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Board Minutes_ 24 June 2007 - World Computer Exchange Helping to

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									World Computer Exchange, Inc. 37th Meeting of Board of Directors – DRAFT Minutes 24 June 2007 11:35 PM – 12:35 PM EDT in Hull, Massachusetts
MISSION: To act as a partner and ally in bridging the global digital divide for youth, promoting cultural understanding between students in developed and developing countries, and facilitating the use of information and communication technology in education.

NEXT: Sunday, 16 Sep. 2007 11:30 AM - 1 PM Hull, Mass, USA (2 Dec, 10 Feb, 13 Apr, 29 Jun)
Present in person or by phone: Timothy Anderson, Roger Clifton, Pamela Cooney, Richard Gingras, Thomas Graham, Kevin Hull, Barbie Keyser, Shyam Sunder, and Henry Thairu. Proxies On Partners: Karim Jamal and Diana Topcic Rosenberg. Absent: Obiageli Ezekwesili, Henry Jackelen and James King.

Minutes: Upon a motion made by Roger Clifton and seconded by Barbie Keyser, the Board members present unanimously VOTED to approve the minutes of the 36th meeting of the Board that was held on 15 April 2007. Treasurer's Report: Kevin Hull reported that the FY'05 audit has been delivered to WCE and the IRS and that Hughes and Company are now working to complete the FY'06 audit. He also reported that WCE is currently projecting a $6,000 surplus for FY'06. This will be the first time WCE has broken even. The Board again discussed the option that Pamela Cooney and Timothy Anderson have taken of requesting most of their compensation this past fiscal year to be paid by reducing the revolving line of credit (on which they have already paid taxes) and increasing the total of the unpaid salary to the WCE president on the balance sheet. Both the unpaid salary and the revolving line of credit are again at 0% interest. The computer inventory has not been being included in the monthly financial reports so that the Board will have a clear view of the cash situation of WCE. Auditor Meeting: The Audit Committee (Clifton, Hull, Jackelen, Jamal, and Sunder) wants the staff to alert Hughes that the Committee would like to meet with Hughes without staff after the FY'06 audit is completed. FY'08 Budget: Kevin Hull presented the second draft of the basic balanced budget for FY'08. He then guided a discussion about how future amendments to the budget will present some new ideas (1) that WCE has been developing in the areas of vocational training, international community service trips for university students, and consulting (like e-waste and e-Granary) in addition to the ongoing computer sourcing work – (2) as well as a new proposal to hire a full-time development officer. The hiring would occur in November when $35,000 for this purpose is planned to be in hand as well as at least $15,000 in additional pledges. A brief business plan for this will be presented by two weeks before the next Board meeting. The Board wants to see a benchmark included that would clarify under what financial assumptions for continuing or ending this position. The expectation (not budgeted upon) is that this next fiscal year will produce additional revenues to decrease WCE's total indebtedness to officers Timothy Anderson and Pamela Cooney. Upon a motion made by Shyam Sunder and seconded by Roger Clifton, the Board VOTED to approve of the budget as sent before the meeting. Timothy Anderson and Pamela Cooney abstained from the vote as they are paid by WCE. eWaste Initiative: Timothy Anderson reported that since March 30, WCE has been on hold due to our not being paid for consulting work for Quipus Cultural Foundation in Bolivia on the IDRC-funded tool kit to build public awareness in Latin America and the Caribbean about why and how to dispose of

dead computers appropriately. Timothy Anderson reported on his and Pamela Cooney's attendance at a recycling conference in Orlando, Florida and a meeting with a rep of the US Environmental Protection Agency. Shipping Report: Timothy Anderson reported that since the April Board meeting, WCE has shipped 462 P3s from WCE Boston to El Salvador (5 th) to Peace Corps Volunteers (2 nd); 23 P3 laptops from WCE DC to Bolivia (6th) for Peace Corps Volunteers (2 nd); 6 P3s from WCE DC to Lithuania (1 st) with help from the US Embassy for a part of the University of Vilnius; and 190 P2s from WCE Boston to Nigeria (9th) for 5 groups. Prior to the September meeting, WCE expects to ship to Afghanistan, DR Congo, Jamaica, Sierra Leone, El Salvador, and Uganda. The first 4 of these 6 containers will be the first shipments from WCE to these countries. Additional Shipments: Thomas Graham and Barbie Keyser discussed a small shipment from WCE DC being facilitated by the US Embassy in Lithuania for student use to the University of Vilnius in Lithuania ~ Documents. This will be useful to mention in the WCE presentation to the 30 regional Public Affairs Officers of the State Department's Libraries at their annual meeting. WCE is planning a 4th 40-foot container to SchoolNet (was SNDP) in Bangladesh. Upon a motion made by Pamela Cooney and seconded by Barbie Keyser, the Board VOTED unanimously to approve of this. Upon a motion by Shyam Sunder and seconded by Roger Clifton, the Board VOTED (with a proxy votes from Diana T. Rosenberg and Karim Jamal included) unanimously (except for Diana T. Rosenberg seeking more info on Benin and Jamaica) to approve of the following 24 (including ) new WCE Partners and for shipments to each. 9 of these new Partners are involved in a shared container to Uganda. This brings the number of current active (after removal of inactive) to 422 WCE Partners in 61 developing countries. (This now includes adding Colombia, Jamaica, and Ukraine). Special discussion was held about the challenges of the multi-container potential project with the Government of Colombia for their schools.
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Bénin (1): ADJD requests computers to connect more youth in Bénin to the Internet. (Implementation Plan) Contingent on more detailed plan and follow-up questions from Regional Manager. Contact: Max Placide AHOUANSOU, Directeur Exécutif. [WCE Programme Officer: Sekou Barry (Acting).. WCE Regional Manager for Francophone Africa: Sarah Pouezevara. WCE Board Liaison for West and Central Africa: Obiageli Ezekwesil. WCE-Canada Board Liaison for West Africa: Nikki Whaites.]  * * * Bénin (1): Cybercafes request computers to connect more youth in Benin to the Internet. (Implementation Plan) Contingent on review of plan and follow-up questions. Contact Justin Azonsi. [WCE Programme Officer: Sekou Barry (Acting).. WCE Regional Manager for Francophone Africa: Sarah Pouezevara. WCE Board Liaison for West and Central Africa: Obiageli Ezekwesil. WCE-Canada Board Liaison for West Africa: Nikki Whaites.]  Chile (1): Recoleta requesting computers for their 19 municipal rural schools with 11,000 students. (Implementation Plan) Contingent on more details on shipment. Contact: Gabriel Ortega Montti. [WCE Programme Officer for Chile: Carlos A. Osorio-Urzua. WCE Regional Manager for South America: Jenn Kovolski. WCE Assistant Regional Manager for South America: Kay Dixon. WCE Board Liaison for Latin America & the Caribbean: Diane T. Rosenberg.] wrote, in: address book, Partners list, Chile summary, continent summary, global summary,  Colombia (1) (new country for WCE): Computadores para Educar exploring entering into a contract to provide 10,000 used Pentium 3 computers for the government schools in Colombia. (Implementation Plan) Contact: Adiana Murcia Artunduaga. [WCE Programme Officers for Colombia: Laura Ospina, Lillian Wilson, and Kay Dixon. WCE Programme Officer for South America: Jenn Kovalski. WCE Assistant Programme Officer for South America: Kay Dixon. WCE Board Liaison for Latin America & the Caribbean: Diana Topcic Rosenberg.] WAITING, in: address book, Partners list, Colombia summary, continent summary, global summary,

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Ghana (1): Community and Rural Schools ICT Enhancement Project requesting computers to connect schools. (Implementation Plan) Contingent on more details. Contact: Nana Antwi Boasiako Brempong, Executive Secretary. [WCE Programme Officers for Ghana: Jude Dela-Moses and Cynthia Plater. WCE Regional Manager for West Africa: Jude Dela-Moses. WCE Peace Corps Relations Manager: Kay Dixon. WCE-Canada Board Liaison for West Africa: Nikki Whaites. WCE Board Liaison for West & Central Africa: Obiageli Ezekwesili.] Ghana (1): Michael Lapsley Foundation requesting computers for their work with deaf students in ten schools near Tema. (Implementation Plan) Contingent on more detail. Contact: Ernest Ankomah Kyeremeh, Executive Director. [WCE Programme Officers for Ghana: Jude Dela-Moses and Cynthia Plater. WCE Regional Manager for West Africa: Jude Dela-Moses. WCE Peace Corps Relations Manager: Kay Dixon. WCE-Canada Board Liaison for West Africa: Nikki Whaites. WCE Board Liaison for West & Central Africa: Obiageli Ezekwesili.] ~ Document, NOTIFIED, in: address book, Partner list, Ghana summary, continent summary, global summary. Haiti (1): Le Rotary Club de Pétionville http://rotarypv.tripod.com requesting 20 computers being Sponsored by West Ottawa Rotary Club. Nous avons identifié un à Kenscoff (heights de Pétionville, countryside): Afè Nèg Kombit ; un à Thomassin (heights de Pétionville) : Ecole St François Xavier et un à Pignon (northern Haïti) : Hôpital et Rotary Club de Pignon. (Implementation Plan) Contact: Gaeton Mentor. [WCE Programme Officers for Haiti: Giselle Noel and Steven Cayford. WCE Regional Manager for the Caribbean: Pamela Cooney. WCE Board Liaison for Latin America & the Caribbean: Diana T. Rosenberg.] ~ Document, NOTIFIED, in: address book, Partners list, Haiti summary,continent summary, global summary Jamaica (1): The Lewis Organization (in New York) is requesting 200 computers for a shared container to help connect 8,000 more students in 5-10 high schools including Waterford, Cumberland, Bridgeport, and Greater Portmore in Portmore. WCE will also contact other groups that have contacted WCE to see if they are interested in receiving computers in this shared container. (Implementation Plan) Contingent on more information on tech support, mix of computers, consignee contact information, and contact information at each school. Contact: André O. Lewis. [WCE Programme Officers for Jamaica: Stephen Oyelakin and Kimberly Hall. WCE Regional Manager for the Caribbean: Pamela Cooney. WCE Board Liaison for Latin America & the Caribbean: Diana T. Rosenberg.] ~ Documents, NOTIFIED, in: address book, Partners list, Jamaica summary, continent summary, global summary Jamaica (1) (new Partner country): Two WCE Sponsors working with Kiwanis requesting 200 Pentium 3 sets to connect over 10,000 students plus community youth at Black River Prep (pk-8), a new school in Hanover with a community center and church, and several other schools listed below. The Sponsors working with the Kiwanis club in Hanover, Jamaica, are willing to also include a small number of computers to assist other schools in Jamaica that WCE has heard from. (Implementation Plan) Contact: Maura Cullinane. [WCE Programme Officers for Jamaica: Stephen Oyelakin and Kimberly Hall. WCE Regional Manager for the Caribbean: Pamela Cooney. WCE Board Liaison for Latin America & the Caribbean: Diana Topcic Rosenberg.] ~ Documents, NOTIFIED, in: address book, Partners list, Jamaica summary, continent summary, global summary Philippines (1): The School Board (including the Division Governor) and Superintendent of the Department of Education for the Cebu Province Division requests 1,100 mixed Pentiums to install a thin client labs in one school and Pentium 3s in all of the Division's 113 secondary schools with 38,000 students. This project is being assisted by two Peace Corps Volunteers and is involving the Cebu Rotary Club. (Implementation Plan) Contacts: Neal and Rene Bierbaum, Peace Corps Volunteers. [WCE Programme Officer for Philippines: Sally Bulato. WCE Regional Manager for South & East Asia: David Kleiman. WCE Board Liaison for Asia: Dr. Shyam Sunder.] ~ Documents ~ NOTIFIED, in: address book, Partners list, Philippines summary, continent summary, global summary, Sierra Leone (1): LemonAid Fund http://www.lemonaidfund.org/ requesting 20 computers to connect 1,200 youth as part of a shared 20-foot container. (Implementation Plan) Contact: Nancy Peddle. [WCE Programme Officers: Marc Schaeffer, Luc Aalmans, and Lofen Keneah. WCE Regional Manager for West Africa: Jude Dela-Moses. WCE Board Liaison for West and Central Africa: Obiageli Ezekwesil. WCE-Canada Board Liaison for West Africa: Nikki Whaites.]. in: address book South Africa (1): After school band organisation has already received a dozen Mac G3 and G4 laptops

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from WCE and hopes to continue. Usually WCE receives an exchange of Pentiums that they have gathered in Massachusetts. They refurbish and hand carry the laptops with them to meet with the schools where they have band programs. Contact: Richard Pomerance (in Massachusetts) [WCE Programme Officer for South Africa: Max Masha. WCE Regional Manager for East & Southern Africa: Tariq Mohammed. WCE Board Liaison for East & Southern Africa: Prof. Henry Thairu.] Tanzania (1): GlobalGrant Foundation Tanzania (related to a Swedish Grant organisation) requests computers to meet their long range plans of being sure that all 9,100 schools in Tanzania have computers. They estimate that the need is 182,000 computers across the country. They are surveying where schools need computers. (Implementation Plan) Contingent on more information on their short term plans over the next year. Contact: Grace Naslund, General Manager. [WCE Programme Officers: Samira Fazel, Bill Lloyd, and George Quaequay. WCE Regional Manager for East & Southern Africa: Tariq Mohammed. WCE Board Liaison for East & Southern Africa: Prof. Henry Tharu.] ~ Documents, notified, in: address book, country summary, Partners list, Africa summary, global summary Thailand (1): The Rajaprajanugroh 30 orphanage school in Mae Ai requests 20 computer sets to connect the 900 students in the school. They plan on using Rosetta Stone language learning software. This may be part of a shared container. (Implementation Plan) Contact: Joel Illif http://thailandeagle.blogspot.com/. [WCE Programme Officer for Thailand: Ernst Valery. WCE Regional Manager for South & East Asia: David Kleiman. WCE Board Liaison for Asia: Dr. Shyam Sunder.] Uganda (1): Community and Home Initiatives for Long Term Development in Mukono requesting 20 Pentium 3s as part of the shared container going to Kampala to connect at least 120 youth in the training program in their centre. Peace Corps Volunteer Hope Latiak is assisting. (Implementation Plan) Contact: Wanyama Wilson. [WCE Programme Officer for Uganda: Tariq Mohammed. WCE Regional Manager for East & Southern Africa: Tariq Mohammed. WCE Board Liaison for East & Southern Africa: Prof. Henry Thairu.] in country summary Uganda (1): Foundation for Women and Children Initiative requesting fifty Pentium computers (including at least one Pentium 4) to help connect more youth in the Internet Cafe. (Implementation Plan) Contingent on answers on funding, numbers, and address. Contact: Godrey Brown. [WCE Programme Officer for Uganda: Tariq Mohammed. WCE Regional Manager for East & Southern Africa: Tariq Mohammed. WCE Board Liaison for East & Southern Africa: Prof. Henry Thairu.] in country summary Uganda (1): Development on Disease Control Projects requesting 20 Pentium 3 sets as part of a shared container. They estimate that they will connect 2,000 youth and adults. (Implementation Plan) Contact: Nakabugo Marion,Vice Chairman. [WCE Programme Officer for Uganda: Tariq Mohammed. WCE Regional Manager for East & Southern Africa: Tariq Mohammed. WCE Board Liaison for East & Southern Africa: Prof. Henry Thairu.] ~ Documents in country summary Uganda (1): Diocese of Lango requesting 20 Pentium 3s as part of the shared container to Kampala. This is their first step toward their own container of 210 computers to connect 10,340 youth in 11 of their schools. (Implementation Plan). Contact: Rev. Jacob Ogwok. [WCE Programme Officer for Uganda: Tariq Mohammed. WCE Regional Manager for East and Southern Africa: Tariq Mohammed. WCE Board Liaison for East and Southern Africa: Prof. Henry Thairu.] in country summary Uganda (1): Internet Link for the Poor in Uganda requesting 200 computers to help connect 10,000 youth through three cyber Cafés in the districts of Kampala, Kayunga, and Mukono. (Implementation Plan) Contact: David Mwebaze, Programme Director. [WCE Programme Officer for Uganda: Tariq Mohammed. WCE Regional Manager for East & Southern Africa: Tariq Mohammed. WCE Board Liaison for East & Southern Africa: Prof. Henry Thairu.] ~ Documents in: address book, country summary, Africa summary, global summary Uganda (1): Light Day & Boarding Academy requests ten computers to help connect the school's 115 students. (Implementation Plan) Contact: Kalyebi Philip, Director. [WCE Programme Officer for Uganda: Tariq Mohammed. WCE Regional Manager for East and Southern Africa: Tariq Mohammed. WCE Board Liaison for East and Southern Africa: Prof. Henry Thairu.] Uganda (1): The Pimbas Secondary School's Parents Teachers Association in the Kawempe Division requests ten Pentium 3s to help connect more of their 600 students plus community members outside of

school hours.. (Implementation Plan) Contingent on more answers. Contact: Abubakar Muhammad Moki, Chairperson. [WCE Programme Officer for Uganda: Tariq Mohammed. WCE Regional Manager for East & Southern Africa: Tariq Mohammed. WCE Board Liaison for East & Southern Africa: Prof. Henry Thairu.] in country summary  Uganda (1): Uganda Red Cross Society Wakiso Branch www.redcrossug.org requests ten Pentium computers to be distributed among some of the six schools, one orphanage, and 4 trading centres under their branch. This shipment will be part of the shared container with Seed Foundation as the consignee. (Implementation Plan) Contact: Ssimbwa Khalid, Branch Coordinator. [WCE Programme Officer for Uganda: Tariq Mohammed. WCE Regional Manager for East & Southern Africa: Tariq Mohammed. WCE Board Liaison for East & Southern Africa: Prof. Henry Thairu.] in address book, in country summary  Uganda (1): Setting Development and Keeping the Foundation www.sdkfoundation.8k.com requesting 20 Pentium 3 computers to help connect 120 youth affected by HIC/AIDS in the Nakaseke district and slum youth in Kampala. SDKF is a part of Afrinspire partners in the UK. This will be part of the shared container with the Seed Foundation as the consignee. They have contacted the Rotary Club of Kapala seeking their involvement. (Implementation Plan) Contact: Ssettaala Dennis. [WCE Programme Officer for Uganda: Tariq Mohammed. WCE Regional Manager for East & Southern Africa: Tariq Mohammed. WCE Board Liaison for East & Southern Africa: Prof. Henry Thairu.] in address book, in country summary  Ukraine (1) (New country for WCE): North Star Foundation http://www.northstarfound.org based in Massachusetts is requesting 400 Pentium 3s that they plan to send to Ukraine to connect school libraries in the Zaporozhskiy region. (Implementation Plan) Contingent on plan. Contact: Inna Razmadze. [WCE Programme Officer for Ukraine: Regina Ryan (Acting). WCE Regional Manager for Eastern Europe: Regina Ryan. WCE Board liaison for Eastern Europe: Pamela Cooney.] ~ Documents in: address book, Partners list, Ukraine summary, continent summary, global summary

Pamela Cooney, Clerk, 24 June 2007


								
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