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Bid Package for Stand-By Generator Maintenance and Repair B-2299

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Bid Package for Stand-By Generator Maintenance and Repair B-2299 Powered By Docstoc
					TO ALL PROSPECTIVE BIDDERS:

             Thank you for requesting/accepting our bid information. The documents listed below are
enclosed. It is expected that all interested bidders will read and understand the District requirements
set forth in the documents. Those documents which have an (*) asterisk before them require
completion and signature(s) in the manner specified on each document and returned with bid.

                            . Notice to Bidders
                            . Resolution 102-83 (Purchase of Domestic Material)
                            . Resolution 44-09 (District to utilize Small, Disadvantaged, Minority,
                              Women-owned Business Enterprises as subcontractors)
                            . Resolution Pages (Taking of Bids)
             *              . Envelope Cover Information Sheet (if download from the web) or Envelope
                              for your mailed bid.
             *              . Standard Purchase Bid Form and Signature Page
             *              . Invitation and Bid Sheet(s)
             *              . Bid Bond (Form D)
             *              . Certified, Official or Cashier’s Check
             *              . Consent of Surety with Certified, Official or Cashier’s Check
             *              . Non-Collusion Affidavit (3 pages)
             *              . Checklist for Required Documents
                            . Standard Form of Instructions to Bidders (10 pages)
                            . General Conditions (5 pages)
                            . Supplemental General Conditions (multiple pages)
             *              . Detail Specifications (multiple pages) * May need to be filled out and
                              returned with bid for requirement of the bidding process.
                            . Performance Bond (only at the time the contract is awarded)
                            . Agreement (sample form, for your information only)
                             . Prevailing Wage Rates

          The enclosed bid envelope cover sheet or address and bid information should be used when
submitting your bid. If a company envelope, express mail or courier service envelope is used the bid
name, bid file number and opening date must appear on the mailing label. THE DISTRICT SHALL
TAKE NO RESPONSIBILITY FOR UNIDENTIFIED BIDS WHICH ARE INADVERTENTLY
OPENED EARLY AND MAY HAVE TO BE EXCLUDED FROM CONSIDERATION. Bids must
be received before the date and time indicated on the Notice to Bidders.
             If you have any questions, please contact the District Purchasing Department.

W:/Wdocs/Operations/Bid Specs/TO ALL PROSPECTIVE BIDDERS PAGE




            3900 Euclid Avenue | Cleveland, OH 44115 | P: (216) 881-6600 | F: (216) 881-2330
                                    NOTICE TO BIDDERS

Sealed bids will be received by the Director of Finance of the Northeast Ohio Regional Sewer
District, 3900 Euclid Ave., Cleveland, Ohio 44115, until 2:00 p.m. official local time on the date
indicated below.

At that time, all bids will be opened and read aloud in the Public Meeting Room at the
Northeast Ohio Regional Sewer District, 3900 Euclid Ave., Cleveland, Ohio 44115. All bids
must be submitted on the forms available at the office of the Director of Finance, from whom
detail specifications may be obtained or www.neorsd.org/bids for free bid packages and any
addendum updates. The legal notice is on the Ohio Business Gateway Website:
www.publicnotice.ohio.gov

Bid File No.   B-2299
Resolution No. 229-12
Opening Date: Tuesday, November 6, 2012

A one-year requirement contract for Maintenance and Repair Services for the District’s (21)
Stand-By Generator Maintenance Systems, at all the District’s Facilities. Bidders must
schedule a site visit to verify the scope of the tasks. Please see Section DS-16 for inspection
details, locations and contact personnel. If you have any questions call Ramona Lowery at
216-881-6600 ext.6424.




                                                            Purchasing Manager

p.d.   October 23, 2012 Full Version Legal Notice
       October 30, 2012 Abridged Version Legal Notice
Stand-By Generator Maintenance and Repair
   B-2299


               November 6, 012
                                                       STANDARD PURCHASE BID FORM

                                                       REQUIREMENT PURCHASE BID FORM

       FROM                                                                                      (COMPANY
       NAME)
       To the Director of Finance
              BID FOR ___________________________________________________________                          _
              ______________________________________________________________________
              The Undersigned proposes to furnish the above materials, supplies or equipment, and to
       accept as full compensation therefore the price per unit multiplied by the number of units of such
       commodity purchased hereunder, (which units and prices therefore are set forth in the schedule of
       items hereto attached and made part of this bid) and subject to any discount set forth in this bid.

               The Undersigned further certifies that he (as an individual, firm or corporation making this
       bid) is not in arrears or default to the District upon any debt or contract, nor is a defaulter as surety
       or otherwise upon any obligation to said District nor has failed to perform faithfully any previous
       contract with said District and that there is no suit or claim pending as to any such arrears or
       default.

      THE UNDERSIGNED UNDERSTANDS THAT THE DISTRICT RESERVES THE RIGHT
      TO REJECT ANY OR ALL BIDS.

                  The firm, corporation, or individual name _________________________________


      MUST BE SIGNED IN SPACE INDICATED Sign                       _________________________________


                                         Name Typed or Printed _________________________________


                                                Title of Officer   _________________________________


                                    Business Address of Bidder _________________________________
      BIDDER MUST
   COMPLETE AND SIGN                 State Where Incorporated ___________________________________




Rev. 8/1/11     3900 Euclid Avenue | Cleveland, OH 44115 | P: (216) 881-6600 | F: (216) 881-2330
                           INVITATION AND BID
                            NORTHEAST OHIO REGIONAL SEWER DISTRICT
                                                   3900 Euclid Avenue
                                                   Cleveland, Ohio 44115
                                         (216) 881-6600 · FAX: (216) 881-2330
 TITLE OF BID                                                                              BID FILE NO.

 STAND-BY GENERATOR MAINTENANCE & REPAIR                                                                  B-2299
                                                   RESOLUTION NO.                                                   ADOPTED

        X REQUIREMENT CONTRACT                                  229-12                                      September 20, 2012
 BID OPENING                                                            ADVERTISEMENT DATES

     TUESDAY, NOVEMBER 6, 2012 AT 2:00 P.M.                             OCTOBER 23 & OCTOBER 30, 2012 PD
                OFFICIAL LOCAL TIME                                     www.neorsd.org/neorsd_bids.php
 This is a one year requirement contract for the maintenance and repair of the existing stand-by power
 system mechanical and electrical component equipment including software & hardware.

 Generator: SOUTHERLY WWTP                                                                                          Extended Submitted
 SN GZS00202 - MODEL 3516 [SIZE 2000 kW; asset # V90-00202] Unit Price                        Quantity                 Bid Summary
1 Monthly - Preventative Maintenance                                $                  x         8          =   $
2 Quarterly - Preventative Maintenance                              $                  x         2          =   $
3 Semi-Annual - Preventative Maintenance                            $                  x         1          =   $
4 Annual - Preventative Maintenance                                 $                  x         1          =   $

 Generator: SOUTHERLY WWTP
 SN GZS00832 - MODEL 3516 [SIZE 2000 kW; asset # V90-00832]
5 Monthly - Preventative Maintenance                                $             x       8                 =   $
6 Quarterly - Preventative Maintenance                              $             x       2                 =   $
7 Semi-Annual - Preventative Maintenance                            $             x       1                 =   $
8 Annual - Preventative Maintenance                                 $             x       1                 =   $
                                                                        TOTAL pg. 1 of 15                       $

 Note: The additional completed information in Sections SGC-4, DS-1 through DS-15
 & Appendix "B"- Sections A,B,C & D are required with this Invitation and Bid Sheet.
 Mandatory site visit per Section DS-16.                                       PAYMENT DISCOUNT
                                                                                                            If payment box is left
                                                                                                            blank, an automatic 2%
                                                                                                            30 daysper IBC-11-C.
                                                                                                                                    %
                                                                                                                               Days




    Name of Company                      Address                                                 State                        Zip



    Authorized Signature                           Date                              Phone No.




                                                     PAGE : 1 OF 15
                            INVITATION AND BID
                             NORTHEAST OHIO REGIONAL SEWER DISTRICT
                                                    3900 Euclid Avenue
                                                    Cleveland, Ohio 44115
                                          (216) 881-6600 · FAX: (216) 881-2330
  TITLE OF BID                                                                              BID FILE NO.

  STAND-BY GENERATOR MAINTENANCE & REPAIR                                                                  B-2299
                                                    RESOLUTION NO.                                                   ADOPTED

         X REQUIREMENT CONTRACT                                  229-12                                      September 20, 2012
  BID OPENING                                                            ADVERTISEMENT DATES

      TUESDAY, NOVEMBER 6, 2012 AT 2:00 P.M.                             OCTOBER 23 & OCTOBER 30, 2012 PD
                 OFFICIAL LOCAL TIME                                     www.neorsd.org/neorsd_bids.php
  This is a one year requirement contract for the maintenance and repair of the existing stand-by power
  system mechanical and electrical component equipment including software & hardware.

  Generator: SOUTHERLY WWTP                                                                                          Extended Submitted
  SN N6 D00428 - MODEL D125 [SIZE 125 kW; asset # V67-00428] Unit Price                        Quantity                 Bid Summary
 9 Monthly - Preventative Maintenance                                $                  x         8          =   $
10 Quarterly - Preventative Maintenance                              $                  x         2          =   $
11 Semi-Annual - Preventative Maintenance                            $                  x         1          =   $
12 Annual - Preventative Maintenance                                 $                  x         1          =   $
13 Load Test (Contractor's load bank)                                $                  x         2          =   $

  Generator: EASTERLY WWTP
  SN GZS00206 - MODEL 3516 [SIZE 2000 kW; asset # V90-00206]
14 Monthly - Preventative Maintenance                                x
                                                                     $       8    =$
15 Quarterly - Preventative Maintenance                              x
                                                                     $       2    =$
16 Semi-Annual - Preventative Maintenance                            x
                                                                     $       1    =$
17 Annual - Preventative Maintenance                                 x
                                                                     $       1    =$
                                                           TOTAL pg. 2 of 15       $
   Note: The additional completed information in Sections SGC-4, DS-1 through DS-15
   & Appendix "B"- Sections A,B,C & D are required with this Invitation and Bid Sheet.
   Mandatory site visit per Section DS-16.                                       PAYMENT DISCOUNT
                                                                                                             If payment box is left
                                                                                                             blank, an automatic 2%
                                                                                                             30 daysper IBC-11-C.
                                                                                                                                     %
                                                                                                                                Days




     Name of Company                      Address                                                 State                        Zip



     Authorized Signature                           Date                              Phone No.




                                                      PAGE : 2 OF 15
                            INVITATION AND BID
                             NORTHEAST OHIO REGIONAL SEWER DISTRICT
                                                    3900 Euclid Avenue
                                                    Cleveland, Ohio 44115
                                          (216) 881-6600 · FAX: (216) 881-2330
  TITLE OF BID                                                                              BID FILE NO.

  STAND-BY GENERATOR MAINTENANCE & REPAIR                                                                  B-2299
                                                    RESOLUTION NO.                                                   ADOPTED

         X REQUIREMENT CONTRACT                                  229-12                                      September 20, 2012
  BID OPENING                                                            ADVERTISEMENT DATES

      TUESDAY, NOVEMBER 6, 2012 AT 2:00 P.M.                             OCTOBER 23 & OCTOBER 30, 2012 PD
                 OFFICIAL LOCAL TIME                                     www.neorsd.org/neorsd_bids.php
  This is a one year requirement contract for the maintenance and repair of the existing stand-by power
  system mechanical and electrical component equipment including software & hardware.

  Generator: EASTERLY WWTP                                                                                           Extended Submitted
  SN GZS00207 - MODEL 3516 [SIZE 2000 kW; asset # V90-00207] Unit Price                        Quantity                 Bid Summary
18 Monthly - Preventative Maintenance                                $                  x         8          =   $
19 Quarterly - Preventative Maintenance                              $                  x         2          =   $
20 Semi-Annual - Preventative Maintenance                            $                  x         1          =   $
21 Annual - Preventative Maintenance                                 $                  x         1          =   $

  Generator: EASTERLY WWTP
  SN GZS00212 - MODEL 3516 [SIZE 2000 kW; asset # V90-00212]
22 Monthly - Preventative Maintenance                                $             x       8                 =   $
23 Quarterly - Preventative Maintenance                              $             x       2                 =   $
24 Semi-Annual - Preventative Maintenance                            $             x       1                 =   $
25 Annual - Preventative Maintenance                                 $             x       1                 =   $
                                                                         TOTAL pg. 3 of 15                       $

  Note: The additional completed information in Sections SGC-4, DS-1 through DS-15
  & Appendix "B"- Sections A,B,C & D are required with this Invitation and Bid Sheet.
  Mandatory site visit per Section DS-16.                                       PAYMENT DISCOUNT
                                                                                                             If payment box is left
                                                                                                             blank, an automatic 2%
                                                                                                             30 daysper IBC-11-C.
                                                                                                                                     %
                                                                                                                                Days




     Name of Company                      Address                                                 State                        Zip



     Authorized Signature                           Date                              Phone No.




                                                      PAGE : 3 OF 15
                            INVITATION AND BID
                             NORTHEAST OHIO REGIONAL SEWER DISTRICT
                                                    3900 Euclid Avenue
                                                    Cleveland, Ohio 44115
                                          (216) 881-6600 · FAX: (216) 881-2330
  TITLE OF BID                                                                              BID FILE NO.

  STAND-BY GENERATOR MAINTENANCE & REPAIR                                                                  B-2299
                                                    RESOLUTION NO.                                                   ADOPTED

         X REQUIREMENT CONTRACT                                  229-12                                      September 20, 2012

  BID OPENING                                                            ADVERTISEMENT DATES

      TUESDAY, NOVEMBER 6, 2012 AT 2:00 P.M.                             OCTOBER 23 & OCTOBER 30, 2012 PD
                 OFFICIAL LOCAL TIME                                     www.neorsd.org/neorsd_bids.php
  This is a one year requirement contract for the maintenance and repair of the existing stand-by power
  system mechanical and electrical component equipment including software & hardware.

  Generator: WESTERLY WWTP                                                                                           Extended Submitted
  SN GZS00203 - MODEL 3516 [SIZE 2000 kW; asset # V90-00203] Unit Price                        Quantity                 Bid Summary
26 Monthly - Preventative Maintenance                                $                  x         8          =   $
27 Quarterly - Preventative Maintenance                              $                  x         2          =   $
28 Semi-Annual - Preventative Maintenance                            $                  x         1          =   $
29 Annual - Preventative Maintenance                                 $                  x         1          =   $

  Generator: WESTERLY WWTP
  SN GZS00204 - MODEL 3516 [SIZE 2000 kW; asset # V90-00204]
30 Monthly - Preventative Maintenance                                $             x       8                 =   $
31 Quarterly - Preventative Maintenance                              $             x       2                 =   $
32 Semi-Annual - Preventative Maintenance                            $             x       1                 =   $
33 Annual - Preventative Maintenance                                 $             x       1                 =   $
                                                                         TOTAL pg. 4 of 15                       $

  Note: The additional completed information in Sections SGC-4, DS-1 through DS-15
  & Appendix "B"- Sections A,B,C & D are required with this Invitation and Bid Sheet.
  Mandatory site visit per Section DS-16.                                       PAYMENT DISCOUNT
                                                                                                             If payment box is left
                                                                                                             blank, an automatic 2%
                                                                                                             30 daysper IBC-11-C.
                                                                                                                                     %
                                                                                                                                Days




     Name of Company                      Address                                                 State                        Zip



     Authorized Signature                           Date                              Phone No.



                                                      PAGE : 4 OF 15
                            INVITATION AND BID
                             NORTHEAST OHIO REGIONAL SEWER DISTRICT
                                                    3900 Euclid Avenue
                                                    Cleveland, Ohio 44115
                                          (216) 881-6600 · FAX: (216) 881-2330
  TITLE OF BID                                                                              BID FILE NO.

  STAND-BY GENERATOR MAINTENANCE & REPAIR                                                                  B-2299
                                                    RESOLUTION NO.                                                   ADOPTED

         X REQUIREMENT CONTRACT                                  229-12                                      September 20, 2012
  BID OPENING                                                            ADVERTISEMENT DATES

      TUESDAY, NOVEMBER 6, 2012 AT 2:00 P.M.                             OCTOBER 23 & OCTOBER 30, 2012 PD
                 OFFICIAL LOCAL TIME                                     www.neorsd.org/neorsd_bids.php
  This is a one year requirement contract for the maintenance and repair of the existing stand-by power
  system mechanical and electrical component equipment including software & hardware.

  Generator: GJM                                                                                                     Extended Submitted
  SN DJN00539 - MODEL 3412 [SIZE 750 kW; asset # V90-00539]              Unit Price            Quantity                 Bid Summary
34 Monthly - Preventative Maintenance                                $                  x         8          =   $
35 Quarterly - Preventative Maintenance                              $                  x         2          =   $
36 Semi-Annual - Preventative Maintenance                            $                  x         1          =   $
37 Annual - Preventative Maintenance                                 $                  x         1          =   $

  Generator: EMSC
  SN 7GM01292 - MODEL 3512 [SIZE 1500 kW; asset # V90-01292]
38 Monthly - Preventative Maintenance                                $             x       8                 =   $
39 Quarterly - Preventative Maintenance                              $             x       2                 =   $
40 Semi-Annual - Preventative Maintenance                            $             x       1                 =   $
41 Annual - Preventative Maintenance                                 $             x       1                 =   $
                                                                         TOTAL pg. 5 of 15                       $

  Note: The additional completed information in Sections SGC-4, DS-1 through DS-15
  & Appendix "B"- Sections A,B,C & D are required with this Invitation and Bid Sheet.
  Mandatory site visit per Section DS-16.                                       PAYMENT DISCOUNT
                                                                                                             If payment box is left
                                                                                                             blank, an automatic 2%
                                                                                                             30 daysper IBC-11-C.
                                                                                                                                     %
                                                                                                                                Days




     Name of Company                      Address                                                 State                        Zip



     Authorized Signature                           Date                              Phone No.




                                                      PAGE : 5 OF 15
                            INVITATION AND BID
                             NORTHEAST OHIO REGIONAL SEWER DISTRICT
                                                    3900 Euclid Avenue
                                                    Cleveland, Ohio 44115
                                          (216) 881-6600 · FAX: (216) 881-2330
  TITLE OF BID                                                                              BID FILE NO.

  STAND-BY GENERATOR MAINTENANCE & REPAIR                                                                  B-2299
                                                    RESOLUTION NO.                                                   ADOPTED

         X REQUIREMENT CONTRACT                                  229-12                                      September 20, 2012
  BID OPENING                                                            ADVERTISEMENT DATES

      TUESDAY, NOVEMBER 6, 2012 AT 2:00 P.M.                             OCTOBER 23 & OCTOBER 30, 2012 PD
                 OFFICIAL LOCAL TIME                                     www.neorsd.org/neorsd_bids.php
  This is a one year requirement contract for the maintenance and repair of the existing stand-by power
  system mechanical and electrical component equipment including software & hardware.

  Generator: JENNINGS PUMP STA                                                                                       Extended Submitted
  SN B8D01002 - MODEL 3306 [SIZE 250 kW; asset # V90-01002]              Unit Price            Quantity                 Bid Summary
42 Monthly - Preventative Maintenance                                $                  x         8          =   $
43 Quarterly - Preventative Maintenance                              $                  x         2          =   $
44 Semi-Annual - Preventative Maintenance                            $                  x         1          =   $
45 Annual - Preventative Maintenance                                 $                  x         1          =   $

  Generator: DILLE PUMP STA
  SN C5G00249 - MODEL 3406C [SIZE 400 kW; asset # V90-00249]
46 Monthly - Preventative Maintenance                                $             x      8                  =   $
47 Quarterly - Preventative Maintenance                              $             x      2                  =   $
48 Semi-Annual - Preventative Maintenance                            $             x      1                  =   $
49 Annual - Preventative Maintenance                                 $             x      1                  =   $
                                                                         TOTAL pg. 6 of 15                       $

  Note: The additional completed information in Sections SGC-4, DS-1 through DS-15
  & Appendix "B"- Sections A,B,C & D are required with this Invitation and Bid Sheet.
  Mandatory site visit per Section DS-16.                                       PAYMENT DISCOUNT
                                                                                                             If payment box is left
                                                                                                             blank, an automatic 2%
                                                                                                             30 daysper IBC-11-C.
                                                                                                                                     %
                                                                                                                                Days




     Name of Company                      Address                                                 State                        Zip



     Authorized Signature                           Date                              Phone No.




                                                      PAGE : 6 OF 15
                               INVITATION AND BID
                                NORTHEAST OHIO REGIONAL SEWER DISTRICT
                                                    3900 Euclid Avenue
                                                    Cleveland, Ohio 44115
                                          (216) 881-6600 · FAX: (216) 881-2330
     TITLE OF BID                                                                           BID FILE NO.

     STAND-BY GENERATOR MAINTENANCE & REPAIR                                                               B-2299
                                                    RESOLUTION NO.                                                   ADOPTED

            X REQUIREMENT CONTRACT                               229-12                                      September 20, 2012
     BID OPENING                                                         ADVERTISEMENT DATES

         TUESDAY, NOVEMBER 6, 2012 AT 2:00 P.M.                          OCTOBER 23 & OCTOBER 30, 2012 PD
                    OFFICIAL LOCAL TIME                                  www.neorsd.org/neorsd_bids.php
     This is a one year requirement contract for the maintenance and repair of the existing stand-by power
     system mechanical and electrical component equipment including software & hardware.

     Generator: DIVISION PUMP STA                                                                                    Extended Submitted
     SN DJN00538 - MODEL 3412 [SIZE 750 kW; asset # V90-00538]           Unit Price            Quantity                 Bid Summary
50 Monthly - Preventative Maintenance                                $                  x         8          =   $
51 Quarterly - Preventative Maintenance                              $                  x         2          =   $
52 Semi-Annual - Preventative Maintenance                            $                  x         1          =   $
53 Annual - Preventative Maintenance                                 $                  x         1          =   $

     Generator: SOUTHERLY PUMP STA
     SN C3G00243 - MODEL 3456 [SIZE 450 kW; asset # V67-00552]
54 Monthly - Preventative Maintenance                                $ x      8     =$
55   Quarterly - Preventative Maintenance                            $ x      2     =$
56   Semi-Annual - Preventative Maintenance                          $ x      1     =$
57   Annual - Preventative Maintenance                               $ x      1     =$
58   Load Test (Contractor's load bank)                              $ x      2     =$
                                                             TOTAL pg. 7 of 15       $
     Note: The additional completed information in Sections SGC-4, DS-1 through DS-15
     & Appendix "B"- Sections A,B,C & D are required with this Invitation and Bid Sheet.
     Mandatory site visit per Section DS-16.                                       PAYMENT DISCOUNT
                                                                                                             If payment box is left
                                                                                                             blank, an automatic 2%
                                                                                                             30 daysper IBC-11-C.
                                                                                                                                     %
                                                                                                                                Days




        Name of Company                   Address                                                 State                        Zip



        Authorized Signature                        Date                              Phone No.




                                                      PAGE : 7 OF 15
                               INVITATION AND BID
                                NORTHEAST OHIO REGIONAL SEWER DISTRICT
                                                    3900 Euclid Avenue
                                                    Cleveland, Ohio 44115
                                          (216) 881-6600 · FAX: (216) 881-2330
     TITLE OF BID                                                                           BID FILE NO.

     STAND-BY GENERATOR MAINTENANCE & REPAIR                                                               B-2299
                                                    RESOLUTION NO.                                                   ADOPTED

            X REQUIREMENT CONTRACT                               229-12                                      September 20, 2012
     BID OPENING                                                         ADVERTISEMENT DATES

         TUESDAY, NOVEMBER 6, 2012 AT 2:00 P.M.                          OCTOBER 23 & OCTOBER 30, 2012 PD
                    OFFICIAL LOCAL TIME                                  www.neorsd.org/neorsd_bids.php
     This is a one year requirement contract for the maintenance and repair of the existing stand-by power
     system mechanical and electrical component equipment including software & hardware.

     Generator: COLLECTION                                                                                           Extended Submitted
     SN NAT01366 - MODEL D125P1 [SIZE 125 kW; asset # V67-01366]Unit Price                     Quantity                 Bid Summary
59 Monthly - Preventative Maintenance                                $                  x         8          =   $
60 Quarterly - Preventative Maintenance                              $                  x         2          =   $
61 Semi-Annual - Preventative Maintenance                            $                  x         1          =   $
62 Annual - Preventative Maintenance                                 $                  x         1          =   $
63 Load Test (Contractor's load bank)                                $                  x         2          =   $

     Generator: COLLECTION
     SN NAT01523 - MODEL D125P2 [SIZE 125 kW; asset # V67-01523]
64 Monthly - Preventative Maintenance                                $ x      8     =$
65   Quarterly - Preventative Maintenance                            $ x      2     =$
66   Semi-Annual - Preventative Maintenance                          $ x      1     =$
67   Annual - Preventative Maintenance                               $ x      1     =$
68   Load Test (Contractor's load bank)                              $ x      2     =$
                                                             TOTAL pg. 8 of 15       $
     Note: The additional completed information in Sections SGC-4, DS-1 through DS-15
     & Appendix "B"- Sections A,B,C & D are required with this Invitation and Bid Sheet.
     Mandatory site visit per Section DS-16.                                       PAYMENT DISCOUNT
                                                                                                             If payment box is left
                                                                                                             blank, an automatic 2%
                                                                                                             30 daysper IBC-11-C.
                                                                                                                                     %
                                                                                                                                Days




        Name of Company                   Address                                                 State                        Zip



        Authorized Signature                        Date                              Phone No.



                                                      PAGE : 8 OF 15
                            INVITATION AND BID
                             NORTHEAST OHIO REGIONAL SEWER DISTRICT
                                                    3900 Euclid Avenue
                                                    Cleveland, Ohio 44115
                                          (216) 881-6600 · FAX: (216) 881-2330
  TITLE OF BID                                                                              BID FILE NO.

  STAND-BY GENERATOR MAINTENANCE & REPAIR                                                                  B-2299
                                                    RESOLUTION NO.                                                   ADOPTED

         X REQUIREMENT CONTRACT                                  229-12                                      September 20, 2012
  BID OPENING                                                            ADVERTISEMENT DATES

      TUESDAY, NOVEMBER 6, 2012 AT 2:00 P.M.                             OCTOBER 23 & OCTOBER 30, 2012 PD
                 OFFICIAL LOCAL TIME                                     www.neorsd.org/neorsd_bids.php
  This is a one year requirement contract for the maintenance and repair of the existing stand-by power
  system mechanical and electrical component equipment including software & hardware.

  Generator: SOUTHERLY                                                                                               Extended Submitted
  SN GZS00198 - MODEL 3516 [SIZE 2000 kW; asset # V90-00198] Unit Price                        Quantity                 Bid Summary
69 Monthly - Preventative Maintenance                                $                  x         8          =   $
70 Quarterly - Preventative Maintenance                              $                  x         2          =   $
71 Semi-Annual - Preventative Maintenance                            $                  x         1          =   $
72 Annual - Preventative Maintenance                                 $                  x         1          =   $

  Generator: SOUTHERLY
  SN GZS00199 - MODEL 3516 [SIZE 2000 kW; asset # V90-00199]
73 Monthly - Preventative Maintenance                                $             x      8                  =   $
74 Quarterly - Preventative Maintenance                              $             x      2                  =   $
75 Semi-Annual - Preventative Maintenance                            $             x      1                  =   $
76 Annual - Preventative Maintenance                                 $             x      1                  =   $
                                                                         TOTAL pg. 9 of 15                       $

  Note: The additional completed information in Sections SGC-4, DS-1 through DS-15
  & Appendix "B"- Sections A,B,C & D are required with this Invitation and Bid Sheet.
  Mandatory site visit per Section DS-16.                                       PAYMENT DISCOUNT
                                                                                                             If payment box is left
                                                                                                             blank, an automatic 2%
                                                                                                             30 daysper IBC-11-C.
                                                                                                                                     %
                                                                                                                                Days




     Name of Company                      Address                                                 State                        Zip



     Authorized Signature                           Date                              Phone No.




                                                      PAGE : 9 OF 15
                            INVITATION AND BID
                             NORTHEAST OHIO REGIONAL SEWER DISTRICT
                                                    3900 Euclid Avenue
                                                    Cleveland, Ohio 44115
                                          (216) 881-6600 · FAX: (216) 881-2330
  TITLE OF BID                                                                              BID FILE NO.

  STAND-BY GENERATOR MAINTENANCE & REPAIR                                                                  B-2299
                                                    RESOLUTION NO.                                                   ADOPTED

         X REQUIREMENT CONTRACT                                  229-12                                      September 20, 2012
  BID OPENING                                                            ADVERTISEMENT DATES

      TUESDAY, NOVEMBER 6, 2012 AT 2:00 P.M.                             OCTOBER 23 & OCTOBER 30, 2012 PD
                 OFFICIAL LOCAL TIME                                     www.neorsd.org/neorsd_bids.php
  This is a one year requirement contract for the maintenance and repair of the existing stand-by power
  system mechanical and electrical component equipment including software & hardware.

  Generator: SOUTHERLY                                                                                               Extended Submitted
  SN GZS00200 - MODEL 3516 [SIZE 2000 kW; asset # V90-00200] Unit Price                        Quantity                 Bid Summary
77 Monthly - Preventative Maintenance                                $                  x         8          =   $
78 Quarterly - Preventative Maintenance                              $                  x         2          =   $
79 Semi-Annual - Preventative Maintenance                            $                  x         1          =   $
80 Annual - Preventative Maintenance                                 $                  x         1          =   $

  Generator: SOUTHERLY
  SN GZS00201 - MODEL 3516 [SIZE 2000 kW; asset # V90-00201]
81 Monthly - Preventative Maintenance                                $             x              8          =   $
82 Quarterly - Preventative Maintenance                              $             x              2          =   $
83 Semi-Annual - Preventative Maintenance                            $             x              1          =   $
84 Annual - Preventative Maintenance                                 $             x              1          =   $
                                                                         TOTAL pg. 10 of         15              $

  Note: The additional completed information in Sections SGC-4, DS-1 through DS-15
  & Appendix "B"- Sections A,B,C & D are required with this Invitation and Bid Sheet.
  Mandatory site visit per Section DS-16.                                       PAYMENT DISCOUNT
                                                                                                             If payment box is left
                                                                                                             blank, an automatic 2%
                                                                                                             30 daysper IBC-11-C.
                                                                                                                                     %
                                                                                                                                Days




     Name of Company                      Address                                                 State                        Zip



     Authorized Signature                           Date                              Phone No.




                                                      PAGE : 10 OF 15
                            INVITATION AND BID
                             NORTHEAST OHIO REGIONAL SEWER DISTRICT
                                                    3900 Euclid Avenue
                                                    Cleveland, Ohio 44115
                                          (216) 881-6600 · FAX: (216) 881-2330
  TITLE OF BID                                                                            BID FILE NO.

  STAND-BY GENERATOR MAINTENANCE & REPAIR                                                                B-2299
                                                    RESOLUTION NO.                                                 ADOPTED

         X REQUIREMENT CONTRACT                                  229-12                                    September 20, 2012
  BID OPENING                                                            ADVERTISEMENT DATES

      TUESDAY, NOVEMBER 6, 2012 AT 2:00 P.M.                             OCTOBER 23 & OCTOBER 30, 2012 PD
                 OFFICIAL LOCAL TIME                                     www.neorsd.org/neorsd_bids.php

  This is a one year requirement contract for the maintenance and repair of the existing stand-by power
  system mechanical and electrical component equipment including software & hardware.

  Generator: East Bank Flats
  SN G6B14868 - MODEL C15 [SIZE 450 kW; asset # V90-14868]
85 Monthly - Preventative Maintenance                                $             x            8          =   $
86 Quarterly - Preventative Maintenance                              $             x            2          =   $
87 Semi-Annual - Preventative Maintenance                            $             x            1          =   $
88 Annual - Preventative Maintenance                                 $             x            1          =   $
                                                                         TOTAL pg. 11 of       15              $

  Note: The additional completed information in Sections SGC-4, DS-1 through DS-15
  & Appendix "B"- Sections A,B,C & D are required with this Invitation and Bid Sheet.
  Mandatory site visit per Section DS-16.
                                                                                                           PAYMENT DISCOUNT
                                                                                                           If payment box is left
                                                                                                           blank, an automatic 2%
                                                                                                           30 daysper IBC-11-C.
                                                                                                                                   %
                                                                                                                              Days




     Name of Company                      Address                                               State                        Zip



     Authorized Signature                           Date                              Phone No.




                                                      PAGE : 11 OF 15
                            INVITATION AND BID
                             NORTHEAST OHIO REGIONAL SEWER DISTRICT
                                                 3900 Euclid Avenue
                                                 Cleveland, Ohio 44115
                                       (216) 881-6600 · FAX: (216) 881-2330
  TITLE OF BID                                                                           BID FILE NO.

  STAND-BY GENERATOR MAINTENANCE & REPAIR                                                               B-2299
                                                 RESOLUTION NO.                                                ADOPTED

         X REQUIREMENT CONTRACT                               229-12                                      September 20, 2012
  BID OPENING                                                         ADVERTISEMENT DATES

      TUESDAY, NOVEMBER 6, 2012 AT 2:00 P.M.                          OCTOBER 23 & OCTOBER 30, 2012 PD
                 OFFICIAL LOCAL TIME                                  www.neorsd.org/neorsd_bids.php

  This is a one year requirement contract for the maintenance and repair of the existing stand-by power
  system mechanical and electrical component equipment including software & hardware.

  Switchgear: SOUTHERLY - [Generators - 6]                                                                     Extended Submitted
  MFG: ISO       ASSET # V91-00001                                    Unit Price       Quantity                   Bid Summary
89 Annual - Preventative Maintenance                              $                  x    1     =$

  Switchgear: EASTERLY - [Generators - 3]
  MFG: ISO       ASSET # V91-00002
90 Annual - Preventative Maintenance                              $                  x          1         =$

  Switchgear: WESTERLY - [Generators - 2]
  MFG: ISO       ASSET # V91-00003
91 Annual - Preventative Maintenance                              $             x      1                  =$
                                                                      TOTAL pg. 12 of 15                   $

  Note: The additional completed information in Sections SGC-4, DS-1 through DS-15
  & Appendix "B"- Sections A,B,C & D are required with this Invitation and Bid Sheet.
  Mandatory site visit per Section DS-16.                                       PAYMENT DISCOUNT
                                                                                                          If payment box is left
                                                                                                          blank, an automatic 2%
                                                                                                          30 daysper IBC-11-C.
                                                                                                                                %
                                                                                                                            Days




     Name of Company                   Address                                                 State                      Zip



     Authorized Signature                        Date                              Phone No.




                                                   PAGE : 12 OF 15
                            INVITATION AND BID
                             NORTHEAST OHIO REGIONAL SEWER DISTRICT
                                                 3900 Euclid Avenue
                                                 Cleveland, Ohio 44115
                                        (216) 881-6600 · FAX: (216) 881-2330
  TITLE OF BID                                                                           BID FILE NO.

  STAND-BY GENERATOR MAINTENANCE & REPAIR                                                               B-2299
                                                 RESOLUTION NO.                                                ADOPTED

         X REQUIREMENT CONTRACT                               229-12                                      September 20, 2012
  BID OPENING                                                         ADVERTISEMENT DATES

      TUESDAY, NOVEMBER 6, 2012 AT 2:00 P.M.                          OCTOBER 23 & OCTOBER 30, 2012 PD
                 OFFICIAL LOCAL TIME                                  www.neorsd.org/neorsd_bids.php

  This is a one year requirement contract for the maintenance and repair of the existing stand-by power
  system mechanical and electrical component equipment including software & hardware.

  Switchgear: GJM - [Generators - 1]                                                                           Extended Submitted
  MFG: RUSS ELECTRIC         ASSET # V91-00004                        Unit Price       Quantity                   Bid Summary
92 Annual - Preventative Maintenance                              $                  x    2     =$

  Switchgear: EMSC - [Generators - 1]
  MFG: RUSS ELECTRIC         ASSET # V91-00005
93 Annual - Preventative Maintenance                              $                  x          1         =$

  Switchgear: JENNINGS PUMP STA - [Generators - 1]
  MFG: RUSS ELECTRIC         ASSET # V91-00006
94 Annual - Preventative Maintenance                              $ x      1     =$
                                                          TOTAL pg. 13 of 15      $
  Note: The additional completed information in Sections SGC-4, DS-1 through DS-15
  & Appendix "B"- Sections A,B,C & D are required with this Invitation and Bid Sheet.
  Mandatory site visit per Section DS-16.                                       PAYMENT DISCOUNT
                                                                                                          If payment box is left
                                                                                                          blank, an automatic 2%
                                                                                                          30 daysper IBC-11-C.
                                                                                                                                %
                                                                                                                            Days




     Name of Company                   Address                                                 State                      Zip



     Authorized Signature                        Date                              Phone No.




                                                   PAGE : 13 OF 15
                            INVITATION AND BID
                             NORTHEAST OHIO REGIONAL SEWER DISTRICT
                                                 3900 Euclid Avenue
                                                 Cleveland, Ohio 44115
                                        (216) 881-6600 · FAX: (216) 881-2330
  TITLE OF BID                                                                           BID FILE NO.

  STAND-BY GENERATOR MAINTENANCE & REPAIR                                                               B-2299
                                                 RESOLUTION NO.                                                ADOPTED

         X REQUIREMENT CONTRACT                               229-12                                      September 20, 2012
  BID OPENING                                                         ADVERTISEMENT DATES

      TUESDAY, NOVEMBER 6, 2012 AT 2:00 P.M.                          OCTOBER 23 & OCTOBER 30, 2012 PD
                 OFFICIAL LOCAL TIME                                  www.neorsd.org/neorsd_bids.php
  This is a one year requirement contract for the maintenance and repair of the existing stand-by power
  system mechanical and electrical component equipment including software & hardware.

  Switchgear: DILLE PUMP STA - [Generators - 1]                                                                Extended Submitted
  MFG: RUSS ELECTRIC         ASSET # V91-00007                        Unit Price       Quantity                   Bid Summary
95 Annual - Preventative Maintenance                              $                  x    1     =$

  Switchgear: DIVISION PUMP STA - [Generators - 1]
96 MFG: RUSS ELECTRIC        ASSET # V91-00008                    $                  x          1         =$

  Switchgear: EAST BANK FLATS - [Generators - 1]
97 MFG: RUSS ELECTRIC        ASSET # V91-00009                    $             x      1                  =$
                                                                      TOTAL pg. 14 of 15                   $

  Note: The additional completed information in Sections SGC-4, DS-1 through DS-15
  & Appendix "B"- Sections A,B,C & D are required with this Invitation and Bid Sheet.
  Mandatory site visit per Section DS-16.                                       PAYMENT DISCOUNT
                                                                                                          If payment box is left
                                                                                                          blank, an automatic 2%
                                                                                                          30 daysper IBC-11-C.
                                                                                                                                %
                                                                                                                            Days




     Name of Company                   Address                                                 State                      Zip



     Authorized Signature                        Date                              Phone No.




                                                   PAGE : 14 OF 15
                                INVITATION AND BID
                                 NORTHEAST OHIO REGIONAL SEWER DISTRICT
                                                   3900 Euclid Avenue
                                                   Cleveland, Ohio 44115
                                         (216) 881-6600 · FAX: (216) 881-2330
      TITLE OF BID                                                                       BID FILE NO.

      STAND-BY GENERATOR MAINTENANCE & REPAIR                                                           B-2299
                                                   RESOLUTION NO.                                                 ADOPTED

             X REQUIREMENT CONTRACT                             229-12                                    September 20, 2012
      BID OPENING                                                       ADVERTISEMENT DATES

          TUESDAY, NOVEMBER 6, 2012 AT 2:00 P.M.                        OCTOBER 23 & OCTOBER 30, 2012 PD
                     OFFICIAL LOCAL TIME                                www.neorsd.org/neorsd_bids.php
      This is a one year requirement contract for the maintenance and repair of the existing stand-by power
      system mechanical and electrical component equipment including software & hardware.

                                                                           Unit                                   Extended Submitted
      TIME AND MATERIALS SERVICES                                          Price     Quantity                        Bid Summary
 98   Standard Hourly Rate - hours                                  $             x     200               =   $
 99   Overtime Rate - hours                                         $             x     100               =   $
100   Holiday Rate - hours                                          $             x     100               =   $
101   Travel/Truck Mileage - miles                                  $             x    1,800              =   $
102   Travel Time (Standard) - hours                                $             x      80               =   $
103   Travel Time (Overtime) - hours                                $             x      80               =   $
104   Materials/Parts                                                                   N/A                   $               25,000.00
                                                                        TOTAL pg. 15 of 15                    $

                                        GRAND TOTAL SUBMITTED pgs. 1-15                                   =$

      Note: The additional completed information in Sections SGC-4, DS-1 through DS-15
      & Appendix "B"- Sections A,B,C & D are required with this Invitation and Bid Sheet.
      Mandatory site visit per Section DS-16.                                       PAYMENT DISCOUNT
                                                                                                          If payment box is left
                                                                                                          blank, an automatic 2%
                                                                                                          30 daysper IBC-11-C.
                                                                                                                                  %
                                                                                                                             Days




         Name of Company                 Address                                               State                        Zip



         Authorized Signature                      Date                              Phone No.




                                                     PAGE : 15 OF 15
                                                                                     FORM D

                                      Bid Bond
   KNOW ALL MEN BY THESE PRESENTS, That we
__________________________________________________________________________________
as Principal, and
__________________________________________________________________________________
a corporation duly authorized to do business in Ohio, as Surety, are held and firmly bound unto
                      NORTHEAST OHIO REGIONAL SEWER DISTRICT
as Obligee, (hereinafter called the "Obligee"), in the penal sum of _____________________________
                         Dollars, lawful money of the United States of America, for the payment of
which, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors,
and assigns, jointly and severally, firmly by these presents.
   WHEREAS, the said principal is herewith submitting a bid for:



    NOW, THEREFORE, the condition of the above obligation is such that if the said Principal shall
execute a contract and give bond for faithful performance within ten (10) working days after the
prescribed forms have been presented to the Principal for execution or, in the event of the failure of the
Principal to enter into such contract and give such bond, if the Principal shall pay the Obligee the
difference, not to exceed the penalty hereof, between the amount specified in said bid and such larger
amount for which the Obligee may in good faith contract with another party to perform the work
covered by such bid, then this obligation shall be null and void, otherwise to remain in full force and
effect.
   WITNESS our signature this _________ day of ___________________________ A.D., 20_____.

                                                     ________________________________________________
                                                     Principal
                                                     ______________________________________________________
                                                     Name
                                                     ______________________________________________________
                                                     Signature

                                                     ______________________________________________________
                                                     Address
                                                     ______________________________________________________
                                                     Telephone Number

                                                     ______________________________________________________
                                                     Surety
                                                     ______________________________________________________
                                                     Name
                                                     ______________________________________________________
                                                     Signature

                                                     ______________________________________________________
                                                     Address
                                                     ______________________________________________________
                                                     Telephone Number
                               CERTIFIED, OFFICIAL OR
                                 CASHIER’S CHECK



Certified, Official or Cashier’s Check number                                              for
____________________________Dollars drawn on Bank of ______________________
_________________is deposited herewith. The condition of this deposit shall be such
that if the Bid submitted herewith is accepted, and the Bidder shall within ten (10)
working days after the prescribed forms have been presented to the Bidder for execution,
enter into a Contract in the form provided for in the bid documents, then this deposit shall
be returned to the said Bidder, otherwise it shall be forfeited to the Northeast Ohio
Regional Sewer District for liquidated damages for failure or neglect to enter into said
Contract. Make Certified, Official or Cashier’s Check payable to NORTHEAST OHIO
REGIONAL SEWER DISTRICT.


                                COMPANY ___________________________________

                                SIGNATURE __________________________________

                                _____________________________________________
                                NAME PRINTED OR TYPE

                                TITLE _______________________________________


(Cash will not be considered acceptable in lieu of certified, official or cashier’s checks).
Unless a Bid Bond is submitted, attach Certified, Official or Cashier’s Check here:
                                 CONSENT OF SURETY
   KNOW ALL MEN BY THESE PRESENTS, That we _______________________
___________________________________________________________as principal and
   (Name of Bidder)
________________________________________________________________________
  (Name of Surety)
a surety company organized and existing under the Laws of the State of _____________
            and having its principal office at ___________________________________
_____________________________________as surety, are held firmly bound unto the
    (Complete address of Surety Company)
Northeast Ohio Regional Sewer District, hereby jointly and severally and binding our
heirs, successors, administrators, executors, legal representatives and assigns by these
presents.

   THE CONDITIONS OF THIS OBLIGATION are such that whereas, the above
named principal submits the herewith proposal for ______________________________
_______________________________________________________________________
_______________________________________________________________________
                                    (Bidder to fill in)
to the Northeast Ohio Regional Sewer District, in conformance with the Legal Notice and
the Bid Documents; if the above named bidder is awarded the contract, then we, the
above named surety, will meet all stipulations and will execute the Bond required by the
Bid Documents in the sum of one hundred percent (100%) of the total bid price to the
Northeast Ohio Regional Sewer District.

   Witness our signature, this                  day of                     A.D., 20 __
                                                ________________________________
                                                 (Contractor - Principal)
                                                 ________________________________
                                                 (Title)
                                                 ________________________________
                                                 (Name of Surety Company)
                                                 ________________________________
                                                 (Signature and Title)
                                                 ________________________________
                                                 (Address)
                                                 ________________________________
                                                 (Telephone)
NOTE: This Affidavit properly executed and containing all required information must accompany
your Bid. IF YOU FAIL TO COMPLY YOUR BID WILL NOT BE CONSIDERED.
_______________________________________________________________________________

STATE OF OHIO            }             NON-COLLUSION AFFIDAVIT
CUYAHOGA COUNTY} SS
                                                                                              being first
duly sworn deposes and says:
Individual only:    That he is an individual doing business under the name of _________________
                    at                                                                        , in the City
                    of                                  , State of ____________________________
Partnership only:   That he is the duly authorized representative of a partnership dong business
                    under the name of _______________________________________________
                    _____________________________________in the City
                    of, ___________________________State of ___________________________
Corporation only:   That he is the duly authorized, qualified and acting _____________________
                    of_________________________________________, a corporation organized
                    and existing under the laws of the State of ___________________________
and that he, said partnership or said corporation, is filing herewith a bid to the Northeast Ohio
Regional Sewer District in conformity with the foregoing specifications;

Individual only:    Affiant further says that the following is a complete and accurate list of the
                    names and addresses of all persons interested in said proposed contract:
                    ________________________________________________________________
                    ________________________________________________________________
                    ________________________________________________________________
                    Affiant further says that he is represented by the following attorneys:
                    ________________________________________________________________


                    and is also represented by the following resident agents in Cuyahoga County,
                    Ohio ___________________________________________________________
                    ________________________________________________________________
Partnership only:  Affiant further says that the following is a complete and accurate list of the
       names and addresses of the members of said partnership:
                   _______________________________________________________________
                      _______________________________________________________________
                      _______________________________________________________________
                      Affiant further says that said partnership is represented by the following
                      attorneys:
                      _______________________________________________________________
                      _______________________________________________________________
                      and is also represented by the following resident agents in Cuyahoga County,
                      Ohio: _________________________________________________________
Corporation only:    Affiant further says that the following is a complete and accurate list of the
      officers, directors and attorneys of said corporation:

President                                              Directors:
Vice President
Secretary
Treasurer
Cleveland Manager or Agent
Attorneys
Statutory Agent
And the following officers are duly authorized to execute contracts on behalf of said corporation:
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
        Affiant further says that the bid filed herewith is not made in the interest of or on behalf of any
undisclosed person, partnership, company, association, organization or corporation; that such bid is
genuine and not collusive or sham; that said bidder has not, directly or indirectly, induced or solicited
any other bidder to put in a false or sham bid and has not, directly or indirectly, colluded, conspired,
connived or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain
from bidding; that said bidder has not in any manner, directly or indirectly, sought by agreement,
communication or conference with anyone to fix the bid price or said bidder or of any bid price or that
of any other bidder, or to secure any advantage against Northeast Ohio Regional Sewer District or
anyone interested in the proposed contract; that all statements contained in such bid are true; that said
bidder has not, directly or indirectly, submitted his bid or any breakdown thereof or the contents
thereof, or divulged information or data relative thereto, or paid or agreed to pay, directly or
indirectly, any money, or other valuable consideration for assistance or aid rendered or to be rendered
in procuring or attempting to procure the contract above referred to, to any corporation, partnership,
company, association, organization, or to any member or agent thereof, or to any other individual,
except to such person or persons as hereinabove disclosed to have a partnership or other financial
interest with said bidder in his general business; and further that said bidder will not pay or agree to
pay, directly or indirectly, any money or other valuable consideration to any corporation, partnership,
company, association, organization or to any member or agent thereof, or to any other individual, for
aid or assistance in securing contract above referred to in the
event the same is awarded to __________________________________________________________
_________________________________________________________________________________
                  (name or individual, partnership or corporation)


Further affiant saith not.

                                         (SIGN HERE) _____________________________________

Sworn to before me and subscribed in my presence this                                            day

of                                   ,

A.D., 20           .                                  ______________________________________
                                                                   (Notary Public)
Checklist for Required Documents to be returned when bidding for:
                    Stand-By Generator Maintenance

Bid Number             B-2299

Resolution Number 229-12

Please mark the boxes with an "X" showing that you have placed these items in your bid envelope,
sign and date below, that you have provided ALL the above mentioned information, for the bid process.

    Mark with X                                                                      Item

                       Envelope Page with Bid Information from bid package taped on outside of delivery envelope
                       Standard Purchase Bid Form and Signature Page
                       Invitation and Bid Form Sheet
                       Bid Bond (Form D)
                       Certified, Official or Cashier's Check with Consent of Surety
                       Consent of Surety (CS1)
                       Non-Collusion Affidavit
                       Checklist for Required Documents compeleted and signed.
                       Bidder must complete attached Reference Form and submit with bid, as stated in Section SGC-4
                       Information must be attached to the bid submitted as stated in Sections DS-1 through DS-15
                       Information must be attached to the bid submitted as stated in Sections Appendix "B" (Sections A,B,C&D)
                       Bidders must complete a required site visit, as stated in Section DS-16.


This form must also be in your bid package.
Please sign and date below, that you have provided the above mentioned information for the bid process

Name of Company:       ______________________________________

                       ______________________________________
                       Print your Name
                        ________________________
                       Sign your Name

                 Date: _____________________________
                      STANDARD FORM OF
               INSTRUCTIONS TO BIDDERS, GENERAL
               CONDITIONS AND BID FOR PURCHASES
                             -IB-
IB - 1 ADVERTISEMENT:

       Information concerning title of Bid, Resolution Number of the Board of Trustees of
       the Northeast Ohio Regional Sewer District, hereafter designated as NEORSD, and
       place and dates of advertisement appears in Legal Notice to Bidders.

IB - 2 BIDS:

       Sealed Bids endorsed and designated in the "Title Bid" section of the Bid form(s) will
       be received at the office of Director of Finance of the NEORSD, 3900 Euclid
       Avenue, Cleveland, OH 44115, until 2:00 p.m. official time of the date indicated in
       the "Bid Opening" in the Legal Notice to Bidders. Bids received prior to the
       advertised hour of opening will be securely kept sealed. The Officer whose duty it is
       to open them will decide when the specified time has arrived, and no Bid received
       thereafter will be considered. Bids will be opened and publicly read aloud,
       irrespective of any irregularities therein, at the Northeast Ohio Regional Sewer
       District’s public meeting room, 3900 Euclid Avenue, Cleveland, OH 44115. All
       Bids received in conformity with these contract Documents shall, as soon as
       practicable, be tabulated and become public record.

IB-3 FORM OF BID:
   A. Every Bid must be submitted on the original forms supplied by NEORSD. Copies of
      the original Bid forms supplied by the NEORSD will be considered an alteration of
      our departure from said forms. Every Bid shall give the price of each and every Item
      of work quoted on, in figures (digits), and must contain the full name of every person,
      firm or corporation interested in the Bid, and the address of the person, firm or the
      president and secretary of the corporation bidding; and if a corporation, the Bid must
      give the name and the state in which it is incorporated.

   B. The Bid, with all papers bound thereto must be submitted unmutilated with the
      envelope cover sheet, which is furnished by NEORSD in your electronic bid package
      and placed on the front or back of your envelope.

   C. The NEORSD may consider as informal any Bid on which there is an alteration of or
      departure from the original Bid Form hereto attached and its option may reject the
      same.


NOTE: All of this bound information must be kept intact, and, together with any addenda
      issued, must be returned with the Bid, otherwise the Bid may be considered informal.

Rev. 03/21/12                                                                                   IB-1
   D. The award of the Contract, if awarded, will be made to the lowest and best bidder whose Bid
      complies with all requirements prescribed, on the basis of utilizing the lowest priced
      acceptable alternatives for items where alternate Bids are taken. In no case will an award of
      a contract be made until all necessary investigations have been completed regarding the
      qualifications of the Bidder to whom it is proposed to award the Contract and all alternate
      Bids, if any, have been evaluated. The successful Bidder will be notified by letter mailed to
      the address shown on his Bid that his Bid has been accepted and that he has been awarded
      the Contract.

   E. No Bid will be accepted from, or contract awarded to, any person, firm or corporation that is
      in arrears or is in default to the NEORSD upon any debt or contract, or that is a defaulter as
      surety or otherwise, upon any obligation to said NEORSD, or has failed to perform faithfully
      any previous contract with the NEORSD.

IB-4   NAME OF BIDDER:

       Each Bid must be clearly signed with the full name and address of each person, firm or
       corporation interested in it. In case of a partnership, the firm name and address and name
       and address of each individual party must be given.

IB-5   SIGNATURE OF BIDDER:

   A. The firm, Corporate or individual name of the Bidder must be signed by the Bidder in the
      space provided for the signature on the Bid blank. If the Bidder is a corporation, the name of
      the corporation, the name and title of the officer duly authorized to sign for the corporation,
      the business address of such Officer-Bidder and the name of the state in which the
      corporation is chartered must be given. If the Bidder is a partnership, the signature of at least
      one of the partners must follow the firm name, using the term "member of firm". If the
      Bidder is an individual, use the term, "doing business as" or "sole owner".

   B. All successful Bidders who are corporate bodies shall furnish at the time of the execution of
      the Contract a resolution of the Directors of the Corporation, bearing the Seal of the
      Corporation evidencing authority of the officer signing the Contract to do so; likewise, agents
      of Bonding Companies shall furnish Power of Attorney, bearing the Seal of the Company,
      evidencing such agents’ authority to execute the particular type of Bond to be returned.

IB-6   BIDDERS AFFIDAVITS:

   A. Each Bidder is required to submit with his Bid an affidavit stating that neither he nor his
      agents, nor any other party for him has paid or agreed to pay, directly or indirectly, any
      person, firm or corporation money or other valuable consideration for assistance in procuring
      or attempting to procure the contract herein referred to, and further agreeing that no such
      money or reward will be hereafter paid. This affidavit must be on the form which is attached
      hereto.

Rev. 03/21/12                                                                                   IB-2
   B. Each Bidder which is a foreign corporation, that is, a corporation not chartered in Ohio but
      licensed to do business in Ohio, is required to submit with his Bid an affidavit duly executed
      by the President, Vice President or General Manager of the corporation stating that said
      foreign corporation has, in accordance with the provisions of the Revised Code of the State
      of Ohio, obtained a certificate authorizing it to do business in the State of Ohio. (The
      certificate or certified copies of such certificate may be obtained from the Office of the
      Secretary of State, Columbus, Ohio.)


IB-7   BID BOND OR CERTIFIED, OFFICIAL OR CASHIER’S CHECK:

   A. Each Bid must be accompanied by a Guaranty in an amount not less than five percent (5%)
      of the total of the Bidder’s Proposal, as a guarantee that if the Bid is accepted, a Contract will
      be entered into. The Bidder must insert the amount of the Bid Bond, or Certified, Official or
      Cashier’s Check in the space provided. At the option of the bidder, the Guaranty may be
      either a Certified, Official or Cashier’s Check or a Bid Bond on the form included in the Bid.
      Personal sureties are not acceptable. No Bid will be considered unless it is accompanied by
      the required Guaranty.

   B. The Bid Bond shall be secured by a Guaranty of a surety company authorized to do business
      with the State of Ohio and listed in the latest issue of U.S. Treasury Circular 570. The
      amount of the Bid Bond shall be within the maximum amount specified for such company in
      said Circular 570.

   C. If the Bid guaranty is in the form of a Certified, Official or Cashier’s Check, it shall be
      attached in the space provided on the page entitled “Bid Guaranty” and must be made
      payable to the order of “Northeast Ohio Regional Sewer District”. Cash deposits will not be
      accepted. If the Bidder submits a Certified, Official or Cashier’s Check as a Bid guaranty, it
      must be accompanied by a properly and duly executed Consent of Surety from an approved
      surety company licensed to do business in the State of Ohio agreeing to furnish the Bond
      described in Section GC-5 upon the award of the contract. Such Consent of Surety shall be
      on the form included in the Bid documents.


IB-8 DISPOSITION OF BID BOND OR (CERTIFIED, OFFICIAL OR CASHIER’S
CHECK):

   A. In case of failure to enter into a contract as described above, the Bid Bond or Certified,
      Official or Cashier’s Check shall be forfeited and the principal amount of said Bid Bond shall
      be paid to the NEORSD, or said check shall be surrendered to the NDORSD as the agreed
      amount of liquidated damages. In case a Bid is rejected, the Bid Bond or Certified, Official
      or Cashier’s Check will be release or returned to the unsuccessful Bidder.

   B. If a Bid is accepted, the Bid Bond or Certified, Official or Cashier’s Check will be returned
       after the contract has been signed and the Performance Bond herein required has been
Rev. 03/21/12                                                                                 IB-3
       furnished and approved by the Legal Department of the NEORSD. The Bid Bond or
       Certified, Official or Cashier’s Check of the next lowest and best Bidder will be retained
       until the lowest and best Bidder has signed and secured performance of the Contact; if the
       lowest and best Bidder fails to do so, said Bid Bond or Certified, Official or Cashier’s Check
       shall be further retained until the second lowest and best Bidder shall have signed and
       properly secured the Contract; and in default the Bid Bond or Certified, Official or Cashier’s
       Check shall be forfeited to the NEORSD as liquidated damages.

IB-9   WITHDRAWAL OF BID:

       No Bid will be allowed to be withdrawn after it has been deposited with the Director of
       Finance of the NEORSD until all Bids have been opened, in accordance with the
       requirements of Ohio Revised Code Section 9.31.

IB-10 EXPLANATIONS, WRITTEN OR ORAL:

       Any Bidder finding a discrepancy or omission in the specifications or having any doubt as to
       their meaning shall immediately notify the Director of the NEORSD or his designated
       representative. The Director will respond by sending written notices of instructions to all
       Bidders. The NEORSD will not be responsible for any oral instructions.

IB-11 PRICE BIDS AND DISCOUNTS:

   A. Unit Price
      The Bid price shall be per unit of items to be bid on, stated in figures in the spaces so
      provided. The extended submitted bid summary must equal the unit price multiplied by the
      estimated quantity. In case of discrepancy on unit price items, the unit price multiplied by the
      estimated quantity shall be considered as the intent of the Bidder. When the unit is a lump
      sum (LS), enter the lump sum amount under the extended submitted bid summary only.

   B. Trade Discounts
      When the Bidder offers a trade discount, the amount of such discount shall be stated on the
      Bid blank. Where the Bidder submits his quotation by filing his catalog, price list and
      discount, such documents shall be made part of the Bid and must be separately signed by the
      same person and in the same manner as used on the Bid form.

   C. Discount for Prompt Payment
      A discount of two percent (2%) will be taken on payment made within thirty (30) days from
      the invoice date for materials, supplies, equipment or nonprofessional services, unless the
      Bidder offers a different discount or indicates otherwise in the space provided on the Bid
      blank.




Rev. 03/21/12                                                                                  IB-4
IB-12 BIDDER’S DESCRIPTION OF ITEMS:

   A. Bidders shall furnish with their Bids complete descriptions of the items they propose to
      furnish under the terms of the Bid.

   B. The NEORSD may require Bidders to furnish additional information and/or specifications
      concerning items to be purchased under the terms of the Bid.

IB-13 BRAND NAMES AND SUBSTITUTIONS:

      Any brand or trade names referred to herein are for identification purposes only. Such
      references do not limit the bidder to the identified brands, provided the alternates offered by
      the bidder are equal in quality, function to the level of those specified, and are approved by
      the accepting facility’s end-user. When bidders list a trade name and/or catalog number,
      NEORSD will assume the item meets the specifications, unless the submission clearly states
      it is an alternate, and describes specifically how it differs from the item specified. Multiple
      or alternative bids will not be accepted unless authorized in the specifications.
      Notwithstanding anything to the contrary herein, when any bid item contains the words “No
      Substitution”, “No Sub”, or any other substantially similar notation, the brand, manufacturer
      name and/or product number specified for such bid item shall be the only acceptable brand,
      manufacturer name and/or product number. In such cases, alternate products will not be
      considered.

IB-14 SAMPLES:

      Upon request by the NEORSD the Bidders shall provide samples of the items they propose to
      furnish under the terms of the Invitation and Bid.

IB-15 TIME OF DELIVERY:

      Bidders must state in their Bids the time necessary to deliver the items they propose to
      furnish. THIS TIME MUST BE STATED IN CALENDAR DAYS.

IB-16 DISCOUNT USED TO DETERMINE LOWEST AND BEST BID:

   In determining the lowest and best Bid, the NEORSD will consider all Bids on a basis of the net
       price to be paid after deduction of the discount specified or calculated according to Section
       IB-11 (C), except that if the terms specified by the Bidder require payment in less than fifteen
       (15) days from the date of the invoice, the discount offered will not be deducted from the
       price named in the Bid to determine the lowest and best Bidder, and the Bid will
       beconsidered only on the basis of the unit price actually named in the Bid. But if,
       notwithstanding the provisions of this paragraph, such Bid is determined to be the lowest and
       best Bid, the NEORSD reserves the right to accept the terms named in the Bid if such terms
       are to the advantage of the NEORSD as a basis for payment of invoices only, but not in any
       case as a basis for determining the lowest and best Bidder.

Rev. 03/21/12                                                                                   IB-5
IB-17 EQUAL EMPLOYMENT OPPORTUNITY:

      There shall be no discrimination exercised against any citizen in the employment of labor,
      whether skilled or unskilled, under this Contract; such discrimination shall be deemed to be a
      material breach of the Contract.
      Federally Assisted Contracts. In the case of those contracts receiving federal assistance,
      the contractors and subcontractors shall be required to comply with all federally-
      mandated requirements regarding provision of equal employment opportunities and
      submit a copy of their Monthly Manpower Utilization Report, and any other federally-
      required documentation, to the NEORSD as well as the appropriate federal official(s) or
      agency(ies) involved therein. Non-compliance with this section may subject the
      contractor to such penalties and sanctions as prescribed under applicable federal laws.

  Paragraphs IB-18 and IB-19 apply only if requirement contract Bid block is marked on Page 1.

                               REQUIREMENT CONTRACT

IB-18 REQUIREMENT CONTRACT DEFINED:

   A. An award of a contract made under this Bid will be termed a requirement contract.

   B. A requirement contract imposes a duty on the contractor to provide such supplies, material or
      equipment which is set forth in the Bid, as may be required by the NEORSD during the life
      of the contract.

IB-19 AMOUNT OF PURCHASE UNDER THE REQUIREMENT CONTRACT:

      The total amount to be ordered under the contract awarded on this Bid shall not be less than
      five percent (5%).

IB-20 SGC AND DS DOCUMENTS:

      When in question of what documents prevail, the written SGC and DS of each bid package
      will supersede the IB Documents.




Rev. 03/21/12                                                                                IB-6
                 SUPPLEMENTAL GENERAL CONDITIONS (SGC)
                   Stand-By Generator Maintenance and Repair


SGC-1         BACKGROUND AND PURPOSE OF THIS BID
The Northeast Ohio Regional Sewer District (District) owns and operates twenty-one
(21) Stand-By Generator Maintenance Systems. These systems are located at the
District’s three (3) wastewater treatment plants in addition to the three (3) pump stations
and its Environmental & Maintenance Services Center (EMSC).

The purpose of this contract is to secure preventive maintenance and repair services for
the District’s twenty-one (21) Stand-By Generator Maintenance Systems for a period of
one (1) year, or until funds appropriated to this contract are exhausted, whichever should
occur first from the effective date of the contract. The required services shall be all
inclusive to maintain and repair the existing Stand-By Power System mechanical and
electrical component equipment, including software and hardware for the District
locations noted in section DS-1.

SGC-2         WAGE RATES
Each laborer, workman or mechanic employed by the Contractor for the work herein
specified by the other persons upon such work, shall be paid the prevailing rates of wages
as determined by the Department of Industrial Relations, Facility of Building and Factory
Inspection, of the State of Ohio, the published and approved schedule of which may be
obtained at the office of the District's Legal Department.

In the event the wage scale for any labor classification is changed between the time the
schedule was approved and the time the work required by this contract is performed, or in
the event any class of labor employed under this contract, is not included in the published
schedule of prevailing wages, then the rate prevailing at the time the work is actually
performed as ascertained and determined by Department of Industrial Relations of the
State of Ohio shall govern the work done under this contract.

Every Contractor who is subject to Chapter 4115 of the Revised Code shall, as soon as he
begins performance under his contract with any contracting public authority, supply to
the prevailing wage coordinator of the contracting public authority a schedule of the dates
during the life of his contract with the authority on which he is required to pay wages to
employees. He shall also deliver to the prevailing wage coordinator a certified copy of his
payroll, within two weeks after the initial pay date, and supplemental report for each
month thereafter which shall exhibit for each employee paid any wages, his name, current
address, periods covered and the total for each week, his hourly rate of pay, his job
classification, fringe payments, and deductions from his wages. At the beginning of
performance by the Contractor or sub-Contractor, such supplemental reports shall be filed
each week after the initial report. The certification of each payroll shall be executed by
the Contractor, subcontractor or duly appointed agent therefore and shall recite that the
payroll is correct and complete and that the wage rates shown are not less than those
required by the contract.



                                                                                  SGC - 1
Each Contractor shall file with the contracting public authority upon completion of the
contract, or portion thereof: and prior to final payment thereof an affidavit stating that he
has fully complied with Chapter 4115 of the Revised Code. Said Affidavit is to be filed
with the District's Legal Department.

SGC-3 LABOR AND MATERIAL
The Contractor shall well, truly, and promptly, pay or satisfy the just and equitable claims
of all persons who are performing or have performed work or labor or are furnishing or
have furnished material for said Contractor in the execution of the contract, including
those who have previously served and affidavit of such claims upon the District's Legal
Department, and all bills, costs or supplies, equipment or services delivered and accepted.
Each item of work or services performed must be identified by dates of performance, and
shall list the bid price per unit and extension thereof.

SGC-4        QUALIFICATIONS
In addition to completing and returning the Invitation and Bid Form, the bidder shall
complete the attached Reference form and return with the bid. A list of three (3)
privately owned businesses or public agencies (including contact names and telephone
numbers) with whom the bidder has entered successfully into agreements of similar scope
to the work specified herein within the past five (5) years. The District may be one of the
references.

SGC-5        SAFETY AND SECURITY
Upon entry into sites, Contactor employees are required to provide his/her name(s) to the
District Safety and Security Officer. As deemed necessary, vehicles may be subject to
search upon entry or exiting the facilities by a District Safety and Security Officer.

In addition, any injuries that occur to the Contractor’s employees, or accidents that occur
to Contractor-owned or leased vehicles shall be reported immediately to a District Safety
and Security Officer. A copy of all Injury and/or Accident Reports written shall be sent
to the District immediately.

SGC-6        SUBSTANCE ABUSE POLICY
The District has in place a Substance Abuse Policy for the protection of its employees
and customers. All Contractors must have a company Substance Abuse Policy. The
company policy must include employee training and methods to monitor for substance
abuse.

SGC-7        BACKGROUND CHECKS
The District reserves the right to perform, at its own expense, a background check on any
employee of the Contractor for the purposes of safety and security to the District
employees and facilities.




                                                                                    SGC - 2
                                          REFERENCE FORM
 It is MANDATORY that this attachment is fully completed and returned with the bid, per sections SGC-4.

COMPANY               NAME OF           COMPANY           DATE            DATE            DOLLAR          BRIEF DESCRIPTION OF
 NAME                 COMPANY             PHONE         PROJECT          PROJECT          AMOUNT           SERVICES PROVIDED
                      CONTACT            NUMBER          BEGAN          COMPLETED           OF
                                                        (i.e 2/21/08)    (i.e 2/21/08)   CONTRACT
SGC-8         INDEMNITY CLAUSE
The Contactor shall indemnify, keep and save harmless the District and its respective
officers, agents and employees, against all suits or claims that may be based upon any
injury to persons or property that may occur, or that may be alleged to have occurred in
the course or as the result of the performance of all or any part of this contract arising out
of the negligent act or omission of the Contactor or its employee, and whether or not the
person(s) injured or whose property was damaged were third parties or employees of the
Contactor, and the Contactor shall at its own expense defend the District in all litigation,
pay all attorney’s fees and all costs and other expenses arising out of the litigation or
claim incurred in connection therewith; and shall, at its own expense, satisfy and cause to
be discharged such judgments as may be obtained against the District, or any of its
officers, agents or employees. Nothing herein shall be construed to limit the Contactor’s
indemnification obligations to the limits of insurance provided. The indemnification
obligations shall survive any termination of the contract.

In case of any and all claims against the District and its officers, agents or employees, by
any employee of the Contactor, its agents, anyone directly or indirectly employed by any
of them, or anyone for whose acts any of them may be liable, the indemnification
obligation of the above paragraph shall not be limited in any way by any limitation on the
amount or type of damages, compensation or benefits payable by or for the Contactor’s,
or other person under applicable worker’s or workmen’s compensations benefit or
disability laws, it being clearly agreed and understood by the parties hereto that the
Contactor expressly waives any immunity the Contactor might have had under such laws.
By executing the contract, the Contactor acknowledges that the parties have mutually
negotiated the foregoing waiver.

SGC-9         STATE AND FEDERAL EMPLOYEE BENEFITS LAWS
The Contactor shall be and remain an independent contractor with respect to all services
performed hereunder and agrees to and does hereby accept full and exclusive liability for
the payment of any and all contributions or taxes for social security unemployment
insurance, or old age retirements benefit, pensions, or annuities now or hereafter imposed
under any state or federal law which are measured by the wages, salaries or other
remunerations paid to persons employed by the Contactor and work performed under the
terms of this contract, and further agrees to obey all lawful rules and regulations and to
meet all lawful requirements which are now or hereafter may be issued or promulgated
under said respective laws by any duly authorized State or Federal officials; and the
Contactor agrees to indemnify and save harmless the District from any contributions or
taxes or liability thereof.

SGC-10       INSURANCE FOR PUBLIC PROTECTION
In addition to protection for the Contactor’s employees and vehicles, the Contactor shall
take out and maintain during the life of this contract public liability and public property
damage insurance wherein the District is named as an additional insured to protect the
District from all claims or damages from personal injury, including accidental death, as
well as from claims for property damage which may arise from operations hereunder. A




                                                                                     SGC - 3
properly certified copy of each policy or policies shall be deposited with the District
before the commencement of any work under the contract.

The District reserves the right to refuse the insurance policies and demand other
insurance if the policy language, insurance company’s ability to make payments and/or
any other reason makes the policy unacceptable in the sole judgment of the District. The
Contactor shall replace the policy with insurance acceptable to the District. Failure to do
so may result in the not being awarded the contract. In addition, with respect to the
contract involved the Contactor shall have the insurance company write into the policy
the following language: “thirty days prior to any reduction of the insurance coverage or
cancellation of the policy, the District (Attention Office of the Director of Law) shall be
notified.” The amount of the insurance shall be as follows:
        Public Liability Insurance - in the amount not less than $1,000,000.00 for injuries,
        including accidental death, to any one person, and for each additional person
        involved (two or more persons).

       Public Property Damage Insurance - in the amount not less than $1,000,000.00 in
       any occurrences to cover damages caused during the execution of this contract to
       vehicles and any other properties.

SGC-11         WORKERS’ COMPENSATION
The Contactor shall comply with the Ohio Workers' Compensation Act, and shall cover
all employees working on this contract, and shall relieve the District from any costs due
to accidents or other liabilities mentioned in said Act. The Contactor shall also furnish at
the time of delivery of this contract and at such other times as may be requested, the
official certificate or receipt showing the payments herein before referred to, and shall
furnish to the Director of Law proof, as required, that adequate workers’ compensation
insurance is provided. Any class of employees engaged in work on this contract which is
not covered by the Workers' Compensation Act shall be insured by the Contactor under
Employer's Liability Insurance and/or United States Longshoremen's and Harbor
Worker's Compensation Act, and other act requiring coverage for Liability under
Admiralty or Federal Jurisdiction.

SGC-12        INSURANCE FOR EMPLOYEES AND VEHICLES
The Contactor shall maintain during the term of this contract general liability and
property damage insurance for its employees and vehicles. Such policies shall not be less
that $1,000,000.00 per occurrence. The policies shall include medical payments,
business vehicle insurance including, but not limited to, comprehensive coverage,
collision, personal and bodily injury, uninsured motorists, property damage; and fire and
casualty insurance to the bidder’s buildings and equipment. The Contactor is solely
responsible for the health and safety of the Contactor’s employees, and all Contactor-
owned, leased and/or hired equipment.




                                                                                   SGC - 4
SGC-13       DAMAGE TO DISTRICT PROPERTY
The Contactor is responsible to immediately repair any buildings, roadways, pieces of
equipment, or other District property damaged during the delivery and unloading of the
equipment specified herein. Failure by the Contactor to make repairs within a reasonable
time will entitle the District to make the necessary repairs and deduct the repair costs
(materials and labor) from the invoices submitted by the Contactor.

SGC-14       TRAVEL COSTS
The bidder is responsible to include in the unit prices bid all travel costs associated with
the delivery of the equipment and on-site visits. In addition, no additional payments will
be made for fuel or truck surcharges, or any other “special fees” except for the items
noted under the time and material services section of the invitation and bid sheet.

SGC-15       BID INQUIRIES
All questions regarding any irregularities and requests for information should be
submitted via e-mail to the District’s Administrative Manager, Ramona Lowery at
loweryr@neorsd.org and they will be answered as soon as is practicable. Those
questions developing information that should be available to all persons or firms
submitting a bid, in the opinion of the District, will be distributed as an addendum to the
bid documents. The District will not be responsible for any oral instructions and/or
opinions. Questions will not be answered after 12:00 noon November 1, 2012.

SGC-16       BID SUBMITTAL
Bidders shall return all information requested by the Bid Opening date/time. The
information includes completing all the contents of the bid package and providing
the additional information discussed in SGC-4, DS-1 through DS-15 and Appendix
B – (Sections A, B, C & D). Each bidder must provide an authorized signature and
company information on each page of the Invitation and Bid form provided. Bidders are
advised that they are to sequentially number and initial the lower or upper right hand
corner of each page of their submitted bid prior to sealing and presenting the bid to the
Northeast Ohio Regional Sewer District. These documents will become a part of the
finalized contract.

SGC-17 BASIS FOR THE EVALUATION OF THE BIDS RECEIVED
The District shall be the sole judge of whether the bids submitted by the bidders meet the
specific needs of the District and shall evaluate qualified bids on the basis of the lowest
and best bid received. The District reserves the right to accept or reject any or all bids.

SGC-18 CONTRACT CANCELLATION
In the event the Contactor does not fully comply with the conditions and obligations of
this agreement and these specifications, the District shall have the right to terminate this
agreement.

Additionally, the District shall have the right to terminate this agreement for convenience
when, in the opinion of the District’s Executive Director, it would be in the best interest
of the District to do so.



                                                                                   SGC - 5
                               DETAILED SPECIFICATION (DS)
                          Stand-By Generator Maintenance and Repair

DS-l          SCOPE
This specification is for the maintenance and repair of the existing Stand-By Power System mechanical
and electrical component equipment, including software and hardware at the following locations of the
Northeast Ohio Regional Sewer District (“NEORSD” or the “District”):

Easterly WWTP                     Southerly WWTP                    Westerly WWTP
14021 Lakeshore Boulevard         6000 Canal Road                   5800 W. Memorial Shoreway
Cleveland, Ohio 44110             Cuyahoga Heights, Ohio 44125      Cleveland, Ohio 44102
EMSC                                                                GJM
4747 E. 49th Street                                                 3900 Euclid Avenue
Cuyahoga Heights, Ohio 44125                                        Cleveland, Ohio 44115
Dille Road Pump Station           Division Ave. Pump Station        East Bank Flats Pump Station
3975 Dille Road                   1200 W. 29th Street               1100 Front Street
Cleveland, Ohio 44127             Cleveland, Ohio 44102             Cleveland, Ohio 44115
Euclid Creek Pump Station         Jennings Road Pump Station        Mill Creek Pump Station
17401 Lakeshore Boulevard         4029 Jennings Road                4455 E. 71st Street
Cleveland, Ohio 44119             Cleveland, Ohio 44109             Cuyahoga Heights, Ohio 44125

The proposed maintenance and repair contract shall be for a period of one (1) year from the date of
execution of the contract. The Contractor shall furnish the qualified labor and repairs for all
components of the systems including, but not limited to, the equipment and components listed in
Appendix A, Equipment Identification, and all other related work needed to maintain the systems in
working order throughout the District.

In the Detailed Specifications, bidders must make notations at each numbered blank to indicate
compliance or exception, where required. Bidders must enter a check mark in the “comply” or
“exception” box and if the specification states a specific question then a complete answer must be
entered and pages DS-1 through DS-15 must be submitted with the Invitation and Bid package.
If these directions are not followed, the bid may be rejected for lack of information. Additionally,
bids will not be accepted if the contractor is unable to comply with all requirements.

The scope of work includes full service maintenance coverage for preventive maintenance and repairs
required due to normal wear and tear, with additional repair services to be performed on a time and
materials basis. Full service maintenance coverage shall be provided for all Stand-By Power System
equipment. All preventive maintenance and repairs performed under the full service maintenance
coverage shall be according to NEORSD specifications and contractors checklists should match
accordingly. Repairs performed outside the full service maintenance coverage shall be performed only
with prior authorization by the District's Manager of Fleet Services or authorized designee.

          Comply OR        E Exception _____________________________________
       ___________________________________________________________________




                                                                                             DS - 1 -
Technicians assigned to perform maintenance and/or repairs are required to prepare and submit a
“Method of Procedure” (MOP) Form, to the District’s Manager of Fleet Services and be approved
prior to each maintenance and/or repair activity. See attached MOP Form as an example.

          Comply OR        E Exception _____________________________________
       ___________________________________________________________________

Technicians assigned to perform maintenance and/or repairs are required to complete a NEORSD-
Critical Environment Work Authorization Form, and obtain required signatures prior to each
maintenance and/or repair activity. See attached NEORSD-CRITIAL ENVIRONMENT WORK
AUTHORIZATION FORM to be used.

          Comply OR        E Exception _____________________________________
       ___________________________________________________________________

Technicians assigned to perform inspections and/or repairs on a time and materials basis shall work
solo unless additional personnel are pre-approved by the District's Manager of Fleet Services. The
District Manager of Fleet Services must be notified in advance before any work is scheduled and
additional personnel are authorized. Invoice line items indicating additional personnel who have not
been pre-approved will not be paid.

          Comply OR        E Exception _____________________________________
       ___________________________________________________________________


When a Contractor is called for on-site service, the technician must arrive at the designated site within
four (4) hours after receiving the request for service. Contractor will include twenty-four (24) hour
emergency telephone number for calls after normal business hours per the Invitation and Bid Form.
This is a mandatory requirement twenty-four (24) hours a day, three hundred sixty-five (365) days a
year, regardless of Contractor employee workload.

          Comply OR        E Exception _____________________________________
       ___________________________________________________________________


In the event of an area wide catastrophic event, the Contractor shall only be responsible to provide one
qualified technician. The Contractor shall provide personnel at all times within this four (4) hour
period at no additional charge. Contractors shall be responsible to provide the service in a timely
manner with their own staff or with the subcontractor’s service to meet the required service response
time. Should subcontracting be necessary, all work performed will be bound by the terms, conditions,
and pricing specified in this contract.
            Comply OR             E Exception _____________________________________
        ___________________________________________________________________

Contractor shall arrange with local distributors to procure all parts, controls or miscellaneous items not
in their stock from other local distributors the same day or within a reasonable period depending on the
availability of the items.

          Comply OR        E Exception _____________________________________
       ___________________________________________________________________
                                                                                                 DS - 2 -
DS-2            WORK TO BE PERFORMED
Section 1 - Full Service Maintenance and Service Component
This contract consists of two (2) components. The first component is full service maintenance
coverage. Full service maintenance coverage shall include all labor, materials, supplies and service
required to furnish and perform all necessary preventive and required inspections, maintenance, repair
and/or replacement on all equipment for a one (1) year full service contract for all of the equipment as
identified in the equipment identification section (see Appendix A and section DS-16). Full service
maintenance coverage shall be bid as a single one (1) price line item for each service identified on the
Pricing Sheet. The price for these services shall be invoiced by line item for each piece of equipment.
Unless specifically identified otherwise, all work detailed in these specifications shall be required to be
performed and invoiced per line item identified on the Pricing Sheet.
             Comply OR            E Exception _____________________________________
        ___________________________________________________________________


Section 2 - Time and Materials Component
The second component is a "Time and Materials" component, designed to be utilized in case of
maintenance beyond normal wear and tear of the equipment included in the full service maintenance
coverage. In addition, time and materials shall be employed for the service of equipment identified in
the equipment identification section to be performed on a time and materials basis. No work is to be
performed under this section without the express prior written authorization of the District's
Superintendent of Maintenance Services or the Manager of Fleet Services. Any work performed
without such prior authorization will not be paid. No exceptions will be made to this caveat.

The line items for the Time and Materials component shall be as follows:
   1. Service rate per man hour for calls during normal business hours (7:30 a.m. to 4:00 p.m.,
       Monday through Friday).
   2. Service rate per man hour for calls during weekends, holidays or after normal business hours.
   3. Parts and material pricing shall be cost plus 10%.

Any work to be performed under the Time and Materials Component of this contract (under Items 93 -
99 on the Pricing Sheet) MUST be pre-approved by the Manager of Fleet Services or authorized
designee prior to work on the task. A verbal confirmation may be acceptable to begin authorized
services and shall be followed up with a written or documented confirmation. Any invoices submitted
by the Contractor (for Time and Materials work) without the appropriate pre-approval will NOT be
paid.
            Comply OR           E Exception _____________________________________
       ___________________________________________________________________


Service Response Time
When the Contractor is called for on-site service, a service person must arrive at the designated facility
within four (4) hours regardless of time of day, holiday, or Contractor employee workload.

          Comply OR        E Exception _____________________________________
       ___________________________________________________________________




                                                                                                  DS - 3 -
Recognized Holidays
The holidays listed below are those recognized by the District. Should a holiday fall on a weekend, the
day designated by the District shall be recognized as the holiday.

       New Year's Day                     Memorial Day                        Veteran’s Day

       Martin Luther King Day             Independence Day                    Thanksgiving Day

       President's Day                    Labor Day                           Christmas Day


Section 3 – Equipment and Systems to Be Operated, Maintained and Repaired (General)
The equipment and systems to be operated, maintained and repaired under this contract includes all
equipment and components associated with Stand-By Power System at the sites identified in the
Scope, DS-1 and Appendix A, Equipment Identification. Equipment and systems may include, but are
not limited to:

       Generators                         Relays                              Switchgear Field Tests

       Diesel Engines                     Control Panels                      Inspection of Enclosures

       Switchgear                         Generator Field Tests               Inspection of Safety and
                                                                              Security Systems

          Comply OR        E Exception _____________________________________
       ___________________________________________________________________


DS-3           FULL SERVICE MAINTENANCE COVERAGE RESPONSIBILITIES, REPAIR LOGS AND REPORTS
For equipment covered by the Stand-By Power System Service Agreement, the Contractor shall keep
an accurate written maintenance log for all sites, duplicating the same to be submitted to the Manager
of Fleet Services in hard copy and electronic version on a weekly basis. All repairs, preventive
maintenance and materials shall be described and recorded in a logbook by the Contractor or his
representatives per Appendix B, Detailed Description of Maintenance Activities. The inspection
records are to be in the format shown in Appendix C. Written Maintenance logs shall commence
immediately, once the contract commences.

          Comply OR        E Exception _____________________________________
       ___________________________________________________________________


Scheduled Preventive Maintenance
A. The Contractor shall perform normal preventive maintenance according to a schedule prepared by
   the Contractor and submitted to the Manager of Fleet Services, which shall be according to
   NEORSD specifications. All recommended preventive maintenance as described in manufacturers
   operations and maintenance instructions and other equipment instructions shall be performed.




                                                                                               DS - 4 -
B. The Contractor shall check the designated systems for safety and effective operations of each piece
   of equipment, logging it upon examination. Any defective parts found are to be repaired according
   to time and material rates upon approval.

          Comply OR        E Exception _____________________________________
       ___________________________________________________________________


Annual Services
Contractor shall provide the following services on an annual basis. Following the provision of annual
services, the Contractor shall submit a checklist that such services have been completed, including date
of completion and all test results to the Manager of Fleet Services.

       A. The Contractor shall be responsible for all costs associated with accomplishing all normal
          wear-and-tear maintenance and repairs under the preventive maintenance agreement. The
          Contractor shall accomplish such repairs expeditiously. The Contractor shall notify the
          District's Manager of Fleet Services in advance of any work that is to be performed that
          would be disruptive to building occupants or interfere with normal building operations.
          Such work may be required to be performed after normal building hours of operation at the
          District's Manager of Fleet Services' discretion.

          Comply OR        E Exception _____________________________________
       ___________________________________________________________________

       B. For equipment covered under warranty, the Contractor will not be financially responsible
          for the repair (unless the Contractor is the supplier of the equipment), but will be
          responsible for notifying the District's Manager of Fleet Services of the need for repair and
          any coordination necessary. In the event that the District's Manager of Fleet Services
          determines that repair under warranty is in the best interest of the District to perform the
          repair immediately, the Contractor shall be required to perform the repairs at the established
          applicable hourly rate for labor and materials per contract. Should repairs be requested
          during other than normal contractor business hours, the District shall be responsible for the
          difference of overtime verses normal hourly rate not covered by warranty.

          Comply OR        E Exception _____________________________________
       ___________________________________________________________________


       C. The Contractor shall utilize District furnished parts when made available, or the Contractor
          shall seek and pass through the best obtainable market price for materials and parts. The
          Contractor shall provide documentation of cost pricing breakdown by components to the
          District for such repairs. The District reserves the right to furnish any or all parts/materials
          required for a particular repair to the Contractor as District furnished property.

          Comply OR        E Exception _____________________________________
       ___________________________________________________________________




                                                                                                 DS - 5 -
       D. The Contractor shall be responsible to provide completed documentation in CD format on a
          current basis of all software, components, relays, modules and adjustable controls including
          currently installed versions and current settings. Each time there is a replacement,
          adjustment or programming change the revised documentation is to be immediately
          provided to NEORSD. Notice and identification is to be immediately provided of any/all
          maintenance required on all critical components for all proprietary software and
          documentation of such per manufacturer’s guidelines.

          Comply OR        E Exception _____________________________________
       ___________________________________________________________________


Included in annual Preventive Maintenance on all portable stand-by power systems is the
requirement that the Contractor shall supply the proper load bank of optimum size that meets
approval of NEORSD.

          Comply OR        E Exception _____________________________________
       ___________________________________________________________________

Repairs
All maintenance and repairs required due to normal wear and tear shall be included in the full service
maintenance coverage for the specified equipment. Maintenance and repairs required for reasons other
than normal wear and tear on equipment covered by maintenance service shall be performed on a time
and materials basis under Items 93 - 99 of this Contract. All time and materials work require prior
authorization from the Manager of Fleet Services or authorized designee. Any invoices submitted by
the Contractor (for Time and Materials work) without the appropriate pre-approval will NOT be paid.

          Comply OR        E Exception _____________________________________
       ___________________________________________________________________


DS-4            BIDDER QUALIFICATION REQUIREMENTS
Contractor must be able to maintain the generator systems to the highest degree of reliability. The
system and control logic enables the WWTP to operate 24/7, 365 days per year. Not only does the
logic control the generators themselves but also controls the plant main circuit breakers even when the
generators themselves are not in use. If the system is not maintained properly, the entire plant
operation is in peril.

The Contractor must provide qualified personnel familiar with the District’s logic schemes who have
access to the Caterpillar control logic. The nature of switching energy at high voltage can also be
considered a life safety issue. The generator system control logic, if not properly programmed, has the
ability to cause either death or major catastrophic damage.

Personnel must be familiar not only with the unique systems of operation at the District, but also the
critical plant loads, such as blower requirements. The complexities of the power distribution system at
all three (3) WWTPs, critical plant loads, and how they are connected are all unique. Therefore the
generator switchgear PLC programs are all unique with the operation of the generator system.



                                                                                               DS - 6 -
The ISO PLCs switchgear program access is proprietary. Contractor must have readily available
resources to access proprietary software in order to fully maintain and troubleshoot Caterpillar, Russ
Electric and ISO switchgear. The contractor is responsible to provide qualified personnel familiar
with the proprietary equipment, within four (4) hours of the District’s call. The equipment and
software is required to diagnose fault codes, perform troubleshooting tests and make programming
changes. Clear evidence of the bidder’s ability to meet all of these requirements must be
submitted with this bid.

          Comply OR        E Exception _____________________________________
       ___________________________________________________________________


DS-5           QUALIFICATIONS OF STAND-BY POWER SYSTEM TECHNICIANS
All technicians engaged in the contract activities specified herein must be of Serviceman status as
recognized by the industry and be licensed by the federal, state, local authority, and/or the city local
authority in those trades, crafts or professions, which require licensing by such jurisdictions. The
license must be of a grade or other level consistent with the requirement of the work being performed
and/or as established by the referenced jurisdictions.

           Comply OR         Exception_____________________________________
       ___________________________________________________________________



DS-6           TRAINING
The Contractor is required to provide training to District staff. The training shall entail a minimum of
eighty (80) hours for software and a minimum of eighty (80) hours for the switchgear.

          Comply OR        E Exception _____________________________________
       ___________________________________________________________________



DS-7           SUBCONTRACTING
The District reserves the right to approve or disapprove any subcontractor selected. Therefore, the
Contractor shall obtain the Manager of Fleet Services' approval of all subcontractors prior to such
subcontractors performing any work under this contract, and shall provide copies of subcontracts for
any work required by this contract.

          Comply OR        E Exception _____________________________________
       ___________________________________________________________________



DS-8            MATERIALS
All materials, parts and supplies are to be of the original manufacturer’s brand except as the District
specifically approves substitution.

          Comply OR        E Exception _____________________________________
       ___________________________________________________________________
                                                                                                  DS - 7 -
DS-9            INSPECTION AND ACCEPTANCE
Following the performance of all maintenance and repairs, the District's Manager of Fleet Services
shall have the right to inspect all work for conformance with contract specifications and industry
standards. All completed work shall be required to bring the equipment to the original manufacturer's
design specifications. Warranty repairs conducted as a result of preventive maintenance inspection
shall be to correct the defect only as per the manufacturers warranty statement.

          Comply OR        E Exception _____________________________________
       ___________________________________________________________________



Failure to Perform
A. If any of the services do not conform to contract requirements, the District may require the
   Contractor to perform the services again in conformity with contract requirements at no additional
   cost and no increase in the contract amount. If the work remains deficient, the District's Manager of
   Fleet Services may have the work accomplished by other means and deduct the cost thereof from
   the monthly payment due to the Contractor. When the defects in services cannot be corrected by re-
   performance, the District may:
   1. Require the Contractor to take necessary action to ensure that future performance conforms to
       contract requirements; and
   2. Reduce the contract price to reflect the reduced value of the services performed.

B. If the Contractor fails to promptly perform the services in conformity with the contract
   requirements or to take the necessary action to ensure future performance in conformity with
   contract requirements, the District may:
   1. By contract or otherwise, perform the services and charge to the Contractor any cost incurred
       by the District that is directly related to the performance of such service; or
   2. Terminate the contract for lack of performance of said contract.


DS-10           PAYMENT TERMS
Invoices for payments shall be submitted promptly at the end of each month and shall be accompanied
by a complete and detailed description/quantities of the work performed during the preceding month.
Invoices shall include a monthly billing amount for each facility and list hourly labor rates and cost of
materials and parts for work performed on a time and materials basis. Invoices shall be submitted in
duplicate. The District shall have the right to withhold payment on any invoice to the extent that items
are improperly billed or work has not been properly performed. Payment of any monies withheld shall
be promptly made when the reason(s) for withholding it have been remedied.


DS-11         EQUIPMENT IDENTIFICATION SECTION
Appendix A (attached) is a list of all of the equipment covered under the full service maintenance
coverage portion of the Contract (see section DS-2 Work to be Performed, Section 1, Full Service
Maintenance and Service Component).




                                                                                                DS - 8 -
DS-12           DETAILED DESCRIPTION OF PREVENTIVE MAINTENANCE
Appendix B (attached) contains the minimum preventive maintenance activities to be performed under
the scope of this contract.


DS-13          OCCUPANT EMERGENCY PLAN
The onsite Contractor personnel are required to participate in the building occupant emergency
evacuation plan. This may require on site personnel to take action by reporting to a designated
reporting area and monitor and/or man and/or support Building Management personnel or
Safety/Security personnel.

          Comply OR        E Exception _____________________________________
       ___________________________________________________________________


DS-14         IDENTIFICATION/BUILDING PASS
   A. The Contractor shall see that every new employee has a District/Contractor
      Identification/Building Pass (ID) before the employee starts work. The District’s
      Safety/Security Department will supply these IDs. All IDs shall be collected as employees are
      dismissed or terminated and when the contract expires.

   B. All employees shall wear the ID during duty hours and show them upon request. IDs shall be
      worn with the photo and name facing away from the employee to facilitate easy identification
      of the employee. Any employee not wearing the ID or wearing the ID backwards are
      considered out of uniform and may be removed from the building that day. The District
      facilitator or other designated Security personnel shall periodically check the Contractor
      employee IDs against their personal identification.

   C. Any ID lost or misplaced by the Contractor before the expiration date on the face of the ID will
      be replaced at a cost of $25.00 each. The cost of the replacement ID shall be applied to the
      Contractor through the outlined deduction process. Replacement IDs will not be issued until the
      Contractor notifies the District of the need for replacement and an incident report is made.

          Comply OR        E Exception _____________________________________
       ___________________________________________________________________


DS-15          SAFETY REQUIREMENTS USING LOCK-OUT/TAG-OUT PROCEDURES & PPE
All technicians and repair personnel must complete repairs and maintenance, using proper Lock-
out/Tag-Out procedures, for the safety of all concerned. While all repairs are being completed, the
equipment will remain designated properly with lock-out/tag-out tags. The Contractor’s lock(s) and
tag(s) shall remain until the repairs are completed. It is mandatory that all technicians and repair
personnel wear Personal Protective Equipment (PPE) at all time while work on the District’s premise.
Failure to wear the proper PPE, will result in a shut-down of the job at the Contractor’s expense, until
proper equipment is obtained.


DS-16          INSPECTION OF FACILITIES, FAMILIARITY WITH SITE, EQUIP. & REQUIRED WORK
All prospective bidders are required to become familiar with the electrical system and the scope of the
tasks to be performed under this contract. Each prospective bidder must make an inspection of every
                                                                                               DS - 9 -
system covered by this contract at each facility location and determine all conditions which relate to
the fulfillment of this contract. If a bidder does not schedule a site visit to verify the scope of the
tasks, his bid will not be considered. Site visits and inspections are to be scheduled with the
following representatives per each location listed below, between hours of 9:00 a.m. and 3:00 p.m.,
Monday through Friday (except holidays).
Southerly WWTP                                       Easterly WWTP
Mark Duplaga, Maintenance Manager                    Charles Sammons, Plant Maintenance Manager
Telephone Number: (216) 641-3200                     Telephone Number: (216) 531-4892


Westerly WWTP                                         All Other Locations
Terry Slocum, Plant Maintenance Manager               Brian Stapleton, Senior Maintenance Manager
Telephone Number: (216) 961-2187                      Telephone Number: (216) 641-6000

A bidder's failure to acquaint himself with the existing or proposed conditions which results in his
subsequent inability to execute the contract shall in no way relieve him or his surety of his obligations
under the contract. Likewise, no pleas of ignorance of conditions that may exist or that may hereafter
exist or difficulties that may be encountered after commencement of work under this contract, as a
result of a bidder's failure to make prudent examinations and investigations, will be accepted as an
excuse for any failure or omission on the part of the contractor to fulfill in every detail all requirements
of the contract documents, or will be accepted as a basis for a claim for extra compensation, damages,
or for an extension or modification of the terms of the contract document.

The successful bidder agrees by signing the Contract that he will make no claim for additional payment
or for an extension of time for completion of the work or for any other concession because of any
misinterpretation or misunderstanding on his part of the Contract Documents, or because of any failure
on his part to fully acquaint himself with all conditions relating to the work.




                                                                                                  DS - 10 -
   Appendix A
EQUIPMENT IDENTIFICATION




                           DS - 11 -
                         EQUIPMENT IDENTIFICATION

                              Generator Identification
Site                 Model     Serial Number Asset Number         Size
Southerly WWTP        3516       GZS00198          V90-00198    2000kW
Southerly WWTP        3516       GZS00199          V90-00199    2000kW
Southerly WWTP        3516       GZS00200          V90-00200    2000kW
Southerly WWTP        3516       GZS00201          V90-00201    2000kW
Southerly WWTP        3516       GZS00202          V90-00202    2000kW
Southerly WWTP        3516       GZS00832          V90-00832    2000kW
Southerly WWTP        D125       N6D00428          V67-00428     125kW
Easterly WWTP         3516       GZS00206          V90-00206    2000kW
Easterly WWTP         3516       GZS00207          V90-00207    2000kW
Easterly WWTP         3516       GZS00212          V90-00212    2000kW
Westerly WWTP         3516       GZS00203          V90-00203    2000kW
Westerly WWTP         3516       GZS00204          V90-00204    2000kW
GJM                   3412       DJN00539          V90-00539     750kW
EMSC                  3512       7GM01292          V90-01292    1500kW
Jennings PS           3306       B8D01002          V90-01002     250kW
Dille PS             3406C       C5G00249          V90-00249     400kW
Division PS           3412       DJN00538          V90-00538     750kW
Southerly WWTP        3456       C3G00243          V67-00552     450kW
Collection           D125P1      NAT01366          V67-01366     125kW
Collection           D125P2      NAT01523          V67-01523     125kW
East Bank Flats PS    C15        G6B14868           V90-14868   450kW

                              Switchgear Identification

    Site                      # of Gen. Manufacturer      Asset Number
    Southerly WWTP                6        ISO             V91-00001
    Easterly WWTP                 3        ISO             V91-00002
    Westerly WWTP                 2        ISO             V91-00003
    GJM                           1        Russ            V91-00004
    EMSC                          1        Russ            V91-00005
    Jennings PS                   1        Russ            V91-00006
    Dille PS                      1        Russ            V91-00007
    Division PS                   1        Russ            V91-00008
    East Bank Flats PS            1        Russ            V91-00009

                                                                         DS - 12 -
Appendix B




             DS - 13 -
         DETAILED DESCRIPTION OF MAINTENANCE ACTIVITIES
(All of Appendix B must be filled out completely and submitted with bid package.)


A. SCOPE

1. Contractor shall provide a one-year preventive maintenance (PM) program for the Stand-By
   Power System specified in this section. The program shall include periodic visits as described
   below (Section B, Site Visits and Evaluation) and performance testing/evaluations required to
   maintain the system in a fully operable and reliable condition. The Contractor shall provide
   competent staff and latest technology equipment to perform this service. Preventive
   Maintenance activities shall be planned using a six (6) month projected maintenance schedule
   supplied to the Superintendent of Maintenance Services. The schedule may be amended only
   with the approval of the Superintendent of Maintenance Services or the Manager of Fleet
   Services with 30 days’ prior notice.

      Comply OR        E Exception _____________________________________
   ___________________________________________________________________


2. Personnel shall perform all required Preventive Maintenance activities defined in this Service
   Agreement and document activities performed and observations of the system on the required
   Preventive Maintenance Checklist. Documentation of actions performed and related corrective
   actions shall be submitted in hard copy and electronic copy to the Manager of Fleet Services
   each week.

      Comply OR        E Exception _____________________________________
   ___________________________________________________________________



B. SITE VISITS AND EVALUATION

1. Monthly Preventive Maintenance shall include the following maintenance activities:
     a. General walk around physical evaluation
     b. Check fuel in main tank
     c. Check flexible fuel lines
     d. Check for water in fuel system
     e. Check for leaks in complete fuel system
     f. Check oil level
     g. Check for oil leaks
     h. Check coolant level
     i. Check radiator core for obstruction
     j. Check condition of radiator cap and seal
     k. Check belts and adjust belt tension
     l. Check flexible water connections
     m. Check for coolant leaks
     n. Check for proper operation of jacket water heater(s)
     o. Check rain protection on exhaust system
                                                                                        DS - 14 -
p. Check flexible exhaust coupling
q. Check oil level in governor
r. Top off electrolyte level
s. Check battery voltage
t. Check alternator charge rate
u. Check battery charger operation
v. Check air cleaner indicator/filters
w. Make walk-around inspection of complete installation
x. Exercise no load/check for proper cranking termination upon starting
y. Check operation of remote governor control
z. Check engine gauges
aa. Check for abnormal noise or vibration
bb. Check for abnormal exhaust characteristics
cc. Perform Engine-Generator required exercise (unloaded condition)
dd. Cooling System
          i. Visual inspection of radiator/heat exchanger for leaks, damage and obstruction
         ii. Add coolant as required to bring the coolant to correct level
       iii. Inspect condition of radiator cap, gasket and sealing surface
        iv. Visual inspection of water pump and cooling system gaskets for leaks
         v. Inspect belts for cracking and fraying
       vi. Check jacket water heater(s) for proper operation and adjust thermostat setting
             as needed
      vii. Check belt tension
     viii. Inspect pulleys for excessive wear
       ix. Inspect flexible water connections for cracking, leaks and pliability
ee. Lubrication System
          i. Check crankcase oil and maintain proper level
         ii. Check for excessive crankcase blow-by with engine running
       iii. Visual inspection of front and rear crankshaft seals and lubrication system
             gaskets for leaks
       iv. Inspect oil heater for proper operation and check thermostat seals
ff. Fuel System
          i. Inspect flexible fuel lines for cracking, leaks and pliability
         ii. Operate fuel pump and check for proper operation and leaks
       iii. Drain water from water separator
       iv. Check fuel system for leaks
         v. Check governor oil level and add oil as needed
       vi. Record fuel level in main fuel tank
gg. Starting System
          i. Top off electrolyte level of batteries
         ii. Check and record battery charger amperage
       iii. Check battery charger and adjust float rate for optimum battery performance and
             life
        iv. Check and record alternator for proper charge rate with engine running
         v. Check for proper cranking termination upon starting



      vi. Check for proper operation of remote fan motors, thermostats, circulating pumps
          and solenoid valves
                                                                                  DS - 15 -
hh. Exhaust System
          i. Inspect flexible exhaust coupling for cracks and excessive leakage
         ii. Check for abnormal exhaust characteristics with engine running (signs of wet
             stacking)
       iii. Inspect exterior of exhaust manifolds for oil/fuel slobbering (signs of wet
             stacking)
       iv. Inspect exhaust rain protection and exhaust outlet screening
ii. Air Intake System
          i. Inspect air filters for plugging and deterioration
jj. Installation
          i. Make walk around inspection of complete installation
         ii. Inspect generator set vibration isolators and adjust as needed
       iii. Check for unit on-line capability in less than ten seconds
        iv. Check for abnormal noise or vibration
          v. Re-check for leaks with engine running
        vi. Re-check oil level with engine running
      vii. Check inlet and discharge louvers for proper operation with engine running and
             stopped
kk. Control Panel
          i. Operational check of illumination and safety lamps
         ii. Check proper operation of engine and generator instruments with generator
             running
       iii. Adjust governor control for optimum performance and frequency
       iv. Adjust voltage regulator for proper voltage
ll. Perform a load test of the generators and operational test of the switchgear switching
    and controls utilizing plant load. Generators shall be operated until they reach full
    operating temperature or as requested by NEORSD site managers 30-60 minutes.
          i. Note that load testing must be coordinated in advance with the
             utility ahead of time.
         ii. Due to circumstances of the utility or plant operations, the test may need to be
             re-scheduled.
mm.          Upon Completion of Service
          i. Re-set all controls to automatic
         ii. Set circuit breaker to correct position
       iii. Check fuel valves for correct position
        iv. Check voltage regulator is "ON" and NOT tripped
         v. Check battery charger is "ON"
        vi. Check day tank controls are "ON”
       vii. Louver controls of "ON"
      viii. Jacket water heater(s) are "ON"
        ix. Remote radiator fan controls are "ON"
          x. Auxiliary water pump controls are "ON"
nn. Inspect Walk-in Enclosure
          i. Check for leaks and repair as recommended by the manufacturer
         ii. Check for proper operation of the auxiliary equipment (lights, fans, heaters, etc.)
             and repair as required




                                                                                      DS - 16 -
2. Quarterly Preventive Maintenance includes all activities required by the Monthly Preventive
   Maintenance and the following:
      a. Cooling System
                i. Inspection of pulleys for excessive wear
      b. Fuel System
                i. Inspection of steel fuel lines for cracks, leaks and proper line bracket support
              ii. Check the main tank for water
      c. Starting System
                i. Clean and apply corrosion inhibitor to the terminals of lead acid batteries as
                   needed
               ii. Tighten battery cable connections as needed
             iii. Inspect and tighten starter motor(s), connections and wiring
      d. Exhaust System
                i. Drain water in exhaust moisture traps
              ii. Inspect exhaust manifold(s) for broken or missing hardware
      e. Air Intake System
                i. Test air cleaner indicator
              ii. Check all air intake piping for damage and loose connections



3. Semi-Annual Preventive Maintenance activities include all actions required during the
   Monthly and Quarterly Preventive Maintenance and the following:
      a. The services of a certified independent testing lab to perform the testing specified below
      b. Cooling System
                i. Analyze coolant for proper antifreeze percentage
               ii. Analyze coolant conditioner level and add additional supplemental coolant
                   additive (SCA) as needed (up to two quarts)
            iii. Tighten hose clamps as needed
            iv. Coolant sample taken and sent for analysis
      c. Lubrication System
                i. Clean crankcase breather, inspect hose and connections
              ii. Take oil sample (after operational checks) for Scheduled Oil Sampling Program
                   (SOS)
      d. Fuel System
                i. Clean primary fuel filter (if screen type)
              ii. Drain water and sediment from day tank (if accessible)
            iii. Clean inlet filters for day tank
             iv. Test day tank alarms
              v. Take fuel sample and send for analysis
      e. Starting System
               i. Test and record battery cells' electrolyte specific gravity
              ii. Check and record battery voltage dip level during over crank test for minimum
                   voltage required to maintain controls during start-up
      f. Air Intake System
                i. Inspection of air cleaner seal for pliability and sealing
              ii. Inspection of Turbocharger for excessive endplay clearance (if accessible) and
                   seal leakage


                                                                                           DS - 17 -
       g. Generator and Voltage Regulator
                i. Check rotor air gap for correct clearance
               ii. Inspection of rotor and stator for damage and excessive oil of dirt build-up
             iii. Inspection of coupling and guards for loose or missing parts
              iv. Check tightness of generator leads and voltage regulator control wiring
              v. Strap and tape any wiring or generator leads that have rubbing and/or worn
                   insulation
             vi. Inspect brushes and slip rings on rotating rectifier
            vii. Clean and adjust voltage droop potentiometer
           viii. Record field voltage during no-load generator run for baseline
       h. Control Panel
                i. Check for and tighten loose terminals on the generator set and the generator
                   control panel
               ii. Check tightness of relays in the generator control panel
             iii. Inspect for excessive dirt accumulation and clean as needed
              iv. Test auto-start system
              v. Test safeties and pre-alarms on control and annunciator panels



4. Annual Preventive Maintenance activities include all activities required for Monthly,
   Quarterly and Semi-Annual Preventive Maintenance and include the following:
      a. Change oil filters
      b. Change primary and secondary fuel filters
      c. Change engine oil
      d. Legally and professionally dispose of waste oil and filters
      e. Lubricate fan drive and bearing lubricant for high-speed applications and temperatures:
          -30°F to 325°F
      f. Lubricate governor linkage
      g. Lubricate generator bearing with bearing lubricant for high-speed applications and
          temperatures: -30°F to 325°F
      h. Take fuel sample and send for analysis
      i. Take coolant sample and send for analysis
      j. Take oil sample and send for analysis



5. Annual engine-generator switchgear inspection and testing shall consist of the following
   items that are in accordance with the International Electrical Testing Association (NETA)
   Guidelines for the "Maintenance Testing Specifications for Electrical Power Distribution
   Equipment Systems" dated 2001:
       a. Visual and Mechanical Inspection
                 i. Inspect physical, electrical, and mechanical condition including evidence of
                    moisture or corrosion
                ii. Inspect anchorage, alignment, grounding, and required area clearances
              iii. Prior to cleaning the unit, perform as-found tests, if required
               iv. Clean the unit
                v. Verify that fuse and/or circuit breaker sizes and types correspond to drawings
                    and coordination study as well as to the circuit breaker's address for
                    microprocessor-communication packages
                                                                                            DS - 18 -
      vi. Verify that current and voltage transformer ratios correspond to drawings
                1. Inspect bolted electrical connections for high resistance using
                   thermographic survey in accordance with NETA Section 9
      vii. Confirm correct operation and sequencing of electrical and mechanical interlock
            systems
                1. Attempt closure on locked-open devices
                2. Attempt to open locked-closed devices
                3. Make key exchange with devices operated in off-normal positions
     viii. Lubrication requirements
                1. Use appropriate lubrication on moving current-carrying parts
                2. Use appropriate lubrication on moving and sliding surfaces
       ix. Perform as-left tests
        x. Inspect insulators for evidence of physical damage or contaminated surfaces
       xi. Verify correct barrier and shutter installation and operation
      xii. Exercise all active components
     xiii. Inspect mechanical indicating devices for correct operation
     xiv. Verify that filters are in place and/or vents are clear
      xv. Perform visual and mechanical inspection of instrument transformers in
            accordance with NETA Section 7.10
     xvi. Verify and record all Multilin settings
    xvii. Inspect control power transformers
                1. Inspect for physical damage, cracked insulation, broken leads, tightness
                   of connections, defective wiring, and overall general condition
                2. Verify that primary and secondary fuse ratings or circuit breakers match
                   drawings
                3. Verify correct functioning of drawout disconnecting and grounding
                   contacts and interlocks
b. Electrical Tests
         i. Perform electrical tests on instrument transformers in accordance with NETA
            Section 7.10
        ii. Perform ground-resistance tests in accordance with NETA Section 7.13
       iii. Perform resistance measurements through-bolted electrical connections with a
            low-resistance ohmmeter, if applicable, in accordance with NETA Section 7.1.1
       iv. Perform insulation-resistance tests on each bus section, phase-to-phase and
            phase-to-ground, for one minute in accordance with NETA Table 10.1
        v. Perform system function tests in accordance with NETA Section 8
c. Control Power Transformers
         i. Perform insulation-resistance tests
                1. Perform measurements from winding-to-winding and each winding-to-
                   ground
                2. Test voltages shall be in accordance with NETA Table 10.1 unless
                   otherwise specified by manufacturer
       ii. Verify correct function of control transfer relays located in switchgear with
            multiple power sources




                                                                                  DS - 19 -
      d. Voltage Transformers
              i. Perform insulation-resistance tests
                      1. Perform measurements from winding-to-winding and each winding-to-
                          ground
                      2. Test voltages shall be in accordance with NETA Table 10.1 unless
                          otherwise specified by manufacturer
                      3. Verify secondary voltages
             ii. Verify operation of switchgear/switchboard heaters
      e. Test Values
               i. Compare bus connection resistances to values of similar connections
              ii. Bolt-torque levels should be in accordance with NETA Table 10.12 unless
                  otherwise specified by manufacturer
             iii. Microhm or millivolt drop values shall not exceed the high levels of the normal
                  range as indicated in the manufacturer's published data
                      1. If manufacturer's data is not available, investigate any values which
                          deviate from similar bus by more than 50 percent of the lowest value
            iv. Insulation-resistance values for bus and control power transformers shall be in
                  accordance with manufacturer's published data
                      1. In the absence of manufacturer's published data, use NETA Table 10.1
                      2. Values of insulation resistance less than this table or manufacturer's
                          minimum should be investigated
                      3. Overpotential tests should not proceed until insulation-resistance levels
                          are raised above minimum values
              v. Bus insulation shall withstand the overpotential test voltage applied
            vi. Control wiring minimum insulation-resistance values should be-comparable to
                  previously obtained results but not less than two megohms
      f. Annual review of software and components and complete documentation is to be
         provided of currently installed versions and settings of all software and components per
         manufacturer’s recommendation, including compatibility of current software after each
         change of any module or components. Two (2) copies for each WWTP are to be sent to
         the District’s Fleet Services Manager.


6. Russell ATS Preventive Maintenance
      a. Check equipment service records for previous problems and record remarks
      b. Record the following serial numbers/revisions off the components
              i. Processor #
             ii. Processor Firmware Revision #
            iii. Normal Attenuator Board #
            iv. Microprocessor Power Supply and Motor Control Board #
      c. Interior Wiring and Components
              i. Visual inspection of all wiring and connections for signs of cracking,
                 overheating and insulation deterioration
             ii. Check and tighten, where necessary, all control circuit wiring terminals
            iii. Check and tighten, where necessary, all plug-in connectors
            iv. Check manual switches and relays for contact continuity
             v. Check all common and ground wires. Measure and record resistance to ground
                 readings
            vi. Check lug connections and mounting hardware

                                                                                         DS - 20 -
d. Mechanical Checks: The following inspection can only be done when the ATS has all
   power removed from the switch (complete shutdown):
         i. Tighten all bus connections. (Normal, Emergency & Load)
        ii. Inspect main contacts
      iii. Inspect arcing contacts
       iv. Check length of linkage
        v. Check motor mounting hardware
       vi. Check heim joints
      vii. Check interlock rod
     viii. Check handle bracket for free movement
       ix. Lubricate all necessary mechanical parts
e. Verify the operation of the following status LED’s (which are located on the right side of
   the controller:
         i. (TSN) Normal position indicator
        ii. (NPA) Normal power available
      iii. (TTN) Transfer to normal (TD2, TDBT, TNTD timing)
       iv. (ESR) Engine Start Relay Status (TD1 and AUT timing)
        v. (TSE) Emergency position indicator
       vi. (EPA) Emergency power available
      vii. (TTE) Transfer to emergency (TD3, TDBT, TETD timing)
     viii. (BTS/LSR) Block transfer and load shed status
f. Parameter Set-up
         i. Check all time delay setting in the Timer Set-u menu:
                1. TD1
                2. TD2
                3. TD3
                4. AUT
                5. TDBT
                6. TDMI
                7. TETD
                8. TNTD
                9. Others
        ii. Check and record Normal Source Voltages
                1. A-B
                2. B-C
                3. C-A
                4. A-N
                5. B-N
                6. C-N
                7. Rotation
      iii. Check and record Emergency Source Voltages
                1. A-B
                2. B-C
                3. C-A
                4. A-N
                5. B-N
                6. C-N
                7. Rotation
                                                                                    DS - 21 -
                     8. Hz
                     9. Engine Battery
                     10. VDC
             iv. Verify the following functions
                     1. Engine Start Signal
                     2. Transfer to Emergency
                     3. Transfer to Normal
                     4. Load Test
                     5. Miscellaneous functions (review accessory sheet and list/test the
                         additional functions
       g. Infrared Test
               i. With an ambient infrared heat scanner or tracker, check for ambient rise on
                  energized main contacts, buswork and cable lugs (preferably at full load
                  conditions).
       h. Enclosure
               i. Wipe down and touch up minor exterior scratches
              ii. Clean Interior of enclosure and remove accumulated dust or dirt
             iii. Check door closure, locking bars and mechanism for proper operation
       i. Miscellaneous ATS Section
               i. Note any corrective actions taken
              ii. Report any unsafe conditions
             iii. Report recommendations for replacement of major components



7. RTB Checkout (Bypass and Isolation type ATS only) Not applicable for non-RTB
     a. Interior Wiring and Components
              i. Visual inspection of all wiring and connections for signs of cracking,
                 overheating, and insulation deterioration
             ii. Check and tighten, where necessary, all control circuit wiring terminals
           iii. Check manual switches and relays for contact continuity
            iv. Check all common and ground wires. Measure and record resistance to ground
                 readings
             v. Check lug connections and mounting hardware
     b. Infrared Test
              i. With an ambient rise infrared heat scanner or tracker, check for ambient rise on
                 energized main contacts, buswork and cable lugs (preferably at full load
                 conditions)
     c. Mechanical Checks - The following inspection can only be done when the ATS has all
        power removed from the switch (complete shutdown):
              i. Check all mounting hardware.
             ii. Tighten all bus connections. (Normal, Emergency and Load)
           iii. Inspect auxiliary contacts. (Clean and burnish, where necessary)
            iv. Inspect main contacts. (Clean and burnish, where necessary)
             v. Check operation of bypass handle
            vi. Check operation of isolation handle
           vii. Check heim joints
          viii. Lubricate all necessary mechanical parts
     d. Verify the following functions/lights:
              i. Verify amber light (LT1) is operational (normal power available)
                                                                                          DS - 22 -
             ii.Verify bypass to normal operation
            iii.Verify blue light (LT#) is constant when load is bypassed to normal
            iv. Verify isolation of the "ATS" when load is bypassed to normal
             v. Verify blue light (LT3) is flashing when load is bypassed to normal and the
                switch is isolated
           vi. Verify amber light (LT2) is operational (emergency power available)
          vii. Verify bypass to emergency operation
         viii. Verify blue light (LT4) is constant when load is bypassed to emergency
           ix. Verify isolation of the "ATS" when load is bypassed to emergency
            x. Verify blue light (LT4) is flashing when load is bypassed to emergency and the
                switch is isolated
     e. Miscellaneous (RTB Section)
             i. Note any corrective actions taken
            ii. Report unsafe conditions
          iii. Report recommendations for replacement of major components

     Comply OR        E Exception _____________________________________
  ___________________________________________________________________
  ___________________________________________________________________
  ___________________________________________________________________
  ___________________________________________________________________



C. REPORTS
  1. Following each visit, a detailed follow-up report will be developed and submitted to the
     Manager of Fleet Services or authorized designee.
         a. The report shall contain verification of all maintenance activities performed.
         b. The report shall contain a list of items requiring service at the previous
            maintenance activity and items requiring service at the current maintenance
            activity.
         c. The report shall contain a description of maintenance activities NOT performed
            and justification for their exclusion.
         d. The report shall contain a summary of corrective action that is required, including
            a root cause analysis of the nature of the defect commensurate with the magnitude
            of potential failures.
         e. When components have been changed or replaced, the report shall list the settings
            have been verified, component software versions are listed and compatible and a
            load test has been performed at the discretion of the District.

  2. This report shall be submitted within one (1) week of all maintenance activities performed
     in hard copy and electronic format to the Manager of Fleet Services or authorized
     designee.

     Comply OR        E Exception _____________________________________
  ___________________________________________________________________
  ___________________________________________________________________



                                                                                        DS - 23 -
D. FIELD QUALITY CONTROL
1. Generator Set Field Tests
      a. An installation check, startup and rated load test shall be performed by the Contractor’s
         technician for each generator.
      b. The Manager of Fleet Services shall be notified to confirm resources at least two weeks
         in advance of the time and date of this test.
      c. The District reserves the right to cancel, modify or suspend any maintenance activity at
         its discretion.
               i. The District agrees to provide 24 (twenty-four) hour notice, when possible, to
                  the Contractor in the event a cancellation is necessary.
              ii. If the technician is on-site at the time of cancellation, the District agrees to
                  compensate the Contractor for up to 4 (four) hours at the standard rate when
                  service cannot be completed as scheduled.
      d. Field testing shall be performed by a factory trained service technician.
      e. Verify the following:
               i. The entire installation has been made in accordance with the approved
                  manufacturer's drawings, and that the units and all auxiliaries are ready for
                  operation.
              ii. The fuel and lubrication systems are complete, clean and filled with the proper
                  grades' of fuel and lubricants.
             iii. The units and all subsystems start, operate and shutdown as specified herein
                  and in accordance with manufacturer's specifications.
             iv. All safeties, alarms and shutdowns function at the correct set point and
                  sequence.
               v. The units accept load, govern speed and regulate voltage as specified.
              vi. Provide all equipment, lubricants, coolants, fluids, and material required for the
                  field testing.
             vii. Adjust and leave equipment in proper working order.
      f. Fuel will be supplied by NEORSD.
      g. Load test the generator, utilizing facility load or a resistive load bank, as follows:
               i. 1/2-hour at half load.
              ii. 2-hours at rated full load.
      h. Provide a certified copy of test report including a statement showing compliance with
         the specifications and approval of the installation.

2. Switchgear Field Tests:
      a. Switchgear test shall be performed for each switchgear lineup - one at Easterly WWTP,
          one at Southerly WWTP and one at Westerly WWTP.
      b. The Contractor shall provide:
               i. The services of an authorized service representative of the equipment
                  manufacturer to make site visits to supervise the field testing to be performed
                  by Contractor.
              ii. Identify the maintenance required on all critical components for all proprietary
                  software and documentation of such per manufacturer’s guidelines.
      c. The service technician shall be an employee of the Contractor of the switchgear and
          fully versed in testing requirements.
      d. The Contractor’s representative shall provide certification to the NEORSD that the
          equipment has been correctly installed and shall submit the factory and field test results
          to the Manager of Fleet Services or authorized designee.
                                                                                           DS - 24 -
   e. The Contractor’s representative shall certify in writing that the equipment has been
      installed, adjusted and tested in accordance with the manufacturer's recommendations.
   f. Perform the following minimum tests and checks before energizing equipment:
            i. Perform insulation resistance tests on each bus section, phase-to-phase and each
               phase-to-ground for a period of one minute at 2500 volts DC.
          ii. Inspect all mechanical and electrical interlocks for proper operation.
          iii. Perform insulation resistance test on all control wiring at 1000 volts DC after
               disconnecting devices.
   g. The Contractor shall supply, upon request, test results to confirm that the switchgear
      assembly design has been tested to substantiate conformance with the applicable ANSI
      and NETA(?) Standards.
            i. The tests shall verify not only the performance of the switch or integrated
               switch and fuse, but also the suitability of the enclosure venting, rigidity and
               bus bracing.
           ii. In addition, the switchgear assembly shall be factory tested in accordance with
               ANSI Standard C37.20.3 and these Specifications.
   h. Provide a certified copy of test report including statement showing compliance with the
      specifications and approval of the installation.
   i. Perform any other tests recommended by the equipment manufacturer.

   Comply OR        E Exception _____________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________




                                                                                      DS - 25 -
 CRITICAL ENVIRONMENT
WORK AUTHORIZATION FORM




                          DS - 26 -
         NEORSD- CRITICAL ENVIRONMENT WORK AUTHORIZATION FORM

Maintenance Event Date: _________________________
Title of work to be performed: ______________________________________ (a detailed method of
procedure, (MOP) must be attached to this form.)
List all Contractors and subcontractors participating at this event (Company Names and Employees’
First & Last Names):
______________________________________________________________________________
______________________________________________________________________________

The Following Approval Titles Must Be Signed Off Prior To the Start Of Any Work:
Facility Security Officer will sign off only to acknowledge their awareness that you are on property.
NEORSD Security (print and sign here):__________________________________________________
Operations Manager and Maintenance Electricians Manager will sign off as indication that they are
aware you are on property, have reviewed your method of procedure (MOP), and are positioned to
coordinate NEORSD Standard Operating Procedures in the event of any equipment failure.
Operations Manager (print and sign here):_________________________________________________
Maintenance Electrician Manager (print and sign here):______________________________________
The lead contractor (responsible) will sign off as indication that all prerequisites are complete
including:
        Method of Procedure (MOP), has been documented and reviewed with NEORSD. If the need
        arises to modify the scope of work/method of procedure, the modified MOP will be reviewed
        with NEORSD for approval prior to any activity.
        All safety requirements applicable to this work will be strictly adhered to including use of all
        proper personal protective equipment, use of properly trained and qualified personnel and lock-
        out tag-out procedures.
        A separate authorization form and current MOP must be submitted each time contractor arrives
        on NEORSD property prior to the start of any work.
Lead Contractor (print and sign here):___________________________________________________

The status of NEORSD systems at end of each service event must be immediately conveyed to
NEORSD (before contractor leaves site):
Is normal use of Stand-by Generator system available, yes/no? __________If other than normal,
written detailed special instructions must be provided.
Is any further testing or follow up necessary or recommended as a result of today’s maintenance
activity, yes/no? ___________. If yes, provide description
 (Copy of this form for contractor and NEORSD)




                                                                                              DS - 27 -
Method of Procedure (MOP)




                            DS - 28 -
EXAMPLE:         Method of Procedure (MOP)
                 Customer Radiator Repair – CAT3412 GEN 1

Purpose:
This MOP will support the procedures necessary to remove/replace the corrosion perforated radiator
with new CAT Factory remanufactured radiator, radiator hoses, and coolant. Gantry A Frame to be
supplied/installed prior to actual service date to assist in the remove/replace procedure.

The service listed will require draining all coolant from engine block, radiator and all attached jacket
water heater(s), oil coolers and attached after coolers if applicable.

The unit to be serviced will be required to be locked out from emergency start capability for various
time amounts during repair and unit will not be available to support facility during these times.


SAFETY: Requirements for Technicians
     Safety glasses
     Absorbent pads for coolant leak containment
     Gloves as needed for handling hot fluids
     Appropriate containers for fluid disposal and handling


PREREQUISITES:
    Establish schedule with the District (?).
    Verify all parts, fluids and containers are at site and available. Include all water needed for job
    if applicable.
    The District (?) will review this scope of work with Contractor’s representative and identify
    any challenges to completion of work as outlined so as to minimize risk to facility. This will
    include, but not limited to:
        o Review Safety rules and precautions.
        o Review MOP in its entirety.
        o Review security issues for access to any critical areas.
    Verify all alarms are clear prior to beginning this MOP.


ACTIONS:
  1. Switch and lock out GEN3 from Auto start mode.
            Site NEORSD:____________________
            Vendor Tech:_____________________
            Date:____________________________
            Time:____________________________



   2. Disable power to jacket water heater(s).

   3. Drain engine coolant into vendor supplied containers for disposal per EPA standards. Remove
      and replace radiator at this time. Remove and replace thermostats. Replace upper and lower
      radiator hoses. Replace upper and lower jacket water heater hoses. Replace V- belts.
                                                                                               DS - 29 -
   4. Refill cooling system with Cat ELC radiator coolant to full system.

   5. Verify with NEORSD to start and run engine until operating temperature is achieved and
      coolant is circulating in complete system. Verify correct fluid levels and check for leaks.
                    o Site NEORSD:__________________________
                    o Contractor Tech:______________________

   6. Complete Annual service inspection forms and service report.

   7. Cool down unit and shutdown.

   8. Switch and lock out GEN3 from Auto start mode.
             Site NEORSD:_____________________
             Contractor Tech:______________________
             Date:_____________________________
             Time:_____________________________

   9. Return to script at this time. Ohio CAT can complete 10 & 11 once script allows for
      cleanup of work areas.


   10. Remove all old fluids offsite for proper disposal at Contractor’s facility per EPA standards.

   11. Disassemble A Frame and make ready for pickup at later date.


NEORSD RISK TIMELINE:
Drain water, remove/replace radiator thermostats, hoses, and install new coolant
(Standard Radiator package) 8.0 Hours
Unit would be unable to be started during replacement procedures.




                                                                                               DS - 30 -
Sa
  m
     pl
       e
           -T
             o
                 be
                      us
                         ed
                              fo
                                ra
                                  w
                                   ar
                                      de
                                         d
                                             co
                                                  nt
                                                     ra
                                                          ct
                                                            s
                                   Agreement
        For _________________________________________________________________________________
        _____________________________________________________________________________________


                 THIS AGREEMENT, made this _________ day of ________________two thousand and _______,
by and between the Northeast Ohio Regional Sewer District, party of the first part, duly authorized pursuant to
Resolution No. ____________ of the Board of Trustees of the said District, adopted __________________________
____________________ and ______________________________________________________________________
(a corporation organized and existing under the laws of the State of ____________________, and authorized to do
business in the State of Ohio) - (a partnership consisting of __________________________________________) (an
individual doing business as __________________________________________________________) -Contractor,
party of the second part.
   WHEREAS, it was one of the conditions of said award that a formal contract should be executed by and between
the Northeast Ohio Regional Sewer District and the Contractor.
   WITNESSETH:
   That said party of the second part has agreed and by these presents does agree for itself, it’s representatives,
successors and assigns, with the party of the first part, as follows:
   The Contractor shall furnish the following materials, supplies or equipment:
______________________________________________________________________________________________
______________________________________________________________________________________________
_________________________________ for the consideration of ____________________________________
_______________________________________________________________________($ _____________________)
Dollars. The Invitation to Bid, the General Conditions, the Specifications and the Bid, all which are incorporated
herein and made part hereof as fully as if herein rewritten, constitute this contract.
   IN WITNESS WHEREOF, the parties hereunto have affixed their signature the day and year first above written.


CONTRACTOR                                                   NORTHEAST OHIO REGIONAL SEWER DISTRICT

                                                             BY ___________________________________________
BY                                                           ______________________________________________


TITLE                                                        BY ___________________________________________
                                                             ______________________________________________

				
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