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A Guide to Codes of Conduct This document aims to help clubs write and develop their Code of Conduct What is a Code of Conduct? A Code of Conduct is intended to serve as general guidelines on safety to all the members of a Club or Society. Emphasis is placed on the general principles of safe practice and develops attitudes towards safety. It is regarded as important that each club should supplement their codes with more specific rules and regulations appropriate to their own circumstances and special problems. All Club execs have direct responsibility for the Health and Safety of their members, and for all equipment and materials used which they control. They have a duty to take such measures, as it is reasonable for persons in their position to ensure – so far as reasonably practicable – that the premises or areas they control are safe without risks to health. The members should also be made aware that it is an offence to interfere with or misuse anything provided in the interests of health and safety according to legal requirements. How do you write the Code? A positive approach to health and safety would be included by inclusion of the following points: i) Identification of the club/Society and any club/Society activity.1 ii) a declaration of the Club’s intention to provide safe and healthy conditions for club members and to ensure that their activities do not adversely affect the health and safety of others. iii) reference to the need for the club exec/member consultation on health and safety matters and to the need to consult individuals before allocating particular health and safety functions. iv) commitment to the provision of sufficient information and training for club members in aspect to risks of health and safety. 1 The Monitoring of the Code. The Deputy President (Clubs and Societies) will monitor the implementation if the safety policy to assess whether the policy is being effectively pursued and whether satisfactory standards of safety performance are being achieved. The frequency and levels of monitoring will of course vary from club to club with particular emphasis being given to ‘high-risk’ activities. The Club/Society Exec should consider drawing up a checklist of health and safety risks. Some items on this list may be inappropriate for the current activity and should be noted as so, and some items may be needed in addition when undergoing the activity. The monitoring should not be seen as just tackling the items on the list, as such a blinkered approach might lead in a failure to detect hazards omitted from the list. Whatever monitoring system is then chosen by the club the exec should give clear guidelines to who should carry them out and how the results will be recorded. It is essential to set up an effective system for recording information as this may be requested from the Deputy President (Clubs and Societies) – A basic report form with remedial action might prove helpful. Further Information A demonstrative Code of for Basketball is included overleaf. If you do require further information pop in and see the Deputy President (Clubs and Societies) or the Clubs and Societies Administrator in the Union who will be able to help you further. The current definition of a club activity: Any event publicised at the Club/Society club meetings. Any event publicised on the Club/Society club noticeboards by an official and approved poster. Any event that is funded to any degree by the Union. Any event that requires the use of equipment owed by the Club/Society club or by the Union. Any event that requires transport booked through the Union - ICU CASA, Dec 11th 98. Code of Conduct – Urban Music Society 1. Introduction 1.1. Being committed to the safety of its members, the Urban Music Society considers it good practice to operate in accordance with the following guidelines. 1.2. This code of conduct will be available to anyone wishing to read it in the Imperial College Union Resource Centre. Union Activities Union activities are recognised as being one or more of the following. 2.1. Any event publicised at the Urban Music Society meetings. 2.2. Any event publicised on the Urban Music Society noticeboards by an official and approved poster. 2.3. Any event that is funded to any degree by the Union. 2.4. Any event that requires the use of equipment owed by the Urban Music Society or by the Union. 2.5. Any event that requires transport booked through the Union Activity Registration 3.1. It is the responsibility of the Urban Music Society chairman to ensure that all club members have completed a club membership form. These are to be kept up to date and stored in the Clubs and Societies Resource Centre. A summarised membership list should be included. 3.2. Any proposed activities that do not operate within the Clubs and Societies Health and Safety Policy will not be authorised. 2. 3. 4. Club Equipment This section covers not only Urban Music Society equipment, but also any other equipment that is used during Urban Music Society events. 4.1. The equipment of Urban Music Society is the responsibility of the Secretary. He/She shall maintain the quality of the equipment and ensure it is stored safely.
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