TERMS OF REFERENCE SCIC Community Links Small Project Fund Purpose: The purpose of this fund is to make up to $5,000 available for international development projects of SCIC Member Agencies and Associate Members not currently eligible for Matching Grants Funding This is a pilot project of the SCIC Board of Directors established in 2007, and will be evaluated over a two year period before funding is renewed. The total amount of funding to be disbursed will not exceed $25,000. The Community Linkages Fund is open to all SCIC Members and Associate Members who are not currently eligible for funding from the Saskatchewan Government Matching Grants in Aid Program. Applicants with admin or membership fees outstanding, or with outstanding final reporting on previous projects, are not eligible. Applications will be accepted between July 1 2007 and January 31 2008. All applications will be reviewed by SCIC’s Projects Review Committee which will make recommendations to the SCIC Board for approval. This process may take up to three months. Applicant groups must use SCIC’s Community Links Application Guide and demonstrate adherence to SCIC development principles. SCIC staff are also available for consultation. The Projects Review Committee will review applications on a first come, first served basis. Once funds are expended, SCIC will cease to consider applications. Successful project applications need not be long, but must be complete and provide a comprehensive plan for monitoring and evaluating project implementation. There is no matching formula for the Community Linkages Fund. However, applicants are expected to demonstrate financial and/or in-kind contributions to the project. SCIC administration fees will not apply to funds disbursed through the Community Linkages Fund, but 10% of funds disbursed will be retained by SCIC pending receipt of satisfactory final reporting. SCIC requires applicants to provide a thoughtful and realistic plan for monitoring project activity and evaluating project success. This information will form the basis of final reporting. An evaluation guide will be provided to successful applicants, and SCIC staff will be available for consultation. SCIC Overseas Program Officer 2138 McIntyre St. Regina, SK S4P 2R7 306-757-4669
COMMUNITY LINKS FUND
Background ~ SCIC The Saskatchewan Council for International Cooperation is a coalition of organizations involved in international development and committed to the recognition of the dignity of all people and their right to self determination, to the protection of the world’s fragile environment and to the promotion of global understanding, cooperation, peace and justice. Background ~ Community Links Fund The Community Links Fund is a pilot project of the SCIC Board of Directors established in 2007 and will be evaluated over a two year period before funding is renewed. Who is eligible for the Community Links Fund? The Community Links Fund is open to all SCIC Members and Associate Members not currently eligible for Saskatchewan Government funding from the Matching Grants in Aid Program for international development projects. Organizations that are not current members of SCIC should submit an application for associate membership (available online at www.earthbeat.sk.ca) and the $50 membership fee along with their application. Amount of Funding Available Up to $5000.00 per project, per organization will be granted. The total amount of funding to be disbursed will not exceed $25,000.00. Timeline Applications will be accepted between July 1st, 2007 and January 31st, 2008. Process Applicants must use the Community Links Application Form. All applications will be reviewed by the Projects Review Committee on a first-come first-served basis. Once funds are expended, SCIC will cease to consider applications. Funding Requirements The Community Links Fund does not require matching funds, but applicants are expected to demonstrate financial and/or in-kind contributions to the cost of the project. Fees SCIC administration fees will not apply to funds disbursed through the Community Links Fund, but 10% of funds disbursed will be retained by SCIC pending receipt of satisfactory final reporting. Organizations with outstanding final reports will not be allowed to re-apply to Community Links or other SCIC funding programs.
Projects that receive funding must: Demonstrate adherence to SCIC Development Principles (see below); Focus on international development as the primary theme; Place major emphasis on issues affecting political, social and economic development in the developing world; Promote awareness of and try to develop linkages between organizations, sectors and/or issues in Canada and the developing world; Have clearly defined goals and a plan to attain them. Organizations must have a demonstrated ability to carry the project to completion; Involve action and follow-up by project participants; Have thoughtful and realistic planning for monitoring project activities, outputs, outcomes and impact Have a clear evaluation plan Have a clearly defined target audience of people involved in designing and implementing the project; Show that the amount of money budgeted is realistic to attain the goals of the project; Contribute counterpart funds or in kind support to the project; and Be received between June 1st, 2007 and January 31st, 2008. Ineligible projects, activities and expenses include those that: Have outstanding administration or membership fees or with outstanding final reporting on previous projects; Focus on international development as a secondary theme; Are purely academic research or debate; Are politically partisan; Have fundraising for or promotion of the sponsoring organization as primary goals; Are sexist or racist or in other ways discriminatory in intent or effect; Promote particular religious, political parties or sectarian positions; Focus primarily on human rights, peace or security, racism, refugees in Canada, multiculturalism or Canadian domestic issues (even if addressed as secondary issues, these must still be clearly linked to international development); Promote overseas projects without an analysis of the underlying international development issues; Use funds for travel, meals and accommodation for participants (i.e. non-resource persons) at conference, workshops or special events; Use funds for travel outside Canada by Canadians Use funds to maintain or enhance organizational infrastructure. Have already taken place. Successful applicants must: Adhere to the program, timelines and budget in the approved project, unless otherwise negotiated with SCIC; and Submit a narrative and financial report when the project is completed
Community Links Fund Application Form
1. APPLICANT INFORMATION SCIC Member/Associate Member Initiating Project: Saskatchewan Contact Person: Mailing Address: Phone: Fax: E-mail: Website (if applicable): Non Profit Corporation Number: Date Incorporated: Charitable Tax Number (if applicable): Date Incorporated: Number of staff in Saskatchewan: Number of donors in Saskatchewan: Number of active volunteers in Saskatchewan: Amount raised in Saskatchewan in the last fiscal year specifically for international development or public engagement activities:
Briefly describe the work of your organization in international development projects and programs (eg. Nature of programs, global budget, locations, sectors, etc.).
Does your organization carry out public engagement in Saskatchewan. If yes, what do you do?
2. BOARD OF DIRECTORS INFORMATION Board President Name: Address (including Postal Code): Phone: E-mail: Board Treasurer Name: Address (including Postal Code): Phone: E-mail: Number of Directors:
3. PROJECT INFORMATION Project Title: Date Application Submitted: Project Start Date: Project End Date: Total Funds requested from SCIC (up to $5000): Have you received SCIC funding in the past? No Yes – when and for what project(s)?
PROJECT SUMMARY: Briefly describe what the project idea is, how it came about, and why you think it's important.
PROJECT BACKGROUND: Briefly describe the relevant aspects of the country and community where the project will be implemented. Explain what the problems are. Identify the target group(s). Describe the socio-economic situation, health or other conditions.
PROJECT OBJECTIVES General Objective: Provide one general statement of intent. Specific Objectives: What are the measurable objectives of your project? Outputs: What activities do you intend to carry out in order to meet your objectives? Outcomes: What measurable improvement do you hope to see after your project is completed? Indicators: How will you know if this change has taken place?
TIMELINE Provide a point-form timeline indicating anticipated dates of major activities to be carried out as part of your project.
PROJECT IMPLEMENTATION Describe how and where the project will be implemented and who will implement it. What is your group contributing to this project in terms of time, money, materials, equipment, volunteer hours, etc? Describe who the beneficiaries are. Describe the implications for gender, human rights, and the environment.
Project Activities List the project activities. How will each contribute to the achievement of a stated objective?
Expected Results Briefly state the development results expected upon completion of each activity. Insert a date by which the result will be achieved. Results should be specific, measurable, achievable, relevant, and time bound. State any expected gender, human rights or environmental results.
Indicators How will you know that each result has been achieved? List the indicators.
4. OVERSEAS PARTNER INFORMATION Name of Overseas Partner: Address of Overseas Partner: Contributions by Local Partner (eg. in-kind and/or financial contribution):
5. MONITORING AND EVALUATION PLAN What are you doing before, during and after the project to determine the degree of success in meeting your objectives?
How will you know your project has been a success?
Will participants evaluate the project? If so, how?
Are you planning follow-up action with the target group? No – Why not? Yes – What and How?
6. BUDGET The Budget must be detailed and include revenues and expenditures (these totals must be the same). 7. COMMENTS: Is there any other information you feel would be useful to assist the Project Review Committee to assess your application?
8. AGREEMENT If this project is approved for funding, I agree to provide a narrative and financial report of this project within 60 days of completion.
_________________________ Signature of Applicant
For more information contact: Denise MacDonald Overseas Program Officer Saskatchewan Council for International Cooperation 2138 McIntyre Street Regina, Saskatchewan S4P 2R7 Phone: (306) 757-4669 Fax: (306) 757-3226 E-mail: email@example.com Website: www.earthbeat.sk.ca
Please submit the following documents with your application form: Audited Financial Statement for most recent fiscal year Annual Report for most recent year Criteria, policies or guidelines used for overseas projects, public engagement or advocacy activities Any other documents (newsletters, educational materials, etc.) that may aid us in addressing your application.
ASSOCIATE MEMBER APPLICATION FORM SCIC Mission Statement The Saskatchewan Council for International Cooperation is a coalition of organizations involved in international development and committed to the recognition of the dignity of all people and their right to self-determination, to the protection of the world's fragile environment, and to the promotion of global understanding, cooperation, peace and justice. This is achieved through: Providing a structure, within which members can share, learn and grow by interacting with one another, Facilitating the provision of information and education about global issues, Advocating on international issues, and administering grants for international development assistance and education. Statement of Development Principles 1. Development, itself understood to be a basic right, fosters and promotes the full realization of human rights and fundamental freedoms. 2. Development is people-centered both in its purposes and the distribution of its benefits. 3. Development empowers people, especially poor marginalized people, to take control of the process of change. 4. Development seeks to ensure the satisfaction of basic human needs. 5. Development addresses the root causes of global inequality and not merely symptoms. 6. Development is environmentally and economically sustainable in that it provides for and does not jeopardize the well being of future generations. 7. Development promotes social justice through equitable distribution of power, wealth and access to resources. 8. Development both requires and facilitates the full participation of women and marginalized groups in political and economic decision-making. 9. Development respects Indigenous cultures. 10. Development recognizes the hazards of militarism and both require and promote peaceful solutions to violent conflict, whether international, national, or local. 11. Development is a global process which links common interests and issues and builds an international movement for change. Declaration We have read the SCIC Mission Statement, Bylaws, the Membership Criteria, Statement of Development Principles and Code of Ethics. We concur with the principles embodied in these documents and accept them as guiding our relationship with the Council. ______________________________ SIGNATURE _______________________________ TITLE