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Retro Show 2009

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					Retro Show 2009
Sunday 12th July Club Stand Booking Form
Booking No (Office use only) ………..

Name of Club …………………………………............................................................................................. Address………………………………………………………………………….….……………………………… …………………………………………………………………………………………………………………….… Contact Name……………………………………………………………………………………………….…….. Telephone…………………………Mobile……………………………Email …………………………………... How Many Vehicles………………………………………………………………………………………………. How Many Sunday Entry Tickets @ £12.00 per person ….…………………………………….…….……. How Many Weekend Entry Tickets @ £20.00 per person ….………………………………………….……. (buy 10 tickets get one free) Total Payment Amount inc £7.00 booking fee £.....................................................................................

It is not mandatory to buy tickets in advance for Retro Show to book a Club Stand. Additional Space Required (gazebo/banner/etc)…………………………................................................... Any other additional notes…………………………………………………………………………………..…… ……………………………………………………………………………………………………………………….

FINAL DATE FOR SUBMITTIONS: 03/07/09 You will receive your tickets & stand passes through the post approx 2 weeks before the event. Please make cheques or postal orders payable to: Santa Pod Raceway Please return completed forms and cheque or postal order to: Santa Pod Raceway, Airfield Road, Podington, Wellingborough, Northants, NN29 7XA Email: donna@santapod.com Tel: 01234 782828, Fax: 01234 782818.

Terms and Conditions - Please Read
1 2 3 4 5 6 To qualify for a club stand your club must have a minimum of 10 exhibitors’ vehicles. You can bulk buy as many entry tickets as you wish at the time of booking or at any time after this up until 1 week prior to the event. Purchasing 10 tickets qualifies you to 1 free ticket. This works on a pro-rata basis and you will get 1 free ticket for every 10 purchased. (Buy 10 get one free) You can increase the amount of stand space closer to the time of the event should you need to do so providing people have purchased advanced tickets and there is space available. A completed booking form and full payment must be received to confirm your Club booking. Places are strictly subject to availability. Any vehicles without a pass will be directed to the public car park. Where passes have been issued, the vehicles must be located within the confines of the allocated stand. Organisers’ will be sent vehicle passes and it is their responsibility to distribute them to members attending the show. The term “Club Stand” shall refer to the area booked by the Car Club for the sole purpose of displaying Cars, Regalia and displaying and or selling Car Club Memberships and Car Club Merchandise. No monetary refunds will be given. Santa Pod Raceway, and any staff acting on their behalf, reserves the right to refuse admission to any Car Club members. All display material and/or exhibition equipment shall be positioned within the confines of the reserved Club Stand. No obscene material and/or display material and/or behaviour which could cause offence to visitors, other Car Clubs (and their staff) or Santa Pod Raceway (and their staff) will be allowed. Food and/or beverages may not be sold from any Club stand under any circumstances. The distribution of leaflets is strictly forbidden. Posters or other promotional material must be distributed within the confines of the Club Stand area only. Car Clubs are responsible for the cleanliness of their stands and all rubbish must be placed in the rubbish bins provided. Car Clubs are responsible for the safekeeping of all products or other items on their Club Stand. Santa Pod Raceway will not be responsible in any way for the loss or damage to Car Club members’ property howsoever caused. 10 MPH SPEED LIMIT EVERYWHERE ON SITE Except for the drag strip of course! Please watch your speed when driving onsite. There are many people walking around especially young children No glass bottles, jars etc allowed on site. This is for you and your car's safety and especially for those in the camping areas. Any glass will be confiscated. The water supply and reserves have been vastly improved on site in recent years. Drink it, clean with it but PLEASE don't waste it! Please remember noise from the racing, especially drag cars and exhibition vehicles, including the Jet Car, can be loud. Please wear ear protection at all times in close proximity of the track, especially children. Ear protection can be purchased from the Santa Pod Shop and/or the Merchandise Trailer. Do not trespass onto any of the adjoining private fields or woods. Any persons found on adjoining property will be evicted off the site immediately. NO OPEN FIRES. Only charcoal barbecues are allowed; open fires of any sort are not permitted. Wood will not be allowed on site or to be collected from adjoining private land. No dogs or pets of any kind are allowed on site for any reason. RAIN OFF POLICY In the event of racing at an event being severely affected by adverse weather please keep hold of your tickets as credit values are awarded on a pro-rata basis against the amount of racing that has been omitted caused by adverse weather, values are at the discretion of the Event Director. Where a credit value has been given, the relevant admission/grandstand ticket may then be redeemed at a future event for this amount or if the ticket is sent to the ticket office, the value can be redeemed against the cost of an advance ticket. The credit value/ticket will be valid for 12 months against future events, up to and including the relevant event affected. No monetary refund. No disputes will be entered into. Tickets redeemed on a 1 for 1 basis only. Cannot be used in conjunction with any promotional offer. Complimentary tickets with £0.00 value are not eligible for the Rain Out Value. No quad bikes, mopeds or any other unlicensed motorised vehicles are allowed on site. When traveling round the site please keep to the roads and observe the 10mph speed limit at all times. No parking on any roadway - park only in the camping or parking areas and in accordance with the instructions of the parking marshals. No driving around the site after 9PM. No independent sound systems are allowed on site. Any music should be played at a reasonable level and all music should be switched off at 11PM. Medical assistance can be found at the Medical Centre, located at the bottom of the concrete ramp down the bank. Security will be on site at all times throughout the event to ensure that you have a safe and enjoyable time. Their instructions must be followed at all times. Please contact them in any emergency. Please bring only essential valuables and do not leave them in tents or on display in cars. Trakbak Racing Limited reserves the right to vary or amend these rules at any time without prior notice and to remove any visitor from site who does not observe these rules at any time without compensation. Please note and read the racing disclaimer on the rear of your entrance ticket. Never enter restricted areas, even if it looks safe. No stunts, burnouts or donuts in roadways or campsites, any persons found doing so will be evicted off the site immediately. No fireworks.

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posted:11/14/2009
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