University of Southern Maine Faculty Senate

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					University of Southern Maine Faculty Senate
meeting of April 3, 2009 (2 - 4 p.m., 41 Payson-Smith) MINUTES Present: Officers: T. Parchman (chair), N. Erickson (vice-chair, secretary) Ex officio: S. Botman, R. Cleary, K. Forhan, B. Toy, B.L. Whitford, J. Wright Voting members : A. AbouEl-Makarim, K. Ashley, J. Bennett, J. Childs, B. Clary, E. Collom, T. Coste (Blake Whitaker attending), C. Doane, E. Eagan, L. Elliot, D. Gilbert, M. Hamilton, B. Heiser, T. Knight, H. Kohli, D. Lambert, G. LaSala, D. Marya, J. Medley, C. Nemeroff, T. Power, J. Read, B. Robinson, C. Rosenthal, R. Schmidt, B. Steele, D. Thompson, J. Uzzi, S. Valdés, J. Williams, T. Wagner, Non-voting members: L. Arsenault, B. Taylor Guests: J. Adams, M. Bates, A. Bresler, J. Brewer, S. Campbell, M. DeBlois, M. Dodge, M. Dolby, M. Emerson, J. Finison, M. Follayttar, M. Guzman, D. Johnson, K. Lualdi, B. Morse, A. Parker, A. Sargent, B. Taylor Absent: Ex officio: M. Drucker,S. Feiner, B. Foster, D. Malhotra, P. Pitegoff, B. Shaffer Non-voting members: H. Monroe Voting members : H. Amoroso, Jr.(illness), R. Kuech, C. Lück, T. MacDonald, L. Miller (sabbatical), N. Wanderer, A. Whitmore, K. Wininger Summary: Present Voting members Non-voting members Ex officio Guests 33 (80%) 2 (67%) 6 (50%) 18 Absent 9 (20%) 1 (33%) 6 (50%)

Total

59

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2:01 2:02

1. Call to order by Chair Parchman 2. Introductions Nota Bene: During the Introductions, President Botman introduced Provost Forhan to Faculty Senate and welcomed her officially to USM.

2:05

3. Approval of minutes of March 6, 2009 meeting notes Notes approved unanimously via voce. 4 Reports See the Faculty Senate Blackboard page for the posted reports. No questions on reports.

2:05

2:05

5. Old Business. (8 minutes) a. Art History Intent to Plan (8 minutes) Professor Schiefl explained that during the external accreditation visit, the team found three different uses of the word "concentration" and encouraged them to have the concentration in Art History listed as a B.A. in Art History. She further explained that no additional resources would be required, that the Art History concentration had been taught for the last 10 years, and regularly enrolled 27 students in both lower- and upper-level courses. Comments/ questions included those by: Senator Eagan who inquired if they would be held to the 12/5 policy, to which President Botman responded that this was a Board of Trustee policy which meant that majors graduating fewer than 5 students / year would require the Provost to look into the situation and work with the Departments. Data across the system seemed to indicate that many departments in the natural and physical sciences were in this situation, and that their majors would not be eliminat but reviewed by the Vice Chancellor for Academic Affairs and the campus chief academic officers. Senator Rosenthal further inquired whether it was 5 students graduating in a major or in a department / year, to which President Botman responded that it was 5 per major. Professor Schiefl stated that she did not know the number of majors graduating in Art History each year, to which Chair Parchman responded that this would be more relevant as the Intent to Plan in Art History proceeded.

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6. New Business (68 minutes) a. Student Textbook Resolution (19 minutes)

Whereas, the students of the University of Southern Maine (USM) yearly face increasing costs in higher education; and Whereas, it is the responsibility of the student senate to represent student concerns to the administration; and Whereas, the cost of textbooks are also rising; and Whereas, the textbook buyback process often results in minimal return from the student’s initial investment; and Whereas, students have a greater chance of textbook buyback if the faculty supply their textbook lists prior to the beginning of buyback season; and Whereas, the University bookstore Director, Nikki Piaget, shared that the bookstore frequently has to refuse buying a used book that often will be utilized the following semester because textbook orders are not in before buyback begins; and Whereas, the University bookstore Director, Nikki Piaget, shared that the bookstore will have to incur additional operating costs through buying and shipping books from outside vendors that could have been bought from University of Southern Maine students; and Whereas, the Student Senate recognizes the faculty are invested in the quality of their courses and the textbooks that guide students; and Whereas, in a student survey only 33 students said they often use extras that come with a book bundle when 347 students said they bought a bundled book. Whereas, the Student Senate supports efforts to control the use of paper; recognizing that limiting photocopy material would also be cost efficient; and Whereas, some students cannot afford textbooks regardless of cost; and Therefore be it resolved that, the Student Senate asks the Faculty and Deans of the colleges to remind the faculty that if textbook requisitions are submitted before book buyback they will help decrease the cost of textbooks for students and more students will be able to sell their books back to the bookstore; and Be it further resolved that, the Student Senate asks the faculty to make a choice of both exemplary textbook, but be informed of the costs placed on the student; and

Be it further resolved that, the Student Senate asks the faculty to reuse textbooks from semester to semester when it does not undermine the academic experience of the student; and Be it further resolved that, the Student Senate asks that bundled textbooks not be ordered unless all elements of the bundle are necessary to the class thereby allowing used textbooks to be purchased by students; and Be it further resolved that, the Student Senate encourages Faculty to look into the growth of electronic textbooks, readings and course packs and the utilization of blackboard for course readings as an alternative to handouts; and Be it further resolved that, the Student Senate encourages the faculty of USM to determine if an old edition textbook would suffice for a student’s use rather than adopting new editions of the textbook; and Be it further resolved that, the Student Senate asks that a copy of each textbook be placed on reserve in the library so that regardless of cost the information is accessible for students when available; and Be it further resolved that, textbooks be listed on Maine Street under the course description, when possible; and Be it further resolved that, the Student Senate asks the Faculty and the University of Southern Maine to examine these concerns and resolutions and work to implement the processes outlined. Senator Collom made a motion to accept the Student Textbook Resolution and take it under advisement, which was seconded by Senator Eagan. Discussion ensued, which included comments / question by: Senator Collom who supports the Resolution with the exception of the 2nd to last item (listing on Maine Street) Senator Uzzi who explained that the USM Library no longer supported paper reserves Senator Eagan who wondered if the feasibility of the items of the Resolution could be assessed Senator Rosenthal who pointed out that bundling was not always a professorial decision, but one made by the publishing company

Senator Hamilton who wondered if the faculty knew that the bookstore would not buy books back if they had been bundled. He asked if students might not help inform the faculty of this issue and inquired as to the dates of the buyback season, to which M. Follayttar responded that it began during the last week of classes. She explained that students assume they have to do the selling at that point President Botman responded that she was sympathetic to the Student Resolution but that students should not have to sell books back before their finals. Senator Robinson asked if we could get information from the USM Bookstore and distribute it to the faculty. Chair Parchman stated that he would follow up on this issue. Senator Nemeroff inquired about the USM Library policy on electronic reserves, to which Chair Parchman stated he would follow up on this issue as well. Professor Whitaker pointed out the students' complaints about the monies received for books sold, stating that the prices per book dwindled as the buyback period continued. He wondered if it wouldn't be possible to buy back books for the students and lease them to future students. Senator Eagan pointed out that many campuses had student-run coops, which could be done online. She appreciated the students' politeness and also commented that the student resolution should include a statement concerning the fact that faculty who order textbooks should use them. A student in the gallery pointed out that the electronic reserves required a system password. Senator Nemeroff pointed out that the amount of materials posted to the electronic reserves was limited. Chair Parchman added that he regularly posted the first 2 weeks of the work for the semester to the electronic reserves so that students could begin working while trying to obtain their course materials. M. Follayttar stated that the Student Resolution had been passed by both student governments. She further explained that as the actual cost of students' education was rising, that it was important for the students and faculty to work together, partnership and dialogue. Posting the textbook information to Maine Street would give the students time to shop around. Senator Reed added that he was concerned that the Bookstore's policy of returning books before the end of the semester should be addressed as many students had not purchased the books read toward the end of the semester before the books had been returned.

Senator Hamilton noted his appreciation for the students' bring this matter to the Faculty Senate, that it was extremely positive and they should not hesitate to bring recommendations forward to the Faculty Senate. This matter would be accepted and taken under advisement, but that given the number of days remaining in the semester that they should not expect miracles. The Faculty Senate now aware of the problem will look forward to following through and getting the needed information from the Library and the Bookstore. Senator Valdés explained that sometimes the adoption of a new edition of a book was because an insufficient number of the old edition would force them to adopt the new edition in the case of Calculus A-C. She stated that a recent conversation with a textbook representative stated one price, which was increased by 40 % by the bookstore to cover its costs. The Student Textbook Resolution was adopted unanimously via voce. b. Honor's Program (35 minutes) Chair Parchman explained that he had received an email stating that the GEC had given a two year extension to the two year provisional approval of the Honor's Pathway. He further stated that the provisional approval had been granted for two years, at which point permanent approval was either granted or the pathway goes away. He stated that the GEC granted the extension against the Faculty Senate procedure for approval of pathways. Therefore, Chair Parchman was brining this issue to the full Senate to see if it thought their action was reasonable. Senator Hamilton pointed out that the GEC decision was 8-2 , with Professor Gainey and Senator Hamilton in the minority. Chair Parchman reported on a conversation with the Director of Honors Cleary where she explained their decision not to seek a permanent GenEd pathway. Professor Cleary explained that she had spoken with Chair Parchman prior to the November 2008 Faculty Senate meeting and that given the $ 2.7M recision and the worsening financial conditions at USM she felt that this pathway could not be sustained. She pulled the proposal for the permanent approval of the GenEd pathway at that point. Chair Parchman explained that he had not been approached by the GEC about a motion for the agenda of the Faculty Senate meeting. Senator Hamilton read the written policy concerning the policy for the provisional and permanent pathway through GenEd. The GEC was not authorized to make exceptions to the stated policies, that it had acted beyond it s authority and could not give an extension to the approval process to the Honor's GenEd pathway.

A discussion then occurred about the spirit of the law and the letter of the law (Senator Uzzi), the narrower issue (Senator Nemeroff) and whether the GEC could do this (Senator Gilbert). Professor Cleary pointed out the question of sustainability. Senator Marya asked for the rationale given for the exception. Senator Hamilton pointed out that no one was authorized to speak for the GEC and that since it was not authorized to extend the pathway, that its decision was null and void until the Faculty Senate authorizes the group to act in that manner. It was a deliberative body and should follow its own rules. Chair Parchman then quoted from an email he had received from Associate Provost of Undergraduate Education Tizón. Senator Gilbert reminded the Faculty Senate that the GEC decision would not be final until it had been approved by the Faculty Senate, to which Chair Parchman indicated that in the absence of a statement from the Faculty Senate, that he was under the impression that the GEC decision would have some standing. Senator Robinson pointed out that it would be impossible to move forward given the lack of authority, to which Chair Parchman stated he would like that confirmed. At that point, Senator Robinson moved that the provisional pathway for Honor's be extended by two years, which was seconded by Senator Knight. Senator Hamilton pointed out that this would constitute the 1st of two readings, with the 2nd reading being at the May 1 Faculty Senate meeting. Senator Medley stated that the motion was circumventing the question without deciding if what the GEC had done was appropriate. Professor Cleary stated that they had made a reasonable supposition that the GEC would have discretion in its functioning. Senator Power stated that it was clear that information was missing and that he would like to hear the justification and reasoning for the actions of the GEC. Chair Parchman once again reread parts of the email he had received from Associate Provost of Undergraduate Education Tizón. Senator Hamilton stated his opposition to the motion, explaining that the GEC was a deliberative body with a legal and moral obligation to follow its rules. If

they were to be set aside, it would be a poor model for students. The Faculty Senate should vote the motion down. Senator Uzzi explained the work of the Honor´s faculty on their pathway. Senator Robinson stated that her motion did not endorse making end runs around procedures. She appreciated Senator Power's comments and the need to wait. Senator Schmidt indicated that he would like to separate the issues – the motion on the floor and the procedure by the GEC. Professor Whitaker observed the wording of Associate Provost of Undergraduate Education Tizón's email and the support of students in the GEC. Senator Nemeroff noted that the deeper issue of policies without exceptions needed to be addressed. Chair Parchman will seek more information (explanation, justification) and post whatever he discovers to Blackboard before the next meeting. c. General Education (23 minutes) Chair Parchman stated that he had posted the CCC updated outcomes to the Faculty Senate Blackboard page, marking them as "Draft" since he was not sure at the time of their status. Professor D. Johnson, Chair of the CCC asked for clarification as to whether she needed to ask the Faculty Senate to approve of these documents and what exactly needed to be put on the Faculty Senate's agenda. After a short discussion with Chair Parchman, he indicated that these are the final documents which needed to be examined by the Faculty Senate. Professor D. Johnson then indicated that the mid-career class would be taken up by the CCC next, followed by the math and English courses. Senator Medley indicated that the felt the revised documents were not shorten that the originals and wondered if the revised documents would be further revised and shortened, to which Professor D. Johnson indicated that she had submitted a table with her report, which had not be posted. She stated that the outcomes were indeed shorter. Chair Parchman will post the table to Blackboard. Senator Collom inquired where the Faculty Senate was in terms of the process and procedure, to which Chair Parchman indicated that the EYE requirement

would be in place for Fall 2009 for students entering with fewer than 24 credits. He further explained that as courses were available for each tier, that level would be examined and approved by the Faculty Senate, and that he felt that full implementation may be possible for Fall 2010. Senator Clary stated his desire to have the documents reformatted so the changes would be more clear to him, to which Senator Hamilton responded that ordinarily that Senator Clary would be correct, but that having participated in the revision process, the changes were so extensive, that the kind of document suggested by Senator Clary would be even harder to read. This assessment of the documents was underscored by Senator Gilbert who also had participated in the revision process. Senator Hamilton then encouraged the Senators to read the documents at their leisure during the next month. Senator Hamilton explained that there were enough courses to support the 1st and 2nd row of the new GenEd without making any new courses. If everything is acceptable, then the changes would replace the C, D, E, F, J and K courses for a Fall 2010 implementation. Senator Medley then inquired if this was the final version of the documents, to which Chair Parchman responded in the affirmative. Senator Rosenthal indicated that having participated in the revision process, she could state that the documents were shorter, that there were fewer outcomes and course characteristics and that the wording had been clarified. Chair Parchman reminded the Faculty Senate that although EYE courses had been given letters provisionally, that since the EYE courses would be required as of Fall 2009, the letters would be rescinded. Future EYE courses will no longer carry letter designations. He also indicated that the number of requirements in the new GenEd was smaller than in the traditional Core curriculum. Senator Knight remarked on the logistical nightmare for advising and graduation certifications, to which Professor D. Johnson indicated that as of Fall 2009, students would need the current Core curriculum and an EYE course. d. Strategic Plan (7 minutes) Chair Parchman reminded the Senators that comments on the 3rd draft of the Strategic Plan should be sent forward by May 1st. The Faculty Senate committee on Strategic Planning will be meeting.

President Botman indicated that the 3rd draft of the Strategic Plan was substantially different from the previous versions and that the views and opinions of the university community had been taken into consideration. Senator Clary inquired about the status of the various scenarios for organizational change. President Botman indicated that Dean John Wright, who is the chair of the Deans' group suggesting possible scenarios for academic and administrative reorganization, would cost out the various scenarios the group identified and make sure that the numbers were accurate before the white paper was disseminated to the larger community. She remarked also that she did not want the white paper presented to the community when the faculty was on its way out for the summer. As a result, the document would be better held until August 2009 and will be distributed at the opening breakfast. The Faculty would have the first part of the Fall semester to assess the white paper, and we would take the rest of the academic year to figure out how to implement the final reorganization plan. The strategic plan will be a high-level document. During the next academic year, implementation will begin. The plan will be divided into phases since it is a 5 year-longplan. She further indicated that the University did not have the luxury of a linear process, but the opportunity to fold into the planning process the different scenarios that existed. Senator Clary inquired about the Flanagan Task Force's work, to which President Botman indicated that it had a tight time table. Their report was due to the Chancellor at the end of June, before the July Board of Trustees meeting. e. Nominations (2 minutes) Chair Parchman indicated that the Faculty Senate's Nominating Committee should receive nominations for the May 1 election. Senators should submit names of candidates to him and that nominations would also be accepted from the floor at the next meeting. He wanted to start the process in the interest of efficiency (establishment of ballots). 3:40 7. Meeting adjourned. Respectfully submitted, Nancy Erickson Recording Secretary, Faculty Senate