rebate Liability - The interest paid on most debt issued by state governments is exempt from federal income tax. State governments sometimes temporarily reinvest the proceeds of such tax-exempt debt in materially higher-yielding taxable securities. The federal tax code refers to the practice as arbitrage. Any excess earning resulting from arbitrage must be rebated to the federal government. Arbitrage is calculated and rebated at the end of each five-year period that tax-exempt debt is outstanding (90% of the amount due), as well as at maturity. Has your institution issued tax-exempt bonds that require rebate calculations?
Yes No

If Yes, who performs your arbitrage calculation? What amount is owed at June 30, 2009, or when the last calculation was performed, including interest and penalties?

Prepared by

Email Address

Telephone Number

Date

28

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE ROLLFORWARD OF BOND DISCOUNT, PREMIUM, ISSUANCE COSTS, AND DEFERRED LOSS ON EARLY RETIREMENT - INSTRUCTIONS FISCAL YEAR ENDED: JUNE 30, 2009
INSTRUCTIONS: FORM 4C Column (1): Description - Enter a description of the bond issue, including series number. Column (2): Balance at 7-1-08 - Enter the balance of the unamortized bond discount as of July 1, 2008. Column (3): Bond discount on new issues - If in fiscal year 2009 your institution had a new issue, enter the unamortized bond discount. Column (4): Amortization of bond discount - Enter the fiscal year 2009 amortization for the unamortized bond discount. Columns (5): Balance of bond discount 6-30-09 - The balance is calculated automatically. Column (6): Balance at 7/1/08 - Enter the balance of the unamortized bond premium as of July 1, 2008. Columns (7): Bond premium on new issues - If in fiscal year 2009 your institution had a new issue, enter the unamortized bond premium. Columns (8): Amortization of bond premium - Enter the fiscal year 2009 amortization for the unamortized bond premium. Columns (9): Balance of bond premium 6-30-09 - The balance is calculated automatically. Column (10): Balance at 7/1/08 - Enter the balance of the unamortized bond issuance costs as of July 1, 2008. Columns (11): Bond issuance cost on new issues - If in fiscal year 2009 your institution had a new issue, enter the unamortized bond issuance costs. Columns (12): Amortization of bond issuance costs - Record the fiscal year 2009 amortization for the unamortized bond issuance costs. Columns (13): Balance of bond issuance costs 6-30-09 - The balance is calculated automatically. Column (14): Balance at 7/1/08 - Enter the balance of the unamortized deferred loss on early retirement as of July 1, 2008. Columns (15): Deferred loss on early retirement on new issues - If in fiscal year 2009 your institution had a new issue, enter the unamortized deferred loss on early retirement if applicable. Columns (16): Amortization of deferred loss on early retirement - Enter the fiscal year 2009 amortization for the unamortized deferred loss on early retirement. Columns (17): Balance of deferred loss 6-30-09 - The balance is calculated automatically. If your institution did not have any bond discounts, premiums, issuance costs, or deferred loss on early retirement, check the box in the column next to the right of the words "Not Applicable" on each schedule as applicable. Complete prepared by, email address, telephone number, and the date at the bottom. 29

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 4C - ROLLFORWARD OF BOND DISCOUNT, BOND PREMIUM, BOND ISSUANCE COSTS, & DEFERRED LOSS ON EARLY RETIREMENT FISCAL YEAR ENDED JUNE 30, 2009
NOT APPLICABLE (1) (2) (3) (4) BOND DISCOUNT (5) (6) NOT APPLICABLE (7) (8) BOND PREMIUM (9)

Description

Balance at 7-1-08

Bond Discount on New Issues

Amortization of Bond Discount

Balance of Bond Discount 6-30-09 $ -

Bond Premium on Balance at 7-1-08 New Issues

Amortization of Bond Premium

Balance of Bond Premium 6-30-09 $ -

TOTALS:

$

-

$

-

$

$

-

$

-

$

Prepared By

Email Address

Telephone Number

Date

30

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 4C - ROLLFORWARD OF BOND DISCOUNT, BOND PREMIUM, BOND ISSUANCE COSTS, & DEFERRED LOSS ON EARLY RETIREMENT FISCAL YEAR ENDED JUNE 30, 2009
NOT APPLICABLE (1) (10) (11) (12) BOND ISSUANCE COSTS Bond Issuance Costs on New Issues Amortization of Bond Issuance Costs (13) (14) NOT APPLICABLE (15) (16) DEFERRED LOSS ON EARLY RETIREMENT (17)

Description TOTALS:

Balance at 7-1-08

Balance of Bond Issuance Costs 6-30-09 $ -

Deferred Loss on Amortization of Early Retirement Deferred Loss on Balance at 7-1-08 on New Issues Early Retirement

Balance of Deferred Loss 6-30-09 $ -

$

-

$

-

$

$

-

$

-

$

-

Prepared By

Email Address

Telephone Number

Date

31

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE UNAMORTIZED BOND DISCOUNTS, PREMIUMS, AND ISSUANCE COSTS - INSTRUCTIONS FISCAL YEAR ENDED: JUNE 30, 2009
INSTRUCTIONS: FORM 4D: SCHEDULE OF UNAMORTIZED BOND DISCOUNT If your institution did not have any bond discounts, check the "Not Applicable" box at the top of the form. Complete prepared by, email address, telephone number, and date at the bottom of the form. Complete Form 4D for amortization of unamortized bond discount on each bond issue listed on Form 4C: 1. Description - Enter a description of the bond issue, including series number. 2. Amount of amortization to be recorded in the year ending - Record amortization to be recorded each year 2010 through 2014. Record the remaining amortization for each year in five-year increments. 3. Total unamortized bond discount - This column will calculate automatically. This amount should agree to the Balance at June 30, 2009, as recorded on Form 4C. FORM 4E: SCHEDULE OF UNAMORTIZED BOND PREMIUM If your institution did not have any bond premiums, check the "Not Applicable" box at the top of the form. Complete prepared by, email address, telephone number, and date at the bottom of the form. Complete Form 4E for amortization of unamortized bond premium on each bond issue listed on Form 4C: 1. Description - Enter a description of the bond issue, including series number. 2. Amount of amortization to be recorded in the year ending - Record amortization to be recorded each year 2010 through 2014. Record the remaining amortization for each year in five-year increments. 3. Total unamortized bond premium - This column will calculate automatically. This amount should agree to the Balance at June 30, 2009, as recorded on Form 4C. FORM 4F: SCHEDULE OF UNAMORTIZED BOND ISSUANCE COSTS If your institution did not have any bond issuance cost, check the "Not Applicable" box at the top of the form. Complete prepared by, email address, telephone number, and date at the bottom of the form. Complete Form 4F for amortization of unamortized bond issuance costs on each bond issue listed on Form 4C: 1. Description - Enter a description of the bond issue, including series number. 2. Amount of amortization to be recorded in the year ending - Record amortization to be recorded each year 2010 through 2014. Record the remaining amortization for each year in five-year increments. 3. Total unamortized bond issuance costs - This column will calculate automatically. This amount should agree to the Balance at June 30, 2009, as recorded on Form 4C

32

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE UNAMORTIZED DEFERRED LOSS ON EARLY RETIREMENT - INSTRUCTIONS FISCAL YEAR ENDED: JUNE 30, 2009
FORM 4G: SCHEDULE OF UNAMORTIZED DEFERRED LOSS ON EARLY RETIREMENT INSTRUCTIONS: If your institution did not have any deferred loss on early retirement, check the "Not Applicable" box at the top of the form. Complete prepared by, email address, telephone number, and date at the bottom of the form. Complete Form 4G for amortization of unamortized deferred loss on early retirement on each bond issue listed on Form 4C: 1. Description - Enter a description of the bond issue, including series number. 2. Amount of amortization to be recorded in the year ending - Record amortization to be recorded each year 2010 through 2014. Record the remaining amortization for each year in five-year increments. 3. Total Unamortized Loss on Refunding - This column will calculate automatically. This amount should agree to the Balance at June 30, 2009, as recorded on Form 4C.

33

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 4D - SCHEDULE OF UNAMORTIZED BOND DISCOUNT FISCAL YEAR ENDED JUNE 30, 2009
(1) (2) Amount of Amortization to be Recorded in the Year Ending: Description 2010 2011 2012 2013 2014 2015-2019 2020-2024 2025-2029 2030-2034 2035-2039 (3) Total Unamortized Bond Discount * $0.00

0 0

Not Applicable

TOTALS:

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

* The amounts in this column should agree to the Balance at June 30, 2009, as recorded on Form 4C column 5.

Prepared By

Email Address

Telephone Number

Date

34

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 4E - SCHEDULE OF UNAMORTIZED BOND PREMIUM FISCAL YEAR ENDED JUNE 30, 2009
(1) (2) Amount of Amortization to be Recorded in the Year Ending: Description 2010 2011 2012 2013 2014 2015-2019 2020-2024 2025-2029 2030-2034 2035-2039 (3) Total Unamortized Bond Premium * $0.00

0 0

Not Applicable

TOTALS:

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

* The amounts in this column should agree to the Balance at June 30, 2009, as recorded on Form 4C column 9.

Prepared By

Email Address

Telephone Number

Date

35

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0

Not Applicable

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 4F - SCHEDULE OF UNAMORTIZED BOND ISSUANCE COSTS FISCAL YEAR ENDED JUNE 30, 2009
(1) (2) Amount of Amortization to be Recorded in the Year Ending: Description 2010 2011 2012 2013 2014 2015-2019 2020-2024 2025-2029 2030-2034 2035-2039 (3) Total Unamortized Bond Issuance Costs* $0.00

TOTALS:

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

* The amounts in this column should agree to the Balance at June 30, 2009, as recorded on Form 4C column 13.

Prepared By

Email Address

Telephone Number

Date

36

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0

Not Applicable

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 4G - SCHEDULE OF UNAMORTIZED DEFERRED LOSS ON EARLY RETIREMENT FISCAL YEAR ENDED JUNE 30, 2009
(1) (2) Amount of Amortization to be Recorded in the Year Ending: Description 2010 2011 2012 2013 2014 2015-2019 2020-2024 2025-2029 2030-2034 2035-2039 (3) Total Unamortized Loss on Refunding* $0.00

TOTALS:

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

* The amounts in this column should agree to the Balance at June 30, 2009, as recorded on Form 4C column 17.

Prepared By

Email Address

Telephone Number

Date

37

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE CAPITAL LEASES PAYABLE - INSTRUCTIONS FISCAL YEAR ENDED: JUNE 30, 2009
PURPOSE: To collect data on all leases of property and equipment. PROCEDURES: Each institution should analyze each lease entered and determine if the lease is a capital lease or an operating lease. Enter operating lease information where your institution is the lessee or lessor on Form 8. Enter capital lease information where your institution is a lessee on Forms 5A and 5B and where your institution is a lessor on Form 2. INSTRUCTIONS – FORM 5A ROLLFORWARD OF CAPITAL LEASES PAYABLE: List all capital leases that were in effect on June 30, 2009. If your institution has capital leases with a component unit, (i.e. Arkansas Development Finance Authority) please complete a separate Form 5A for those capital leases and indicate "Component Unit (ADFA)" at top of form. If your institution does not have any capital leases payable check the not-applicable box at the top of form 5A and complete the "Prepared By, Email Address, Telephone Number, and Date" section. Include the following information: a. Description of lease agreement - enter a description of the nature and property involved in each lease agreement. b. Interest rate - enter the interest rate, or range of rates, at issuance. c. Date interest was last paid prior to June 30, 2009 - enter the last date prior to June 30, 2009, that interest was paid. d. Accrued interest - calculate and enter the accrued interest payable as of 6/30/09, if applicable. e. Maturity date - enter maturity date, or range of dates of lease. f. Balance 6/30/08 - enter the balance of the lease as of June 30, 2008. (Note: This must agree to the ending balance as reported in the June 30, 2008 closing book.) g. New capital leases - enter the balance of any new capital leases entered into between July 1, 2008, and June 30, 2009. h. Principal repaid in FY09 - enter the amount of scheduled payments repaid between July 1, 2008, and June 30, 2009. i. Partial payments - enter the amount of unscheduled additional principal prepaid between July 1, 2008, and June 30, 2009. j. Other - enter any other increase/decrease in each capital lease. The increase/decrease should be explained on an attached sheet. k. Balance at 6/30/09 - the balance will calculate automatically. INSTRUCTIONS – FORM 5B CAPITAL LEASES PAYABLE: List all capital leases that were in effect on June 30, 2009. If your institution has capital leases with a component unit, (i.e. Arkansas Development Authority) please complete a separate Form 5B for those capital leases and indicate "Component Unit (ADFA)" at top of form. If your institution does not have any capital leases payable check the not-applicable box at the top of form 5B and complete the "Prepared By, Email Address, Telephone Number, and Date" section.

0 0

38

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE CAPITAL LEASES PAYABLE - INSTRUCTIONS FISCAL YEAR ENDED: JUNE 30, 2009
Include the following information: a. Description of lease agreement - enter a description of the nature and property involved in each lease agreement. b. Is this leased from another state agency? - indicate yes by listing the agency’s business area number. If not leased from another state agency insert the word "No". c. Type - Enter G for general, C for contingent or S for sublease General - Minimum lease payment. Contingent - Increases or decreases in lease payments that result from changes occurring subsequent to the inception of the lease in the factors on which lease payments are based, i.e. prime interest rates. Sublease - The agreement where the original lessee re-leases the asset to a third party and the lease agreement between the two original parties remains in effect. d. Asset acquisition value on capitalization date - enter the asset acquisition value on capitalization date. e. Accumulated depreciation at 6/30/09 - enter the accumulated depreciation of the asset at June 30, 2009. f. Book value of the asset at June 30, 2009 - this column will calculate automatically. g. Future principal payments due - enter the future principal portion of total minimum annual lease payments for each fiscal year ending June 30, 2010 through 2014 and then the total of the future principal portion of the total minimum annual lease payments due in five year increments for years due after June 30, 2014. h. Total principal payments due – this column will calculate automatically. i. Current portion of total principal payments due – this column will calculate automatically. j. Non-current portion of total principal payments due – this column will calculate automatically k. Future interest payments due - enter the future interest portion of total minimum annual lease payments for each fiscal year ending June 30, 2010 through 2014 and then the total of the future interest portion of the total minimum annual lease payments due in five year increments for years due after June 30, 2014. l. Total interest payments due – this column will calculate automatically.

0 0

39

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE CAPITAL LEASES QUESTIONNAIRE FISCAL YEAR ENDED: JUNE 30, 2009
SUPPLEMENTAL INFORMATION REQUIRED: 1. Have you entered into any new capital leases during the period July 1, 2008 and June 30, 2009?
Yes

0 0

No

2. If Yes, please provide the following information:

a. Is this asset recorded as a Fixed Asset?

Yes

No

b. Present value of the net minimum lease payments at inception:

Prepared By

Telephone Number

Date

Email Address

40

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 5A - ROLLFORWARD OF CAPITAL LEASES PAYABLE FISCAL YEAR ENDED JUNE 30, 2009
(a) (b) (d) (e) (f) (g) Accrued Date Interest Interest was last paid Payable prior to at Maturity New Capital 6/30/2009 6/30/2009 Date Balance 6-30-08 * Leases (c) (h) (i) (j) (k)

Not Applicable

0 0

Description of Lease Agreement

Interest Rate

Principal Repaid in FY09

Partial Payments

Other DR(CR) Balance at 6-30-09 -

-

-

TOTALS: $ $ $ * Note - This must agree to the Ending Balance as reported on the June 30, 2008 closing book.

-

$

-

$

-

$

-

$

-

Prepared By

Email Address

Telephone Number 41

Date

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 5B - CAPITAL LEASES PAYABLE FISCAL YEAR ENDED JUNE 30, 2009
(a) (b) Is This Leased from Another State Agency? (c) (d) Asset Acquisition Value on Capitalization Date (e) Accumulated Depreciation at 6/30/09 (f) (g) (h) Total Principal Payments Due $ $ $ $ $ $ $ $ $ $ (i) Current Portion of Total Principal Payments Due $ (j) Non-current Portion of Total Principal Payments Due -

Not Applicable 0 0

Description of Lease Agreement

Type

Book Value at 6/30/09 -

2010

2011

2012

Future Principal Payments Due 2013 2014

2015-2019

2020-2024

2025-2029

TOTALS:

$

-

$

-

$

-

(k) Future Interest Payments Due 2013 2014 -

2010 -

2011 -

2012

2015-2019 -

2020-2024 -

2025-2029 -

(l) Total Interest Payments Due -

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

Prepared By

Email Address

Telephone Number

Date

42

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE GASB 49 - POLLUTION AND CONTAMINATION REMEDIATION OBLIGATIONS FISCAL YEAR ENDED JUNE 30, 2009
ALL INSTITUTIONS MUST COMPLETE THIS FORM. QUESTIONS 1a THROUGH 1e MUST BE ANSWERED. PURPOSE: To identify pollution (and contamination) remediation obligations. ACCOUNTING POLICY: Pollution (and contamination) remediation obligations arise when an institution must address the current or potential detrimental effects of existing pollution by participating in remediation activities including site assessment and cleanups. This does not include pollution prevention or control that are a part of current operations and future pollution remediation activities required when an asset is retired. GASB 49 requires disclosure of the nature and source of pollution remediation activities if an obligating event has occurred. When estimable, the amount of the liability associated with the activities are to be accrued. Obligating events 1a. Has your institution been compelled to take remediation action because of an imminent endangerment? 1b. Has your institution violated a pollution prevention-related permit or license? 1c. Has your institution been named, or does evidence indicate that it will be named, by a regulator as a responsible party or potentially responsible party (PRP) for remediation, or as a government responsible for sharing cost? 1d. Has your institution been named, or does evidence indicate that your institution will be named, in a lawsuit to compel participation in pollution remediation? 1e. Has your institution commenced, or legally obligated itself, to commence pollution remediation?

Yes Yes

No

No

Yes

No

Yes

No

Yes

No

- If the answer to all of the questions above was no, disclosure is not required. Complete the preparer information at the bottom of the next page and on Form 6, check "Not Applicable" and complete prepared by, email address, telephone number, and date. - If the answer to any of the questions above was yes, an obligating event has been identified and must be disclosed. Answer questions 2a and 2b. Liability 2a. Describe the nature and source of the pollution remediation activities in the space below.

2b. Is the range of one or more components of the pollution remediation obligation reasonably estimable? Components of the obligation may include legal services, site inspection/assessment, engineering, cleanup/containment, post-remediation monitoring. - If no, complete the preparer information at the bottom of the next page and on Form 6, check "Not Applicable" and complete prepared by, email address, telephone number, and date. - If yes, your system will need to complete Form 6. Your system will also need to complete questions 3a through 3d and accrue an obligation. 2c. Will the remediation obligation be reported as separate line items in your Statement of Net Assets? If no, indicate where the obligation is on the Statement of Net Assets: for example, other non current liabilities.
Yes No Yes No

43

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE GASB 49 - POLLUTION AND CONTAMINATION REMEDIATION OBLIGATIONS FISCAL YEAR ENDED JUNE 30, 2009
FORM 6 INSTRUCTIONS: (1) Component Description - enter a description of the component of the obligation being accrued. (2) Expected Completion Date - enter the date when this component is expected to be completed. (3) Balance at 7/1/08 - record the balance of the obligation as of July 1, 2008. (Note: For FY 2009, this will be a prior period adjustment.) (4) Obligations Incurred During the Current FY - record the balance of new obligations incurred between July 1, 2008, and June 30, 2009. (5) Payments - record the amount of remediation payments made between July 1, 2008, and June 30, 2009. (6) Adjustments - record the amount of any changes in estimates made between July 1, 2008, and June 30, 2009. (7) Balance at 6/30/09 - This column will calculate automatically. (8) Current Portion of Balance - enter the amount of the obligation expected to be paid by June 30, 2010. (9) Non-Current Portion of Balance - this column will calculate automatically. Capitalize or Expense In most cases, pollution remediation costs will be recorded as an expense when a liability is recognized. Pollution remediation outlays will be capitalized as a fixed asset only if the goods and services are acquired in any of the following circumstances: 3a. Is the property being prepared in anticipation of a sale? If yes, capitalize only the amount of the costs as AUC that will bring the property up to its fair value upon completion of the remediation. 3b. Is the property being prepared for use and it was acquired with known or suspected pollution that was expected to be remediated? If yes, capitalize only the amount of the costs as AUC that are expected to be necessary to place the asset into its intended location and condition for use. 3c. Is the pollution remediation being performed to restore a pollution-caused decline in service utility that was recognized as an asset impairment? If yes, capitalize only the amount of the costs as AUC expected to be necessary to place the property into its intended location and condition for use. 3d. Is the purpose of acquiring the property, plant, or equipment to have an alternative future use? If yes, capitalize only the amount of the costs to the extent the estimated service utility will exist after remediation activities have ceased.
Yes No

Yes

No

Yes

No

Yes

No

Prepared By

Email Address

Telephone Number

Date

44

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 Not Applicable

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 6 - ROLLFORWARD OF POLLUTION REMEDIATION OBLIGATIONS FISCAL YEAR ENDED JUNE 30, 2009
(1) (2) Expected Completion Date (3) (4) Obligations Incurred During the Current FY (5) (6) (7) (8) Current Portion of Balance (9) Non-Current Portion of Balance $ -

Component Description

Balance at 7/1/08

Payments

Adjustments Dr (Cr)

Balance at 6/30/09 $ $

TOTALS:

$

-

$

-

$

-

$

-

-

Prepared By

Email Address

Telephone Number

Date

45

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE GASB 45 DISCLOSURES: OTHER POSTEMPLOYMENT BENEFITS FISCAL YEAR ENDED: JUNE 30, 2009
PURPOSE: Update OPEB disclosure information from FY2008. ACCOUNTING POLICY: Statement No. 45 of the Governmental Accounting Standards Board, Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions requires disclosure of specific information in the financial statements of the employer. Did your institution receive a new actuarial report? If yes, please provide a copy of the actuary's report.
Yes No

What is the amount of covered payroll for the year ended 6/30/09?

Has your institution made any changes to its OPEB plan? If yes, detail the changes below or submit on a separate sheet.

Yes

No

Prepared by

Telephone Number

Date

Email Address

46

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE TRANSFER QUESTIONNAIRE FISCAL YEAR ENDED: JUNE 30, 2009
ACCOUNTING POLICY: GAAP defines a transfer as "flows of assets (such as cash or goods) without equivalent flows of assets in return and without a requirement for payment." One example of a transfer is the general revenue distribution. Another example is federal grants that flow through to the institution from the Departments of Education and Workforce Education. IMPORTANT: Funds received directly from the federal government are not transfers for our purposes. Transfers are only to and from Arkansas state agencies including colleges and universities. Funds received and payments for goods and services are not transfers. Our purpose is to match transfers in and transfers out statewide. In order to do that we need this information from you. We need the line items and amounts of your institution's transfers in order to adjust combined Higher Education financials to match state transfers. Does your institution receive funds from other state agencies, including colleges and universities?
Yes No

0 0

If the above question is answered yes, please complete Form 7. If the above question is answered no, check the not-applicable box at the top of form 7 and complete the "Prepared By, Email Address, Telephone Number, and Date" section. FORM 7 INSTRUCTIONS: a. Other business area name - enter the other agency’s or institution's business area name. b. Other business area number - enter the other agency’s or institution's business area number. c. Communicated with agency - check the box to indicate your institution has communicated with the other agency or institution involved in the transaction. d. Name of person contacted - name of person contacted with the other agency. e. Reason for transfer - enter why money was transferred money to or from your institution. Examples: (General revenue from DFA) or (Grant to DHS) f. Transfer in amount – enter the amount of the transfer your institution received. g. Transfer out amount – enter the amount of the transfer your institution sent to another agency. h. Line item where reported in Audit - Indicate where the transfers in and (out) are reflected on Form SRE. For example, if you received $500,000 in federal grant transfers in from the Department of Education and it is reflected on the Statement of Revenues, Expenses and Changes in Net Assets in the operating revenues section as "Federal Grants and Contracts", show the following: Federal Grants and Contracts.

Prepared by

Telephone Number

Date

Email Address

47

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0 Not Applicable

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 7 - TRANSFERS FISCAL YEAR ENDED JUNE 30, 2009
(a) Other Business Area Name Dept of Finance and Administration (b) Other Business Area Number 610 (c) Communicated with Agency (d) Name of Person Contacted David Paes (e) Reason for Transfer Gen Rev Distribution (f) Transfer In Amount (g) Transfer Out Amount (h) Line Item Where Reported in Audit

TOTAL:

$

-

$

-

Prepared by

Prepared By

Email Address

Telephone Number 48

Date

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE MISCELLANEOUS DISCLOSURES FISCAL YEAR ENDED: JUNE 30, 2009
1. Has your institution been the recipient of any endowments?
Yes No

0 0

If yes, please provide the total amount of endowments received by your institution. If yes, also please provide the net appreciation on investments available for expenditure. 2. A joint venture is a legal entity or other organization that results from a contractual arrangement and that is owned, operated or governed by two or more participants as separate and specific activity subject to joint control, in which the participants retain a) an ongoing financial interest or b) an ongoing financial responsibility. Generally, the purpose of a joint venture is to pool resources and share the costs, risks and rewards of providing goods or services to the joint venture participants directly, or the benefit of the public or specific service recipients. Does your institution participate in any joint ventures? Yes No If yes, please provide the name(s) of the joint venture(s), with a brief description of the purpose of the joint venture(s) in which your institution participates.

3. Reverse repurchase agreements are agreements in which a broker-dealer or a financial institution would transfer cash to a governmental entity in exchange for securities; the governmental entity would promise to repay the cash plus interest in exchange for the same or different securities at a later date. Did your institution have any reverse repurchase agreements during the fiscal year ending June 30, 2009?
Yes
No

If yes, please provide the total amount of reverse repurchase agreements held by your institution during the fiscal year ending June 30, 2009. 4. Securities lending transactions are transactions in which securities are transferred to another entity for collateral (generally cash, securities or letters of credit) and simultaneously agree to return the collateral for the same securities at a future date. Did your institution have any securities lending transactions during the fiscal year ending June 30, 2009?
Yes No If yes, please provide the total amount of securities lending transactions held by your institution during the fiscal year ending June 30, 2009. $

5. Did your institution accrue the payable for employees that are on military leave as of year end for which employer and employee retirement contributions will be payable upon their return to work?
Yes
No

6. Did your institution accrue the payable for employees that are on military leave as of year end who would be entitled to merit pay? Yes No 7. Did your institution accrue the payable for employees that are on military leave as of year end who would be entitled to military differential pay in accordance with A.C.A. 21-5-1202?
Yes
No

8. Please provide the amount of compensated absences earned and utilized in the year ended June 30, 2009 in the schedule below. Balance 6/30/2008 Amount Earned Amount Utilized Balance 6/30/2009 -

Prepared By

Telephone Number

Date

Email Address

49

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE OPERATING LEASES - INSTRUCTIONS FISCAL YEAR ENDED: JUNE 30, 2009
PURPOSE: To collect data on all leases of property and equipment. PROCEDURES: Each institution should analyze each lease entered and determine if the lease is a capital lease or an operating lease. Enter operating lease information where your institution is the lessee or lessor on Form 8. Enter capital lease information where your institution is a lessee on Forms 5A and 5B and where your institution is a lessor on Form 2. INSTRUCTIONS – FORM 8 - OPERATING LEASES Use Form 8 to list all operating leases that were in effect on June 30, 2009. If your institution does not have any operating leases check the not-applicable box at the top of form 8 and complete the "Prepared By, Email Address, Telephone Number, and Date" section. Include the following information: a. Description of lease agreement - enter a description of the nature and property involved in each lease agreement. b. Type - enter G for general, C for contingent or S for sublease General - Minimum lease payment. Contingent - Increases or decreases in lease payments that result from changes occurring subsequent to the Sublease - The agreement where the original lessee re-leases the asset to a third party and the lease Columns C-D should ONLY be completed if your institution is the lessor. If your institution is the lessee, skip to c. Asset acquisition value on capitalization date - enter the asset acquisition value on capitalization date. d. Accumulated depreciation at 6/30/09 - enter the accumulated depreciation of the asset at June 30, 2009. e. Rental payments year ended 6/30/09 - enter the amount of payments made in the period July 1, 2008–June 30, 2009. f. Future annual rental payments - enter the future rental payments for each fiscal year ending June 30, 2010 through 2014 and then total of the future rental payments due in five year increments for years due after June 30, 2014. g. Total future rental payments due - this column will calculate automatically. Foot all appropriate columns.

0 0

50

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 8 - OPERATING LEASES FISCAL YEAR ENDED JUNE 30, 2009
Complete c-d only if your institution is the lessor (a) (b) (c) Asset Acquisition Value on Description of Lease Agreement Type Capitalization Date (d) Accumulated Depreciation at 6/30/09 Rental Payments Year Ended 6/30/09 2010 2011 2012 Future Annual Rental Payments 2013 2014 2015-2019 2020-2024 2025-2029 (e) (f) (g) Total Future Rental Payments Due TOTALS: $ $ $ $ $ $ $ $ $ $ -

Not Applicable

0 0

Prepared By

Email Address

Telephone Number

Date

51

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: 0 0

AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE GASB 44 AND 48 STATISTICAL SECTION & PLEDGED REVENUE - DISCLOSURES FISCAL YEAR ENDED JUNE 30, 2009
PURPOSE: In order to comply with GASB Statement No, 44 - The Statistical Section and GASB Statement No. 48 - Sales and Pledges of Receivables and Future Revenues and Intra-Entity Transfers of Assets and Future Revenues, please complete the following: 1. Has your institution pledged any future revenues?
Yes

No

If the answer to question #1 was no, check the "Not Applicable" box at the top of Form 9 and complete prepared by, email address, telephone number, and date at the bottom. Then go to question #2 on this page. If the answer to question #1 was yes, complete Form 9 as follows: a. Specific Revenue Pledged - enter a detail description of what revenue is being pledged, e.g. "Parking Fees from Lot 9" or "Permit Fees on Old Yellow Buses". b. Maturity Date of Pledge - enter the date when the final payment is due on the amount the specific revenue is pledged for, e.g. a bond matures on "April 1, 2020". c. Approximate Amount of Pledge - enter the total amount due on the amount the specific revenue is pledged for as of June 30, 2009. (In the case of a revenue bond, this would be the remaining principal and interest payments to retire the bond). d. Estimated Amount of Specific Revenue - enter the total specific revenue that the agency is expected to receive from July 1, 2009, through the maturity date of pledge (see b.). e. Proportion of Pledge to Total Specified Revenue - this column is calculated automatically. If revenue is pledged for debt, complete f. through k. f. Issuance Name - name of debt issue. g. Purpose of Debt - what the proceeds were used for. h. Pledged Revenue for the Period - the amount of specific revenue received for the fiscal year. i. Specified Operating Expenses - enter the allowable expenses to be deducted from the specific revenue per the pledge agreement. j. Principal Paid - amount of principal paid during the fiscal year. k. Interest Paid - amount of principal paid during the fiscal year. Complete the rest of this page, 2. Has your institution sold any future revenues? If the answer to question #2 was yes, please provide the following information:
Yes No

a. Identification of the specific revenue sold. b. Approximate amount of the sale, including the method to determine how the approximation was determined. c. The period to which the sale applies. d. The proportion of the amount of sold revenue to the total specified revenue. e. A comparison of the proceeds of the sale and the present value of the future revenue sold, including significant assumptions used in determining the present value. 3. How many FULL TIME people did your institution employ as of January 31, 2009?

Prepared By

_______________________ _______________________ Email Address Telephone Number

Date

52

STATE OF ARKANSAS
DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF ACCOUNTING INSTITUTION NAME: INSTITUTION NUMBER: AUDITED UNIVERSITIES - YEAR-END CLOSING PACKAGE FORM 9 - PLEDGED REVENUES FISCAL YEAR ENDED JUNE 30, 2009
If Pledged for Debt (a) (b) (c) (d) Estimated Amount of Specific Revenue (e) Proportion of Pledge to Total Specified Revenue (f) (g) (h) (i) (j) (k)

0

Not Applicable

Specific Revenue Pledged

Maturity Date of Pledge

Approximate Amount of Pledge

Issuance Name

Purpose of Debt

Pledged Revenue for the Period

Specified Operating Expenses

Principal Paid FY09

Interest Paid FY09

TOTALS:

$

-

$

-

$

- $

- $

- $

-

Prepared By

Email Address

Telephone Number

Date

53


								
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