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									UW OSHKOSH ADA Advisory Committee Meeting Minutes March 5, 2004
PRESENT: J. Baggot, B. Kitz, D. Davies, R. Fink, J. Klein, B. Tower, R. Weber, J. Willihnganz, P. Gedlinske, J. Kwaterski, C. Faledas

Welcome and Introductions: Joe Baggot began the meeting by welcoming all present to this newly reorganized committee, by thanking those who have returned to serve on the committee as well as those new to the committee. All members, in turn, introduced themselves and gave a brief overview of their position within the university. Announcements: Mr. Baggot asked for opening comments/announcements, and Robert Weber (Phy. Ed & Health Promotion) announced that on May 29 & 30, 2004, there will be a “Fishing Has No Boundaries” event, and that they are looking for both sponsors and participants. Mr. Weber stated that this is the first event of this type for any university in the United States. Brochures and flyers are available for distribution by contacting Robert Weber. Committee Issues: Joe Baggot stated that the ADA Advisory Committee needs to establish bylaws and that he is looking for volunteers to assist with the development of bylaws. Mr. Baggot also mentioned that he would like some volunteers to assist with developing a survey regarding the Disability Services Office (DSO) that will be distributed to faculty and students. Academic Standing of DSO Students: Mr. Baggot briefly reviewed the GPA average for students registered with the DSO. Cohorts are established based on the academic year the student first began receiving services through the DSO (beginning with the 2001/2002 academic year). Joe reported that there is a very good retention rate among students who have registered with the DSO; however, not all students who registered with the DSO are currently “active” (receiving accommodations). Robert Weber inquired whether students are interviewed when they leave campus or transfer to inactive status. Mr. Baggot responded that is something that he is looking at for the future. Burk Tower questioned if there was a method for measuring the significance of a disability and need for required services. David Davies stated that the Division of Vocational Rehabilitation (DVR) measures the functional loss rather than the disability. Robert Weber asked if there was data available regarding the number of students, type of disability, and accommodations received. Joe Baggot stated that he would share the information from the DSO annual report at the next meeting.

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Student Satisfaction Survey: Joe Baggot reported that Ric Fink was instrumental in developing an on-line survey that was distributed to all active DSO students. This survey will give feedback regarding students’ satisfaction/dissatisfaction with services received as well as suggestions for improving services offered. Robert Weber suggested that the survey be expanded to all departments on campus to gain feedback and enhance services to students universitywide. Ric Fink agreed and stated that the technology is available to create new and different surveys allowing for more extensive questions and feedback. Disability Issues: Joe Baggot reported that the DSO has seen the highest rise in mental health issues followed by learning disabilities and attention deficit disorder. Joe stated that students with mental health issues frequently have problems related to class attendance due to the nature of their illness (cycling, depression, etc.). Joe commented that there were issues regarding whether it was appropriate for a student to receive an accommodation for missing class vs. a medical withdrawal from the class. Robert Weber stated that from his experience with the students he has had contact with, that it was his opinion that many of these students are over-enrolled in classes considering their mental status. Dave Davies stated that through his role at DVR, sometimes it is necessary to counsel the student to take time off from school to address the immediate mental health issues and to consider re-enrolling as their condition improves. Burk Tower stated that he believes it is unreasonable to allow missing classes as an approved accommodation. He continued that approval for non-attendance affects all departments and that this is definitely an issue that needs to be addressed. Staff/Faculty Survey: Joe Baggot stated that he would like to send a survey to faculty regarding accommodations granted by the DSO and requesting feedback on what is working well and suggestions for improvement where needed. Ric Fink added that support staff should also be surveyed as many times the support staff are the ones who work directly with the students to implement the accommodations. Robert Weber stated that extracurricular groups should be surveyed as well. Building Accessibility: Robert Weber expressed concern that buildings should be reviewed to ensure accessibility. A brief discussion was held regarding building accessibility, and Dave Davies stated that a few years ago a company by the name of Options for Independent Living assessed two buildings on campus and that it might be a good idea to bring them to campus again. Joe Baggot stated that due to limitations related to the DSO budget and staffing, that he is unable to take on this project at this time. Joe went on to state that when a student reports an accessibility issue, it is addressed as appropriate. Ric Fink added that in order to validate a request for additional funding to ensure that all buildings are accessible, that an ADA-certified consultant would need to tour the buildings and make an official recommendation. Joe Baggot stated that at present

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UW Oshkosh meets ADA code. If notified of a violation, then of course it will be corrected. Joe continued that if there are physical barriers on campus, they are not being reported. This issue will be added as an item in the survey created. Role of the ADA Advisory Committee: Dave Davies commented that as a committee it would be wise to set guidelines to determine what is an effective accommodation vs. what is a reasonable accommodation. Joe Baggot stated that the greatest need at the present time is to find out (via the survey) how the DSO is doing. Robert Weber suggested that the committee research and compare services/accommodations to other universities of similar size to determine if UW Oshkosh is at, below, or above the average. Joe Baggot suggested that while some universities may offer more services/accommodations, it is imperative to determine what services are sustainable. Joe stated that there have been instances where universities offer over and above what is mandated; however, when budget cuts come, they are no longer able to support those services, thus creating new issues. Burk Tower stated that the committee needs to establish goals and methods for measuring success before creating and sending out surveys. Joe Baggot agreed and stated that the committee would convene in April to share statistical reports and establish goals. Release of Students’ Medical Documentation: Robert Weber inquired who had access to a student’s medical documentation. Joe Baggot stated that medical documentation was reviewed and kept in the DSO. Robert Weber suggested that all committee members, or one staff member from each department, should be allowed access to the medical documentation to address issues specific to a department or class. Lengthy discussion was held regarding the students’ right to privacy, FERPA, etc. It was the general consensus that access to medical documentation be limited to the Coordinator of Services to Students with Disabilities (Joe Baggot). Staff and faculty with concerns regarding a student’s accommodations may discuss those concerns with Mr. Baggot. Burk Tower stated that it is the student’s burden to identify his/her disability and accommodations required. END OF MEETING Next Meeting: To be determined

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