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					DEMOCRATIC SOCIALIST REPUBLIC OF SRI LANKA MINISTRY OF ROAD DEVELOPMENT

BIDDING DOCUMENT FOR CONSTRUCTION OF BRIDGE FOR ACCESS TO SANDAGAL TEMPLE AT KIUELEGALA – DANKOLAWATTA

CONTRACT NO:MDR/KDY/2006/01

MINISTRY OF ROAD DEVELOPMENT

Contents
Page Volume 1 1 2 3 Instruction to Bidders Standard Forms Conditions of Contract 05 06 15

Section Section Section

Volume

2 18

Invitation for Bids Section 4 Form of Bid Qualification Information Section 5 Bidding Data Contract Data Section 6 Specifications General Specifications for Preliminaries & General Section 7 Preamble to Bill of Quantities

20 21

25 30

33 34

41

Section

8

Drawing

46

2

VOLUME 1

3

VOLUME

1

Section Section Section

1 2 3

Instruction to Bidders Standard Forms Conditions of Contract

Please read this in conjunction with Standard Bidding Document for Procurement of Works (ICTAD/SBD/01 - Revised Edition, January 2006)

4

Section - 1
Instruction to Bidders
Refer Volume 1, Section 1 of ICTAD Standard Bidding Document ICTAD publication No. ICTAD/SBD/01 Revised Edition January 2006 is applicable

5

Section - 2
Standard Forms

6

FORM NO. 01: BID SECURITY
WHEREAS _________________________________________ [name of bidder] (hereinafter called „the Bidder”) has submitted his Bid dated _________________ [date] for the Construction of Bridge for access to Sri Sadagal Temple at Kiuelegala - Dankolawatta (hereinafter called the Bid). KNOW ALL PEOPLE by these presents that we ______________________________ [name of the organization] having our registered office at _____________________________________________ ____________________________________________ (hereinafter called “the Guarantor”) are bound unto Road Development Authority (hereinafter called “the Employer”) in the sum of Sri Lanka Rupees _____________________________________________________________________________________ for which payment well and truly to be made to the said Employer. The Guarantor binds itself, its successors, and assigns by these presents. SEALED with the Common Seal of the said Guarantor this ___ day of _____ 2006. THE CONDITIONS of this obligation are : (1) If, after Bid opening, the Bidder withdraws his Bid during the period of Bid validity specified in Form of Bid; or If the Bidder having been notified of the acceptance of his Bid by the Employer during the period of Bid validity : (a) fails or refuses to execute the Form of Agreement in accordance with the Instructions to Bidders, if required; or fails or refuses to furnish the Performance Security, in accordance with the Instruction to Bidders; or does not accept the correction of the Bid Price pursuant to Clause 27,

(2)

(b)

(c)

we undertake to pay to the Employer up to amount upon receipt of his first written demand, without the Employer’s having to substantiate his demand, provided that in his demand the Employer will note that the amount claimed by him is due to him owing to the occurrence of one or any of the three conditions, specifying the occurred condition or conditions.
This guarantee will remain in force up to _______________ [date]. Any demand in respect of this guarantee should reach the Guarantor not later than the above date. DATE _________________ SIGNATURE OF THE GURANTOR ___________________________ SEAL WITNESS __________________________________________ [signature, name and address]

7

FORM NO. 02: LETTER OF ACCEPTANCE
[Letterhead paper of the Employer]

[ Date] [Contractor’s Name & Address]

CONSTRUCTION OF BRIDGE FOR ACCESS TO SADAGAL TEMPLE AT KIUELEGALA DANKOLAWATTA CONTRACT NO.:
We write in response to your offer submitted on …………….2006 for the above captioned work. 1. Your aforesaid offer to execute, complete and maintain the said works is hereby accepted and is deemed to include, (a) Your original tender submitted on …………...2006, for a sum of Rs. …………. including Contingencies or such other sum as may be ascertained in accordance with the provisions of the contract. (b) The arithmetically corrected Bid price ………………………………………..… (c) The agreed contract sum of Rs. …………………. which includes day-works . (d) Your compliance with the guidelines and all other regulations made in terms of the provisions of the Central Environmental Authority Act No. 47 of 1980 as amended. 2. The offer referred to above totaling to Rs. ………………. would be considered as the Contract Price for the purpose of the contract. You shall obtain the insurance cover as required by Clause 13.1 of the Contract Data and produce the policies for our verification, together with receipts of payment of the premium thereof. You shall furnish an on demand unconditional performance security within 28 days of the receipt of this Letter of Acceptance, in the form of a Guarantee issued by a Bank or any other institution acceptable to the Road Development Authority to an amount of 05% of the contract sum. The performance security shall be as per Clause 52.1 of the Contract Data. Should you wish to draw an advance payment after signing of the formal agreement with Road Development Authority, of 20% of the contract price in two installments as specified in the Conditions of Contract, we shall require a written request for this payment together with an on demand unconditional Bank Guarantee in a form and by a Bank acceptable to the Road Development Authority as per Clause 51 of the Conditions of Contract. The Guarantee issued by the Construction Guarantee Fund too is acceptable, when provided in the similar form. This Advance Payment will be paid to you in accordance with the Conditions of Contract and more specifically “the sub Clause 51.2 Advance Payment” in the Conditions of Contract.

3. 4.

5.

8

6.

As stated in the Contract Data, the works on site shall commence within 14 days from the date of receipt of this letter and shall be completed within …………..[Intended Completion time] thereafter. You are also requested to submit a duly authenticated Power of Attorney, to be effective till the end of the contract period inclusive of the defects liability period. Pending the signing of a formal contractual agreement, you offer referred to above; together with this Acceptance shall form a binding contract between us. You are advised to immediately contact ………………………. for matters regarding the Contract. His Telephone Number is …………………..

7.

8.

9.

10. The number allotted to this contract is ………………………, which shall be quoted, in all future correspondence on this subject. Please acknowledge and advise the date of receipt of this letter. Yours faithfully,

The Secretary Ministry of Road Development

9

FORM NO. 03 AGREEMENT
AGREEMENT, made the …………. …day of ……………………….. 2006 between The MINISTRY OF ROAD DEVELOPMENT MINISTRY, “Sethsiripaya”, Battaramulla
This {hereinafter called “the Employer”} and ………………………………(hereinafter called “ the Contractor”) of the other part. WHEREAS the EMPLOYER is desirous the Contractor executes Construction of Bridge for access to Sadagal Temple at Kiuelegala – Dankolawatta …………………. (hereinafter called “the Works”) and the Employer has accepted the Bid by the Contractor for the execution and completion of Works and the remedying of any defects therein. NOW THIS AGREEMENT WITNESSETH as follows. 1. In this Agreement, words and expressions shall have the same meaning as are respectively assigned to them in the Conditions of Contract hereinafter referred to, and they shall be deemed to form and be read and construed as part of this Agreement. 2. In consideration of the payments to be made by the Employer to the Contractor as hereinafter mentioned, the Contractor hereby covenants with the Employer to execute and complete the Works and remedy any defects therein in conformity in all respects with the provisions of the Contract. 3. The Employer hereby covenants to pay the Contractor in consideration of the execution and completion of the Works and the remedying of defects wherein the Initial Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the contract. IN WITNESS whereof the parties thereto have caused this Agreement to be executed the day and year aforementioned in accordance with law of Sri Lanka. SIGNED, SEALED AND DELIVERED BY THE SAID. ………………………………. Name ………………………... On behalf of the Contractor ………………………. Board Member, Road Development Ministry On behalf of the Employer In the Presence of: In the Presence of: …………………………………… Secretary Ministry of Road Development

Witnesses; ……………………………. Name ………………………. Address …………………….

Witnesses; …………………………….. Name …………………………… Address ………………………..

10

FORM NO. 04: PERFORMANCE GUARANTEE
(Unconditional)

NUMBER: ………………………………..

DATE : ……………………………

SUM GUARANTEED : ……………………………………… To : Ministry of Road Development [hereinafter called “the Employer”] 9th Floor, “Sethsiripaya”, Battaramulla. Whereas …………………………………………………………………. (Name and address of Contractor) [hereinafter called “the Contractor”] has undertaken, in pursuance of contract No. ……………………………… dated …………………………… to execute Construction of Bridge for access to Sadagal Temple at Kiuelegala – Dankolawatta [hereafter called “the Contract”]; And whereas it has been stipulated by the Employer in the said Contract that the Contractor shall furnish the Employer with a Guarantee by a recognized organization for the sum specified therein as security for compliance with his obligations in accordance with the Contract; And whereas we have agreed to give the Contractor such a Guarantee; Now therefore we hereby affirm that we are the Guarantor and responsible to you, on behalf of the Contractor, up to a total of ……………………………. (amount of Guarantee) …………………………………….. (amount in words), such sum being payable in the type and proportions of currencies in which the Contractor Price is payable, and we undertake to pay the Employer, upon the Employer‟s first written demand and without cavil or argument, any sum or sums within the said amount as aforesaid without the Employer‟s needing to prove or to show grounds or reasons for the Employer‟s demand for the sum specified therein. We hereby waive the necessity of the Employer‟s demanding the said debt from the contractor before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the Contract or of the Works to be performed there under or of any of the Contract documents which may be made between the Employer and the Contractor shall in any way release us from any liability under this guarantee, and we hereby waive notice or any such change, addition or modification. This guarantee shall be valid until a date 28 days from the date of issue of the Taking Over Certificate. Signature and the Seal of the Guarantor: …………………………………………………….. Name of the Bank: …………………………………………………………… Address: ……………………………………………………………………………………… Date: ………………………………
Witness: ………………………………………….

11

FORM NO. 05: GUARANTEE FOR MOBILISATION ADVANCE PAYMENT
NUMBER: ……………… DATE: ……………………. SUM GUARANTEED: ………………………….. To : Ministry of Road Development , 9th Floor, "Sethsiripaya", Battaramulla Name of the Contract: CONSTRUCTION OF BRIDGE FOR ACCESS TO SADAGAL TEMPLE AT KIUELEGALA - DANKOLAWATTA Contract No: ……………………………… In accordance with the provisions of the Conditions of Contract, Clause 51 (Advance Payment). of the above mentioned contract ……………………………………………………………………….(Name and address of contractor) (hereinafter called “the Contractor “)I shall deposit with the Employer a guarantee acceptable to the Employer to guarantee his proper and faithful performance under the said Contract in and amount of ………………………………………amount of guarantee) ……………………. (amount in words) We the ……………………..(the name and address of the organization) ,as instructed by the contractor, agree unconditionally and irrevocably to guarantee as primary obligator and not as surety merely, the payment to the Employer on his first demand without whatsoever right of objection on our part and without his first claim to the Contractor, in the amount not exceeding ……………………… (amount of guarantee), such amount to be reduced periodically by the amounts recovered by the Employer from the proceeds of the contract. We further agree that no change or addition to or other modification of the terms of the Contract or of the Works to be performed there under or of any of the Contract document which may be made between the Employer and the Contractor shall in any way release us from any liability under this guarantee, and we hereby waive notice or any such change, addition or modification. No drawing may be made by the Employer under this guarantee until we have received notice in writing from the Employer that an advance payment of the amount listed above has been paid to the Contractor pursuant to the Contract. This guarantee shall remain valid and in full effect from the date of the advance payment received by the Contractor under the Contract until the Employer receives full repayment of the same amount from the Contractor. Signature: ……………………….. Name of the Organization: …………………. Address: ………………………. Date: ………………………….. Witness: ………………………
12

FORM NO. 06: FORM FOR AFFIDAVIT FOR THE CURRENT COMMITMENTS
The Secretary, Ministry of Road Development In accordance with the Clause 4.2 of the Instructions to Bidders, I (We) declare that the outstanding Contract Commitments of (Name of the Bidder (s) are as follows. I (We) further declare that all the outstanding contract commitments are listed below.

Name of the Contract

Name of the Client

Initial Contract Amount (Rs.)

Outstanding Work (Rs.)

(Add additional tables for Joint Venture Partners.)

…………………………………………. Authorized Signature

13

FORM NO. 07: FORM FOR THE LETTER FROM THE BANK FOR GRANTING OF A REVOLVING LINE OF CREDIT
FROM : …………………………………………………………….. …………………………………………………………….. …………………………………………………………….. TO : Ministry of Road Development "Sethsiripaya" Battaramulla Sri Lanka SUB : Letter from the bank for providing a line of credit in Favour of (1) ………………………………………………. In case of award to them of works for the Contract of Construction of Bridge for access to Sadagal

Temple at Kiuelegala – Dankolawatta
Contract No. : …………………………………. Dear Sir, We (2) ………………………………………… bankers of (3) …………………… hereby agree to grant revolving line of credit for an amount of Sri Lanka Rupees ………………………. for the purpose of the execution of the Civil Work Contracts under the Contract of Construction of Bridge for access to

Sadagal Temple at Kiuelegala – Dankolawatta Contract No.:………………………………... This revolving
line of credit will be maintained until the works are taken over by the RDA.

………………………………………………….. Signature of Representative of the Bank

(1) (2) (3)

Name of Beneficiary / Bidder Name of Bank Name of Beneficiary / Bidder

14

Section - 3
Conditions of Contract
Refer Volume 1, Section 3 of ICTAD Standard Bidding Document. ICTAD Publication No. ICTAD/SBD/01 Revised Edition – January 2006 is applicable

15

VOLUME - 2

16

VOLUME

2

Consist of

   

Invitation For Bids

Section

4

Form of Bid and Qualification Information

Section

5

Bidding Data and Contract Data

Section

6

Specifications

Standard Specification for Construction and Maintenance of Road & Bridges issued under the authority of General Manager, Road Development Authority, August 2002  

Section

7

Bill of Quantities

Section

8

Drawings

17

Section - 4
Form of Bid and Qualification Information

18

Form of Bid
To: The Secretary, Ministry of Road Development,
BID FOR CONSTRUCTION OF BRIDGE FOR ACCESS TO SADAGAL TEMPLE AT KIUELEGALA - DANKOLAWATTA

Gentlemen, 1. Having examined the Conditions of Contract given in the Standard Bidding Document-Procurement of Works (ICTAD/SBD/01- revised edition, January 2006) along with the Contract Data, Specifications, Drawings and Bill of Quantities and addenda Nos….. for the execution of the above-named Works, we the undersigned, offer to execute and complete such Works and remedy any defect therein in conformity with the aforesaid Conditions of Contract, Specifications, Drawings, Bill of Quantities and addenda Nos…..for the sum of Sri Lankan Rupees*……………………………………………………………………………… …. ...............................……………………………………………………………... (SL Rs*.....................………..) or such other sums as may be ascertained in accordance with the said Conditions. We acknowledge that the Bidding Data forms part of our Bid. We undertake, if our Bid is accepted, to commence the Works as stipulated in the Contract Data, and to complete the whole of the Works comprised in the Contract within the time stated in the Contract Data. We agree to abide by this Bid for the period of 120 days from the time of closing of the Bids or any extended period to which we may agree and it shall remain binding upon us and may be accepted at any time before the expiration of that period. Unless and until a formal Agreement is prepared and executed, this Bid together with your written acceptance thereof shall constitute a binding contract between us. We accept/ we do not accept the Appointing Authority for the Adjudicator. We understand that you are not bound to accept the lowest or any Bid you may receive. Dated this ...................... day of .................2006 in the capacity of .................. …………………duly authorized to sign tenders for and on behalf of ........................................................... (IN BLOCK CAPITALS) Name : Signature : ......................................................... Address : ............................................................. ………………………………… Witness : 1.Name .......................................................Signature. 2 Name ………………………………… Signature.
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2. 3.

4.

5. 6. 7.

* The amount inserted here should not include the VAT component. Qualification Information
ICTAD Registration Registration Number Grade Specialty Expiry Date NCASL Membership Number Expiry Date VAT Registration Number Construction Program Legal Status (Please attach photo copy of original documents as annex) Authentication of Signatory Value Of Construction works performed Year 2005 Year 2004 Year 2003 Year 2002 Year 2001 Value of Similar works completed in last 10 years (Indicate only the three largest projects 1. Value………………..Year……………….. 2. Value………………..Year……………….. 3. Value………………..Year……………….. Major Items of Construction Equipment Proposed Attach list separately 1. Type………………..Capacity……………….. 2. Type………………..Capacity……………….. 3. Type………………..Capacity……………….. 4. Type………………..Capacity……………….. 5. Type………………..Capacity……………….. (Attach as annex) Please attach photo copy of Original Documents as annex Please attach photo copy of Original Documents as annex

(Attach as annex)

Qualification and Experience of Key staff to be attached to the project Attach details of key personal CVs. Separately, proposed to be at site for supervision.

Technical 1. 2. 3. Managerial 1 2 3
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Details of Sub-Contractors
Section of work Approximate value Name(s) & Address (es) of sub-contractors Description & location of similar works previously executed

Details of Contract works in hand
Name of Contract Value of outstanding work Estimated completion date

Financial Data As per Latest Audited Financial Statement 1
2 3 4 5 *6 Current Assets Current Liabilities Working Capital (1-2) Works in Hand Line of Credit ** Available Liquid Asset {3 - (0.1) x 4+5}

* This amount shall be not less than the amount given in clause 4.2 of ITB ** Line of credit if provided shall strictly be as per Form No.07 provided.

21

Personnel Data Name of Institution Address Telephone Facsimile Email address

Ministry of Road Development and its authorized representatives are hereby authorized to conduct any inquiries or investigations to verify the statements, documents, and information submitted in this connection and to seek clarification from our banks, any other agency or our clients regarding any financial and technical aspects.

Authorized Signature……………….

Date …………………..

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Section - 5
Bidding Data and Contract Data

23

BIDDING DATA
Clause 1, Scope of Bid Clause 1.1 a) Employer is the Road Development Ministry established by the Road Development Ministry Address of the Employer is: The Secretary, Ministry of Road Development, 9th Floor, Sethsiripaya, Battaramulla . Telephone : 0112865310, Fax: 0112865311 E-mail : mrdsec@sltnet.lk

b)

The work consists of Earth excavation, Construction of Bridge according to the drawing & construction of bridge approaches. The location of work is Bridge for access to Sadagal temple at KiuelegalaDankolawatta. Clause 1.2 Time for completion is 270 calendar days from the Start Date: Clause 1.3 a)

The office for the collection of Bidding Documents is:
Provincial Director (Central Province), Road Development Authority, Asgiriya, Kandy. Telephone No: 081-2234287

b) c)

The non-refundable tender fee is Rs 1725 including VAT. The Bidding Documents shall be collected during the normal working hours from 0900 Hrs to 1500 Hrs from the office of the Provincial Director (Central Province) from ……./ 2006 until ……./2006.

Clause 2. Source of Funds Clause 2.1 Government of Sri Lanka (GOSL) Clause 3, Eligible Bidders Clause 3.1 (a) The bidder shall be registered with the Institution for Construction Training and Development (ICTAD) in Grade M6 or above for Bridge construction. .

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Clause 4, Qualification of the Bidder Clause 4.1 "Bidder shall provide in Section 4, form of Bid and Qualification Information pertaining to the following: a. ICTAD registration particulars  Registration number  Grade  Specialty  Expiry Date   c. d. e. f. g. h. i. j. NCASL membership Membership number Expiry date

b.

VAT registration number, Construction Programme with critical path and cash flow forecast. Legal status of the bidder (sole proprietor, Partnership, Company etc.) Authentication or signatory (written Power of Attorney) Total monetary Value of construction work performed for each of the last five years. Experience in works of a similar nature and size for each of the last ten years Major items of construction equipment proposed to carry out the Contract Qualification and experience of key site management and technical personnel proposed for the Contract; A description and value of work, which the bidder proposes to sub-contract, together with the name and address of the proposed sub-contractors. Evidence of adequacy of working capital for this contract; Authority to seek references from the bidder's bankers;

k. l. m. Clause 4.2 

Average annual volume of construction work performed during the last five years shall be at least Rs 10 million

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

Liquid Assets and / or credit facilities required Minimum Liquid Assets available shall be Rs. 3 million Minimum Liquid Assets Available is calculated as follows: X= Where X = A = A = W= (A – L) – 0.1 W + C

Minimum Liquid Assets available Current Assets as given in the latest audited financial statements Current Liabilities as given in the latest audited financial statements Outstanding contractual commitments as supported by an affidavit as per Form No. 6 C =A project specific revolving line of credit given by a bank as per Form No.7 Any Bidder who does not have the minimum liquid assets calculated on the above basis, required under Clause 4.2 shall be treated as non responsive. Any bid which has to be supported by a project specific revolving line of credit, to meet the requirement of the Clause 4.2 but does not provide it strictly according to Form No. 7 shall be treated as non responsive. The bidder shall submit an affidavit that he has declared all his other contractual commitments – specimen attached in Form No.06

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C.

PREPARATION OF BID

Clause 11, Language of Bid Clause 11.1 The language of the Bid shall be English. Clause 12 Documents comprising the Bid Clause 12.1 Item (h) in Section A and item (c) in Section B are not applicable. Clause 13, Bid Prices Clause 13.3 VAT component should not be included in the rate Clause 13.4 The Contract is subject to price adjustment in accordance with Clause 47 of the Conditional of Contract. Clause 15, Bid Validity Clause 15.1 The bid shall be valid for 91 Calendar days from the time of closing of the Bids.

Clause 16, Bid Security Clause 16.1 The amount of Bid Security shall be Rs 165,000.00 the format of the bid security shall be strictly in accordance with ICTAD specified format given in ICTAD/SBD/01 of January 2006 Bid security shall be made in favour of Provincial Director(CP) RDA Clause 16.2 The Bid security shall be valid up to 28 Calendar days beyond the validity of the Bid Clause 17, Pre-Bid Meeting Site visit will be arrange by the Chief Engineer Kandy at 11.00 a.m. on ………..2006. and the Prebid meeting held at 10.00 a.m. on ……………… at the office of the Provincial Directors office (Central), Road Development Authority, Asgiriya, Kandy.

27

D:

SUBMISSION OF BID

Clause 19, Sealing and Marking of Bid Clause19.2 (a) The Employer's Address for the purpose of bid submission is: The Secretary, Ministry of Road Development, 9th Floor, Sethsiripaya, Battaramulla. Clause 19.2 (b) The name of the Contract is Construction of Bridge for access to Sandagal Temple at Kiuelegala Dankolawatta

Contract No. is ……………………………….. Clause 20. Deadline for submission of Bid Clause 20.1 The deadline for submission of bids shall be ……../2006. Clause 27, Correction of Errors Clause 27.1 (c) (d) Not modified Sub Clause 27(1)(d) is applicable.

Clause 34, Performance Security Clause 34.1 The Standard Form of Performance security shall be an unconditional, on demand guarantee issued by a reputable bank in Sri Lanka or any other organization approved by the Treasury for this purpose. The amount of Performance Security is 5% (Five percent) of the Initial Contract Price. The Format of the Performance security shall be strictly in accordance with the specific format given in ICTAD/SBD/01 of January 2006 under Performance guarantee. Clause 36, Adjudicator Clause 36.1 Appointing Authority for the Adjudicator shall be the Institution of Engineers, Sri Lanka Hourly rate 2500/- (All-inclusive)

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CONTRACT DATA
1. (1.1) Definition The Employer is Name: Ministry of Road Development Address: “Sethsiripiya”, Battaramulla, Sri Jayawardenapura-Kotte. Name of Authorized Representative of the Employer: Provincial Director/ (Central Province), Road Development Authority. (1.1) The Engineer is Chief Engineer (Kandy), Road Development Authority. Address: Chief Engineer‟s Office, Road Development Authority, P.O. Box101, Asgiriya, Kandy. The Engineer shall nominate the of Engineer‟s Representative within 7 days from the Letter of Acceptance. The work consists of Earth excavation, Construction of bridge according to the drawing. The Site is located of Bridge for access to Sadagal Temple at Kiuelegala Dankolawatta. (1.1) 3. (3.1) 8. (8.1) 9. (9.1) The start date shall be 14 calendar days from the issue of the Letter of Acceptance. Language The language of the Contract shall be English. Other contractors Schedule of other Contractors: Public Utility Agencies Personnel Schedule of Key Personnel: (Directly involved in the project) Minimum persons with qualifications and experience to be defined, a. Technical ) Project Manager with B.Sc Civil ) Eng. & 10 years working ) experience in similar Nature. Contract Administration ) Accounting Quantity Surveyor with 3 years working experience.

b. c.

13. (13.1)

Insurance The minimum insurance covers shall be:   The minimum cover for insurance of the Works and of Plant and Materials is 110% of the Initial Contract price. The minimum for insurance of other property is Rs. 1 Million per occurrence with the third party, number of occurrences unlimited.

29

The minimum cover for personal injury or death,  For the Contractor‟s workmen is Rs. 400,000/= per event  Contractor‟s employees other than workmen is Rs. 550,000/= per event  For third party and employees of the Employer and other persons engaged by the Employer is Rs. 550,000/= per event The insurance cover shall be valid from the Start Date to the end of the Defects Liability Period. 14. (14.1) Site Investigation Report Information from the site geotechnical investigation, if so applicable and available, is shown on the Drawings. The work to be completed by the Intended Completion Date The Intended Completion Date for the whole of Works shall be 270 calendar days from the Start Date. Possession of site The Site Possession Date shall be within 14 Calendar days from the date of Letter of Acceptance. Programme The Contractor shall submit a Programme for the Works within 28 Calendar days of delivery of the Letter of Acceptance. Contractor shall work only during normal working days unless otherwise agreed with the Engineer. or in unusual circumstances where the safety of the public or work is in jeopardy. Holidays declared by the RDA shall be treated as usual holidays. (27.2) The period between program update is a Month. The amount to be withheld for late submission of an updated Program is 2% of the Initial Contract Price in Rupees. Correction of Defects The Defects Liability Period is 12 months.

17. (17.1)

21. (21.1)

27. (27.1)

35. (35.1)

43. (43.1)

Payments Replace the second sentence of Clause 43.1 “The Employer will pay …..date of each certificate” with the following. “The Employer shall pay the Contractor the amounts certified by the Engineer within 28 days of the date of each certificate.

47.1 as per the new circular price adjustments shall be paid .
30

48. (48.1)

Retention The retention from each payment shall be 10% percent of the certified value of Work done for payment. The limit of retention shall be 5 % of the Initial Contract Price

49. (49.1)

Liquidated damage The liquidated damages for the whole of the Works shall be Rs 5,000.00 per Day. The maximum amount of Liquidated Damages for the whole of the works shall be 10% (ten percent) of the Initial Contract Price.

51. (51.1)

Advance Payment Advance Payment would be made in two equal installments. The second Installment would be paid only after establishing that the first installment of the advance payment has been used exclusively for mobilization as per Cl. 51.2 and submission and approval of detailed construction programme with network analysis and resource scheduling. The advance payment guarantee shall only be from a Bank acceptable to the Employer. Also the first installment of the advance payment shall be paid within 14 days after signing of a formal contract agreement. The Guarantee issued by the Construction Guarantee Fund too is acceptable, when provided in the similar form.

52. (52.1)

Securities The Performance Security shall be 5% percent of the Initial Contract Price. Formal contract agreement shall be signed within 14 days after submission of the performance guarantee. Operating and maintenance manuals As-Built Drawings shall be submitted to the Engineer within one month after the issuing of Certificate of Completion.

58. (58)

63. (63) 63.3

Provisional sum and Nominated sub contracting Clauses 63.2(b), 63.4, 63.5, 63.6 and 63.7 are not applicable. Replace in entirely with “ If executed by the Contractor the total sum paid to the Contractor shall include only such amounts, for the work, supplies or services to which the Provisional Sum relates as the Engineer shall have instructed, plus an administrative charge of 10% on the invoiced cost.”

31

Section - 6
Specifications
Standard Specification for Construction and Maintenance of Road and Bridges issued under the authority of General Manager, Road Development Authority, August 2002

32

General Specifications for Preliminaries & General
1. Office for the Engineer

The Contractor shall made a office of 3.0m x 4.0m using 2" x 4", 2"x2" and 2" x 1" timber & corrugated GI sheets with toilet facilities, water and electricity for a period of 06 months for the Engineer‟s office. The Contractor shall provide the office to the Engineer within one month from the date of Letter of Acceptance. Payment Payment for the Engineer‟s office shall be made from the provisional sum item in the bill of quantities. Item No P (001) Description Office for the Engineer Stationary & furniture for the Engineer’s Office Purchase of items shall be as directed by the engineer. After completion of the contract these item should be a property of the RDA. a) b) c) d) e) f) g) h) i) Executive Table with chair. Arm chairs Book shells Ordinary chairs Filling Cabinets Pedestal Fan Water Filter Electric Kettle Stationeries (allow) 01No clearing 06 Nos. 02 Nos 07 Nos 02 Nos 01 No. 01 No. 01 No Pay Unit PS

2.

Payment Payment for the stationery and furniture shall be made from the Lump Sum item in the bill of Quantities Item No. P(002) Description Provide Stationer & furniture for the Engineer‟s office. Pay Unit LS

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3.

Project Sign Board

The Contractor shall provide two project signboards at each end of the Road as directed by the Engineer. Project signboard shall be made up of 1.25 m wide, 1.8 m high with text in Sinhala, Tamil & English languages. The board may be galvanized steel or 25 mm thick marine plywood. The Engineer shall issue to the contractor text (in black letters on yellow background), letter sizes, and construction details.

IN SINHALA IN TAMIL MINISTRY OF ROAD DEVELOPMENT ROAD DEVELOPMENT AUTHORITY
PROJECT NAME: CONSTRUCTION

OF BRIDGE FOR ACCESS TO SADAGAL TEMPLE AT KIUELEGAMA – DANKOLAWATTA
FUNDED BY GOVERNMENT OF SRI LANKA(GOSL)

WE REGRET ANY INCONVENIENCE CAUSED TO THE PUBLIC AND ARE TRYING OUR BEST TO KEEP IT TO A MINIMUM CONTRACTOR ENGINEER -----------------------------------------------COST OF CONSTRUCTION:………………….. START DATE:………….. DUE COMPLETION DATE:………….

Payment Payment shall be made from the pay item in the Bill of Quantities. Item No P (003) Description Provision of two project sign boards as detailed by the Engineer Pay Unit LS.

34

4.

Provide of vehicle for the Engineer The contractor shall provide and maintain an Air- condition van with sound condition and year of manufacture 2000 or later for the use of Engineer. The contactor shall provide driver, fuel, etc. Cumulative usage of this vehicle shall not exceed 2500 km per month. The contractor shall provide an alternative vehicle if the supplied vehicle is under repair for more than two days. Vehicle will be measured in number of months for which they are provide and maintained. Payment Payment shall be made at the unit prices as contain in the BOQ. Item No P(004) Description Provide and maintain vehicle for the Engineer during the construction period Pay Unit Veh..month

35

Section - 7
Bill of Quantities

36

BILL OF QUANTITIES FOR THE CONSTRUCTION OF BRIDGE FOR ACCESS TO SANDAGAL TEMPLE AT KIUELEGAMA - DANKOLAWATTA

ITEM

PAY ITEM

DESCRIPTION

QTY

UNIT

RATE

AMOUNT

BILL NO. 01
A. PRELIMINARY AND GENERAL

A.1

P-001

Construction of office for the Engineer Supplying of stationary and furniture for the Engineer's office & maintenance of the office

L.S.

48,000.00

A2

P-002

L.S.

220,000.00

A.3 A.4

P-003 P-004

Supplying & fixing Name Boards (01 Nos.) Provide vehicle for the Engineer Total Amount for Preliminary & General 09 month

L.S.

12,500.00

280,500.00

BILL NO. 02
B. FOUNDATION & SUBSTRUCTURE B.1 302(1) Excavation in unclassified soil for abutment & wing walls including carting of excavated M3 500.00 M3

B.2

302(2)

Approved soil excavation & compacting behind abutment & wing walls

250.60

B.3

P – 005 Dewatering for setting out, excavation & preparation of base

PS

263,000.00

Concrete For Structure B.4 1001(1) Concrete of Grade 1:3:6 (37.5 mm) in screed of foundation slabs of abutments, wingwalls & pier M3 6.00 M3

B.5

1001(1) Concrete of Grade 1:2:4 (19 mm) in foundation slabs of abutments, wingwalls & pier

45.00

B.6

1001(1) Concrete of 1:3:6 (37.5 mm) for abutments, wing walls & pier with 20% plums

350.00

M3

B.7

1001(1) Class A concrete of Grade 25(19) in capping beams, ballast walls,curtain wall, bearing pads

15.00

M3

Formwork B.8 1008(2) Rough finish formwork for foundation slabs of abutment, wingwalls. & pier 45.00 M2

B.9

1008(1) Smooth finish formwork for abutments wingwalls & pier

425.00

M2

37

ITEM

PAY ITEM

DESCRIPTION

QTY

UNIT

RATE

AMOUNT

B.10

1008(1) Smoothfinish formwork for abutment capping beams, ballast walls,curtain walls bearing pads

35.00

M2

B.11

1008(2) Shoring with 37.5 mm class II Timber planks up to 3 m depth

75.50

M2

Reinforcements B.12 1002(1) Fabricate & lay mild steel bars as reinforcement in abutment capping beams, pier capping beam and curtain walls P – 006 Supplying & fixing 20mm tor steel dowels for foundations of abutment, wingwalls. & pier (1200 mm length) 0.70 M.T.

B.13

98.00

Nos

Weep Holes B.14 706(1) Forming weep holes in abutments & wing wall using (type 40) 110mm dia P.V.C. pipes and finished smooth with dripledgeand surround complete as per drawing 90.00 L.M.

Drainage Backfill Material B.15 705(1) 50-20mm dry stone lining behind abutment and wing walls as per drawing M3 90.00 M3

B.16

705(2)

75mm thick 37.5mm stone filter layer behind dry stone lining as per drawing. excluding cost of aggregate

12.80

B.17

705(3)

300mm thick clay puddled & laid behind abutments and wingwalls to form the imprevious layer as per drawing

5.00

M3

Total Amount for Foundation and Substructure

C.SUPER STRUCTURE C.1 Supplying, launching & positioning of retentioned precast concrete beams of 8.23m M3 16.00 Nos

C.2

1001(1) Class A concreate of grade 25 (19mm) for deck & foot walks

50.00

Reinforcement C.3 1002(1) Fabricate & lay tor steel bars as reinforcement in deck and foot walk 1.80 MT

Railing C.4 808(1) Supply & fixing Precast reinforced concrete railing & uprights in class A Grade 25(20)concrete inclusive of light reinforcement & mould as per drg.No.T/B/102 A&B 34.00 L.M.

C.5

P-007

Construction of RCC grade 25 (19mm) end pillaster type 1

4.00

Nos.

C.6

807(1)

Supplying & fixing P.S.C. bridge kerbs

40.00

L.M.

C.7

P – 008 Supplying & fixing rain water outlets

11.00

L.M.

38

ITEM

PAY ITEM Expansion joints

DESCRIPTION

QTY

UNIT

RATE

AMOUNT

C.8

1009(1) M.S.Angle Iron & Hard rubber Expansion joints as per drawings No.T/B/ 107

15.00

LM

Bridge Bearing C.9 1010(1) 75x12mm Hard rubber bearing pads supplied & laid over capping beam 15.00 LM

Misscellanous C.10 P-009 20mm dia 200mm long stainless steel dowels at fixed end as per drawing 16.00 Nos

Tack coat C.11 502(2) Tack coat using emulsion CSS - 1 applied at the rate of 0.5Litre/M2 as per the specification. 85.00 M2

Asphalt Concrete Surfacing. C.12 507(1) Cold mix surfacing using cut back bitumen(10-20%) of bituminous emulsion & dense graded course aggregate of nominal size 20mm to concrete deck surface. (Supply lay compact) 5.00 M3

Total Amount for Superstucture Total of Bill No. 02

BILL NO. 03
D . EARTH WORKS

Embankment Construction D.1 304(2) Embankment construction using borrow material of type 1 compacted in position. M2 800.00 M3

D.2

304(3)

Trimming Levelling & Compacting of Original ground upto 100% density

500.00

D.3

403(1)

Preparation of road surface using blended aggregate & taring

1,200.00

M2

Total Amount for Earth works

39

BILL OF QUANTITIES
PREAMBLE 1. 2. The Bill of Quantities shall be read in conjunction with all other bidding documents. General directions and descriptions of work or materials given elsewhere in the bidding Documents are not necessarily repeated in the Bills of Quantities. For the full meaning of each Item, reference should be made to the applicable passages in the bidding Documents. The prices and rates entered by the Contractor in the Bill of Quantities shall be deemed to cover the complete and finished works in the final position as required by the bidding Documents, including, inter alia, all costs and expenses which may be required in and for the construction and maintenance of the works, together with all risks, liabilities, contingencies, insurance, sampling, testing, providing all necessary assistance to the Engineer and in general all obligations imposed or implied by the contract. Without affecting the generality of the foregoing provisions the prices and rates entered by the contractor in the Bills of Quantities shall also include, inter alia, all costs and expenses involved with or arising from the following: i The provision, storage, transport, handling, use, distribution and maintenance of all materials, plant, equipment, machinery and tools, including all costs, charges, dues demurrage or other outlays involved in carriage and importation. The provision and maintenance of all staff and labour and their payment, accommodation, transport, fares and other requirements. Setting out ,including the location, construction and preservation of survey markers, measurement and supervision. The provision, storage, transport, use, handling, distribution and maintenance of all consumable stores fuel, water and electricity including the requirements of the Engineer's Representative and his staff. The location, test proving, opening, operation, reinstatement of all quarries and borrow pits, as well as compensation and mining royalties costs associated with quarries and borrow pits or any other land the contractor may require additional to that provided free for the execution of the permanent works. Sampling, the transport of samples, testing, the carrying out of trial sections of earthworks or payment and the checking of all information given by the Engineer. Injury caused to the Works under Construction, Plant, Materials and consumable stores by weather. Repairs to the Works either prior to or during the Period of maintenance. Maintenance work as detailed in the Specifications and the Conditions of Contract and the maintenance of public amenities.

3.

4.

ii

iii

iv

v

vi

vii

viii ix

40

x

Co-ordination with other Contractors or Authorities carrying out work either in connection with or adjacent to the Works. The supply of manufacturers test certificates. The protection of mains and services, and cost of repairs in case of damage caused by the Contractor. Pumping and dewatering; the protection of excavation faces. The provision and maintenance of temporary diversions in order that through traffic flow shall remain unobstructed through the contract period and in general the provision of all temporary works required in connection with the works. Insurance, custom duties, taxes(excluding VAT) levies, first aid, welfare and safety requirements and all other overheads and costs, protection of existing bridge in case of stage construction and profit.

xi xii

xiii xiv

xv

5.

A price or rate shall be entered against each Item in the Bills of Quantities whether quantities are stated or not. Item against which no price or rate is entered shall be deemed to be covered by the other prices or rates entered by the Contractor in the Bill of Quantities. The unit price or rate entered against any Item shall take Precedence over any miscalculation in the total sum against that Item. Where separate items have not been provided in the Bill of Quantities for work shall be deemed to have been included in the other prices and rates. The Quantities given in the Bill of Quantities are estimated only and are given to provide a basis for the tender. No guarantee is given for their accuracy and payments to Contractor will be based on the prices and rates quoted in the bills applied to measured quantities for work done. The quantity for each Item of work executed by the Contractor in accordance with the Contract shall be measured net and no allowance will be made for waste, bulking, shrinkage decrease of volume due to compaction or the provision of working space.

6.

7.

The items in the Bills of Quantities are the general application to the whole of the works at any location on site or any part of the works as indicated in the bid documents or instructed by the Engineer's representative.

8.

Tenders, which group several items together in the Bill of Quantities under one price, will not be accepted. Item mentioned "Provisional" in the Bill of Quantities are not to be executed unless ordered by the Engineer. They may be expended wholly or in part or not at all as directed by the Engineer. Payments for Utility diversions will be made by the contractor to the CEB, LECO,SLT,WS&DB or any other agency with the approval of the Engineer. An Administrative charge of 10percent on the invoiced cost will be paid to the contractor. The contractor will obtain the estimated cost of the utility diversion from the respective utility agency and submit for the approval of the Engineer. The contractor will be responsible for the timely completion of the utility diversion. The client will assist the contractor in this regard.
41

9.

10.

The Units of measurement described in the Bill of Quantities are Metric Units. Abbreviations in the Bill of Quantities are as follows: -

Km Lm m2/sq.m m3/cu,m Nos. L.S P.S Litre. MT mm

-

Kilometer Linear Meter Square Meter Cubic Meter Numbers Lump Sum Provisional Sum Litre Metric Tonne Millimeter

42

Schedule A
BILL OF QUANTITIES DAYWORKS, LABOUR AND EQUIPMENT ALL QUANTITIES ARE PROVISIONAL 1. LABOUR Grade of staff 1. 2. 3. 4. Unskilled labour Semi skilled labour Skilled labour Operator Total Qty 22 6 6 10 Unit day day day day Unit Rate Amount (Rs)

2.

EQUIPMENT

The rates are exclusive of Driver ,operator or Attendant , but inclusive of fuel and Consumable stores.

No 1. 2. 3. 4. 5. 6. 7.

Description 2WD Backhoe Farm Tractor Concrete Mixer Water Pump Porker Vibrator(Petrol) Truck with Tipper Rammer Total

Capacity 0.15 scoop capacity With 3T trailer 200 ltrs (10/7) 2 inch 1.8 m/hour 3 Ton 60 kg

Qty 25 50 8 24 8 200 10

Unit hrs. hrs. hrs. hrs. hrs. Km hrs.

Rate( Rs) Amount(Rs)

43

SCHEDULE B BILL OF QUANTITIES DAY WORK MATERILAS ON SITE ALL QUANTITIES ARE PROVISIONAL The rate entered in this Schedule shall form the Schedule of Materials on Site for the purpose of the Contract. The rates shall be the cost of purchase including any customs duty demurrage or other freight charges, loading and off loading, haulage and any other expenses in connection with bringing of the material of site. The rate given must be supported by quotations and other documentary evidence.
7

Additional items may be written in with the prior agreement of the Engineer. The rates entered in this Schedule shall also be used for works ordered to be carried out as Day works. 3. MATERIAL Note : All items in this bill are provisional No 1. 2. 3. 4. 5. 6. 7. Material Cement ordinary Reinforcement in bars grade 250 Reinforcement in bars grade 460 Aggregate for Concrete(19 mm) Sand . Gravel for shoulder Rubble 150-225 mm Total Qty 30.00 0.10 0.20 3.80 10.00 73.00 10.00 Unit 50 kg (bags) M.T. M.T. Cu.m Cu.m Cu.m Cu.m Rate( Rs) Amount(Rs)

SUMMARY OF DAY WORKS Description 1. Labour 2. Equipment 3. Material Total Amount

44

Section

8

Drawings

a). The drawings [(PD/CP/KDY/208/1(1)] that need to be refered for construction of bridge for access to Sadagal Temple at Kiuelegala – Dankolawatta are available at Provincial Director‟s office, Road Development Authority, Asgiriya, Kandy for reference

MDRDOC/Bid-Sandagala

45


				
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