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CHARTER TOWNSHIP OF YPSILANTI CHARTER TOWNSHIP OF YPSILANTI MINUTES OF

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CHARTER TOWNSHIP OF YPSILANTI CHARTER TOWNSHIP OF YPSILANTI MINUTES OF Powered By Docstoc
					CHARTER TOWNSHIP OF YPSILANTI MINUTES OF THE MAY 17, 2005 REGULAR MEETING PROPOSED The meeting was called to order by Supervisor Ruth Ann Jamnick at approximately 7:08 p.m. in the Ypsilanti Township Civic Center Board Room, 7200 S. Huron River Drive, Ypsilanti Township. The Pledge of Allegiance was recited and a moment of silent prayer was observed. Members Present: Supervisor Ruth Ann Jamnick, Clerk Brenda Stumbo, Treasurer Larry Doe, Trustees Jean Hall Currie, Stan Eldridge, David Ostrowski and Dee Sizemore None Wm. Douglas Winters

Members Absent: Legal Counsel:

MINUTES OF APRIL 6, 2005 SPECIAL WORK SESSION AND THE APRIL 19, 2005 WORK SESSION AND REGULAR MEETING A motion was made by Treasurer Doe, supported by Trustee Currie to approve the minutes. The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: Yes

SUPERVISOR REPORT A. PRESENTATION OF POPPIES BY THE AMERICAN LEGION POPPY CHAIRPERSON A brief presentation on the poppy program was provided by Stella Swope, American Legion Poppy Chairperson. Ms. Swope introduced Diane Mraz as the new Auxiliary President and they distributed poppies to the Board and audience. B. PROCLAMATION NAMING MAY 19, 2005 AS THE LIN YANG/PRUDENTIAL SPIRIT OF COMMUNITY RECOGNITION DAY IN YPSILANTI TOWNSHIP Supervisor Jamnick stated that the proclamation would be presented to Lin Yang on Thursday, at a ceremony held at Willow Run Community Schools.

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C. PROCLAMATION IN HONOR OF VIETNAM VETERANS Supervisor Jamnick read the proclamation into the record (see attached). She stated that she would present the proclamation to the veterans on Memorial Day. D. PROCLAMATION COMMENDING SARA SMITH FOR HEROISM Fire Chief Morabito read the proclamation into the record (see attached) and presented it to Sara Smith. E. NOMINATION OF CAROLE ELLIOTT Supervisor Jamnick stated that Carole Elliott, Neighborhood Watch Coordinator for Swan Creek had been nominated for an appointment to the State Manufactured Housing Commission. F. EAGLE CREST EVENT FOR GENERAL DYNAMICS Supervisor Jamnick announced that the Marriott Ypsilanti at Eagle Crest would be hosting an event to “Welcome General Dynamics to the Neighborhood in Style” on Thursday, May 19, 2005 from 4-7 p.m. G. WASHTENAW COUNTY PUBLIC HEARING Supervisor Jamnick stated that the Washtenaw County Board of Commissioners would be holding a public hearing at the Civic Center on Monday, May 23, 2005 at 5:30 p.m. She stated that the hearing would be related to Police Services and the decision under consideration by the County Commissioners to eliminate the County’s current contribution to local municipalities. H. I-94 SOUND WALL Supervisor Jamnick stated that MDOT would be holding a public meeting regarding the I-94 Sound Wall. Engineering would be done in the summer of 2005 and construction would take place in 2006. I. HURON STREET IMPROVEMENTS Supervisor Jamnick announced that the Washtenaw County Road Commission had been awarded a $300,000 grant from MDOT to assist with improvements to the Huron Street corridor.

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CLERK REPORT A. I-94 SOUND WALL Clerk Stumbo stated that the MDOT public meeting on the I-94 Sound Wall would be held at the Civic Center on Tuesday, June 7, 2005 at 7 p.m. A notice would be sent to residents in the vicinity of the sound wall. She added that this had been an issue for 16 years, and it was great news for the residents affected by the noise. B. WCSD NHW COORDINATOR Clerk Stumbo introduced Deputy Chris Witlinger as the new Neighborhood Watch Coordinator for the WCSD, replacing Deputy Kevin Blanchard. C. HURON STREET IMPROVEMENTS Clerk Stumbo stated that the Washtenaw County Board of Road Commissioners had voted earlier in the day to begin the Huron Street improvements in 2005. D. WORK SESSION SCHEDULE Clerk Stumbo explained that during the Work Session, the Board agreed to schedule work sessions on the first Tuesday of the month during the summer. Since the Board only held one regular meeting per month during the summer, the extra work session would give them the opportunity to discuss items of importance to the community and Board members. E. FORD HERITAGE PARK Clerk Stumbo stated that the bid for benches and bleachers at Ford Heritage Park had been awarded and that the installation was progressing. F. HISTORY OF SEAVER FARM PROJECT Clerk Stumbo stated that Trustee Eldridge met with Eastern Michigan University regarding students researching the history of the Seaver Farm property. EMU agreed to the project and students would begin the research when school resumed in the fall.

TREASURER REPORT Treasurer Doe gave the report for April, 2005. The beginning balance was $27,391,239.90 and the ending balance was $28,298,867.50.

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A motion was made by Clerk Stumbo, supported by Trustee Eldridge to receive and file the Treasurer’s Report (see attached). The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: Yes

ATTORNEY REPORT A. JANET STREET UPDATE Attorney Winters provided a brief update on the Janet Street lien issue. He stated that the Ameriquest Mortgage Company had confirmed that the lien would be satisfied and the funds should be received shortly. STUDENT RECOGNITION Supervisor Jamnick recognized the students in attendance and she thanked them for attending the meeting. PUBLIC COMMENTS There were no public comments. UNFINISHED BUSINESS 1. CLARIFICATION OF PROPOSED CHANGES TO THE YPSILANTI TOWNSHIP PARK COMMISSION BY-LAWS (Approved at the April 19, 2005 Regular Meeting)

A motion was made by Trustee Eldridge, supported by Trustee Sizemore to clarify that the adoption of the Park Commission By-laws included the April 11, 2005 recommendation of the Township Attorney (see attached). The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: Yes

2.

RESOLUTION NO. 2005-11, SUPPORTING THE STONY CREEK WATERSHED MANAGEMENT PLAN (Tabled at the April 19, 2005 Regular Meeting)

This item remained on the table.

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3.

SECOND READING ORDINANCE NO. 2005-356, PROHIBITING THE MOORING OF VESSELS TO BUOYS OR BEACONS (1st reading held at the April 19, 2005 Regular Meeting)

A motion was made by Treasurer Doe, supported by Trustee Sizemore to approve the second reading of Ordinance No. 2005-356 (see attached). The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: Yes

4.

APPLICATION OF TEMPTATIONS, LLC LOCATED AT 2876 WASHTENAW AVENUE, YPSILANTI FOR A BEER AND WINE LICENSE (Referred to Liquor Committee at the April 19, 2005 Regular Meeting)

A motion was made by Clerk Stumbo, supported by Treasurer Doe to approve the beer and wine license for Temptations, LLC. The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: Yes

NEW BUSINESS 1. 2-1-1 SERVICE AGREEMENT BETWEEN THE CHARTER TOWNSHIP OF YPSILANTI AND WASHTENAW 2-1-1

A motion was made by Treasurer Doe, supported by Trustee Sizemore to approve the 2-1-1 Service Agreement between the Charter Township of Ypsilanti and Washtenaw 2-1-1(see attached). A friendly amendment was made by Supervisor Jamnick to authorize the signing of the agreement. The friendly amendment was accepted. The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: Yes

2.

PROPOSED OVERTIME CONTRACTS WITH WASHTENAW COUNTY AND THE WASHTENAW COUNTY SHERIFF’S OFFICE FOR:

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A.

SPECIAL ENFORCEMENT FOR NEIGHBORHOOD PUBLIC NUISANCE ISSUES, IN AN AMOUNT NOT TO EXCEED $75,000.00, ACCOUNT #266-301-000-831-000

A motion was made by Clerk Stumbo, supported by Trustee Currie to approve the overtime contract with Washtenaw County and the Washtenaw County Sheriff’s Department for special enforcement for neighborhood public nuisance issues in an amount not to exceed $75,000 (see attached). The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: Yes

B.

SPECIAL ENFORCEMENT OF LIQUOR LAWS AND REGULATIONS, IN AN AMOUNT NOT TO EXCEED $10,000.00, TO BE PAID BY REVENUE RECEIVED FROM THE STATE OF MICHIGAN FOR LICENSING FEES

A motion was made by Trustee Currie, supported by Treasurer Doe to approve the overtime contract with Washtenaw County and the Washtenaw County Sheriff’s Department for special enforcement of liquor laws and regulations, in an amount not to exceed $10,000 (see attached).The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: Yes

3.

2005 BUDGET AMENDMENTS, #2

A motion was made by Clerk Stumbo, supported by Trustee Sizemore to approve the 2005 Budget Amendments, #2 (see attached). The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: Yes

4.

SET PUBLIC HEARING DATE OF TUESDAY, JUNE 21, 2005 AT APPROXIMATELY 7:00 P.M. TO HEAR REQUEST OF GENERAL MOTORS CORPORATION, POWERTRAIN, LOCATED AT ECORSE & WIARD ROADS IN YPSILANTI TOWNSHIP, FOR AN INDUSTRIAL FACILITIES EXEMPTION CERTIFICATE

A motion was made by Treasurer Doe, supported by Clerk Stumbo to set a public hearing date of Tuesday, June 21, 2005 at approximately 7:00 p.m. to hear the request of General Motors Corporation, Powertrain, for an Industrial Facilities Exemption Certificate. The motion carried as follows:
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CHARTER TOWNSHIP OF YPSILANTI MAY 17, 2005 REGULAR MEETING MINUTES PAGE 7

Eldridge: Yes Jamnick: Yes

Currie: Stumbo:

Yes Yes

Sizemore: Doe:

Yes Yes

Ostrowski: Yes

5.

REQUEST TO ALLOW AN ADDITIONAL 90 DAYS TO PAY OUTSTANDING FEES OWED TO YPSILANTI TOWNSHIP FOR PAINT CREEK CROSSING, PD STAGE I REVISED CONCEPT PLAN AND STAGE II SITE PLAN REVIEW (CONDOMINIUM)

A motion was made by Trustee Currie, supported by Treasurer Doe to allow an additional 90 days to pay outstanding fees for Paint Creek Crossing, PD Stage I Revised Concept Plan and Stage II Site Plan Review (Condominium). A friendly amendment was made by Clerk Stumbo, to allow only an additional 30 days, to authorize the Township Attorney to contact the Tenant’s Union if the time frame is not met and that the developer would provide the Township with a revised drawing. The friendly amendment was accepted. The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: Yes

6.

PROPOSAL FROM TETRA TECH TO CONTINUE PASSIVE FREE PRODUCT REMOVAL AT THE YPSILANTI TOWNSHIP COMMUNITY CENTER, IN THE AMOUNT OF $9,600.00

A motion was made by Treasurer Doe, supported by Trustee Sizemore to approve the proposal from Tetra Tech to continue passive free product removal at the Ypsilanti Township Community Center in the amount of $9,600 (see attached). The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: Yes

7.

REQUEST TO HIRE A PUBLIC SAFETY FUNDING COMMITTEE FACILITATOR

A motion was made by Treasurer Doe, supported by Trustee Currie to table the request. The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: Yes

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CHARTER TOWNSHIP OF YPSILANTI MAY 17, 2005 REGULAR MEETING MINUTES PAGE 8 REQUEST OF THE WASHTENAW SPORTSMAN’S CLUB TO WAIVE ZBA $100.00 APPLICATION FEE

8.

A motion was made by Clerk Stumbo, supported by Treasurer Doe to approve the request of the Washtenaw Sportsman’s Club to waive the ZBA $100 application fee. The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: Yes

9.

RESOLUTION NO. 2005-12, SUPPORTING WIRELESS WASHTENAW

A presentation was given by Dave Behen, IT Director for Washtenaw County. A motion was made by Trustee Eldridge, supported by Trustee Currie to approve Resolution No. 2005-12 (see attached). The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: Yes

10. PD II RESIDENTIAL SITE PLAN, PONDS AT LAKEWOOD, LOCATED ON THE SOUTH SIDE OF THE HURON RIVER DRIVE INTERSECTION WITH TEXTILE ROAD A motion was made by Trustee Eldridge, supported by Treasurer Doe to approve the PD II Residential Site Plan for the Ponds at Lakewood. A friendly amendment was made by Clerk Stumbo, to approve the PD II Residential Site Plan for the Ponds at Lakewood contingent upon meeting the conditions recommended by the Planning Commission, and the developer entering into a development agreement. The friendly amendment was accepted. The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: Yes

11. PRELIMINARY RESIDENTIAL SITE PLAN, WEST GROVE SITE CONDOMINIUMS, LOCATED NORTH OF THE GROVE ROAD INTERSECTION WITH BRIDGE ROAD A motion was made by Clerk Stumbo, supported by Trustee Currie to approve the Preliminary Residential Site Plan for the West Grove Site Condominiums,
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contingent upon one (1) lot being designated as open space that would include recreational equipment, and that the developer address the high-pressure water main issue (see attached). The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: Yes

12. REQUEST OF YPSILANTI DISTRICT LIBRARY TO WAIVE OUTSTANDING REVIEW FEES IN THE AMOUNT OF $4,760.00 A motion was made by Treasurer Doe, supported by Trustee Eldridge to approve the request of the Ypsilanti District Library to waive outstanding review fees in the amount of $745.27. The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: Yes

13. REQUEST OF CARA DOUGLAS TO CLOSE ROXBURY DRIVE BETWEEN BERWICK AND DOVER ON SATURDAY, JULY 16, 2005 FROM 5:00 P.M. TO 10:00 P.M. FOR A BLOCK PARTY A motion was made by Clerk Stumbo, supported by Trustee Sizemore to approve the request of Cara Douglas to close Roxbury Drive between Berwick and Dover on Saturday, July 16, 2005 from 5-10 p.m. for a block party. A friendly amendment was made by Clerk Stumbo to change the date to June 17, 2005, per the request of Ms. Douglas. The friendly amendment was accepted. The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: Yes

OTHER BUSINESS 1. AFSCME TENTATIVE COLLECTIVE BARGAINING AGREEMENT

A motion was made by Treasurer Doe, supported by Clerk Stumbo to approve the four (4) year AFSCME Collective Bargaining Agreement. The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: Yes

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2.

REQUEST FOR BIKES AND BLADES SAFETY PROGRAM AT FORD ELEMENTARY TO USE TOWNSHIP PROPERTY FOR OVERFLOW PARKING

A motion was made by Trustee Eldridge, supported by Trustee Sizemore to approve the request for Bikes and Blades Safety Program at Ford Elementary to use Township property for overflow parking. A friendly amendment was made by Supervisor Jamnick to make approval contingent upon the Township Attorney’s review of the insurance certificate. The friendly amendment was accepted. The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: Yes

3.

SEAVER FARM / BOSAL PROPERTY 1. Approve fees in the amount of $7,500 to OHM for the Infrastructure Study 2. Approve survey work by OHM, tree surveys and to finalize the MDEQ permit in the amount of $15,500 3. Approve the Geotechnical review of the site by PSI Engineering in the amount of $7,950 to perform soil drilling and lab analysis

All costs would be reimbursed when the LDFA Bond financing was submitted and funded. A motion was made by Clerk Stumbo, supported by Treasurer Doe to approve the fees as outlined by James Gartin, CED Director. The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: No

AUTHORIZATIONS & BIDS Approve: A. The request of Jeri Sizemore, Purchasing Clerk, to purchase a license agreement from ASCAP for $238. This would enable the Township to play/use music for programs at the Recreation Department, Senior Center, music on hold, etc. The Township had just recently been made aware that this was needed. If we do not
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obtain the license, we could have a penalty issued to the Township that would be very expensive. The license fee would be renewable each year. The cost of the license can be taken from account #101.267.000.956.000. Accept: A. The recommendation of Dave Cooper, RSD Park Superintendent to purchase a Toro 4100-D Goundmaster mower from Spartan Distributors, a single source supplier, for $39,913.84. Due to the addition of new parks it has become necessary to increase equipment needs. Also, request that funds in budget account #208.208.000.977.000 be used for the purchase of this mower. B. The recommendation of Travis McDugald, IS Manager, to accept the quote from HP Direct Government Sales of $10,941.14 and purchase seven new computer workstations for the Recreation Department. The workstations are budgeted in account #101.266.000.977.000. C. The recommendation from Matt Parks, OHM-Sidewalk Project Manager, for the following: 1. Enter into contract with Doan Construction for the 2005 sidewalk repairs. Doan will honor the 2004 pricing for us. 2. Allow the Township Clerk to sign the agreement with Doan Construction for the 2005 sidewalk repairs. Sidewalk repairs are budgeted in account #211.970.000.997.002. A motion was made by Clerk Stumbo, supported by Trustee Currie to approve Authorizations and Bids. The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: Yes

STATEMENTS AND CHECKS A motion was made by Treasurer Doe, supported by Trustee Eldridge to approve Statements and Checks in the amount of $396,819.76 for May 3, 2005 and $1,869,048.94 for May 17, 2005. The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: Yes

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ADJOURNMENT A motion was made by Treasurer Doe, supported by Trustee Sizemore to adjourn the meeting. The motion carried as follows: Eldridge: Yes Jamnick: Yes Currie: Stumbo: Yes Yes Sizemore: Doe: Yes Yes Ostrowski: Yes

The meeting adjourned at approximately 8:36 p.m. Respectfully submitted,

Brenda L. Stumbo, Clerk

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