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					Managing an Effective Job Search
American Chemical Society Department of Career Services 2004

ACS Career Services
Provides products and services to strengthen ACS members’ career self management through: » Expert Career Assistance » Employment Services » Workforce Analysis » Publications » Workshops and Presentations » C&EN Classifieds » Electronic Resources » Local Section Career Program » cen-chemjobs.org

The ACS Department of Career Services
Expert Career Assistance:
»Career Consultant Program »Resume Reviews »Mock Interviews

The ACS Department of Career Services
Employment Services: • Employment Clearinghouses – Employers and job seekers exchange resumes and job postings at National (NECH) and Regional Meetings (RECH)
• Situation Wanted Ads – FREE advertisements placed in C&EN for the Unemployed and/or Retired Members.

The ACS Department of Career Services
Workshops and Presentations:
– – – – – – – – Managing an Effective Job Search Career Transitioning Career Strategies: Critical Steps to Success Employment Trends Negotiation Techniques Listening Skills Jobs in Small Companies So You Want to Be a Consultant?

The ACS Department of Career Services

Local Section Career Program:
– – – – Provides Career Assistance at the Local Level Workshops on Employment Issues Access to ACS National Resources Networking Opportunities

The ACS Department of Career Services
Workforce Analysis:
– – – – – Salary Comparator Annual Salary Survey Annual Starting Salary Survey Special Studies Millennium Series: Lifetimes in Chemistry 1999, ChemCensus 2000, Industrial Chemists 2000, Women Chemists 2000, Academic Chemists 2000, Early Careers of Chemists 2001

The ACS Department of Career Services
Publications:
• ACS Career Services Catalog • Resume Preparation – Tips for Chemical Professionals • Interviewing Skills for Chemical Professionals • Job-Search Strategies for Chemical Professionals • Employment Guide for Foreign-Born Chemists • Coping with Job Loss • “What a Chemist BS/MS/Ph.D. Should Consider Before Accepting…” Brochures • Professional Employment Guidelines • Academic Professional Guidelines • The Chemist’s Code of Conduct

Managing an Effective Job Search Agenda
• Introductions • Planning Your Job Search
– – – – Employment Trends Personal Assessment: Values Personal Assessment: Skills and Achievements Networking / Finding Companies

• Resume Preparation
– Résumé & Cover Letter

•

Interviewing
– Communication Styles – Interviewing – Making the Decision

In the past… Employment meant a job for life
• An offer of employment was made based on the ―lifetime needs‖ of the employer • Acceptance of an offer was a lifetime commitment; a guarantee of loyalty • The system was largely time-based, that is, most pay increases came with time on the job • Companies were run in many ways like a family • Job security was assured

Modern Employment is Different:
• Offers of employment are based on current business needs • Acceptance of employment is based on a person‘s individual needs • The system is performance-based, that is, pay increases—and indeed continued employment— are based on the business needs of the employer and on the contribution and ―fit‖ of the employee • Employment is personal in nature • Job Security is the ability to find another job. It resides in the person, not the position

Universal Factors in Chemical Employment
• Acquisitions/Mergers/Restructuring • Changing nature of R&D and business orientation • International competition; world-wide research, manufacturing and marketing • Use of advanced technologies and increasing multidisciplinary approach • Contract and temporary employment; "outsourcing" • Emphasis on production; satisfying immediate needs of customer; today's "bottom line"

General Trends: Employers
• Many firms are hiring, especially small companies • Management is more horizontal • Flexibility, adaptability, computer and communication skills are universally expected • Companies are restructuring to emphasize their core business • Mergers, acquisitions and spin-offs are increasingly common • Increased use of temporary employees, including industrial postdocs, is increasing

General Trends: Employees
• Less job security; more frequent career moves • Teamwork required to achieve corporate goals • Customer-driven emphasis requires: sound technical background and business orientation • Growing diversity of colleagues • Global market outlook required

Employment Growth Areas for Chemists
• • • • • • • Research & Testing Services* Pharmaceuticals / Medical Instruments Consulting & Contracting Electronics Manufacturing Transportation & Public Utilities Education – Secondary Local Governments
* = Largest Predicted Growth Area Source: Bureau of Labor Statistics

Some Areas of Chemistry that Will Continue to be Needed
• • • • • • • • • Product Synthesis Process Engineering Biochemistry Pharmaceutical Chemistry Molecular Biology Catalysis Colloid and Surface Science Computer Modeling and Simulation And Many Others

Where Are the New Industrial Chemical Jobs?
By Industry Pharmaceuticals Biotechnology Electronics and Computers Personal Care Specialty Chemicals By Region East North Central Middle Atlantic Pacific Coast Southern Atlantic

By Corporation Type Start-up Companies All sizes of company, but especially small companies

Careers For Chemists: A World Outside the Lab
• • • • • • • • • Chemical Information Computer-Related Conservation Consulting Law Business Education Finance Human Resources • Government Relations • Medicine • Regulatory Work • Science Policy • Science Writing • Professional Associations

These are only a few of the many opportunities available

Targeting the Job Market

Personal and Professional Values

Advancement

Security

Autonomy

Challenge

Balance

Professional Values
Advancement • Wants to progress upward in the organization • Wants visibility; will seek financial reward and symbols of recognition for accomplishments • Will remain with a company or other institution as long as there is opportunity for growth

Professional Values
Autonomy, Independence • Prefers to do things in own way, at own pace • Likes to set own schedules and priorities • May find organizational life restrictive

Professional Values
Balance, Life-Style Integration • Top priority is integrating family, outside interests, career development, and personal growth • Considers commuting time, work hours and travel when evaluating a job offer

Professional Values
Challenge Defines success in terms of overcoming obstacles and solving challenging problems Willing to take on novel and difficult projects Likes to win, sometimes at any cost

•

•
•

Professional Values
Security Looks for an employer with a low turnover rate Carefully evaluates the benefits offered Desires stability; usually not one to challenge the system Has strong need to organize own life, including planning for the future

• •

•
•

Composition of the Job Market
Approximately Two-Thirds of All Jobs Are HIDDEN

How Starting Chemists Got Their Jobs (All Methods for BS)
HOW NEW CLASSES OF 2000 THRU 2003 GRADUATES FOUND FULL-TIME EMPLOYMENT BY OCTOBER

THE SINGLE MOST SUCCESSFUL METHOD USED FACULTY ADVISOR INFORMAL CHANNELS, EG.COLLEAGUES OR FRIENDS NEWS ADS NEWSLETTERS/MAGAZINES/JOURNALS PLACEMENT SERVICES (CAMPUS CONFERENCES, NECHS, ETC) EMPLOYMENT AGENCIES THRU FORMER JOB SENT UNSOLICITED RESUMES RECEIVED UNSOLICITED OFFER ELECTRONIC RESOURCE/SEARCH OTHER METHOD TOTAL % TOTAL NUMBER

2003 9% 19 10 1 6 9 7 5 2 26 8 100% 514

2002 9% 15 10 0 8 10 8 7 1 23 9 100% 471

2001 7% 20 10 1 9 7 8 5 1 23 9 100% 922

2000 7% 20 14 1 8 12 5 6 1 19 7 100% 782

How Starting Chemists Got Their (All Methods for MS)
HOW NEW CLASSES OF 1996 THRU 2001 GRADUATES FOUND FULL-TIME EMPLOYMENT BY OCTOBER THE SINGLE MOST SUCCESSFUL METHOD USED FACULTY ADVISOR INFORMAL CHANNELS, EG.COLLEAGUES OR FRIENDS NEWS ADS NEWSLETTERS/MAGAZINES/JOURNALS PLACEMENT SERVICES (CAMPUS CONFERENCES, NECHS, ETC) EMPLOYMENT AGENCIES THRU FORMER JOB SENT UNSOLICITED RESUMES RECEIVED UNSOLICITED OFFER ELECTRONIC RESOURCE/SEARCH OTHER METHOD TOTAL % TOTAL NUMBER 2003 3% 23 9 7 11 7 8 7 2 18 7 100% 104 2002 7% 29 6 1 8 3 10 7 0 25 3 100% 87 2001 12% 22 8 3 14 7 6 6 2 15 5 100% 143 2000 8% 24 11 5 4 10 3 4 0 26 5 100% 128

How Starting Chemists Got Their Jobs (All Methods for Ph.D.)
HOW NEW CLASSES OF 1996 THRU 2001 GRADUATES FOUND FULL-TIME EMPLOYMENT BY OCTOBER

THE SINGLE MOST SUCCESSFUL METHOD USED FACULTY ADVISOR INFORMAL CHANNELS, EG.COLLEAGUES OR FRIENDS NEWS ADS NEWSLETTERS/MAGAZINES/JOURNALS PLACEMENT SERVICES (CAMPUS CONFERENCES, NECHS, ETC) EMPLOYMENT AGENCIES THRU FORMER JOB SENT UNSOLICITED RESUMES RECEIVED UNSOLICITED OFFER ELECTRONIC RESOURCE/SEARCH OTHER METHOD TOTAL % TOTAL NUMBER

2003 15% 21 2 10 18 0 4 7 2 9 14 100% 136

2002 10% 23 1 12 18 1 2 9 2 15 9 100% 137

2001 12% 22 1 12 22 2 3 4 1 14 6 100% 207

2000 8% 35 4 13 12 3 3 8 0 6 7 100% 89

Hidden Jobs Occur Because:
• Forecasts of manpower and funding needs change rapidly with new opportunities and challenges • Exploration of potential new businesses opens new positions • Positions filled by temporary employees may become permanent

Hidden Jobs
Small companies have special needs: …Employer may be too busy to advertise

…Advertising is often limited to local area
…Employer did not anticipate need

Finding Published Jobs
 Help-wanted Classified Ads in Newspapers and Magazines  Journals such as Chemical & Engineering News, Science  Campus interviews  Clearinghouses (ACS National Meetings, ACS Regional Meetings) and Job Fairs  World Wide Web data banks (i.e. cenchemjobs.org)  Corporate World Wide Web sites  Employment Agencies and Search Firms

But there are only two ways to find hidden jobs:
• Networking (Indirect)
• Cold Calling (Direct)

Networking is Seeking Help from People to:
• Learn about each contact‘s industry and the types of jobs available and the skills needed • Brainstorm to develop and improve strategies for job search • Meet additional people who can supply information, contacts, and ideas. • Networking is not asking for a job nor having someone get you a job!

Networking is about Information, Ideas and Introductions

Your Personal Network…
• ....part of your Market Development • ....used to obtain Leads and Information about potential clients and jobs • ....built and maintained by means of Personal Contact and Communication • ....comprised of Everyone You Know

Finding Companies
• Help-Wanted Classified Ads  Chemical & Engineering News  Science; The Scientist • Library Reference Books  Standard & Poor‘s Register of Corporations, Directors and Executives  Directory of American Research and Technology  Thomas Register of American Manufacturers  Job Seekers‘ Guide to Public and Private Companies  Dun & Bradstreet Catalogue of American Business • World Wide Web  Company Home Pages  JobSpectrum.org  Regional Newspapers

Finding Companies, Continued
• Talk to: – Chemical/Pharmaceutical representatives – Instrument vendors – Service and repair technicians – Department colleagues – Alumni – Librarians • Investigate: – Chambers of Commerce – Better Business Bureaus – Business development corporations – Reference libraries – World-Wide Web; Internet • And Practice Cold Calling

Building Your Network – 1
Anybody you know and feel comfortable talking to can be part of your Network: Schoolmates Recent graduates Collaborators Friends from High School or College Past bosses and colleagues Family People you meet at seminars, conferences and workshops Other people who are looking for jobs and… Anybody they know The most valuable people in your network are those already established in the career field that interests you and who are willing to give you help.

• • • • • • • •

Building Your Network - 2
Contact and Communication: How? Have conversations with members of your network Attend presentations and meet the speakers and other attendees Join professional organizations and attend meetings. Volunteer to participate on committees Practice small talk. Use your telephone. Use your computer

• •

•
•

Maintaining Your Network - 1
• Keep track of all members of your network • Hand out business cards • Develop communication skills. Be assertive but be polite • Follow up on all conversations and leads • Read about networking, and practice developing your communication skills • Initiate conversation or other communication. Tell people about your activities and needs

Maintaining Your Network - 2
Return the Favor
• Keep your contacts informed of your progress • Send thank-you notes for job leads and other ideas • Share job-search techniques that you have found to be effective with other members of your network • Be attentive to the needs of all members of your network. Take the opportunity to refer people who have skills that an employer might want

Cold Calling
• Decide on a geographic location or area • Locate companies that hire chemists in that area • Gather technical and business information about those companies • Prepare a targeted résumé for, and some notes about, each company of interest • Send your résumé to appropriate person (not job title) in targeted company • Visit the company of interest. Introduce yourself and talk • Follow up by calling back in a few days

Finding Academic Positions
Read classified help-wanted ads in scientific and academic journals such as: Chemical & Engineering News Science Chronicle of Higher Education Study Reference sources such as: The Research Centers Directory The Directory of Graduate Research NextWave org. Talk to: Professors, Mentors, Librarians, Alumni

Finding Government Positions
 Read listings of Federal job openings in:
• 2002-2003 Occupational Outlook Handbook, Official Government Job and Career Guidebook (www.Amazon.com, $25.00) • The Book of US Government Jobs, 8th ed. (www.Amazon.com, $17.56)

 Search the World-Wide Web:
• • • • FedWorld: http://www.fedworld.gov/jobs/jobsearch.html Federal Jobs Digest: http://www.jobsfed.com USA Jobs: http://www.usajobs.opm.gov Visit www.govtjobs.com for city, county, and state position openings

Résumé Preparation

Employers strongly favor those prospective employees with skills in:
• • • • • • • Communications, both written and oral Computer / information technology Team interaction and team management Effective presentations Product stewardship / Responsible Care Initiative Vision and maturity

Look at Your Credentials
(Make A List Of Your Credentials For Your Resumes And For Use in Interviewing and Other Discussions)
EDUCATIONAL DEGREE Ph.D., M.S., Foreign Equivalent B.S., B.A 2-year

• • •
• • • • •

Advanced College AA

JOB EXPERIENCE Professional Positions Held Professional Achievements and Contributions PATENTS AND PUBLICATIONS Original Papers Chapters & Review

Patents Books Monographs

Credentials (Continued-1)
REFERENCES • • • • • • • • Professors Supervisors & Managers Colleagues Community Leaders PRESENTATIONS Invited Talks Research Presentations College or University Courses Workshops, seminars, Confrences PROFESSIONAL ACTIVITIES President, Chairman, Officer Committee Chair, Officer Member of Task Group Member of Society

• • • •

Credentials (Continued-2)
ADDITIONAL STUDY
• • University, College, Technical school courses Workshops, Seminars, Conferences

PERSONAL CHARACTERISTICS (May have value, but may not)
• • • Special Hobbies: orator, writer, political organizer or advocate Heritage: boss‘s daughter, son-in-law Money: own part of the company, or will buy in

Why Should You Identify and Organize Your Accomplishments and Skills
• For self-confidence to market yourself • To identify areas in which you can help an employer • To include in your résumé • To help you answer classified help-wanted ads • For use in answering questions in interviews • To help you assess a good job fit

How Do You Identify Your Accomplishments and Skills?
• Generate a list of your personal and professional accomplishments • List skills that you developed for each accomplishment • Put your skills in active-voice descriptions • From the list, derive several general categories of skills, and assign each accomplishment to one or more of the skill categories

Some Examples of Categories of Skills (Not an All-Inclusive List!)
• • • • • • • • • • • • • • Administering Advising Analyzing Building Conducting Consulting Creating Designing Developing Devising Diagnosing Directing Discovering Distributing • • • • • • • • • • • • • • • Evaluating Examining Identifying Improving Instructing Interpreting Lecturing Negotiating Planning Processing Producing Promoting Representing Serving Solving

Some Typical Skills
Category
Research

Examples
Unique laboratory Skills; specific results of your effort Publications; oral presentations; editing technical literature Project direction; team leadership; laboratory supervision

Communication

Management

There are Only Four Basic Kinds of Skills
• Skills in dealing with people • Skills in dealing with things • Skills in dealing with information or data • Skills in dealing with ideas or concepts
Each of these types of skills can be described with an appropriate action word, a verb

Desirable Skills and Traits
• • • • • • • • • • • • Technical Mastery of Chemistry Broad Knowledge of (all) Science Computer Literacy Thinking / Problem Solving Initiative and Follow Through Creativity and Innovation Business Orientation Flexibility and Versatility Leadership Working Effectively With Others Communication Ethical Standards

Personal Data Formats
For employment in: the format used is:

Industry Academia Government

résumé Curriculum Vitae, or C.V. form OF-612 (Formerly form SF-171)

Your Résumé
A résumé is:
• A marketing tool; your advertisement • A document stating (precisely and concisely) your professional objective and relevant credentials

The purpose of a résumé is:
• To obtain an interview • Not to obtain a job

A résumé is not:
• Your autobiography • Your curriculum vitae

A Well-Written Résumé Is...
• Clear, well-written, and attractively formatted • Concise, with key information readily visible • Comprehensive, describing significant accomplishments • Containing measurable facts that appeal to an employer • Complete, with only brief job descriptions • Accurate; credible • Error-free

A Poorly-Written Résumé Is...
• • • • Poorly organized or sloppy Difficult to read or too long Unable to sell your capabilities and skills Containing insufficient information or difficult to evaluate • Confused between job function and individual accomplishments • Boastful, exaggerating or bragging

Tips for Drafting Your Résumé
• Clean, simple layout  Good quality, bond paper; white or slightly off-white  Black ink; laser-printer quality  Single, simple font to maximize legibility  Adequate white space; clearly delineated sections; 1-inch margin Clear, concise content  30 seconds to read and evaluate; usually 1 to 2 pages  Keep descriptions of past employment brief  Do not exaggerate or embellish  Omit all ―personal‖ data, such as age, marital status and number (or age) of children  Avoid the use of ―I‖ and ―my.‖ Check carefully for correct grammar and correct spelling Show it to friends who have a sound knowledge of English

•

• •

As You Prepare Your Personal Data, Ask...
• • • Where are you sending it? Who will be reading it? How will it be received?

Basic Components of a Chronological Résumé
• • • • • • • Heading Objective Highlights or summary Education Work Experience Skills Professional certifications, awards, honors, and activities • Separate list of patents, publications, and invited presentations • References – separate listing

Heading
• Name • Address
 Home  Work (for graduates and postdoctorates)

• Telephone
 Home  Business (to be handled discreetly)  Answering machine or service

• E-mail address

Defining Your Objective
1. Is your objective realistic? Is it achievable? 2. Does your objective statement provide some insight into: • the organizational activity or level you seek? • your specialty in chemistry? • your strengths and skills? EXAMPLE OBJECTIVE Research and development position in pharmaceutical chemistry utilizing my extensive experience in organic synthesis of biologically important materials.

Highlights / Summary
• Highlight 3 – 5 key accomplishments or areas that you want to sell to a prospective employer • Use short, action-oriented descriptions • Include the details later on in your resume • Essence of who you are as a professional.

Accomplishments and Skills
• Use key words or phrases • Include summer internships or co-op experience • List 4 to 6 of your strongest skills, as illustrated by significant accomplishments • Include specialized laboratory, instrumentation, and computer skills • List special teaching assignments and any foreign languages • Don‘t forget basic skills in areas outside of your specialty

Education
• Use reverse chronological order; begin with most recent degree
•
• • • • • •

Year in which degree was granted (month and year for expected degree). Omit if you are a mature career chemist. Degree and major; include relevant minor and any honors University and location (city)
Include the subject of any undergraduate research Include significant coursework or projects Include your thesis or dissertation title and your advisor

• For B.S. or B.A. • For M.S. and Ph.D.

Work Experience
• Use reverse chronological order; begin with most recent or current employer
 Dates of employment  Employer and location (city)  Job titles, job descriptions; for more than one job title, list in reverse chronological order

• For description of contributions or accomplishments, be brief, to the point; use action words

Publications, Patents, and Presentations
• Use complete bibliographic style.
    Authors Complete title Journal or book citation Full pagination (beginning and end)

• Include invited or keynote presentations only • For numerous publications and/or patents, refer to total number and list important ones • Prepare full list as an appendix to the resume.

Honors, Awards, and Activities
• • • • Professional awards Academic awards, including cum laude, etc. Professional certifications Professional organizations
 Include offices held

• Include "non-scientific" activities that show
 Leadership  Entrepreneurship  Business understanding

References
• List at least three references  Academic or business relationship  People who can confirm your ability to handle the job you seek • List name, title, address, phone number, and e-mail • Ask permission to use their name • Suggest topic to cover, besides other information • Keep your references informed of your progress. Give them a copy of your résumé • May say ―References available upon request‖ if you are currently in a permanent job • Prepare as an appendix to the resume

Remember, You are Marketing Yourself
You are trying to sell: Your experience, Your education, Your accomplishments, and Your transferable skills
Be sure to structure your resume with the most important information FIRST

To Make Your Résumé Computer Scannable
• Prepare a simple, unadorned résumé
– Use standard fonts, 10- to 14-point (preferably 12point) – Avoid script, italics, and underlining – Avoid graphics, shading, and columns

• Use a high-quality laser printer
– Black ink on white paper – Single-sided copy, not stapled

• Send an original or a high quality copy
– Do not fax – Do not fold

• Use a keyword summary

Example Keyword Summary
KEYWORD SUMMARY Organic Chemistry. Ph.D. Synthesis. Antimicrobials. Carbacephems. Chiral reagents. Asymmetric carbon-carbon bond formation. HPLC. 13C-NMR. 13C-labeling. Kinetics. Mechanistic studies. Drug discovery. Medicinal chemistry. Process development. Scale-up. Patent. National Merit Scholar. NIH postdoctoral fellowship. Teaching award.

Curriculum Vitae (C.V.)
• Used when applying for academic positions • Longer and more detailed than the traditional private-sector résumé • Search committees will focus on your publications, presentations, and notable research

Basic Components of Curriculum Vitae
 Heading, ―Curriculum vitae‖, followed by name, address, tele-phone numbers, e-mail  Education; start with highest degree; provide year, degree and discipline, title of thesis if appropriate, and name of advisor  Research interests, stated briefly in one or two sentences  Work experience; in reverse chronological order, noting mentors or research advisors  Professional activities and honors  Publications and oral presentations and patents

For Government Employment Form OF-612
 Always complete the entire form OF-612  Review the job announcement carefully, and address the knowledge, skills, and abilities required for the position  If a supplemental statement is declared optional, provide it. It is not optional.  Be sure to file the OF-612 by the stated deadline  Points are assigned to each response; your rating represents the total of these points  Telephone the staffing specialist to determine if you are on the certification list

Cover Letters
1. A cover letter should always accompany your

résumé 2. Address the cover letter to an individual. 3. A recommended structure for a cover letter:
 The opening paragraph should explain your purpose in writing  The middle paragraph(s) should explain how your skills could be useful to the organization, and indicate how your personality would fit into the company culture  The ―third‖ (closing) paragraph should reiterate your desire to work with the organization, and state that you will follow up your letter with a phone call

Thomas E. Lee Chemistry Department College of William and Mary Williamsburg, VA 23185 April 2, 2002 Dr. Al Peyton Corporate Recruitment Research Laboratories Eli Lilly and Company Indianapolis, IN 46285 Dear Dr. Peyton: I am writing in response to the report of Eli Lilly in the CPC Annual. In Aug. 2002 I will be graduating from the College of William and Mary with a Bachelor of Science degree in chemistry. I want to pursue a career as a synthetic research chemist upon completion of my degree. Through participating in undergraduate organometallic synthetic research for the past eighteen months, I have developed and improved valuable laboratory skills. The goals of my research project include optimizing reaction conditions and purification methods for each of the four steps in the synthesis of the unreported ligand, 4’-cyanobenzo-18-crown-6, and its rhodium complex. Currently, binding and extraction constants for the ligand and complex, as well as changes in behavior at the rhodium center, are being studied by UV/VIS and NMR spectroscopy. Last May I presented this work at the Virginia Academy of Sciences in Blacksburg. In May I shall present current results at the National Conference of Undergraduate Research in Kalamazoo, Michigan. Final results will be summarized in my honors thesis. I look forward to the opportunity to interview for this position with you in the near future. My telephone number is (703) 555-6463. Thank you for considering my resume. Sincerely, Thomas E. Lee Enclosure

Interview Skills

Some Personality Styles
(from I SPEAK, Drake, Beam, Morin, Inc.) Feeler Talks about the past; easy to talk to; empathetic; thinks about the effect of a proposal on the people involved Sensor Results-oriented; discusses what‘s important today; asks for details; assertive; talks about the ―bottom line‖ Intuitor Future-oriented; visionary; global thinker; may have difficulty communicating clearly; considers the long-term prospects of a proposal Thinker Considers past, present, and future; likes to put things in context; analytical; asks for details; linear, step-by-step thinking; may be slow to act

Listening Tips
     Watch facial expressions Note the tone of voice Try to match the interviewer‘s style Paraphrase questions when possible Clarify the answers you receive. If you need more specific information, ask for it  Confirm the accuracy of your understanding: ―As I understand it…‖  Find common areas of interest

Why Have an Interview?
("Getting to Know You")

• To clarify the responsibilities of the position • To determine your skills and competency • To determine your motivation • To determine your probable fit in the corporate culture

Remember: Every contact that you have with any potential employer is an interview!

Types of Interviews
• Screening:
 By telephone  In person (examples: NECH or campus interviews)  Provides an initial assessment

• In-depth, or “site visit”:
 Arranged by the organization  Includes seminar and in-depth discussions  Will determine the offer of a job

Preparing for Interviews - 1
• Practice interviewing • Be prepared to ask questions. • Build rapport; make the interview a dialogue. • Review your résumé • To explain your suitability for the position. • To answer relevant questions. • Do ample research on the company/employer • To make an informed decision. • To ask pertinent questions, such as: Publicly or privately held? Products on the market? Type of research conducted? Who are the key people?

Preparing for Interviews - 2
• Review the proper etiquette  Be punctual; arrive on time, well rested  Dress appropriately  Wear quality accessories  Observe proper personal hygiene  Maintain eye contact and positive body language • Determine in advance what questions you need answered, and ask them

• Expect specific questions about your education in Chemistry/Engineering and your interests and goals

The Interview: Logistics
• Review the itinerary for your interview – Directions – Time, location – Name and phone number of your contact – Travel arrangements – Bring money • Forms and paperwork – Completed forms – Paper, pen – Extra copies of résumé and publications list – Extra copies of list of references • List of job-related questions

Department Interview
• Develops a collective opinion of your capabilities • Assesses your potential ability to contribute and to advance • Relates your skills to the job • Attracts you to the company‘s staff and to their current projects

The Research Seminar
Prepare a 30 to 45-minute seminar, which should include:  Background material  A concise statement of the problem  A description of the techniques you used, and the reasons for using them  Conclusions  Acknowledgements Remember:     Use professional-quality, original slides or overheads There may be an expert in the audience; don't try to bluff You are there to teach them about your area of research Leave adequate time for questions

Research Presentation - 1 Planning
• Determine your audience beforehand • Cover your research in 3 to 5 main points • Tie your presentation to the strategic mission of the company if possible • Stay within the time limit • Provide handouts to clarify the material • Summarize the main points in the introduction and at the conclusion

Research Presentation - 2 Delivery
• Practice in front of anyone who can provide feedback • Visualize success • Stand; it gives better control of audience • Be animated, enthusiastic, natural • Speak conversationally, with a strong, clear voice • Do not read from a text; maintain eye contact with the audience

Practice.

Practice.

Practice.

Research Presentation - 3 Handling Questions
• Maintain a controlled delivery style • Repeat or rephrase the question so all can hear

• Involve the entire audience in your answer
• Remember to make eye contact with the person who asked the question

Human Resources Interview
• Discusses possible career progression and opportunities • Gives opportunity to explain previous salary, responsibilities and gaps in employment • Assesses your personality and potential fit • Explains organizational benefits, policies

Academic Interviews: The Research Proposal
 Proposal(s) should be reasonable in scope and effort  Proposal(s) should outline projects adequately, but need not be as complete as an NIH or NSF grant request  Have a realistic idea of the agencies you would approach for support; be especially realistic about obtaining support from industry  Request for startup funds should include any necessary equipment; however, be aware of existing facilities such as capital equipment, supplies, student support, and summer salary

Interview "Knock-Out" Factors
• Lack of preparation • Vague goals • Passivity; lack of interest or inquisitiveness • Lack of measurable achievements • Low self-confidence • Lack of enthusiasm

How Negotiable is the Salary?
• Internal salary equity and benefits package • Availability of other qualified candidates; difficulty in filling the position • Importance of filling the position • Organization's interest in the candidate • Candidate's potential for future promotion It is important to recognize the difference between salary and total compensation.

Things to Remember For an Industrial Interview
• Make sure you understand the job description and responsibilities fully, in advance • Review company literature for any recent developments • Take extra copies of your résumé, your publications list, and your references • Talk to your host about the products manufactured or services provided

Things to Remember For an Academic Interview
• Make sure you know the institution and the department fully, in advance • Review the institutional catalogue, departmental literature, and the ACS Directory of Graduate Research • Be aware of individual faculty research interests • Take extra copies of your c.v., publications list, references, sample reprints and preprints, research proposal(s), and a reasonable estimate of startup costs

Research and Development
Academe
Purposes • • Increase body of knowledge Impart knowledge

Industry

• •

Type of Work • • • • • •

Train students Develop new products and processes to increase sales and profit

• Basic research (minor) Basic research • Applied research Applied research (minor) • Product development Teaching • ‗Generalists‘ valued Greater specialization Degree of Independence • Projects assigned Can follow own ideas, if you get funding • Team collaboration Collaboration can be somewhat • Funding not a problem difficult

Research and Development
Academe
Lifestyle

Industry

• Usually lower salary • Longer hours, especially for tenure • Sabbaticals • More travel opportunities
Recognition

• •

Usually higher salary May work fewer hours (not if you want to be truly successful)

• Peers, students, administrators • Publish, publish, publish

• •

From management, occasionally peers Patent before publishing

How to Consider Job Offers
• Assemble information • Analyze

• Prioritize alternatives
• Decide

Assemble Information
Bring together everything that might bear on your decision

1. Know Yourself • Your resume • A list of your skills & values
2. Know the Company • Information from your network • The job description • Annual reports • Other company information • Correspondence, interview notes

Analyze
The skills needed to do the job • From the job description • From your interview notes The principle values of the organization

• From company literature • From correspondence
The communication style of your future supervisor

• From your Interview notes

Prioritize Alternatives
1. What are the alternatives to this job offer?
– – – – Other offers of employment Remain where you now work Continue your education Take an interim job

2. What are the consequences of each?
– – – – – – Better / worse values fit More pay More suitable benefits Better location More agreeable boss Better use of your skills

Decide
• Weigh your choices
• Decide • Telephone the company to accept or reject the job offer • Follow up in writing

Recommendations for Career Enhancement
1. Develop your professional network
 Maintain contact with former colleagues and professional associates  Participate fully in local professional organizations (ACS Local Sections) 2. Expand your knowledge/skill base  Keep current in your field and what is generally happening in chemistry  Develop your interpersonal skills and ability to work on a team  Develop your communication skills  Learn another language, especially German, Chinese, Spanish, Russian, or Japanese  Learn or develop business skills  Expand or develop skills/knowledge in related disciplines (physics, biology, engineering)

Recommendations for Career Enhancement
3. Make yourself and your abilities very visible:

 Emphasize what makes your special  Publish and present, if possible
4. Be flexible. Keep your options open by:  Furthering your education in a new or related field  Taking a new track in your career, making a lateral move, taking a short-term assignment  Considering a career outside research

The ACS Department of Career Services
Provides products and services to strengthen ACS members‘ career self-management through:

    

Career assistance Employment Services Workforce Analysis Publications Workshops and Presentations


				
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