# Visiting LecturerSpecial Visiting Lecturer AppointmentContract

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```					August 2007

To all Visiting Lecturer staff for the 2007/8 Academic Year

Dear Colleague
CHANGES TO THE RECORDING AND PAYMENT OF VISITING LECTURER (VL) SALARIES Recently we wrote to advise you that from the 2007/8 academic year we would be changing the way in which the salary for visiting lecturers (VLs) is expressed. As the University is now planning your work engagement with us for this new year, we must explain these changes in more detail. Previously the VL payment was expressed as a single hourly rate, for example from 1 February 2007 it was £33.65 per hour. Although you may not have been aware, under the relevant national agreements, this is known as a Composite Hourly Rate. It is composite because it is technically made up of two elements: payment for work undertaken and payment for the annual leave entitlement accrued for undertaking this work. Since annual leave for academics is accrued at the rate of roughly 13 minutes annual leave per hour worked then the payment of £33.65 is actually paying for 73 minutes time in total (60 minutes worked plus 13 minutes annual leave). The composite rate can therefore be broken down as follows:
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Payment per 60 minutes/1hour worked: £27.57 Holiday payment for 13 minutes: £ 6.08 + Total Pay for the 73 minutes of contract: £33.65
Please note that these figures are rounded-up for ease of explanation here.

Reflecting this, if we remove the holiday pay element from the Composite Hourly Rate, it makes the actual base hourly rate of pay £27.57. For example, when claiming for 15 hours of work, you are in fact claiming for 15 hours of work plus 3 hours, 18 minutes of holiday. Consider the following example:

Gross pay for hours worked: Gross pay for accrued holiday: Total payment for the contract:

15hrs 3hrs, 18mins + 18hrs, 18mins

x £27.57 = £504.53

As you can see this is essentially the same as claiming for 15 hours work at the composite rate of £33.65, which would give gross pay of £504.75. (Please note that the slight pence difference between the two final amounts is due only to the rounding-up of figures here for ease of explanation and will not happen during actual payment calculations.) In the future, each time that you claim for hours worked, the University will automatically also pay you the relevant annual leave entitlement for the same period. This will need to be shown separately on your claim form, which has been suitably amended in order to accommodate this. Both elements will also be specified separately on your payslip. Similarly, any new contract of employment issued to you for future VL work will be broken down in the same way. If you wish to check or need to calculate these details when making a claim, you can do so at any time by accessing the Hourly-paid Academic Calculator at http://www2.wlv.ac.uk/pers/salaries/vlcalculator.xls. Into the “Number of Teaching Hours” field please type in only the work hours for which are you claiming, press the enter key on your keyboard, and the details of your corresponding holiday entitlement and gross payments will appear. It is important to remember that, despite these changes, the total payment made to you for your work engagement with the University will essentially remain unchanged. It will still equal the amount that you would previously have been paid as calculated by using the composite hourly rate multiplied by the hours worked. However, the old composite rate

will no longer be used or quoted anywhere in official documentation. Instead this will be replaced by the new base hourly rate which will be applied to both your hours worked and your corresponding annual leave hours for each claim that you submit. This approach will enable the University to meet the new legislative requirement by accounting for both elements separately, making clearer your annual leave entitlement. May I take this opportunity to thank you for your understanding and patience with this matter and suggest that you address any questions you may have about this to your School VL Co-ordinator (the person who, on behalf of the School, normally liaises with you about working with the University as a VL).

Yours sincerely,

Roger Williams Director of Personnel

PERS042 (page 1of 4)
Main Address: Molineux Street, Wolverhampton WV1 1SB. Website: www.wlv.ac.uk Telephone: (01902) 321000

Appointment of a Visiting Lecturer/Special Visiting Lecturer (circle appropriate title) in (School name) ____________
IMPORTANT - Please note that the provision of the following information forms a part of your employment contract with the University of Wolverhampton. Failure to provide this information may result in a contract offer being withdrawn. If you are already working for the University in any capacity, please provide all the information requested in Section 1 and Section 5 of this form only. If you are a new Visiting Lecturer or have no other current contract with the University, please complete all of this form. If you have any queries about this form, please contact the relevant Administrator in the School for advice.

SECTION 1
1. Name________________________________________ Prof/Dr/Mr//Mrs/Miss/Ms 3. Address___________________________________________________________ __________________________________________________________________ 6. Campus/location of work_____________________________________________ 2. Date of Birth____________________ 4. Telephone No.__________________ 5. NI No.________________________ 7. Payroll No. ____________________* *This must be included for all existing staff/VLs, who already have a payroll no. See guidelines for further details.

8. Job Role (please circle one only); Teaching only / Research only / Teaching & Research / Not Teaching and/or Research (academic posts only) / Any other work

For Personnel Services completion only: Proportion code_____________________________________________________

SECTION 2
1. Name of Bank___________________________________________________________________________________________ 2. Branch Address__________________________________________________________________________________________ 3. Personal Account No. ________________________________ 4. Sort Code_______________________________

5. Name of Society’s Bank* (where relevant)____________________________________________________________________ 6. Address of Society’s Bank*________________________________________________________________________________ 7. Sort Code*_________________________________________ 8. Society’s Bank Account No.* _____________________

* You will have to obtain this information from your Building Society Please note that there may be a delay in transferring your salary from the Building Societies Bank Account to your own account. 9. Signature………………………………………………………… Date………………………(please sign and date for audit requirements) 10. PENSION CONTRIBUTIONS – These will automatically be deducted from your salary unless you choose to opt-out. For further information regarding this, please refer to pt.7 of your Terms and Conditions on page 4 of this document. 11. Employer before commencing work at the University of Wolverhampton;_______________________________________________ Address______________________________________________________________________________________________________
The following two points only apply to certain individuals. Please see written guidelines included for further details.

12. I enclose a certificate of age exception (where relevant)

YES

NO

(““)

13. I enclose a certificate of reduced liability (where relevant) YES NO (““) ------------------------------------------------------------------------------------------------------------------------------------------------------------------For Personnel Services use only: Details checked_________________________________ Date_______________________________

PERS042 (page 2of 4)
Main Address: Molineux Street, Wolverhampton WV1 1SB. Website: www.wlv.ac.uk Telephone: (01902) 321000

IMPORTANT - Please note that the provision of the following information forms a part of your employment contract with the University of Wolverhampton. Failure to provide this information may result in a contract offer being withdrawn. If you are already working for the University in any capacity, please provide the information requested in Section 1 and Section 5 of this form only. If you are a new Visiting Lecturer or have no other current contract with the University, please complete all of this form. If you have any queries about this form, please contact the relevant Administrator in the School for advice.
SECTION 3

1. Please state your highest qualification including the subject area. Please note that if your qualification covers more than one subject area, then we will need both subjects (e.g. BA Joint Hons English/Art History)
………………………………………………………………………………………………………………………………….

2. The University strives to provide equality of opportunity throughout its recruitment procedure. In addition we are required to provide statistical information about our employees to the Higher Education Statistics Agency (HESA) on an annual basis. In order to comply with this requirement and to be able to monitor the effectiveness of our Equal Opportunities policy we ask that you complete the following sections:-

Gender (please tick)



Male



Female

3. I would describe my ethnicity, as defined by the HESA categories below, as :-

 White British  Black or Black British Caribbean  Asian or Asian British – Indian  Chinese  Mixed White/Black Caribbean  Other Mixed Background

 White Irish  Black or Black British African  Asian or Asian British – Pakistani  Other Asian background  Mixed White/Black African  Other ethnic background

 Other White background  Other Black Background  Asian or Asian British - Bangladeshi 
Mixed White/Asian

4. Do you have a disability or health related condition which you think the University should be aware of?



No



Yes (please specify)________________________________________________________________________

SECTION 4

Nationality………………………………………………………………………………………………………………………………………

Section 8 of the Asylum and Immigration Act 1996, requires all employers in the United Kingdom to make basic document checks on every person they intend to employ. Under this legislation, you are required to submit original documentation to the University of Wolverhampton that confirms you are eligible to live and work in the United Kingdom. For full details of the documentation you must provide, please refer to the written guidelines included with this pack. Your offer of employment is subject to the documentation being provided and failure to do so will result in a withdrawal of our offer of employment. The original documentation will be checked in the School and a copy will be made for our records.
NB. Full-time undergraduate students may only work up to 10 hours per week or 15 hours, 5 of which must be out-of-office hours. This does

not apply to post-graduate students who are able to work up to full-time hours as their studies allow. International students who have permission to work may usually only do so for a maximum 20 hours per week during term time.

PERS042 (page 3 of 4)
Main Address: Molineux Street, Wolverhampton WV1 1SB. Website: www.wlv.ac.uk Telephone: (01902) 321000

IMPORTANT - Please note that the provision of the following information forms a part of your employment contract with the University of Wolverhampton. Failure to provide this information may result in a contract offer being withdrawn. If you are already working for the University in any capacity, please provide the information requested in Section 1 and Section 5 of this form only. If you are a new Visiting Lecturer or have no other current contract with the University, please complete all of this form. If you have any queries about this form, please contact the relevant Administrator in the School for advice.

SECTION 5
I have pleasure in offering you the appointment as a Visiting Lecturer for the class(es) detailed below. JOB GRADE: ………………….. SPINE POINT: …………………………

RATE OF PAY: Your salary will be £……. pa. Expressed as an hourly rate of £….…ph. This will be paid in arrears on completion of the PERS046 Claim Form (a) (b) (c) (d) (e) (f) (g) (h) Day of Time(s) Module Code and Title Hours Date of Date of No of Total work week per First Last Class Occasions hours week Class (d) x (g)

Total: ANNUAL LEAVE ENTITLEMENT (pro rata to hours worked):………………………………. TOTAL HOURS CONTRACTED (total hours worked + annual leave entitlement)…………………………… CONTRACT START DATE (same as (e)): …………………………./CONTINUOUS SERVICE FROM……………………………
Your place of work will be __________________________________. In the event that you have a grievance relating to your engagement, this must be addressed in the first instance to _____________________________. If you are dissatisfied with any disciplinary decision relating to your conduct or performance, you must take this up with your Dean of School. Please sign and return this form to your School if you wish to accept the engagement set out above in accordance with the terms and conditions attached. If you have not completed this form fully it will not be possible to authorise claims for payment. I accept the above offer of appointment. Signed __________________________________Date ______________________ ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------

SECTION 6 – For School Use Only
Ass/Dean of School signature_____________________________________Date____________________Cost Code_____________________ HESA Cost Centre Code_____________ (All HESA codes are available on the Personnel website) Reason for request (please circle) - covering sick leave/maternity leave/additional course/other (please specify) __________________________ Administrator’s checklist grid* Please tick the appropriate box and sign. Proof of eligibility attached YES NO Payrolls certificates (age exception/reduced liability) attached YES NO Form complete YES NO *If this form is not complete, please return to the VL with the missing information highlighted and inform the relevant manager Signature______________________________________Date_____________________________________

PERS042 (page 4 of 4)
Main Address: Molineux Street, Wolverhampton WV1 1SB. Website: www.wlv.ac.uk Telephone: (01902) 321000

All Visiting Lecturers
Statement of the Main Terms of Appointment, in accordance with current employment legislation.
1. The appointment offered is for a period commencing on the first date of the class/classes detailed overleaf, ending not later than the proposed date of the last class meeting. The appointment may be terminated for any of the following reasons; i). if you have been engaged to replace someone who is absent and the absent employee whom you are replacing returns to his/her post; ii). if you have been engaged to replace someone who is absent and a permanent replacement for the absent lecturer is able to undertake his/her duties; iii). if reorganisation or closure of courses/classes becomes necessary and the work for which you are engaged either ceases to exist or is undertaken by other permanent staff; iv). if your work is found to be unsatisfactory; v). on grounds of misconduct; vi). if you fail to provide the School with documentation that confirms you are eligible to live or work in the UK in line with the Asylum and Immigration Act 1996 The appointment is subject to a probation period of twelve months in the first year of your employment by the University. 2. Attendance/ Staff Identity Card. You are required to attend at the times specified to teach the classes allocated. The University reserves the right to vary the hours of your contract. If no students attend, you are required to wait for half an hour and will be entitled to one hour's pay for the relevant session. If classes are cancelled on a specific day for any reason, you are entitled to seven day's notice (in which case you should not attend and will not be paid). If the class is cancelled with less than seven days notice, you are entitled to full payment for the session concerned. You are required to wear a University Staff Identity Card whilst in University buildings. To obtain an identity card, please speak to the VL Administrator in your School. Remuneration. Your hourly rate of remuneration is as stated overleaf for the sessions specified. Please refer to the VL Calculator at www2.wlv.ac.uk/pers/salaries/vlcalc.htm for guidance. Payment is made on the 15 th of the month (unless you are already a member of staff, in which case payment is made at the end of the month), following the submission of a monthly claim. All payments are made directly into your bank. All payments are subject to PAYE and National Insurance deductions unless you produce, to the Payroll Office, a certificate of exception. Payrolls is situated in MM Block on City Campus and the contact number is 01902 321225. The hourly remuneration covers the teaching of the class(es) specified together with the relevant preparation and marking and where appropriate, the setting and marking of any examinations. Attendance at an examination meeting may also be specified. Where the number of students is so large that extra provision is necessary for marking examination scripts, the Dean of School will specify on the contract overleaf the number of hours for which payment will be made. Payment for Sickness Absence. In the event that you are unable to carry out all the sessions specified in your contract due to illness, you must contact your School office immediately so that a replacement can be found if possible. You are entitled to receive sick pay in accordance with the University’s policy for academic staff. For full details, please see the Guidance Notes for VLs. The following conditions also apply; i). that you declare on your Claim for Payment Form that you were unable to attend specific sessions due to illness and you attach securely to the particular Claim your fully completed Self Certification Form (yellow form available from the School office). Payment for sickness absence can only be made where the Self Certification (or DSS Certificate) matches the appropriate claim submitted; ii). that from the 8th day of illness (including Saturdays and Sundays and irrespective of whether you were due to teach or not) you must attach a medical practitioner's certificate (DSS) to your claim; iii). that Statutory Sick Pay regulations will apply as appropriate to all claims submitted. Holiday. Your annual leave entitlement is pro rata to the standard full-time entitlement for academic staff. Please refer to the Guidance notes for VLs for further information. Pensions. Entry into the Teachers Pension Scheme is automatic and your pension contributions will be deducted at the rate of 6.4% of your wage. If you do not wish to join the Scheme, you must complete an opt-out certificate. To obtain one of these, please contact Jayne Gandy, Personnel Officer on 01902 321366 or by email at J.Gandy@wlv.ac.uk. Please note that if you do not complete and return an opt-out certificate, contributions will automatically be deducted. Part-time staff must either be in or out of the Scheme for all their employments, across all employers. This means that if you work for more than one employer who contributes to the Teachers Pension Scheme and you decide at any point to opt-in or opt-out of the Scheme with any of your employers, it is your responsibility to notify all of your employers of this decision. 7. Notice. This appointment is temporary in nature and will terminate on the end date stated overleaf. The University reserves the right to terminate this contract by giving notice before the stated end date. Notice will comply with statutory notice periods, these being; one week for up to two years and thereafter one week for every additional year of continuous service, up to a maximum of twelve weeks. Continuous Service. This is calculated by the VL administrator within the School or by the Personnel Dept. Disciplinary Rules. You will be expected to comply with the disciplinary rules of the University, the health and safety policy and codes of conduct, copies of which are all available from your School office in the first instance. These can also be accessed via the University website, under the Personnel Department. Grievance Procedure. If you have a grievance relating to your employment you should act in accordance with the Grievance Procedure for University staff, a copy of which is available on the Personnel pages of the University website or by application from the Personnel dept.

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11. Trade Union Recognition/Collective Agreements. The Trade Union which the University recognises for academic staff is UCU and this contract is subject to amendments negotiated between UCU on your behalf and the University. August 2007

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