REASONABLE ACCOMMODATIONS PROCEDURES by Levone

VIEWS: 11 PAGES: 34

									DISABILITY

AWARENESS

ISSUES:

Reasonable Accommodations
USDA-NRCS Missouri Sharon Small, Disability Emphasis Program Manager

Reasonable Accommodations
1. Accommodating the Public
- Building requirements - Communication requirements - AgrAbility

2. Accommodating Yourself
- What is a disability? What is NOT a disability? - NRCS Policies - How do I request assistance? - Tips and resources

Accommodating the Public
Building Requirements

ACCOMMODATING THE PUBLIC

Building Requirements
1. Parking Spaces
• Clearly marked, reserved space(s) located closest to accessible entrance and at least 96” wide Access aisle next to space 60” wide Non-slip, firm, stable, and relatively flat surface

• •

ACCOMMODATING THE PUBLIC

Building Requirements
2. Accessible routes
• At least one accessible route to all facilities with no interruptions of steps or elevations more than ½” 36” clearance width (except at doors) 80” clear headroom Doors open relatively easily

• • •

ACCOMMODATING THE PUBLIC

Building Requirements
3. Ramps
• Slope is the least possible and no more than 1:12 At least 36” wide and rises no more than 30” Handrails on both sides, between 30-34” high, solidly anchored

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Accommodating the Public
Communication Requirements

ACCOMMODATING THE PUBLIC

Communication Requirements
All agency publications, events, ceremonies, meetings, training, parties or special programs are required to be accessible to people with disabilities.
Managers and employees who organize events must provide people with disabilities a means to request reasonable accommodations.

ACCOMMODATING THE PUBLIC

Communication Requirements
Accessibility includes:
• • • • • Sign-language interpreting services Close seating to displays or speakers Material in alternative formats Accommodation for guide dogs Facilities that are physically accessible

ACCOMMODATING THE PUBLIC

Communication Requirements
Printed Materials:
• Text must be legible!
•

Text contrast and color, type size and font, spacing, margins and paper type.

• •

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Alternative formats are available. Be prepared to describe charts and graphics for those who have vision trouble. All publications must have USDA’s Nondiscrimination Statement!

Accommodating the Public
AgrAbility

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AgrAbility
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The AgrAbility Project was created to assist people with disabilities employed in agriculture.
The Project assists people involved in production agriculture who work both on small and large operations.

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ACCOMMODATING THE PUBLIC

AgrAbility
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Disabilities that AgrAbility assists with are not limited to traumatic injuries. AgrAbility assists farmers with all types of disabilities and limitations.
Examples include: including chronic health conditions or pain, such as arthritis, heart conditions, visual impairments, hearing impairments, respiratory diseases, and traumatic brain or spinal cord injuries.

ACCOMMODATING THE PUBLIC

AgrAbility
Contact information: • www.fse.missouri.edu/agrability/new/ • www.agrabilityproject.org • Call: 1-800-995-8503

Accommodating Yourself
What is a Disability? What is NOT a Disability?

ACCOMMODATING YOURSELF

What is A Disability?
•

• •

Physical or mental impairment that substantially limits one or more of the major life activities of the individual A record of such an impairment Being regarded as having such an impairment.

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What is A Disability?
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Physical impairment is any physiological disorder or condition, cosmetic disfigurement, or anatomical loss affecting one or more of the following body systems: neurological, musculoskeletal, special sense organs, respiratory, cardiovascular, reproductive, digestive, genito-urinary, hemic and lymphatic, skin or endocrine.

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What is A Disability?
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Mental impairment is any psychological or mental disorder.
Examples include: mental retardation, organic brain syndrome, emotional or mental illness, specific learning disabilities.

ACCOMMODATING YOURSELF

What is NOT a Disability?
•
•

• •

Homosexuality or bisexuality; Transvestitism, transsexuals, pedophilia, exhibitionism, voyeurism, gender identity disorders not resulting from physical impairments, or other sexual behavior disorders; Compulsive gambling, kleptomania, or pyromania; Psychoactive substance use disorders resulting from current illegal use of drugs.

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What is NOT a Disability?
•

Temporary physical or mental impairments, or medical conditions that may have short-term impact on an employee’s performance.
Example: a broken leg

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NRCS Policy on Disabilities
It is USDA-NRCS policy to make reasonable accommodations to the known physical or mental limitations of qualified applicants or employees with disabilities, except when such an accommodation would cause an undue hardship to the agency.

ACCOMMODATING YOURSELF

NRCS Policy on Disabilities
Reasonable Accommodations are defined as a change in the work environment or the application process that would enable a person with a disability to enjoy equal employment opportunities.

ACCOMMODATING YOURSELF

How Do I Request Assistance?
1. Evaluate your work space. Call the TARGET Center for a work station assessment (see handout).
2. Submit a request for reasonable accommodations.
• Either written or oral request to immediate supervisor

ACCOMMODATING YOURSELF

How Do I Request Assistance?
Who Can Request an Accommodation? • Any employee can make a request • A family member • Medical provider • Co-worker • Basically, anyone the employee wishes

ACCOMMODATING YOURSELF

How Do I Request Assistance?
When Should I Make a Request? • Anytime • 30 days from time of request accommodation should be in place unless there are extenuating circumstances.

ACCOMMODATING YOURSELF

How Do I Request Assistance?
Employee Responsibilities: 1. Advise appropriate officials that they have a disability that requires an accommodation. 2. Provide requested supporting documentation. 3. Participate in interactive process.

ACCOMMODATING YOURSELF

How Do I Request Assistance?
Manager Responsibilities: 1. Actively pursue possibilities for reasonable accommodations. 2. Work with NRCS employees to identify needs and plans for reasonable accommodations. 3. Record requests and decisions. 4. Participate in interactive process.

ACCOMMODATING YOURSELF

How Do I Request Assistance?
Remember: • Anyone can request an accommodation at anytime. • Additional accommodations may be needed in the future. • Confidentiality is maintained at all times.

ACCOMMODATING YOURSELF

How Do I Request Assistance?
Every situation is unique. All decisions are based on each individual case; nor generalizations, perceptions or stereotypes about a disability.

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How Do I Request Assistance?
Considerations for Request Approval: • The nature of the disability and resulting limitations as they relate to job requirements. • Essential job functions. • Work environment. • How the accommodation will impact program of business operations.

ACCOMMODATING YOURSELF

How Do I Request Assistance?
Undue Hardship Criteria: • The accommodation will incur significant difficulty or expense. • Nature and cost of accommodation. • Impact on the program’s ability to conduct business. • Composition, size and situation of office. • Location of worksite and type of facility.

ACCOMMODATING YOURSELF

Tips and Resources
TARGET Center and Computer/Electronic Accommodations Program (CAP) www.usda.gov/oo/target Job Accommodation Network (JAN) http://janweb.icdi.wvu.edu EEOC Enforcement Guidance on Reasonable Accommodations and Undue Hardship www.eeoc.gov/docs/accommodation.html Federal Relay Service www.gsa.gov/frs

ACCOMMODATING YOURSELF

Tips and Resources
Missouri Civil Rights Committee Disability Emphasis Program Manager Sharon Small, sharon.small@mo.usda.gov Missouri NRCS Human Resources - (573) 876-0904

Current Nondiscrimination Statement
(bottom of front page)

www.mo.nrcs.usda.gov/ www.mo.nrcs.usda.gov/about/sepm/depm.html

Thank you.
The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or a part of an individual's income is derived from any public assistance program. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA's TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint of discrimination write to USDA, Director, Office of Civil Rights, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410 or call (800) 795-3272 (voice) or (202) 720-6382 (TDD). USDA is an equal opportunity provider and employer.


								
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