Docstoc

USPS Updates - PowerPoint

Document Sample
USPS Updates - PowerPoint Powered By Docstoc
					USPS Updates
September 2003 Enhancements
1

New STRS Districts


New districts added
– Richard Allen III – The Columbus Youth Entrepreneurship Academy – Puritas Community School – George A. Phillips Academy – Hope Academy East Campus
2

New STRS Districts


New districts added
– Victory Learning Center – Glass City Academy – Pathway School of Discovery – Alliance Academy – International College Preparatory Academy

3

Federal Tables Updated
Withholding tables updated based on Notice 1036  Supplemental rate reduced to 25%


4

CHGDED Options Added


Option “R”
– Set start dates on all records for deduction – Value is set regardless of current value
• No prompting for old start date



Option “P”
– Set stop date on all records for deduction – Value is set regardless of current value
• No prompting for old stop date
5

CHGDED Options Added

6

CHKSTA Rewrite
– New menu driven interface

7

CHKSTA Rewrite


CHKSTA Enhancements
– Does not update over closing periods
• Will not update YTD totals for checks written in previous year • Will not update over QTD • Will not update over FYTD

– Actual/Projection options available – Sort and Subtotal options
• Check number, Employee/Vendor name, ID/Deduction code/Vendor number, pay date and check type

– Options must match check type
• Improved validations
8

CHKSTA Rewrite


CHKSTA changes
– Allows void of refund of deduction checks – Handling of STRS per pay reporting flag
• Corrected various problems when voiding

– Unvoid of deduction checks

9

CHKSTA Rewrite
Reconcile/Reverse Reconcile

10

CHKSTA Rewrite
Reconcile/Reverse Reconcile

Remains an interactive interface  Use function key to enter Reconcile or Reverse Reconcile mode  Running totals provided  No output report


11

CHKSTA Rewrite
Void and Reissue

– Option descriptions more informative – Correctly processes Refund of Deduction checks

12

CHKSTA Rewrite
Void and Reissue

13

CHKSTA Rewrite
Void

– Allows for Refund of Deduction checks – Detailed report listing what was or was not updated – Batch posting file generated during Actual processing
• PAYROLL option of AUTOPOST required
14

CHKSTA Rewrite
Void

15

CHKSTA Rewrite
Void

16

CHKSTA Rewrite
Unvoid

– Correctly processes Deduction checks – Detailed report listing what was or was not updated – Batch file created during Actual processing
• CHECKS and DIRDEP option • Defaults provided for USAS Vendor and Check numbers • AUTOPOST required
17

CHKSTA Rewrite
Unvoid

18

CHKSTA Rewrite
Unvoid

19

LABELS Updates

  

Selection by building code added
– Value from first job

Selection by appointment type added
– Value from first job

Sort by appointment type
– Value from first job

Sort by position code
– Value from first job
20

NEWCNT


Reset of new hire date optional
– New prompt in PURGE option
• Some districts may still need to reset date with the new contract • Ignored if not to reset is selected • BIOSCN field reset from NEWCNT/MAINT value if requested

– Individual purge in NEWCNT/MAINT maintenance does not reset the date
21

NEWCNT

22

PAYROLLCD


AUDRPT added
– Text file converted to PDF format
• Copied to CD structure directory
– Official reports only

• If not using official report, the first run will be large

23

SALNOTICE


Salary schedule fields added
– Salary Schedule ID – Salary schedule column – Salary schedule step

24

UDMS Views


True SSN field added
– Contains actual social security number – Employee ID field named SSN and Employee ID

25

USPLOAD


Loads data into USPS file structures from outside sources
– Add/Update option – No fixed format required
• CSV format • TAB delimited format

26

USPLOAD


Some fields are required in add
– Validates all input to USPSCN values – Validates all input to USPSDAT/DEDNAM values
• All records with invalid fields are rejected

– All entries written to AUDRPT


Not all fields are required in import file
27

USPLOAD


Fields can be in any order
– Header record is required with fields defined
• All names defined in System Manager Manual

– Data is loaded with relationship to header field
• Second field is defined as TRUE_SSN • Second field in data record will be loaded as the true SSN field value
28

USPLOAD


Update Option requires INI file
– Defines what sections to load – Section defines fields to load from import file
• Not all fields in import file have to be in update

– Deduction updates
• One section required for each deduction type • Deductions can be in one import file or many
29

USPRPT/DEDLST


Deduction description added to heading
– Included when both
• Sorting by deduction • Page break by deduction

30

USPSCN Updates


ATDSCN
– Absence category to „Mask‟ option
• Category must coincide with type
– AT,SI is not valid

• No records meeting criteria
– Records by-passed with no matching criteria when using the „Next‟ and „Top‟, no message displayed – No record matching message when using the „Find‟

31

USPSCN Updates


ATDSCN

32

USPSCN Updates


ATDSCN
– Mask works with „Find‟ option
• Previously only worked with „Next‟ and „Top‟

33

USPS Updates
Problems Corrected

34

ABSRPT


ABS103
– Selection by pay group corrected
• Multiple job employees with different pay groups were not selected properly

– Corrected problem with employees being omitted

35

BRDDIS


Job number not printing correctly
– Job number greater than 09 was printing as „**‟

36

CALCPAY


Negative STRS advance amount
– Net pay not calculated properly – Refund not added to net pay – Caused fatal on direct deposit employee



Negative MIS payment with STRS advance earnings
– Job included advanced wages
• Retirement on negative MIS payment was not calculated properly
37

CHGDED


Record count
– Record count of changes were not displaying properly
• Field was being truncated

– Sort option
• Not properly handling default on sort
– Was defaulting to SSN and not ID

38

ERNREG


Printing of 694/695 amounts
– 694/695 amounts do not print in detail – 694/695 amount print in the grand totals
• Needed for balancing

39

LEVPRO


Blank reports were being generated
– When sort/subtotal/pagebreak by SSN
• Now breaks by employee ID • SSN was not valid



Selection corrected
– Not checking contract stop date

40

MASCHG


CHGSSN
– Entering of new SSN
• Incorrectly trimming leading zeroes • Was being replaced with spaces

41

MASCHG


MASID
– Number of characters in name less than number of characters to use in the ID
• Spaces were being included in the Employee ID • Characters are now filled with zeroes
– Enter 4 characters to be used from name in ID – Name is Zoe – Employee ID becomes ZOE000100
42

NEWCNT/IMPORT


Handling of unit amount corrected
– Noncontracted jobs attempted calculation of unit amount
• Caused rate imported to be zeroed due to zero in the contract amount • Rate will be loaded from the import file and not calculated

43

PAYDED


Not clearing accumulators
– Board accumulators not cleared when no checks were processed
• Message now indicates no checks generated • Message now indicates board amounts cleared



Page break corrected
– Prevents a page break in the middle of advance total lines
44

PAYDED


Corrected Vendor Address Info
– Was using purchase order address in all cases – Vendor address is used first, then purchase order address – Partial address in VENSCN
• Was using one line from DEDNAM address • Was using one line from VENSCN address • Now uses address from VENSCN or DENAM
45

PAYDED


Number validation
– Check and electronic numbers were not being validated correctly
• Created possible duplicates

– Error messages now issued for duplicates
• Contained in DEDERR.TXT • No checks generated • No accumulators cleared
46

PAYDED
Child Support gross not cleared  No check generated


– If only STRS advance amounts and no new earnings contributions

47

RETIRE


STRSREG
– Service days will now be included on all jobs
• Service days are per employee • Advanced jobs may show days if there are new earnings on that job

– STRS per pay flag not set
• Records with no contributions and gross amounts were affected • Caused „not reported‟ errors on subsequent reporting cycles • All STRS reportable records will now have per pay flag set
48

SERS


SERSMNT
– Incorrect rate being used in updates
• Now uses 10% withholding rate as default

49

USPAUDIT


Employee names missing
– If employee ID was implemented
• Name missing from AUDCKHIS file



Files must be resubmitted to AOS
– All districts with employee ID implemented

50

USPRPT


DEDLST
– Last record on file included twice on the report



EMPLST
– Pay group selection corrected
• Based on first job that is eligible for selection
– All jobs, first job is used – Active, first active job is used
51

USPSCN


ATDSCN
– Date defaulting not filling in current month when left blank

 

BIOSCN
– Telephone extension allows spaces

DEDSCN
– Corrected 100% validation when stop dates were in place on direct deposit – If BIOSCN direct deposit flag is “N”, all validations on direct deposit deductions will be ignored
52

USPSCN


JOBSCN
– When not in „modify‟ mode and using „help‟ on the building and department code fields, and scrolling to a selection in the help window and then exiting „help‟, the selection value would appear to replace the screen value even though the user was not in modify; the original value was not changed
53

USPSCN


JOBSCN
– Corrected problem that caused duplication of data from previously viewed job to be included in newly added job – Only allowed numeric building codes
• Now allows alphabetic codes

– Only allowed numeric department codes
• Now allows alphabetic codes
54

USPSCN


JOBSCN/PAYSCN
– Corrected refresh of screen after modify or add option



PAYSCN
– Corrected problem with program losing scroll of last record which prevented proper function of the „top‟ function key

55

USPSDAT


CALMNT
– Corrected problem causing „invalid add date‟ error and prevention of calendar adds
• Occurred when adding calendars for months with 28, 29 and 30 days when the current date was the 30th or 31st.

56


				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:35
posted:11/15/2009
language:English
pages:56