Match Day 2011….
March 15, 2012
Overview of the process
n Decide upon specialty
n Explore programs using Frieda and by looking at
n Submit your application and all additional materials
n Invited to interview-set aside a month for this
n Consideration of your options
n Rank programs
n Match day…probably will be March 15, 2012
Selecting a Medical Specialty J
You will have lots of help!!
n Dr.Kathleen McKie,
Associate Dean Student Affairs
n Roles of…
n Sponsoring Department Advisor
n Match advisor
The Office of Student Affairs
n Stephanie Lloyd-A thru Hancock
n Linda Kimberly-Hanna thru Norton
n Donna Branan-Obiaga-Z
Office of Student Affairs Office
n Location: CB 2340
n 2nd floor of the R & E Bldg, immediately
adjacent to the cross walk from Hamilton
n Phone: 706-721-5115
In our office for your use on loan
NRMP and San Francisco Match
NRMP – governing body for the Main Match
San Francisco Match – governing body for the
residency match in Ophthalmology and Child
Military Match, Urology Match
NRMP – National Residency
The NRMP Main Match provides
an impartial venue for matching
applicants' preferences for
residency positions with program
directors' preferences for
Statistics for 2009…
n Over 26,000 positions
n 37,735 applicants
n 16,559 U.S. seniors (up by 489)
n 94% matched # exceeded
15,000 (94.2% in 08)
n 81% matched in (top 3)
n Dermatology, urology, orthopedic surgery,
otolaryngology, plastic surgery, radiation
oncology, thoracic surgery, and vascular surgery
were the most competitive fields
n The number of U.S. medical school seniors in
emergency medicine increased by 7 percent and
grew for the sixth year in a row
More Data on the Match
n Match Day Press Release
n Advance Data Tables
n Results of the 2010 NRMP Program
n Charting Outcomes in the Match
Students must register with the NRMP to
participate in the main match, which
typically includes transitional years for SF
IN ALL CASES
n U.S. allopathic medical school seniors
MUST participate in the NRMP for
their preliminary positions.
n If a program director for an early match tells
you they will “take care of your preliminary
year” … it may not be correct. You must
participate in the NRMP for preliminary
positions!!!!! Be careful and make certain!
If you participate in an early
n ….and you do not submit a rank order list
to the NRMP, then you will likely be
“unmatched” for your preliminary position
and may not be eligible for the “unmatched
list” during scramble.
n It can be difficult to scramble into a prelim
spot ! Better safe than sorry!
n Application service is ERAS “electronic residency
n Students must register with ERAS to apply to
most programs…but not all programs use ERAS
n May explore ERAS at any time:
n Our office will notify you when you can access
ERAS to begin entering your information.
NRMP versus SF match
n NRMP uses ERAS n SF Match uses the
(primarily, although CAS (common
some programs do not application service)
use ERAS). You must
check with individual
n It is YOUR responsibility to contact
programs concerning requirements.
n Each program is different and each
program has different individual deadlines
Your application will include
n Application form (open your site and begin your application as
soon as you get your token/ electronic registration opens about
n Personal statement and photo
n Letters of Recommendation 3-4 per program
n Transcript release early and again nearer the
n MSPE (Nov. 1, 2011) Requested target date is
n USMLE scores
Letters of recommendation
n Cover letter/waiver form
n Number required varies with the program
n Originals only!! …on letterhead, no faxes.
n Provide letter writer with CV and personal
n Deadline to our office for scanning:
n Objective evaluation of your record of
accomplishments as a medical student.
n It is NOT a letter of recommendation!
n Subjective comments will be cast in the best
possible light – within the confines of the truth.
n Your clerkship behavior will reappear!
n MSPE Release Form must be signed by you to
allow us to transmit your mspe letter.
Georgia Health Sciences
Medical Student Performance Evaluation
Your Full Name
November 1, 2011
XXX is a fourth-year student at the Medical College of Georgia in Augusta, Georgia.
(from your CV includes research, volunteer work, interests, hardships)
XXX earned a Bachelor of XXX Degree in XXX from XXX in XXX…….
XXX matriculated as a first year student at the Medical College of Georgia in August of
MSPE continued …
n Academic history
n LOA, transfer, remediation, combined degree
programs, disciplinary action at MCG
n Performance during 1st two years (basic
science) no comments included
n Performance during core clerkships,
electives-final grade and comments
Your Contribution to the MSPE
Numbers and clerkship comments have been
generated over your career and stand as they
are at this point
You can influence what appears in the area of
unique characteristics and in the summary.
You are encouraged to meet with Dr. McKie in
order to discuss what you would like
Make an appointment!
n Contact Stephanie, Linda, or Donna to
make an appointment . Meeting times Apr-
n 20 minute slots, arrive a few minutes early
n Bring your CV with highlighted features
you most want included.
We will email you when dates open for April.
Reading your MSPE…
n You may read your MSPE.
n It will be available in October (class will be
notified by email when letters are ready)
n You may correct factual errors, but may not
edit the narrative comments. (AAMC
n You should read it so there are no
surprises when you interview J
Southwest Campus Students
n Dr. McKie will coordinate with Dr. Guest the
optimal time to come to your site in order to meet
for individual advising and planning of the MSPE.
n Dr. McKie is happy to speak by phone appt. in the
early evenings to answer questions or offer
advice. Email me J
n We will coordinate a time for you to review your
MSPE. This must be done in person or Dr. McKie
can review by phone if necessary.
n Make appointment with Clerkship director to
discuss any appeal of comments or grades.
n The MSPE is read carefully by program directors
and thus you should take them seriously.
n The MSPE is most important in decisions
regarding ranking. USMLE scores have more
influence in decisions to invite you for an interview.
A few things to remember…
n Step 2 CK and CS by Dec 15th
n Interview etiquette
n Tips for a successful match
Schedule now !!!
Must take USMLE Step 2 CK and
December 15, 2011.
Schedule CS as soon as
If you have not taken/passed Step 2
Most programs will
consider ranking a student who has not
passed Step 2 CK
Step 2 CS
n Can really trip you up! No kidding!!!
n Every year several people have to take it
again probably because of ridiculous errors
that might be prevented by taking your
OSCE seriously and by reading the First
Aid for CS.
n Rescheduling is a nightmare and the long
reporting time creates major anxiety!!!!
Passing USMLE Step 2 is required
participate in Graduation or
Hooding if you have not
passed Step 2 CK and CS!
n Be nice to program secretaries... They are usually
in close contact with Program Directors and
usually attend all selection committee meetings
n Take your current transcript and a CV.
n IF YOU MUST CANCEL, advise program director
and indicate the circumstance requiring the
cancellation. Call, email and ALWAYS send a
follow up letter of explanation!!
When you communicate with
n It is a violation of the Match for a program
to pressure you about where you plan to
rank them. While it is fine for you to
express your admiration for a program,
avoid the use of the word “rank” when
expressing your thoughts and praise!
n Strict regulations govern the match; if in
doubt check policy. Violations of the match
can result in severe sanctions against the
student and the institution!!
The Couples Match…
n NRMP offers the opportunity for two residency
applicants to link their rank order lists so that the
applicants can match to programs suited to their
n Students enroll individually in the Match, but
indicate that they want to be in the Match as a
n On the Rank Order List (ROL), pairs of choices
are submitted for the match.
Tips for a successful match
n Be honest with yourself about your level of
competitiveness (Program Directors Survey
and Charting outcomes of the Match from
n Ask your Match Advisor for an honest
assessment of your competitiveness
n Rank many programs – longer ROL =
greater chance of matching
n Do not rely on “scramble” as a Match
What if you do not match?
n You will be notified whether you matched or
not on Monday of Match week.
n If you did not, you can pursue a position
through the “Scramble”, which our office
operates for you.
n Scramble is not a viable option! It has
become nearly impossible. Be willing to
take advice in advance.
n Plans in progress for improved Scramble.
n I prefer Strategy, Strategy, more Strategy in
order to avoid the Scramble.
n Go after what you want with reality and strategy
and back up!!
Common Pitfalls in the Match
n Apply to the correct number of programs,
which means many programs for
competitive specialties and many programs
if you have any academic glitches and
more programs if you are looking out of
n If you get only a few interviews, especially
in a competitive specialty, you are getting a
wake up call! Think about your back up!
n Apply to and interview in enough programs
to ensure “safety net” programs as well as
your “reach” programs.
n Pay close attention to preliminary programs
and apply to enough! Talk to your Match
n Do not believe the programs that tell you
that you are the best thing since sliced
bread and that you are ranked to match.
They tell that to all the great candidates!!
The match…a legal contract
n After you have ranked programs and programs
rank students, the “match” is generated using a
computerized mathematical algorithm.
n By participating in the match, you are entering into
a legal and binding contract.
n Extricating yourself from this is not trivial.
Importance of Advice
n Please ask for advice, especially from
n Your Match Advisor has had to deal with
Scramble and wants you to know how to
avoid it! Believe him or her!
n Feel free to contact Dr. K McKie and your
Match Advisor for straightforward advice!
Let’s Meet Again!
n In June or July 2011
n Numbers and ranges of programs to apply
to, interview with, and rank. The ROL !!
n Importance of prelim programs strategy
n Back Up Plans
n Couples Pointers
n Interview Tips
4th Year is Lots of FUN!
It’s Your Turn!!!