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3._Learner_Induction_And_Supervision___Checklist Powered By Docstoc
					                                        2012 – 2013 Work Placement Service

                              Learner Induction and Supervision

This checklist identifies common points for induction, but may need modifying to suit individual learners and
types of work. An induction is best given during the learner’s first tour of the areas in which they will be

 Line Manager - explain who will supervise them in the workplace and ensure
   Line Managers are aware of their responsibilities under Health & Safety legislation.          ‘An induction
 Safety Policy - explain the policy and point out any aspects that apply to the                   can best be
   learner, in particular emphasise the learner’s personal responsibilities.                      given during
 Safety Literature - distribute/explain any relevant safety literature, taking into              the learner’s
   account the learner’s age, length of placement and likely exposure to hazards.             first tour of the
 Key Safety People - introduce them to the learner or ensure that they are aware             areas in which
   of their name(s), location(s) and responsibilities.                                              they will be
 Prohibited Areas/Machinery - point out any areas/machinery that are prohibited
   to the learner and tell them why this is the case.

Workplace Hazards
 Machinery - explain to learners that they must never operate any machinery without the prior
   permission of a supervisor and unless trained to do so. Stress that they must not attempt to repair any
   machine and all faults must be reported to the supervisor.
 Dangerous Substances - explain the importance of complying with the rules on handling
   chemicals. Stress that the learner must ask the supervisor if they are unsure of any precautions to be
 Lifting and Carrying - such work should have been assessed under the Manual Handling
   Operations Regulations. Where appropriate, arrange for the learner to be shown the correct way to
   lift objects and explain why it is important.
 Housekeeping - explain importance of good housekeeping, e.g. keeping drawers and cupboards shut,
   safe positioning of cables, safe storage of materials, keeping work areas clean and tidy.
 Safe Systems of Work - describe hazards associated with work the learner will do or observe and
   explain importance of safe working practices. Make sure learners receive any necessary briefing
   before they move on to new tasks.
 Protective Clothing - where applicable, describe what is available, when and why it must be used and
   how to make any necessary adjustments.
 Safety Equipment - explain when and why it must be used, where it is kept and how to use it.
 Hygiene - inform learners where the toilets and washing facilities are, and where applicable, explain
   the use of barrier creams etc. and inform the learner where these can be found.

Emergency Procedures
 First Aid - explain the first aid facilities.
 Accident Procedure - explain that all accidents must be reported and that all injuries, no
   matter how small, should be entered into the accident record. Explain to the learner where the
   accident forms are kept and to whom they should report in the event of an accident.
 Fire Alarm - explain what learners should do if they discover a fire. Describe how they will know if the
   alarm has been raised.
 Emergency Evacuation - explain the procedures for emergency evacuation, including the route to be
   taken, use of emergency exits, assembly points and reporting procedures. Employers should stress
   that there should be no running during an emergency evacuation.
 Final Advice - Check that the learner understands the importance of following Health & Safety rules
   and the possible consequences of disobeying them.

        Identify who the learner should speak to if they are unsure of emergency procedures

            Ashcroft House, Ervington Court, Meridian Business Park, Leicester, LE191WL
           Tel : 0116 240 7000 Email : Website

                                           Company No. 02775469
                 @LeicesterEBC          Registered Charity No. 1016744
                                      2012 – 2013 Work Placement Service

                                       Induction Checklist

    We strongly recommend that for your own records completed learner induction
                 checklists should be kept for a minimum of 3 years.

Learner Name: ………………………………………………………………………………………………...

Before work experience – please consider;

Planning                                                                                  Tick
 Has the learner attended their interview?
 Has a learner specific risk assessment been undertaken e.g. consideration given for
    medical/health conditions, disabilities and learning difficulties?
   Work Experience Agreement signed and returned to the school/college?
   All relevant staff made aware the learner is coming?
   Have all relevant staff been briefed on safeguarding and agreed activities?
   Is adequate and appropriate supervision arranged?
   Who will be responsible in the absence of the planned supervisor?
   Has a schedule of activities been identified for the learner?
   Are all planned activities suitable for the learner?
   Is Personal Protective Equipment available? Will it be available in suitable sizes?
   Who will meet/talk to the tutor who undertakes the monitoring visit?
   Is there an emergency contact number available for the school/college?
   Is there an emergency contact number available for the parent/legally responsible

At the start of work experience - have you covered?

General Information                                                                       Tick
 Organisation background and the role of the learner whilst on placement
 Introduction to key staff (supervisor/safety/first aid)
 Tour of premises including fire escape route and assembly point(s)
 Shown staff/refreshment facilities
 Notice boards and appropriate signage (location and purpose)

Health & Safety Information                                                               Tick
 Introduction to organisation’s Health & Safety Policy and procedures
 Explanation of risk assessments – organisation’s and learner specific
 Safety literature
 Prohibited areas/equipment
 Safe working systems
 Introduction to and training on machinery/equipment that may be used
 House keeping/tidiness/smoking policy
 Manual handling/lifting
 Dangerous substances
 Protective clothing and safety equipment – correct and appropriate usage
 Hygiene
 First Aid facilities & accident procedures
 Emergency procedures
 Confidentiality

Supervisor: ………………………… Learner: ………………………………… Date: …………………..

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