2012 – 2013 Work Placement Service
Learner Induction and Supervision
POINTS FOR INDUCTION
This checklist identifies common points for induction, but may need modifying to suit individual learners and
types of work. An induction is best given during the learner’s first tour of the areas in which they will be
Line Manager - explain who will supervise them in the workplace and ensure
Line Managers are aware of their responsibilities under Health & Safety legislation. ‘An induction
Safety Policy - explain the policy and point out any aspects that apply to the can best be
learner, in particular emphasise the learner’s personal responsibilities. given during
Safety Literature - distribute/explain any relevant safety literature, taking into the learner’s
account the learner’s age, length of placement and likely exposure to hazards. first tour of the
Key Safety People - introduce them to the learner or ensure that they are aware areas in which
of their name(s), location(s) and responsibilities. they will be
Prohibited Areas/Machinery - point out any areas/machinery that are prohibited
to the learner and tell them why this is the case.
Machinery - explain to learners that they must never operate any machinery without the prior
permission of a supervisor and unless trained to do so. Stress that they must not attempt to repair any
machine and all faults must be reported to the supervisor.
Dangerous Substances - explain the importance of complying with the rules on handling
chemicals. Stress that the learner must ask the supervisor if they are unsure of any precautions to be
Lifting and Carrying - such work should have been assessed under the Manual Handling
Operations Regulations. Where appropriate, arrange for the learner to be shown the correct way to
lift objects and explain why it is important.
Housekeeping - explain importance of good housekeeping, e.g. keeping drawers and cupboards shut,
safe positioning of cables, safe storage of materials, keeping work areas clean and tidy.
Safe Systems of Work - describe hazards associated with work the learner will do or observe and
explain importance of safe working practices. Make sure learners receive any necessary briefing
before they move on to new tasks.
Protective Clothing - where applicable, describe what is available, when and why it must be used and
how to make any necessary adjustments.
Safety Equipment - explain when and why it must be used, where it is kept and how to use it.
Hygiene - inform learners where the toilets and washing facilities are, and where applicable, explain
the use of barrier creams etc. and inform the learner where these can be found.
First Aid - explain the first aid facilities.
Accident Procedure - explain that all accidents must be reported and that all injuries, no
matter how small, should be entered into the accident record. Explain to the learner where the
accident forms are kept and to whom they should report in the event of an accident.
Fire Alarm - explain what learners should do if they discover a fire. Describe how they will know if the
alarm has been raised.
Emergency Evacuation - explain the procedures for emergency evacuation, including the route to be
taken, use of emergency exits, assembly points and reporting procedures. Employers should stress
that there should be no running during an emergency evacuation.
Final Advice - Check that the learner understands the importance of following Health & Safety rules
and the possible consequences of disobeying them.
Identify who the learner should speak to if they are unsure of emergency procedures
Ashcroft House, Ervington Court, Meridian Business Park, Leicester, LE191WL
Tel : 0116 240 7000 Email : email@example.com Website www.leics-ebc.org.uk
Company No. 02775469
@LeicesterEBC Registered Charity No. 1016744
2012 – 2013 Work Placement Service
We strongly recommend that for your own records completed learner induction
checklists should be kept for a minimum of 3 years.
Learner Name: ………………………………………………………………………………………………...
Before work experience – please consider;
Has the learner attended their interview?
Has a learner specific risk assessment been undertaken e.g. consideration given for
medical/health conditions, disabilities and learning difficulties?
Work Experience Agreement signed and returned to the school/college?
All relevant staff made aware the learner is coming?
Have all relevant staff been briefed on safeguarding and agreed activities?
Is adequate and appropriate supervision arranged?
Who will be responsible in the absence of the planned supervisor?
Has a schedule of activities been identified for the learner?
Are all planned activities suitable for the learner?
Is Personal Protective Equipment available? Will it be available in suitable sizes?
Who will meet/talk to the tutor who undertakes the monitoring visit?
Is there an emergency contact number available for the school/college?
Is there an emergency contact number available for the parent/legally responsible
At the start of work experience - have you covered?
General Information Tick
Organisation background and the role of the learner whilst on placement
Introduction to key staff (supervisor/safety/first aid)
Tour of premises including fire escape route and assembly point(s)
Shown staff/refreshment facilities
Notice boards and appropriate signage (location and purpose)
Health & Safety Information Tick
Introduction to organisation’s Health & Safety Policy and procedures
Explanation of risk assessments – organisation’s and learner specific
Safe working systems
Introduction to and training on machinery/equipment that may be used
House keeping/tidiness/smoking policy
Protective clothing and safety equipment – correct and appropriate usage
First Aid facilities & accident procedures
Supervisor: ………………………… Learner: ………………………………… Date: …………………..