BPA NO. 1. CONTRACT ID CODE PAGE OF PAGES
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1
2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO.(If applicable)
P00003 05-14-2012 589A5-10-132
6. ISSUED BY 7. ADMINISTERED BY (If other than Item 6)
Department of Veterans Affairs Department of Veterans Affairs
VISN 15 Contracting Office VISN 15 Contracting Office
4101 S. 4th Street Trafficway 4101 S. 4th Street Trafficway
Leavenworth KS 66048 Leavenworth KS 66048
8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.
To all Offerors/Bidders VA-255-12-R-0521
9B. DATED (SEE ITEM 11)
10A. MODIFICATION OF CONTRACT/ORDER NO.
10B. DATED (SEE ITEM 13)
CODE FACILITY CODE
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, X is not extended.
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the
offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR AC-
KNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made
by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour
and date specified.
12. ACCOUNTING AND APPROPRIATION DATA (If required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
(X) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.)
SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER (Specify type of modification and authority)
E. IMPORTANT: Contractor X is not, is required to sign this document and return ___________ copies to the issuing office.
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
I. Attendance Roster from site visit held May 7, 2012 at 10:30 am (total of 2 pages are attached).
II. Attached are the questions and answers (total of 71 pages) generated from the site visits on May 2, 2012 and
May 7, 2012.
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
LOLA A. FEENEY
15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED
(Signature of person authorized to sign) (Signature of Contracting Officer)
NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-83)
PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243
Solicitation Number: VA-255-12-R-0521
Questions generated from site visits held on May 2, 2012 and May 7, 2012 for Project
589A5-10-132, MH-Renovate B2 Wards 2-3B & 2-3C Phase I at the Colmery O’Neil
VAMC, Topeka, Kansas
1. Question: Please provide As-built drawings of the existing space.
Answer: Latest ward renovation project from 2001 depicts current conditions as close
as possible. Drawings attached separately.
2. Question: Section 010000-1.23 Relocated Items states contractor is to remove and
store furnishings as directed by COR. Are these items to be stored on-site? If so
Answer: Yes, in VA provided storage “pod” boxes outside near the maintenance shops
and boiler plant.
3. Question: Section 010000-1.6 Section J-Construction Fence states a chain link
construction fence shall be provided around the construction area, is this required?
Answer: Yes, provide fence as directed.
4. Question: Has the existing building been inspected for Lead paint or Asbestos? If
so, can the report be made available to contractors?
Answer: Lead, no. Asbestos, yes. A request with EKHCS Safety Office has been
made for actual report. In summary testing results report no asbestos has been found
in all accessible areas (walls, accessible piping above ceiling tiles, floors, cabinets etc).
No tests have been performed on non-accessible spaces like interior of walls (cavities),
but, as shown in latest ward renovation project drawings, most walls and piping have
been removed and replaced in 2001. Say 80% of walls replaced in 2001. Say 80% of
piping replaced in 2001. 2001 project “As-Built” drawings attached in separately for
reference. Steam piping not replaced in 2001. Current project calls for demo of steam
convectors. Steam convectors have transite asbestos backing boards within wall cavity
(exterior walls). Unknown if abatement required (during second floor ward renovation in
2009 I believe steam convector transite boards were removed (abated) before filling
cavities in). Lead paint had been applied to walls/cabinets many years ago however as
mentioned above most old walls and cabinets have been removed.
5. Question: Is the existing roof system under a manufacturer’s or contractor’s
warranty? If so, by which companies?
Answer: See answer to question # 8
6. Question: Drawing ME1.10 is not included, please provide.
Answer: This is attached.
7. Question: Please provide existing fire sprinkler drawings.
Answer: There is no indication after reviewing project files that fire sprinkler system has
changed since the 1950s. Drawing attached separately.
8. Question: Drawing A1.13 shows area of new roofing membrane & tapered
insulation. Please provide a specification for membrane roofing as none is provided.
Answer: Contractor shall use GAF certified roofing contractor as not to void the existing
9. Question: Please provide a window schedule for interior windows.
Answer: There is no “window schedule” all interior window information can be found on
the A5.11 sheet and the specs.
10. Question: Note 19 on Sheet A1.11 calls for removal of all existing aluminum
windows. No heights or types of new windows are shown on the plans, and no exterior
elevations are provided. Please provide a list of exterior window types and an exterior
Answer: Note 19 calls out the types of windows. Windows will be field verified. Drawing
of existing windows attached.
11. Question: SSP Doors
Please provide a spec for Toilet room doors labeled as SSP doors as none was
Answer: SSP doors are addressed on sheet A5.11. Reference this sheet for manuf.
12. Question: Are any of the existing structural block walls remaining?
Answer: 15-20% of the existing block walls remain and will need to be demolished. The
floor will need to be infilled and the surface prepared for new construction.
Changes to Project Plans:
Plan page M4.01. Delete the DDC System Architecture diagram. This will be replaced by the attached
documents “Existing DDC Network Riser” and “DDC Network Riser at Completion”.
Changes to the Project Specifications:
Specification section 230923, make the following changes-
The below paragraph should replace existing paragraph F starting on page 230923-6.
F. This facility’s existing direct-digital control system is manufactured by Johnson Controls, and its
ECC is located at Building 2. The existing system’s ECC and top-end controllers have been installed
over the past 25 years. The VA is in the process of conversion to a BACnet ECC. All new work
included in this project is to be connected to the BACnet ECC.
1) The existing ECC shall continue to communicate with the existing direct-digital control
system’s devices that will remain in place as a result of this project. The BACnet ECC shall
communicate directly with the new BACnet devices over a new field-level communications
network without the use of a gateway. Provide programming converting the existing non-
BACnet devices, objects and services to ASHRAE Standard 135 BACnet compliant BIBBs at
the supervisory level.
2) This project will consist of the following work:
a) All new work shown on the plans will be controlled by new BACnet field-level
controllers that will operate in the standalone mode. These controllers will be networked
back to a new BACnet Network Automation Engine (NAE)that will be located in
Building 2 on the 3rd Floor. The NAE will be connected to a new Ethernet network in the
building via a new LAN drop dedicated to the Building Automation System (BAS).
b) The new Ethernet network in Bldg 2 will be installed as part of this project, and the
building-to-building network will utilize the existing fiber backbone that is currently
providing the communications pathway for the Fire Alarm System. The existing fiber
bundle runs building-to-building, and this project will utilize 2 of the spare fibers to be
the backbone for the new BAS network. Within Building 2, the contractor will provide
and install the required fiber optic media convertor/Ethernet switches as required to
establish an Ethernet LAN that will be dedicated to the BAS system.
c) An Ethernet drop will be installed in Building 2 by the BAS contractor to provide
connection to the NAE. This connection to the new BAS network will allow the
password-protected access of the building automation system to other VA Facilities’
personnel through the use of any PC utilizing Internet Explorer that is connected to the
d) The owner will provide a dedicated personal computer Operator Workstation (OWS) in
Building 2 for access to the BAS. This OWS will be connected to the BAS LAN via an
Ethernet LAN drop. PC specifications will be coordinated with the VA prior to the work.
e) Refer to the network riser diagrams shown in the Amendment. One of the riser diagrams
depicts the existing BMS system as currently installed. The other riser diagram shows
the BMS system at the completion of this project.
f) The existing Application Specific Controllers (ASC’s) that will remain in place will be
connected to the new NAE that will have an N2 bus connection to communicate with the
existing N2 field controllers and a BACnet MS/TP bus connection for all new controllers.
This NAE will replace the existing Network Control Module (NCM-3) as shown on the
riser diagram. The NCM database will be converted to NAE BACnet-compliant software
as required to provide the consistent functionality of the existing systems that will remain
in place. The NAE will be connected to the new Ethernet network in Building 2 via a
new LAN drop dedicated to the building automation system.
g) Provide updated user interface graphics for the new equipment provided in the project.
Graphics shall include but not be limited to the following:
i) Building floor plan with room numbers.
ii) Room temperature and room setpoint on floor plan.
iii) Imbedded link within graphic depicting each new air handler, ERU, hot water system
and VAV box with all points shown on the drawings in text form.
The below paragraph should be inserted into paragraph 3.1.D.1. starting on page
Fiber optic media convertor/Ethernet switch will be installed inside an enclosure as
appropriate for the installation in Building 2. Coordinate location and mounting/installation
details with the VA Facilities Management staff. All Ethernet will be installed in conduit and
will be tested for proper communication prior to final connection to the BAS.
See attached document S04 ATTENDANCE ROSTER 2ND VISIT.
See attached document BINDER1 (QUESTIONS 1 _ 4).
See attached document BINDER2 (QUESTONS 1 _ 4).
See attached document BINDER3 (QUESTIONS 1 _ 4).
See attached document BINDER4 (QUESTIONS 1 _ 4).
See attached document ME1 10-PLOT(QUESTION 6).
See attached document BLDG 2 5-5 (QUESTION 7).
See attached document WINDOWS (QUESTION 10).
See attached document EXISTING DDC NETWORK RISER.
See attached document DDC NETWORK RISER AT COMPLETION.