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					SECTION C: Economic Development - Major Events Sponsorship Program
BUDGET BREAKDOWN (FOR SPONSORSHIPS OF $10,000 OR MORE) EVENT NAME: EVENT DATE:
(Please Attach to Application Form) All figures are to be GST Exclusive
Item Description
1

Notes

Calculations/Details

Cash ($)

In-Kind ($)

4

INCOME I-1 I-1a I-1b I-1c I-1d

Sponsorship Funding / Underwriting 2 Federal State Local Other

List all Government grants you expect to receive for the event, whether cash or in-kind, and whether there are any specific restrictions.

$0 I-2 1-2a 1-2b 1-2c Sponsorship Naming Rights - Major Naming Rights - Minor Other

$0

As above.

$0 I-3 1-3a Ticket Sales Ticket Sales $0 I-4 1-4a 1-4b 1-4c Merchandising Food & Drinks Other

$0

$0

Show gross receipts from sales for each item. Cost of merchandising should be included under item E-7

$0 I-5 1-5a 1-5b 1-5c Other Income
The sources of income above are merely a guide. As events differ so do the sources of expected incomes. Please list all other incomes, giving as much detail as possible.

$0

$0 I EXPENDITURE A-1 A-1a A-1b A-1c A-1d A-1e A-1f A-1g A-1h A-1i A-1j A-1k A-1l A-1m
1

$0 $0

GRAND TOTAL INCOME (Items I-1 to I-5) 1

$0

General Administration Accounting & Auditing Bank Charges Committee Meeting Expenses Car Parking, Taxis Computer maintenance & software Cleaning, Electricity, Gas Equipment Hire & Servicing Legal Fees Office Rent Postage & Couriers Printing & Stationery Telephone & Fax Other

If applicable, research costs incurred by similar events to help you estimate the likely amount of these expenses.

$0 A-2 A-2a A-2b A-2c A-2d A-2e A-2f A-2g Insurances - General & Event Directors & Officers Indemnity Property / Industrial Public Liability Travel Volunteers / Competitors & Spectators Workers Compensation Other

$0

Please consider any other insurances which may be specific to the event.

$0 A-3 A-3a A-3b A-3c A-3d Travel & Accommodation Accommodation Airfares Food & Beverage (while travelling) Other

$0

Include costs of travel, meetings and official functions directly related to the administration of the event. (Do not include any costs included under #-8 Event - Travel, Accommodation & Services

Please include value of 'In-Kind' support, anticipated or received, from all sources in the 'In-Kind' column.

Item

Description

Notes

Calculations/Details

Cash ($)

In-Kind ($)

4

$0 A-4 A-4a A-4b A-4c A-4d A-4e Salaries & Fees Management Fees Salaries Consultants Related Expenses Other (excluding event personnel such as marshalls etc included under E-3e) $0 A-5 A-5a A-5b A-5c Other Administration Expenses
Admin expenses listed above are merely a guide and are not intended to be exhaustive. As events differ in size and variety so to do the areas of expenditure. Please use this section to list all other admin expenses that may be specific to your event, providing as much detail as possible.

$0

Attach a schedule of gross salaries/fees allocated (specify either set fee or per annum).

Related expenses include superannuation and normal on-costs should be calculated as 10% of salaries. Include full time and casual staff.

$0

$0

$0

A E1 E-1a E-1b E-1c E-1d

TOTAL ADMIN EXPENDITURE (Items A-1 to A-5) Event Evaluation / Bid Costs Economic Impact Study Market Research & Feasibility Costs Media Clippings Service Other

$0

$0

If applicable, all costs associated with the initial evaluation of the event should be detailed here., some of these costs may have already been incurred.

$0 E2 E-2a E-2b E-2c Sanction Fees International National Other

$0

Some events require sanctioning by national and/or international bodies. Please specify which organisations are required to sanction your event and approx cost if applicable.

$0 E3 E-3a E-3b Facility/Venue Cleaning / Waste Removal Construction / Hire of Venue

$0

Pre, during and post event cleaning services Consider all costs such as design, labour, materials etc. Consider grandstands, fencing, safety and security, temporary structures, toilet facilities, etc.

E-3c E-3d E-3e

Hire / Maintenance of Equipment Safety & Security Staff

Police, emergency services and private security charges Include all paid facility/venue staff. May include parking and grandstand attendants, ticketing and front office personnel and technicians, etc. In-kindlabour @ $17 excGST

E-3f

Other $0 $0

E-4 E-4a E-4b E-4c E-4d E-4e

Ceremonies Opening Closing Gifts / Medals / Trophies Prize money Other (flowers etc)

Consider rehearsal costs, volunteer expenses, catering, etc

specify amounts to be awarded to each category

$0 E-5 E-5a E-5b E-5c E-5d Entertainment Performers Fees Royalties Travel & Accommodation Living Away Allowance (LAH)

$0

Details of any costs associated with entertainment including performers for opening/closing ceremonies. Are you required to pay the Australian Performing Rights Association or any other organisation royalties? Include costs of travel and accommodation relating to performers only. Include any LAH allowances payable to performers.

$0 E-6 E-6a E-6b E-6c Other Production Costs Lighting Audio Freight

$0

Include any costs associated with additional lighting for the venue performance and public areas. Include any additional costs associated with entertainers/opening/closing ceremonies. Include all expected freight costs - land, air and sea.

$0 E-7 E-7a E-7b E-7c E-7d Merchandising Food and Drink Programs Clothing/Souvenirs Commission to Third Parties

$0

All costs associated with purchasing, producing and selling merchandise should be included here. Goss income on the sale of this merchandise should be included under Income item I-4

Please include value of 'In-Kind' support, anticipated or received, from all sources in the 'In-Kind' column.

Item

Description

All costs associated with purchasing, producing and selling merchandise should be included here. Goss income on the sale of this merchandise should be included under Income item I-4 Notes

Calculations/Details

Cash ($)

In-Kind ($)

4

E-7e

Other

$0 E-8 E-8a E-8b E-8c E-8d Travel, Accommodation & Services Officials Participants VIPs Other

$0

Include all costs of travel, meetings and official functions specifically related to the event . (Do not include any costs already included under Administration or Entertainment - Travel and Accommodation).

$0 E-9 E-9a E-9b E-9c Communication Media Centre Timing / Scoreboard Other $0 E-10 E-10a E-10b E-10c Ticketing Production Printing of Tickets Booking Fees Other $0 E-11 E-11a E-11b E-11c E-11d Other Event Expenses Accreditation/Registration Medical - First Aid - Drug Testing Uniforms Other

$0

$0

$0

The event expenses listed on the previous pages are merely a guide and are not intended to be exhaustive. As events differ in size and variety so too do the areas of expenditure. Please use this section to list all other event expenses that may be specific to your event, providing as much detail as possible.

$0 E M M-1a M-1b M-1c TOTAL EVENT EXPENSES (Items E1-E11) Marketing / Advertising Intrastate Interstate Other $0 M-2 M-2a M-2b M-2c M-2d M-2e Promotions Design of logos, printing and production of signage Publicity Servicing Sponsors Other Functions/Hospitality Travel $0 M-3 M-3a Other Marketing & Promotional Expenses
The marketing and promotion expenses listed above are merely a guide. As events differ in size and variety so too do the areas of expenditure. Please use this area to list all other marketing and promotion expenses that may be specific to your event, providing as much detail as possible.

$0 $0

$0

Should consider direct mail, print, radio, television, website, etc

$0

Include promotional, event and sponsor signage. Press releases/conference's publicity launches, cost of event tickets provided to VIP's and media etc. Entertainment, sponsor meetings, sponsor event updates, cost of event tickets provided to sponsors, etc.

$0

$0 M TOTAL MARKETING EXPENSES (Items M1-M3) $0

$0 $0

GRAND TOTAL EXPENSES Notes: 1 2 3 4

$0

$0

Only complete those items relevant to your event. Be sure to include the proposed Sunshine Coast Regional Council Major Events Sponsorship into the income section of the budget under Sponsorship Funding/Underwriting. Include other State or Federal Government Funding in this Section as well. Include Private Sector Sponsorships in this Section. Please include value of 'In-Kind' support, anticipated or received, from all sources in the 'In-Kind' column. In-kind support means free materials, services, assistance and so on that are given to you, or that you contribute towards the event. The cost of the time that volunteers spend working on the event should also be included as in-kind support. In-kind contributions should not be ambit claims. Volunteer labour should be calculated at a maximum $17 per hour (ex GST). Generally you will have to estimate the value of any in-kind support you expect to receive. Any individual in-kind support amounts that have an estimated value above $5,000 (ex GST) must provide support documentation, eg sponsor or supplier letter. Please provide a list of "in-kind" supporters of the event, together with the level of their support.

Please include value of 'In-Kind' support, anticipated or received, from all sources in the 'In-Kind' column.

SECTION C: Economic Development - Major Events Sponsorship Program
BUDGET SUMMARY (FOR SPONSORSHIPS OF $10,000 OR MORE) EVENT NAME: EVENT DATE:
All figures are to be GST Exclusive Item INCOME I-1 I-2 I-3 I-4 I-5 I EXPENDITURE 2 Administration A-1 A-2 A-3 A-4 A-5 A Event Expenses E-1 E-2 E-3 E-4 E-5 E-6 E-7 E-8 E-9 E-10 E-11 E
1

0 0

Description

Cash ($)

In-Kind ($)

4

Sponsorship Funding / Underwriting 2 Sponsorship3 Ticket Merchandising Other Income GRAND TOTAL INCOME (Items I-1 to I-5)

$0 $0 $0 $0 $0 $0

$0 $0 $0 $0 $0 $0

General Administration Insurances - General & Event Travel & Accommodation Salaries & Fees Other Administration Expenses TOTAL ADMIN EXPENDITURE (Items A-1 to A-5)

$0 $0 $0 $0 $0 $0

$0 $0 $0 $0 $0 $0

Event Evaluation/Bid Costs Sanction Fees Facility/Venue Ceremonies Entertainment Other Production Costs Merchandising Travel, Accommodation & Services Communication Ticketing Production Other Event Expenses TOTAL EVENT EXPENDITURE (Items E1-E11)

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Marketing & Promotion Expenses M-1 Marketing/Advertising M-2 Promotions M-3 Other Marketing & Promotional Expenses M TOTAL MARKETING EXPENDITURE (Items M1-M3) W X Y Z GRAND TOTAL EXPENDITURE (ITEMS A + E + M) ADD CONTINGENCY (5% OF TOTAL EXPENDITURE) TOTAL EXPENDITURE + CONTINGENCY OPERATING SURPLUS (DEFICIT)

$0 $0 $0 $0 $0 $0 $0 $0

$0 $0 $0 $0 $0 NA NA NA

Notes: 1 2

Only complete those items relevant to your event. Be sure to include the proposed Sunshine Coast Regional Council Major Events Sponsorship into the income section of the budget under Sponsorship Funding/Underwriting. Include other State or Federal Government Funding in this Section as well. Include Private Sector Sponsorships in this Section. Please include value of 'In-kind' support, anticipated or received, from all sources in the 'In-Kind' column. In-kind support means free materials, services, assistance and so on that are given to you, or that you contribute towards the event. The cost of the time that volunteers spend working on the event should also be included as in-kind support. In-kind contributions should not be ambit claims. Volunteer labour should be calculated at a maximum $17 per hour (ex GST). Generally you will have to estimate the value of any in-kind support you expect to receive. Any individual in-kind support amounts that have an estimated value above $5,000 (ex GST) must provide support documentation, eg sponsor or supplier letter. Please provide a list of "in-kind" supporters of the event, together with the level of their support.

3 4


				
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