Docstoc

Purpose

Document Sample
Purpose Powered By Docstoc
					Purpose
In 1934, the Bellarmine Dads’ Club (hereinafter “BDC”) was started by a group of Bellarmine dads, with Frank Volpe as its first president. The BDC was formed to assist Bellannine College Preparatory in it mission of developing theft students into “men for others.” The BDC operates under the Bellarmine. College Preparatory not-for-profit corporate entity, and is not itself a separate not-for-profit corporation. Every Bellarmine dad is automatically a member of the BDC. No fee is required to be a member of the BDC. The purpose of the BDC is, as follows: 1. Chairing and supporting specific social events to further development of family/son rapport. 2. Assisting the President, Vice President for development and other administrators in accomplishing designated objectives. 3. Promoting increased awareness of the Christian Community at Bellarmine.

MISSION STATEMENT Bellarmine College Preparatory is a community of men and women gathered together By God for the purpose of educating the student to seek justice and truth throughout his life we are a Catholic school in the tradition of St. Ignatius of Loyola, the founder of the Society of Jesus. As such, our entire school program is dedicated to forming “men for others” --- persons whose live will be dedicated to bringing all theft God-given talents to fullness and to live according to the pattern of service inaugurated by Jesus Christ. STATEMENT OF PIIILOSPBY Bellarmine College Preparatory is a community of students, faculty, staff, parents, alumni, and friends. We believe that God has gathered us together to educate the mind, spirit, heart, body and imagination of the student. Our philosophy finds its origin in the experience of St. Ignatius of Loyola~, the Founder of the Society of Jesus, and forms the basis of our mission. Through the vision of St. Ignatiu~ we rooted in the larger and living tradition of the Catholic Church. Our belief is expressed in our school program a Series of experiences directed to help each student become a “man for others”. The rigor of the curriculum prepares the graduate to succeed in college, but more importantly to use his critical skills in a larger sense. We want him to have a passion for justice by recognizing that God desires a life of happiness and peace for everyone. The Bellarmine community embraces this belief as the core of its mission of education. Bellarmine cherishes its diversity as it serves educate each student to accept that all persons are created in God’s image and are unique expression of the divine. This very Diversity inspires the men and women of our community to create a loving and nurturing Environment where each student’s talents, abilities and desires can reach their highest expression. Our school challenges us to excel according to a parent of Christian service-to fulfill all of our God given potential and to place that fullness at the service of others. Jesus is the model for this service. While such a notion is contrary to much contemporary understanding of success, we believe it offers the student a rich capacity to engage in a loving dialogue with the world to whom we send him at graduation. Our hope is that this dialogue will build a more just and faith filled world.

BELLARMINE FIGHT SONG Fight,fight,fight,fight,Bells Go on to win the victory It’s our strength and might, Bells, to show our foes of our bravery Rah,rah,rah Blue and white will conquer, no matter who our foe may be We’ll fight no show our power and we’ll win the victory!

Dad’s Club Presidents 1934 Frank Volpe Raymond d’Artenay 1959 William Earl Freitas 1960 Victor Lo Bue 1961 Alistair Anderson 1962 Patrick Concannon 1963 Robert Byrne 1964- No records 72 available 1973 Howard Lent 1974 William Crowley 1975 Mel Micheletti 1976 1977 1978 1979 1980 1981 1982 1983 Roland Mangiantini Ronald Pieracci Rodney Martin Allen Block Richard Grim Jack Callon John Giovanola Raymond O’Flaherty Lewis Taft Donald Flohr Wade Meyercord 1958 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 James Fitzgerald William Boehner Mel Matsushima Patrick McMahon Vince Ciampa Charles Krpala Steve McGee Robert Ahern Bud Biafore, Sr. Michael Cummins, Jr. Ernest Giachetti Mark Hutaff Duane Serrano John Yost Paul Maida Larry Zurbrick Mark Franich Dave Lazzarini Jose Salcido Marc Parkinson

1935 William D. Wall 1936 Louis 1. Diebels 1937 Albert L. Whittle 1938 Peter V. Cipolla 1939 Louis C. Towne 1941 John Heyburn 1944 Jack O’Keeffe 1945 Nick Chargin 1946 Edward McIntosh 1947 Joseph Henderson 1948 No record available 1949 Dennis Donovan 1950 James Brown 1951 Samuel Liccardo 1952 Robert Bryant 1953 Earl Tiernan 1954 Sal V. Campisi

•

1955 Sal M. 1984 Sanfilippo 1956 William Weston 1985 1957 Patrick Ryan 1986

Bellarmine Dads’ Club Activities Index
President………………………………………………………………… Vice-President…………………………………………………………… Secretary………………………………………………………………..... Treasurer………………………………………………………………… Booster Club Chairman……………………………………………………
Refreshment Center Director………………………………………………...

1 2 3 4
5

6 7 8 9 10 11 12

Membership………………………………………………………………… Hospitality………………………………………………………………….. Logo Store Manager………………………………………………………… Bell Wars……………………………………………………………………
Immersion Trip………………………………………………………………

Fall BBQ…………………………………………………………………….

Mother-Son Brunch………………………………………………………….. 13
Family Golf…………………………………………………………………… 14 K-Bell Track Meet…………………………………………………………………. 15

Father-Son At Large Meeting………………………………………………………. 16 Grandparents Day…………………………………………………………………… 17

Dads Club Position Description Position -----President Position Type --------- Officer Succession to ------ Past President Succeeded by --------Vice President Revision Date ----- August 2005 Position Overview
The Dads’ Club president is the principal representative of the Dads’ Club to the Bellarmine faculty and staff, and is an unofficial ambassador of the school to the general public. The president shall provide leadership for the Dads’ club members to assure successful completion of all Dads’ Club activities. The Dads’ Club president interfaces with the Dads’ Club moderator regarding all planned Dads’ Club activities

Essential Functions
• • • • • • • Prepare a meeting agenda and preside at all BDC Meetings Appoint or approve appointment of all BDC officers and chairman Represent the BDC at Board of Regent meetings Assure all BDC events are well planned and staffed for success Assure BDC budget information is presented to the Business Office Assure proper succession of all BDC officers and chairmen Assure potential new BDC members are presented to the Board for approval no later than the October stated meeting.

Other Functions
• Represent the BDC to the Mothers Guild and other Bellarmine related organizations • Attend (as much as possible) all major Bellarmine events Meet with Bellarmine staff as required for planning and communication purposes.

Dads Club Position Description Position ------ Vice President Position Type ----- Officer Succession to ----- Secretary or Treasurer Revision Date ----- August 2005 Position Overview
The Dads’ Club vice president is the natural successor to the president and shall be prepared at any time to assume the duties of president in the event of the absence of the president. The Vice President shall prepare himself for the office of president through advice and example of the current president.

Essential Functions
• Be prepared to preside at any meeting in the absence of the president • Regular Member of Membership committee, review and provide inputs regarding prospective members and member selection criteria

Other Functions
• Establish and maintain effective relationships with Bellarmine Staff and Mothers Guild representative • Attend Mothers Guild-Dads’ Club planning meetings with Bellarmine Staff as needed • Attend (as much as possible) all major Bellarmine events. • Attend at least one Bellarmine Board of Trustees Meeting on behalf of the president of the Dads’ Club.

Dads’ Club Position Description
Position ------ Secretary Position Type ----- Officer Succession to ----- Vice President Revision Date ----- August 2005

Position Overview
The Dads’ Club secretary is the focal point for all written and recorded information for BDC. The secretary shall serve at the will and pleasure of BDC board and Bellarmine Staff to record all things proper to be written regarding BDC meetings and events.

Essential Functions
•

• • • • • •

Record the proceedings of BDC meeting with particular attention to the following • Attendance at all meetings • Event schedules and dates • Voting outcome on all motions put before the BDC board • Important details of committee reports • Names of visitors and subject of visit • Future Business • Date of Next Meeting Prepare minutes of each BDC meeting and distribute electronically to the membership and present for approval at the following meeting Make corrections if required to minutes Submit final minutes to BDC staff administrator Prepare correspondence from BDC as required by President Regular member of the Budget committee. Review budget inputs for approval by BDC board Regular member of Membership Committee, review and provide inputs regarding prospective members and member selection criteria

Other Functions
•

Provide expressions of congratulations, well being, or condolence on behalf of BDC where appropriate (e.g. birthday greetings, get well card, sympathy cards)

Dads Club Position Description
Position ------ Treasurer Position Type ------ Officer Succession to ----- Vice President Revision Date ----- August 2005

Position Overview
The Dads’ Club treasurer is the central figure in reporting all fiscal matters related to the BDC. The treasurer shall receive all inputs from event and committee chairman and prepare a budget for submission to the Bellarmine Business office for each fiscal year. The treasurer shall, receive monthly budget reports from the business office and prepare analysis for report at each BDC meeting.

Essential Functions
• The Treasurer is the chairman of the budget committee • The Treasurer shall obtain inputs from each event and committee chairman regarding projected income and expenses for the fiscal year. • The Treasurer shall prepare a budget for the fiscal year for submission to the Bellarmine business office. The budget must be submitted to and approved by the BDC membership prior to submission to the Business office. • The Treasurer shall receive monthly budgets from the business office and prepare an analysis of income and expense for presentation at BDC meetings. • The Treasurer shall report all serious deviations from the budget to the BDC president prior to submitting such report to the BDC board.

Other Functions
• The Bellarmine Fiscal Year is from August through May. • The BDC budget shall be submitted to the Business Office by the end of February for the next fiscal year • The Budget Committee shall be comprised of 1. The Treasurer, 2. Vice President, 3. Booster Club Chairman, 4. Dads’ Store Director, 5. Snack Bar Director, 6. a minimum of two and a maximum of four other BDC members.

Dads Club Position Description
Position ------ Booster Club Chairman Position Type ----Standing Committee Chairman Succession to ------ Appointment Succeed by ------ Appointment Revision Date ----- August 2005

Position Overview
The purpose of the Booster Club is to recognize, encourage and support all sports at Bellarmine. The Booster Club Chairman is the principal representative for the Booster Club. The Chairman shall provide leadership for the Booster Committee, promote an annual membership campaign, produce a yearly Sports Program and participate in any other deemed appropriate

Essential Functions
• Encourage parents and students to support, participate and become involved in the various sport activities offered at Bellarmine • Encourage the Bellarmine community to become members in the Booster Club • Organize a Booster Committee and coordinate their activities • Actively participate in the production of the annual Sports program • Interact with the athletic director and coaching staff in promoting the various sports and athletics • Continually reevaluate existing efforts and explore new ways of providing value to Boosters while promoting and supporting the athletic programs at Bellarmine. • Arrange for and staff a Booster Club booth at the Fall Barbeque. • Prepare and maintain budgetary information for the Booster Club. • Report to the BDC board regarding the activities, budget, and finances of the Booster Club.

Other Functions
• Report Booster Club activities through Bellarmine Family Newsletter • Represent the Booster Club in any mailers and at various events.

Dads’ Club Position Description Position ------ Refreshment Center Director Position Type ------ Committee Leader Succession to ------ Appointment Revision Date ------ August 2005 Snack Shack To Do List
In September, contact the Assistant Athletic Director for basketball and wrestling schedules. Sort all events chronologically. Be sure to allow for WCAL playoffs and CCS playoffs. • Highly recommend that there should be three chairpersons, one for Fall, one for Spring, and one for Summer. • Sept/Oct. contact BDC president for club roster including new members. Sort members alphabetically and combine with events schedule to form your assignment schedule. Get volunteers list from Nancy Janda. Basketball games where there is a IV game prior to the Varsity game you should open at 5:30 PM. When there is no IV game, open at 6 PM. Need to determine what type of drink will be allowed to be sold and the type of machines • Nov. or about one month before first event, have Assistant Athletic Director contact Coca Cola for a service call. We get two free calls per year. This is to calibrate the machine, flush the lines, etc. If you are going to switch flavors you need to let the service people know. Prior to service call have Assistant Athletic Director order the supplies: two Coke, two Diet-Coke, two Sprite and one each of other flavors. In addition, order two canister so CO2. Try to get Coke to install a fresh canister when servicing the machine. • Need to also place estimated order with kitchen. • Wash and clean all utensils, dishes, and equipment. • Nov./Dec. supply kitchen initial order/schedule for tot dogs, buns, hot pockets and water. Hot dogs come 40 to a case; buns now come in packages of 8 and water cases of 32. You can and will adjust the order as you go. Establish the kitchen’s price to us to insure we are covering cost and making a profit. • Nov./Dec. prior to first event stock the snack shack. Buy the following: mustard large (we have pumps), ketchup 64 oz squeeze bottles, sweet relish,

jalapenos, nacho chips, mild nacho cheese, • popcorn, candy, 16 oz cold cups for sodas, 8 oz coffee cups, nacho trays 2 lb., 12”bylO” sheets of Aluminum foil to wrap hot dogs, 500 sheets per box, single ply dispenser napkins, coffee, coffee supplies, hot chocolate and cleaning supplies.

How Much to Order:
•

Wrestling Tournament: 5 to 6 cases of hot dogs total for both nights, 1 case of hot pockets, 10 cases of PowerAde, 6 fruit punch and 4 lemon lime in 24 oz sport bottles ordered from Coca Cola, a case of bananas for each day ordered from the kitchen, 4 boxes of power bars, 8 cases of water and a single box of each candy. You will need coolers for the PowerAde. • Basketball: for league weekend games 3 case of hot dogs and 2 for midweek games unless it is St. Francis. December games where there is no JV game 1 case of got dogs should do. Keep in the fridge full of water, which is about 3 cases plus at least 3 extra cases. Always have a back up box of candy. Remember Riordan always eats a lot because kids don’t get picked up. • Playoffs: WCAL and CCS when there are 2 night games with the first starting at 6 PM order 4 cases of hot dogs. Saturday CCS when there are 4 games order 5 cases of got dogs as the opening and closing games will eat a lot and the mid afternoon games will not. • Wrestling: For individual meets 1 case of hot dogs except St. Francis then 2 cases.

Tips and Reminders
• Pick up kitchen orders the day of the event in case something is forgotten or still frozen. Pick up 4 to 6 bar towels from the cupboard to wipe the counters. • You can freeze left over hot dog buns but do not freeze left over hot dogs because they have been previously frozen. • Nacho Cheese cannot be made too thin so keep stirring in Jalapeno juice and keep zapping it. • Make sure people leave the scoop for the ice machine on top of the machine. If you leave it inside it freezes under the ice. • Check the schedule for mixers in the gym and put as much equipment in the cabinets as possible and the rest out of the way. • The key to having people show up for their shifts are the “friendly” reminder calls. • Lent some years occurs during basketball season. Catholics are not supposed

to eat meat on Ash Wednesday and Fridays. Order some meatless burritos or hot pockets. Learned the hard way on this one. • Ordering is not an exact science and thins like the weather, retreats, and school holidays whether Bellarrnine or the other school can effect how much is consumed. If you run out, you run out. It’s not a crime and I guarantee you won’t be fired. • Remember you are in charge. Run things the way you want and don’t be afraid to make changes except for the hot dogs which are sacred. • Have fun!

Dads Club Position Description
Position Membership ------ Committee Chairman Position Type ------ Committee Leader Succession to ------- Appointment to Son’s Graduation Succeed by ------ Appointment Revision Date ------ August 2005

Position Overview
The membership committee of the BDC Board is comprised of members who are appointed by the Board president either at the end of the school year, mid summer or just before the academic year starts. The committee chair is responsible for organizing whatever efforts are needed to identify, recruit, and select potential BDC members for evaluation and ultimate nomination to the Board at the first board meeting of the school year.

Essential Functions
• Identify potential new board members to fill in vacancies created due to graduation. (Bylaws, Article IV, Section 3) • Develop ways to identify potential board members with the assistance of current members, school administration, friends of the school and contacts/volunteer sign up lists at various school functions such as Freshman/Parents orientation, fall BBQ, etc. Research potential nominee references and background information. • Chair the membership committee in a meeting/s to evaluate and select the best candidates to be nominated for vacant board positions for submission to the full board at the first meeting of the school year. • Inform the board of the qualifications of the recommended nominees and present them to the board for a vote. • The membership committee submits a list of nominees for board officers who will serve the following year on the board. (Bylaws, Article IV, Section 4). • Committee to meet over the summer to discuss all potential candidates for the board

Dads Club Position Description Position ------ Hospitality Position Type ------ Committee Leader Succession to ------ Appointment Succeed by ------ Co-Chair Revision Date ------ August 2005 Position Overview
The Hospitality Chairman coordinates with school staff to provide bartenders throughout the school year and summer months at various social functions. Essential Functions • • • • Solicits volunteers to act as bartenders. Supervises bartenders during functions Keep bars stocked during function Arrives to functions early to do final set ups of bars

Other Functions
•

Make sure bar and liquor is closed at the appointed time.

General Timeline of BDC Activities and Events
Month August September October November December January February March August May
.

Event

Requirements

Dads’ Club Position Description
Position ------ LogoStore Chairman Position Type ------- Committee Chairman Succession to ------- Appointment Succeed by ------- Appointment Revision Date ------- August 2005

Mission
The mission of the Dads’ Club LogoStore is to help the school increase sales of Bellarmine LogoWear and other items at various events throughout the school year. We essentially take the product directly to the buyers at various large events. Bellarmine LogoWear helps to increase awareness for the school in the local community, and also helps to build school spirit and camaraderie amongst the students. Bellarmine students and their parents seem to prefer LogoWear to other commercially available apparel for use during the school day, and for after hours school-related activities. The logo items are also popular with relatives and friends of students. The Dads’ Club LogoStore is not sanctioned with a fund raising charter, though the products we sell have a reasonably high gross margin, and contribute positively to the operating margin of the campus store.

LogoStore History
The Dads’ Club LogoStore has been in operation for several years, and has evolved from a full-service operation (design, procure, stock, and sell) run exclusively by the Dads’ Club, to an adjunct operation of the Campus Store (CS). When the CS was set up in the Student Activities Center (SAC) in the 2002/2003 school year with a full-time director, the design, procurement and stocking functions previously performed by the Dads’ Club transferred to the CS director. As time passed, the number and variety of items in inventory grew significantly and well beyond the traditional student apparel lines that dominated the inventory prior to 2000.

We have never been, and have no plans to be involved with Bellarmine sports team

related logo apparel. The method of sales and inventory control improved during the 200412005 school year. These processes transitioned from the traditional manual inventory and cash box sales methods, to employ a computer-based inventory system and electronic point of sale tools such as barcode scanners, electronic cash registers, and networked credit card readers. The LogoStore currently operates at events on the Bellarmine campus. During the period from 1998 2003 the LogoStore also operated at a limited number of home football games at City College. This practice brought significant attention to Bellarmine LogoWear, but sales were low despite the large number of attendees. Our analysis showed that the resources needed to transport, setup, and cleanup the operation significantly outweighed the benefits, so the practice was ceased.
—

Position Overview
The Dads’ Club LogoStore Manager is the coordinator for Bellarmine LogoWear sales at various Bellarmine events. The store manager is the liaison between the Dad’s Club, Campus Store director, and other Bellarmine staff who are involved with helping organize and sell LogoWear at selected events. The manager is responsible for planning, recruiting, and all remote sale site operations, and can also help with design, pricing, and procurement suggestions for the inventory carried in the Campus Store (and thus at Dads’ Club LogoStore events).

Essential Functions
• Works with the Dads’ Club president and faculty moderator, Mothers Guild president, and other Bellarmine staff to identify and agree event dates, and the most ideal remote sales sites for each event. • Solicits Bellarmine dads as volunteers to participate in scheduled events selling Bellarmine LogoWear merchandise. • Sets up sales operations at each event including tables, tents, cash registers, etc., and is ready to open for business approximately one hour prior to each event. • Moves/transports apparel items from the campus store to the remote sale site, and arranges in a professional manner for ease of sale. Affixes pricing signs to tables, and ensures product displays are set up. • Trains volunteer staff on sales techniques, the operation of the cash registers and credit card system, and on cash controls.

• Ensures the Campus Store director has recruited plenty of student help to assist dads with set up, clean up, and “running” special orders from the Campus Store to the remote sale site. • Suggests style and design improvements for current inventory items. • Suggests pricing changes to move old inventory • Have worked directly with Mothers Guild members at the agreement Campus Store director to identify/design new ladies apparel items.

Event Responsibilities
• 2-3 weeks prior meet with Campus Store director to solidify event plans and agree on items to be sold. If restocking is required, ensure vendor is contacted. • 2-3 week’s prior Send e-mail to volunteer corps to recruit workers • 2 weeks prior Call Nancy Janda to agree set-up location • 2 weeks prior Notify Chris Carey of the event and solicit his help to ensure credit card network is operable on the day of the event. • 1 week prior Contact volunteers via e-mail with all event logistics (ie. Arrival time, meeting location, etc.) • Day of event Arrive 1/2 hour prior to volunteers; Scout event location for last minute set-up changes; Greet Nancy Janda. • Day of event when volunteers arrive have 1/2 set up tables with table cloths, and 1/2 begin to move product from the campus store to the venue, and arrange in a logical and professional manner. Bring mannequins from the store to the venue to display product. Set up checkout stations (2-3) and have Chris Carey activate the networking equipment, and test the functionality of each station. Have volunteers create pricing signs and affix to tables with tape. This will save 1 million questions from patrons. Train any new cashiers on the • Operation of the bar code readers, cash registers, and credit card scanners. • Day of event When sales are to begin have all volunteers in place to help patrons find the product they desire and to point out new and discounted merchandise. • Conclusion of the event when the event is concluded, volunteers help fold and pack merchandise in bins or boxes and transport to the Campus Store. If time permits, we always restock the Campus Store being careful to organize all apparel by size.
— — — — — — — — —

Dads’ Club Position Description Position ------ Chairperson, Bell Wars Position Type ----- Working Succession to ---- None Succeeded By ---- Appointment Revision Date ----- 5/05

Position Overview
Oversee Bell Wars Games Father/son Team competition (non athletic)

Essential Functions
• • • • • • • Placing announcement/sign-up in Newsletter Ordering Rental Equipment November (Fun Service) Orders Shirts 6-weeks in advance Soliciting 40 persons to help with games Soliciting Prizes for event Preparing data base of contestants Arranging for food • Preparing instructions and scorecards • Setting up and tearing down day of event • Send letters to Kitchen, Dean, Director of Alumni

Other Functions
• Awards Ceremony at the conclusion of games • Send thank you notes to all volunteers

General Timeline of Dads’ Club Activities and Events
Month August September October November Event Bell Wars N/A N/A Select Co-Chair Requirements

Reminder of Games to be
placed in Newsletter

December January

Ordering Rentals/Shirts Reminder of upcoming
games

Coordinate with
Bellarmine Staff, Facilities/Food, Gifts

Prepare Data base Games take place near end
of January February

March
April May June July

Dads’ Club Position Description Position Tijuana ------ Immersion Trip Chairman Position Type ------- Committee Chairman Succession to ------- Appointment Succeed by ----- Appointment Revision Date ------ August 2005 Position Overview
Coordinate Dads’ Club involvement in annual Tijuana Immersion Trip.

Essential Functions
• • • • • Plan Meals and shop for same Drive vehicles Work on project sites Assist adult faculty leaders as requested. Cook meals

General Timeline of Dads’ Club Activities and Events
Month August Event Tijuana Immersion Trip Requirements

 N/A 
                       

       

September October November December
January

February March

April



May June
July

  

Dads’ Club Position Description Position ------- Chair, Fall Barbeque Position Type -------- Event Chairman Succession to ------- None Succeeded By ------Appointment Revision Date ---- 8/05 Position Overview The chairman for the annual Fall Barbeque shall provide staffing to assure the success of the event. This primarily includes the cooking and serving for the event. The, chairman shall interface with the administration representative for meal preparation and the moderator to review the program presentation. Essential Functions
• Contact the Dads’ Club moderator to obtain a date for the event (early September). • Moderator will facilitate speakers and program. • Noti & the Dads’ Club Administrative support of the event, this person will assist with meal preparation. This includes notification of the date to the Kitchen Director and the presentation of the agreed upon menu. • Administrator will facilitate location and movement of BBQ equipment. • Notjf5v the Booster Club Chairman and Dads Store Director of the event so they can arrange to have their booths at the event. 1. Solicit and coordinate BBQ preparation staff: minimum of six cooks and minimum of six meat slicers. • Notify the Dads’ Club Hospitality Director of the event to provide bartender coverage • Maintain contact with the Moderator and Administrator to assure that all activities are on schedule.

Other Functions
• Contact the Mothers Guild regarding the sale of Fashion Show Tickets at the Barbeque

• Prepare a brief welcome address to begin the program.

General Timeline of Dads’ Club Activities and Events
Month August Event Fall l3arbeque N/A Requirements

September

N/A

October

November

December

January

February

March

April

May

June

July

Dads’ Club Position Description Position ------ Mother-Son Communion Brunch Position Type ------- Committee Chairman Succession to ------- Appointment Succeed by ------- Appointment Revision Date ------- August 2005 Position Overview
Coordinate father volunteers to wait tables and clean up after the Mother-Son Communion Brunch. Mother-Son Communion Brunch typically takes place in the month of October.

Essential Functions
• Identify approximately 25 father volunteers to wait tables and clean up following the event • Volunteer names can be obtained from the master volunteer “go—to list.” • Telephone volunteers approximately one week before event as a reminder. • Coordinate with Mothers’ Guild Mother-son Brunch Chairperson for any special instructions.

Other Functions
• Solicit event volunteers by contacting the “Go-To” list coordinator. • If necessary solicit volunteers from the Dads’ Club Board.

General Timeline of Dads’ Club Activities and Events Month August Event Mother-Son Communion Brunch Requirements

 N/A 
        

        

September October November December
January

February March April

May June
July

  

  

Dads’ Club Position Description Position ------ Family Golf Chair Position Type ---- Event Chairman Succession To ---- None Succeeded By ---- Appointment Revision Date ---- 5/05

Position Overview The chairman for the annual Family Golf tournament (FGT) shall provide overall planning and staffing to assure the success of the event. The chairman shall interface with the school and other Dads’ Club members to carry out this mission. Essential Functions  Report the event’s progress and budget to the Dads’ Club as needed.  Chair meetings of the FGT committee  Notify the Dads’ Club Faculty Moderator and Administrative Support of the tournament and any planning meetings.  Submit all bills and money received to the Administrative Support  Proof an article and registration form to the Mothers’ Guild Representative for the Family Newsletter (January, February, and March issues); deadline is the first Thursday of the preceding month. Other Functions  Reserve the golf course and restaurant in May of the previous year.  Specify tournament format and special prize holes.

1. 2. 3. 4. 5.

 Secure volunteer support to obtain the following in advance Donated cash sponsorships. Donated tee prizes and raffle prizes. Purchase trophies, prizes, tee signs and tee plaques. Registration forms and fees. Hole-in-on insurance to cover free tuition for a year.  Secure volunteer support to staff the following areas prior to and on the day of the tournament: Registration. Posting sponsor signs. Raffle ticket sales. Monitor the hole-in-one hole. Scores and tournament winners. Banquet activities.  Report Golf Committee activities to the Dads’ club at regularly stated meeting.  Coordinate need for Bellarmine resources (printing, supplies, etc.).

1. 2. 3. 4. 5. 6.

General Timeline of Dads’ Club Activities and Events
Month August September Event Family Golf Tournament N/A N/A Requirements

October November December

Organize Committee

First Golf Committee Meeting Second Meeting Third Meeting Announcement and
Registration form in Newsletter

January February

Contact and Subscribe
Sponsors/Prizes March

Secure Hole-In-One Insurance Continue to work on Pre-registration ends  Select Pairings Complete Programs and have
printed. sponsors/Prizes

April

Prepare Registration Packages Tournament
May June July

Secure next year’s golf
course

Dads’ Club Position Description Position ----- K-Bell Classic Chairman Position Type ----- Committee Chairman Succession to ----- Appointment Succeed by ------ Appointment Revision Date ------ August 2005

Position Overview
The Kiwanis-Bellarmine Classic Track & Field Invitational has been an annual event since 1984 and is the 6th largest high school track invitational in the nation with over 75 schools and 2,500+ athletes participating. The Chairman of the KBell Track and Field Invitational is responsible for the recruitment and coordination of all Bellarmine College Preparatory voluntary personnel involved in the Track and Field events.

Essential Functions
    Assist in the organization of the K-Bell Track and Filed Invitational Recruitment of volunteers (can use the “Go-To List”) Scheduling and placement of Bellarmine College Preparatory volunteers. Act as liaison between Bellarmine College Preparatory and the West San Jose Kiwanis.

Other Functions
 Coordinate with Athletic Director and Track and Field Coach  Report to Dads’ club Board.  The K-Bell planning occurs beginning in February and the event takes place on the second Saturday in March

General Timeline of Dads’ Club Activities and Events

Month August

Event K-Bell Classic

Requirements

September

October November December January February

March

N/A  N/A       K-Bell Planning Starts Secure Volunteers  Assign Volunteers Event takes place 2 Saturday
nd

           

in March April

   

May June July

Dads’ Club Position Description
Position ------ Father Son Work Day Position Type ---- Event Chair Succession to ------- None Succeeded By ------- Appointment Revision Date ------ 5/05 Position Overview
Coordinate annual Father-Son Workday events. Usually have 40 fathers and sons to assist with general clean up of the campus grounds in preparation for graduation. A secondary gain of the day is to allow fathers and sons time to be together as they work.

Essential Functions
 Gather list of those who have volunteered to participate in the Father-Son Workday. Get information from volunteer “Go-To List.”  One month prior to the event call and remind those that had signed up earlier in the year.  Solicit other volunteers from the Dads’ Club board one month prior to the event, if needed. Remind Father Wade of the event to be sure we have a priest to celebrate Mass.  One week prior to the event, contact the kitchen and remind them that (I) they will provide breakfast (usually pastries/donuts) and (2) the will also prepare lunch (bar-b-queue). Give them a head count for the day.  Two weeks prior to the event, contact head of Ground Maintenance (Juan Navarro) and notify him of the number of volunteers.  The day of the event, coordinate work details with head of Grand Maintenance, assign work duties, be sure volunteers have adequate work materials, water, and protective gear (if needed).  Typical workday: 7:30am Mass; 8:00am Breakfast, 8:20 to 11:30 work, 11:30 12:00 clean up, Noon bar-b-queue lunch. All leave after lunch.

Other Functions
If any of the participants have any special skills e.g. carpentry, electrical, plumbing-_let the head of grounds know so he can plan accordingly.

General Timeline of Dads’ Club Activities and Events
Month August Event Father-Son Workday Requirements

September/October

 Father-Son Workday

 Advertise event in Bellarmjne
Newsletter

 Solicit List of volunteers from
the “Go-To List.”

Call those who have previously
signed-up and remind them of date/limes.

 Solicit volunteers from Dads’
Club Board if needed. November

Father-Son Workday

 Call

participants and confirm

ability

to

help.

Remind them of the start/end times—and to

bring work gloves/tools.

 Notify

kitchen staff one week prior to the event of the

number of participants and remind the kitchen staff they will provide breakfast (pastries/donuts) and do the barb-queue for December
January February March April

May
June July

Dads’ Club Position Description Position ----- Spring Father-Son At-Large Meeting Position Type ----- Committee Chairman Succession to ----- Appointment Succeed by ----- Appointment Revision Date ------ August 2005 Position Overview
Orchestrate dinner for incoming freshman fathers and sons. Arrange menu, set up tables, name tags; coordinate guest speakers comprised of recent graduates and current Bellarmine students. Event to take place approximately 1 month after incoming class has been accepted to Bellarmine.

Essential Functions
 Full participation from entire Dad’s Club board -40 as well as other Dad’s Club alumni to volunteer to dine with fathers and sons to be the designated Bellarmine ambassador for the evening at their table.  Coordinate a mailing/invitation to be included with the students welcome package; must work closely with admissions office and Teny Council.  Obtain a list of new student information: name, parent’s names, email addresses and phone numbers  Post event on the Bellarmine home page  Arrange for online payment via Bellarmine webpage  Tracking of respondents with payment  Identify 4-6 guest dynamic and passionate speakers to share memories and experiences of their time at Bellarmine. May consider an educator or celebrity that is also a Bellarmine graduate.

Other Functions
 Ensure tables are set for enough attendees and make sure I Dad’s Club board member is assigned to each table.  If RSVPs are low, have contingency phone free set up with Dad’s Club

     

board to extend a personal phone invitation to incoming class. Follow up with email blasts to all families that have not RSVP’d. In cases where Coordinate with Nancy Janda the menu, table setting and arrangements for the meeting. Make provisions for scholarship students to wait tables during dinner. Invite Fr. Wade, Mr. Pierotti, Mr. Costante, etc. to present Bellarmine expectations; give blessing for dinner, “what it means to be a Bellarmine student”, etc. Make sure Dad’s Club board members stay after the meeting to help clean up and put away tables and chairs.

General Timeline of Dads’ Club Activities and Events
Month August September October November December . January Spring Father Son At Large Meeting Requirements

February March

Identify Guest speakers, get  on Fr. Wade or Mr. Pierotti’s calendar 1st committee meeting to  discuss division of duties and event timeline  Coordinate inclusion of invitation flyer in the welcome packet with Mr. Chamber’s office; design flyer, print 400 final copies; get weekly headcount from Mother’s Guild on participants and RSVPs. Confirmation of guest speaker availability. Commitment from all available Dad’s Club board members to attend; assign specific seats to ambassadors;    

April



May June July

  

Dads’ Club Position Description Position ----- Grandparents Day Chair Position Type ------- Chairman for Dad’s Club volunteers Succession To ------ Appointment Succeeded By ----- Appointment Revision Date ------- September 05

Position Overview The chairman for the annual Grandparents Day Dad’s Club volunteers shall provide staffing as requested by the Mother’s Guild to assure the success of the event. The chairman shall interface with the Mother’s Guild event chairs and other Dads’ Club members to carry out this mission. Essential Functions  Coordinate with the Mother’s Guild event chair to determine staffing levels from the Dad’s Club.  Obtain volunteers from Bellarmine Dads to help during the serving of the Breakfast and clean-up afterwards.  Lead volunteer activity during event.

General Timeline of Dads’ Club Activities and Events
Month August September October November December January Event: Grandparents Day Requirements N/A N/A N/A N/A N/A Work with Mother’s Guild event coordinator to determine the number of volunteers needed. Outreach to potential Dads who are willing to volunteer for this one-morning event in April Follow-up with tentative list of volunteers to secure specific list • Reminder phone calls to • Dad’s wear white shirt and volunteers to make sure dark pants (think alter boy) they arc in attendance • Dad’s Club aprons • Staff event N/A N/A N/A

February

March

April

May June July


				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:13
posted:11/14/2009
language:English
pages:42