Microsoft PowerPoint - PPT-02

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Microsoft Office PowerPoint 2003
Tutorial 2 – Applying and Modifying Text and Graphic Objects

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Creating a new presentation from XP a design template
• Click File on the menu bar, and then click New • Click the From design template link in the New Presentation task pane • Click the design template you want to use

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Creating a new presentation from XP a design template

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Applying a different design template
• Display the Slide Design templates in the task pane by clicking the Slide Design button on the Formatting toolbar • Scroll through the design template thumbnails until you see one you’d like to apply, and then click the design template thumbnail

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Applying a different design template

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Applying a second design template

• PowerPoint 2003 allows you to apply multiple design templates to the same presentation. • Navigate to the slide you wish to change from the default design template, and use the Slide Design task pane to locate and select the new design. • From the drop down menu, select “Apply to selected slides”

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Inserting Clip Art
• On the slide you wish to insert the clip art on, click Format in the menu bar, and then click Slide Layout • Scroll down the Slide Layout task pane to choose a slide layout containing a content placeholder • Click the Insert Clip Art button in the content placeholder • Locate the clip art you wish to insert, and click the OK button
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Inserting Clip Art

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Inserting Clip Art

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Insert and resize pictures and clip-art images

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• PowerPoint comes with a gallery of clip art that you can insert into your presentations. • You can modify clip art by changing its size, grouping or ungrouping its components, changing some of its colors, or applying animation effects. • You can also insert and modify pictures from other file sources, such as a CD, into your presentations. • When you insert a picture or clip art, you might need to adjust the size of the object to fit your layout.
– To do so, click on the resize handles that appear when the object is selected and drag in or out
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Resize clip art

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Change a Slide Master
• A master is a slide that contains the text and other objects that appear on all slides of the same type. • PowerPoint presentations have two types of masters:
– The Title Master contains objects that appear on the title slide – The Slide Master contains objects that appear on all slides except the title slide

• You will use the masters to make design changes that you want to appear on every slide:
– If you want your company logo to appear on the bottom right of every page, you will add it to the Slide Master – If you want a picture of your office on a single slide, you add the picture to only that slide

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Enter Slide Master view

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Modify a Slide Master

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Resize text boxes

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Insert tab stops to align text
• A tab adds a specific amount of space between the left margin and the beginning of the text on a line. • A tab stop is the location to which the insertion point moves when you press the Tab key. • PowerPoint supports four tab-stop alignment styles: left tab, center tab, right tab, and decimal tab. • The default tab stops on the ruler are left tabs. These can be moved, deleted, or replaced with a different tab stop style.

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Tab stop styles

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Inserting footers and slide numbers
• From the View menu, select the Header and Footer option to add footers and slide numbers to each slide.

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Create a table
• PowerPoint enables you to insert tables into slides in much the same way that you would insert tables into a Word document. • Tables are useful on slides when you want to arrange information horizontally in rows and vertically in columns. • To insert a table:
– Click the Table layout on the Slide Layout task pane – Define the number of columns and rows – Add information to the table

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A slide with a table

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Use the Diagram Gallery
• PowerPoint also enables you to easily add structured illustrations through the use of the Diagram Gallery. • With the Diagram Gallery you can create organizational charts, radial diagrams, cycle diagrams, pyramid diagrams, Venn diagrams, and target diagrams.

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Slide with completed Venn diagram

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Draw and manipulate a simple graphic using AutoShapes
• PowerPoint's AutoShapes feature enables you to insert items such as lines, connectors, basic shapes, arrows, flowcharts, stars and banners, callouts, and action buttons. • You can draw precisely and quickly almost any shape you need using the AutoShapes feature. • All you have to do is click and drag. • You can move, resize, and delete AutoShapes as you would clip art or other graphics. • PowerPoint also gives you options to change the colors, lines, and orientation of the object to your preference.
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Access the AutoShapes menu

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Slide with AutoShape added

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Use a summary slide
• A summary slide summarizes your key points by displaying the titles of all or most of the slides in your presentation. • You can also use the summary slide feature to generate a table of contents to place at the beginning of the presentation. • PowerPoint can automatically generate a summary slide.
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Create a summary slide
• To create a summary slide:
– Go to the Slide Sorter View – Select the slides with the titles you want as items in the summary slide – Click the Summary Slide button on the Slide Sorter toolbar – PowerPoint inserts a new slide in front of the first selected slide

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View a summary slide

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