ACADEMIC YEAR 2004 – 2005 NORTH KARELIA POLYTECHNIC LIVING ROUND THE CLOCK Publisher North Karelia Polytechnic Student Services Office Layout Eija Piiparinen Cover Leea Wasenius Distribution North Karelia Polytechnic Student Services Office Tikkarinne 9, 80200 Joensuu Opintotoimisto@ncp.fi DEAR STUDENT, Welcome to begin your studies in a new academic year at North Karelia Polytechnic. The information in this booklet has been collected by the Student Services Office to assist you with your studies. This booklet will give answers to the most frequently asked questions and help you to resolve the most common problems. However, you may always contact the Student Services Office, if anything comes up – we are here for you. Student administration and services at North Karelia Polytechnic are available mainly in the Student Services Office, where all Polytechnic students can visit. The office of each degree programme is responsible, e.g. for study certificates, receiving financial aid applications and transcripts of the records. The Student Services Office assists you with your studies. Among other things, the following services are provided: - enrolment - student registers and study certificates - matters related to financial aid (Financial Aid Committee, distributing applications to the KELA Centre for Student Financial Aid, information about financial aid, monitoring the progress of studies) - transcripts of the records - degree certificates - statistics - editing the Study Guide and Academic Year publications as well as selling the Study Guide - advisory services for students - information about applications, joint applications, student selections - forms for resignation, etc. STUDENT SERVICES OFFICE Tikkarinne 9, C-Building, 1st floor 80200 Joensuu Phone: (013) 260 600 (switchboard) Fax: (013) 260 6411 Email: email@example.com, firstname.lastname@example.org Virtual Student Services: www.ncp.fi/virtuaaliopiskelijapalvelut Staff Office Manager, Secretary of the Financial Aid Committee Ms Hilkka Korhonen Tel: (013) 260 6409, 050 367 5193 Email: Hilkka.Korhonen@ncp.fi Secretary, Financial Aid Secretary Ms Kirsi Kukkonen Tel: (013) 260 6410, 050 408 8429 Email: Kirsi.Kukkonen@ncp.fi Secretary Ms Eija Piiparinen Tel: (013) 260 6413, 050 410 9573 Email: Eija.Piiparinen@ncp.fi Secretary Ms Pirjo Turtiainen Tel: (013) 260 6414, 050 594 4022 Email: Pirjo.Turtiainen@ncp.fi Secretary Ms Sari Palm Tel: (013) 260 6412 Email: Sari.Palm@ncp.fi Office hours: During the academic year 1 Sep – 31 May: Mon, Wed and Fri at 9 – 13 Tue and Thu at 9 – 15 In summer 1 Jun – 31 Aug: Mon – Fri at 9 – 13 Wishing you an interesting academic year 2004 - 2005! CONTENTS DEAR STUDENT – GREETINGS FROM THE STUDENT SERVICES OFFICE WELCOME TO STUDY AT THE POLYTECHNIC – GREETINGS FROM THE PRESIDENT, MR. MALJOJOKI GREETINGS FROM THE STUDENT UNION NOCAPO ADMINISTRATION AND ORGANISATION The Board of North Karelia Polytechnic The Polytechnic Board Financial Aid Committee Board of Examiners College of Examiners THE VISION, MISSION AND OPERATIONAL PHILOSOPHY OF THE POLYTECHNIC DEGREE REGULATIONS, DEGREE PROGRAMMES, DEGREES, EXTENTS STUDENT SELECTION PRESIDENT‟S OFFICE CAMPUSES DEGREE PROGRAMMES AND OFFICES ACADEMIC YEAR, SEMESTERS AND VACATIONS RIGHT TO STUDY Enrolment as a Student Restrictions Concerning the Duration and Time of Studies Graduation and a Degree Certificate Resignation from North Karelia Polytechnic Changes in Status and Personal Information STRUCTURE OF STUDIES STUDY GUIDE AND COURSE SUPPLY STUDENT COUNSELLING AND TUTORING LANGUAGE STUDIES INTERNATIONAL ACTIVITIES CREDITS AND EVALUATION Enrolment in a Study Unit Record of Credits WinhaPro Student Web-pages Optional Studies Virtual Studies Correction of Marks/ Grades ADULT EDUCATION OTHER SERVICES FOR STUDENTS Library and Information Services Computing Services Recruiting Services Internal Communication at North Karelia Polytechnic Student Health Care Services Other Public and Private Health Care Services Insurance Cover Housing STUDENT ACTIVITIES ORGANISED BY CHURCHES Activities of Lutheran Parishes Greek Orthodox Church in Joensuu STUDENT UNION NoCaPo – LOOKING AFTER STUDENTS FINANCIAL AID FOR SUDENTS Financial Aid Committee Duration of Degree Studies and the Maximum Number of Subsidised Months Subsidised Months per Each Academic Year Grounds for Full-time Studies and Study Progress at NCP Financial Aid – Student‟s own Responsibility Monitoring the Progress in Studies Practical Implementations Financial Aid and Student‟s Other Income Financial Aid for Summer Studies Financial Aid for Studies and Training Abroad Financial Aid after Aid Period KELA Meal Subsidy STUDY COSTS AND FEES STUDENT BENEFITS Student Card of the National Board of Education VR – Nationwide Rail Service Matkahuolto – Nationwide Bus Service CAMPUS CANTEENS THAT RECOGNISE KELA MEAL SUBSIDY IMPORTANT ADDRESSES AND DATES DEGREE REGULATIONS FINANCIAL AID COMMITTEE REGULATIONS COLLEGES OF EXAMINERS 1 AUG 2004 – 31 JUL 2006 Meetings of Colleges of Examiners in 2004 – 05 THEORY AND PRACTICE I welcome you first-year student and continuing student to start the academic year 2004-2005 at our Polytechnic. Now, at the start of our thirteenth academic year, over 4000 students in seven different fields are studying at our Polytechnic. During the years 1995-2004, already 4317 polytechnic degrees have been taken in North Karelia Polytechnic. Polytechnic studies consist of basic studies, professional studies, optional studies, practical training and thesis. It is characteristic of your studies to include both theory and practice, and all these studies are important for the development of your professional expertise and competence. It is, therefore, essential to plan and carry them out carefully. North Karelia Polytechnic is known as a multidisciplinary and international institution of higher education, with a significant role in regional development work. As an acknowledgement of our regional influence, the Ministry of Education nominated, based on versatile assessment, North Karelia Polytechnic as the leading expert organisation in regional development for the years 2003-2004. Additionally, our Polytechnic was awarded for good educational attractiveness and study progress. Good results in studies, teaching and practical training can be achieved with careful planning, activities promoting the development of the competence, and with active co-operation. You can get valuable information, advice and guidance from your teachers and student counsellors concerning your studies. It is also recommendable to co-operate with student tutors and other students. Our student counselling services are especially aimed at students - be sure to take advantage of them at different stages of your studies! During the previous years, our students have made good progress in their studies. In 2003, 82.7 % of our students were studying within the regular study time (the defined duration of studies for a degree), and only 1.3 % of students had extended their study time. The corresponding figures in other Finnish Polytechnics were 79.5 % and 2.5 %. Additionally, concerning undertaking entrepreneurship after studies, we are in the leading edge among Finnish Polytechnics – we were in the first place with students graduated in 2001 and in the second place with students graduated in 2002. Dear student! It is my sincere hope that this be a great, successful year for you and your studies here at the Polytechnic. As you plan and realise your studies and co-operate with your fellow students, teachers and other personnel at the Polytechnic, your and our Polytechnic‟s results will be as good this year as in the previous years. I hope that you will enjoy your time here in North Karelia both in your studies and in your free time, and that you will get experiences and competence that will speak to you also after your studies! Joensuu, 11 August 2004 Mr Pentti Maljojoki President The NoCaPo Student Government – Looking After Students! A big hello to all our fellow students and all the rest of the Polytechnic personnel. The time has again come to start a new academic year and hard work at North Karelia Polytechnic. The NoCaPo Student Government also starts the new academic year energetically in the new premises in Tikkarinne, situated downstairs, below the Student Services Office. The NoCaPo Student Government is responsible for the interest group activity of the students at North Karelia Polytechnic, including supervision of the students‟ interests, organizing shared student events and parties of different kind, arranging student discounts, giving assistance for exchange students, and perhaps the most important thing, ordering student cards for the students. We also are a member of the national parent organization for Polytechnic students, The Union of Finnish Polytechnic Students, abbreviated SAMOK. We will begin our autumn traditionally with Lehtiä Ilosaaressa-student party on 14 September 2004 at Ilosaari. The evening will continue with the traditional bar tour, since the same ticket is valid for all the bars in Joensuu. In early November and in the spring we will also have our traditional Sports Activity Days which will include cultural events as well, and of course the evening parties. The NoCaPo Student Government wishes everyone success for the academic year 20042005! The NoCaPo Student Government of North Karelia Polytechnic. You can e-mail us: Chair of the Board: email@example.com Secretary: firstname.lastname@example.org ADMINISTRATION AND ORGANISATION North Karelia Polytechnic was the first multidisciplinary polytechnic in Finland to finish its maintenance settlement in June 1994. It was given a permanent status in 1996. At the moment the Polytechnic is a commercial enterprise maintained by the City of Joensuu. The Polytechnic is managed by the Board of North Karelia Polytechnic, the President and the Polytechnic Board. There is a management group lead by the President to help the President and the Polytechnic Board. The Board of North Karelia Polytechnic The Board consisting of seven members is responsible, e.g. for fulfilling the operational and economic aims of the Polytechnic. The Board during the period 1.1.2001 – 31.12.2004: Chair, Ms Säde Tahvanainen, Member of the Parliament (Ms Maarit Forsberg-Kettunen, Physiotherapist) Vice-chair, Mr Reino Sihvola, Executive Director (Ms Raija Kurkela, ME) Ms Kaija Tiensuu, Foreman (Mr Lauri Sikanen, Lecturer) Mr Matti Mikkonen, Communications Manager (Mr Marko Haakana, Executive Director) Mr Teuvo Gerlander, Lecturer (Ms Kaisa Turunen, Special Education Teacher) Ms Ulla Mikkola, Manager of the Information Department (Mr Antti Toivola, Entrepreneur) Mr Kari Mikkonen, Insurance Agent (Ms Merja Makkonen, Teacher, Kindergarten) Representative of the City Board, Ms Pirkko Ratilainen, ME, Class Teacher (Ms Marjo Hämäläinen, Information Worker) The representatives of the Polytechnic: Mr Pentti Maljojoki, President Mr Raimo Saarelainen, Vice President Secretary Mr Eero Elsinen, Director of Finance The Polytechnic Board The Polytechnic Board, the members of which are representatives appointed by the students, personnel and partners, has the highest authority in the educational administration of the Polytechnic. The President acts as the Chair of the Polytechnic Board. Three of the eleven members are from outside the Polytechnic. The Board makes decisions concerning such matters as degree programmes and specialisation options, the intake and number of students, degree regulations, curricula, student selections and organising tests as well as personnel politics and staff training. The Student Aid Financial Committee, the Board of Examiners and the College of Examiners are appointed by the Polytechnic Board. The Polytechnic Board during the period 1.8.2002 – 31.7.2005: The representatives of the management group: Ms Aulikki Pänttönen, Director (Mr Harri Mikkonen, Director) Mr Raimo Saarelainen, Vice-president (Mr Eero Elsinen, Director of Finance) The representatives of economic life: Ms Pirkko Keskisärkkä, Administrative Director of Nursing Service (Mr Kari Rantanen, Managing Director) Mr Ari Hakkarainen, Managing Director (personal substitute member will be appointed later) Mr Pekka T. Rajala, Regional Manager (Mr Heikki Hämäläinen, Managing Director) The representatives of the polytechnic personnel: Ms Arja Holopainen, Principal Lecturer (Mr Jouni Hietaranta, Lecturer) Mr Petri Laitinen, Lecturer (Ms Jaana Timonen, Lecturer) Ms Pirjo Turtiainen, Secretary (Ms Helena Sutinen, Secretary) Representative of the Board of North Karelia Polytechnic: Mr Matti Mikkonen, Communications Manager (Ms Ulla Mikkola, Manager of the Information Department) The representatives of the students: Ms Jenni Saarinen, Business Economics (Mr Tommi Rautiainen, International Business) (Mr Seppo Väyrynen, Business Administration) Chair, Mr Pentti Maljojoki, President Vice-chair, Mr Raimo Saarelainen, Vice President Secretary Lasse Neuvonen, Director of Development Financial Aid Committee Based on the law for student benefits (7.5.2004, 9 §), each institution of higher education has to have a Financial Aid Committee. The task of the Committee is to define general evaluation principles for pursuing fulltime studies and progressing in studies at each institution of higher education as well as to provide, either on its own initiative or at Kela‟s (the Social Insurance Institution) or a student‟s request, statements how the above mentioned principles have been fulfilled. The regulations of the Financial Aid Committee can be found in Appendix 2. The Financial Aid Committee during the period 1.8.2004 – 31.7.2006 Chair Mr Raimo Saarelainen, Vice President The representative of the lecturers and vice chair Ms Päivi Putkuri, Lecturer (Mr Joni Ranta, Lecturer) The representative of the students Mr Tommi Rautiainen, International Business (Mr Mikko Malinen, Mechanical and Production Engineering) The representative of the students Ms Niina Pesonen, Civil Engineering (Mr Jussi Kaasinen, International Business) Presenter and the secretary of the Committee Ms Hilkka Korhonen, Office Manager Vice secretary of the Committee Ms Kirsi Kukkonen, Financial Aid Secretary Board of Examiners The function of the Board of Examiners is to deal with the correction requests concerning given credits. The Board of Examiners consists of the Chair, who has to be a principal lecturer of the Polytechnic and two other members, one of whom has to work as a lecturer at the Polytechnic. The Chair of the Board of Examiners as well as the members and their substitute members are appointed by the Board of the Polytechnic (statute 352/2003 § 20). The documents of the Board of Examiners are filed and the resolutions are posted in the Student Services Office. Board of examiners during the period 1.8.2004 – 31.7.2006: Chair Mr Tenho Kohonen, Principal Lecturer (Vice chair Ms Tuula Kukkonen, Principal Lecturer) The representative of the lecturers Ms Eila Tumanoff, Lecturer (Mr Raimo Hulmi, Lecturer) The representative of the students Ms Salla Kumpulainen, Civil Engineering (Mr Jussi Kaasinen, International Business) The Secretary of Board, Ms Hilkka Korhonen, Office Manager College of Examiners A degree is awarded by a college of three examiners, which meets once each month during the academic year. There is a college of examiners in each degree programme. (See degree regulation 15 §.) The term of the present Colleges of Examiners is 1.8.2004 – 31.7.2006. The members of the Colleges of Examiners and the dates for the meetings can be found as an appendix. THE VISION, MISSION AND OPERATIONAL PHILOSOPHY OF THE POLYTECHNIC Operational Philosophy North Karelia Polytechnic trains professionals for the needs of the surrounding society with the means and methods of modern education, research and development. In regional development, the Polytechnic independently and together with its key partners generates internationally competitive know-how and promotes entrepreneurship. The Polytechnic values interdisciplinary expertise and know-how in its activities. Vision In education, research, and development North Karelia Polytechnic is an internationally renowned and inspiring learning and working environment and partner. The Polytechnic is a regional promoter that actively enhances the prosperity of its operational environment. Mission The aim of North Karelia Polytechnic is to provide young people with an internationally competitive alternative of higher education, to further the success of North Karelian companies and working life in a customer-oriented manner in the regionally acknowledged areas of strength, and to actively create new competencies in entrepreneurship and expertise. In this mission North Karelia Polytechnic participates actively in the development and renewal of regional business and working life, economy and welfare. DEGREE REGULATIONS Rules and regulations for studies are given in the degree regulations of North Karelia Polytechnic presented in Appendix 1. DEGREE PROGRAMMES, DEGREES, EXTENTS AND DEGREE TITLES See the degree regulations of North Karelia Polytechnic, 3 §. STUDENT SELECTION Students are selected through the joint application system for degree-awarding youth education. There is a separate application process for degree-awarding adult studies and for specialised studies. Periods of application, practices and principles of selections are informed on www-pages of the Polytechnic. More information about selections is available in the Student Services Office, the Adult Education Office and on the www-pages of the Polytechnic. PRESIDENT’S OFFICE Administration *Please note that when dialling a phone number listed below from outside Finland, whether it is a stationary phone or a mobile phone, the first zero (0) of the area code is not used. For example, to call the Polytechnic switchboard, dial +358 13 260 600. Tikkarinne 9, C-building, 2nd floor 80200 Joensuu Tel: (013) 260 600 (switchboard) Fax: (013) 260 6401 President Mr Pentti Maljojoki Tel: (013) 260 6402, 050 555 8961 Email: Pentti.Maljojoki@ncp.fi Secretary Ms Pia Hakulinen Tel: (013) 260 6404, 050 379 3601 Email: Ulla.Kallio@ncp.fi Vice President Mr Raimo Saarelainen Tel: (013) 260 6405, 050 563 2180 Email: Raimo.Saarelainen@ncp.fi Director of Development Mr Lasse Neuvonen Tel: (013) 260 6403, 050 555 8986 Email: Lasse.Neuvonen@ncp.fi Director of Finance Mr Eero Elsinen Tel. (013) 260 6415, 050 361 7864 Email: Eero.Elsinen@ncp.fi Secretary Ms Ulla Kallio Tel: (013) 260 6407, 050 343 7622 Email: Kirsi.Kukkonen@ncp.fi IT Manager Mr Olavi Pesonen Tel: (013) 260 6440, 050 349 7097 Email: Olavi.Pesonen@ncp.fi Senior Planning Officer Mr Pekka Auvinen Tel: (013) 260 6406, 050 563 2184 Email: Pekka.Auvinen@ncp.fi Deputy Information Specialist Tel: (013) 260 6644, 050 369 5268 Marketing Secretary Ms Salli Soininen Tel: (013) 260 6886, 050 376 6338 Email: Salli.Soininen@ncp.fi Planner Mr Mikko Penttinen Tel. (013) 260 6986, 050 343 7621 Email: Mikko.Penttinen@ncp.fi Coordinative Student Counsellor Ms Päivi Putkuri Tel: (013) 260 6416, 050 349 2159 Email: Paivi.Putkuri@ncp.fi International Office Kontionkatu 4/3, 80200 Joensuu International Relations Coordinator Ms Katriina Korhonen Tel: (013) 260 6720, 050 585 5146 Email: Katriina.Korhonen@ncp.fi International Relations Coordinator Ms Tarja Tuononen Tel: (013) 260 6724, 050 361 1871 Email: Tarja.Tuononen@ncp.fi International Relations Coordinator Ms Sanna Jeskanen Tel: (013) 260 6729, 050 462 2478 Email: Sanna.Jeskanen@ncp.fi Student Services Office See page 2. CAMPUSES The campuses of North Karelia Polytechnic are located throughout the province of North Karelia in Joensuu, Kitee, Lieksa, Nurmes and Outokumpu. DEGREE PROGRAMMES AND OFFICES Culture Degree Programme in Fine Arts Degree Programme in Design Degree Programme in Fine Arts and Design Sirkkala Campus Sirkkalantie 12a, 80100 Joensuu Fax: (013) 260 6871 Secretary Ms Anita Seppälä Tel: (013) 260 6890 Email: Anita.Seppala@ncp.fi Secretary Ms Erja Lintunen Tel: (013) 260 6880 Email: Erja.Lintunen@ncp.fi Student Counsellor Ms Eila Tumanoff Tel: (013) 260 6885, 050 523 4260 Email: Eila.Tumanoff@ncp.fi Student Counsellor Ms Ulla Tarvainen (Adult Education) Tel: (013) 260 6895, 050 530 6818 Email: Ulla.Tarvainen@ncp.fi Student Counsellor Ms Päivi Pennala (Thesis Instructions) Tel: 260 6887 Email: Paivi.Pennala@ncp.fi Director Mr Raimo Moilanen Tel: (013) 260 6889, 050 585 5139 Email: Raimo.Moilanen@ncp.fi Degree Programme in Communication/ Media Länsikatu Campus Länsikatu 15, 80110 Joensuu Fax: (013) 260 6991 Secretary Ms Tarja Asp Tel: (013) 260 6996 Email: Tarja.Asp@ncp.fi Director/Student Counsellor Ms Aulikki Pänttönen Tel: (013) 260 6893, 050 595 0138 Email: Aulikki.Panttonen@ncp.fi Student Counsellor Mr Kari Kallberg Tel: (013) 260 6992 Email: Kari.Kallberg@ncp.fi Degree Programme in Music Rantala Campus Rantakatu 31, 80100 Joensuu Fax: (013) 267 5175 Office, tel: (013) 267 5172 Student Affairs Secretary Ms Jonna Pennala Tel: (013) 267 5179, 050 540 4622 Email: Jonna.Pennala@ncp.fi Director Mr Pekka Mustaniemi Tel: 050 467 5908 Email: Pekka.Mustaniemi@ncp.fi Natural Sciences Degree Programme in Business Information Technology Sortavala Campus Sortavalankatu 4, 80200 Joensuu Fax: (013) 260 6701 Secretary Ms Pirkko Kokko Tel: (013) 260 6722 Email: Pirkko.Kokko@ncp.fi Secretary Ms Sirpa Lehikoinen Tel: (013) 260 6700 Email: Sirpa.Lehikoinen@ncp.fi Director Mr Eero Mönkkönen Tel. (013) 260 6715, 050 338 1126 Email: Eero.Monkkonen@ncp.fi Student Counsellor Mr Erkki Vikeväinen Tel. (013) 260 6708 Email: Erkki.Vikevainen@ncp.fi Business and Administration Degree Programme in International Business/International Business Management Degree Programme in Business Economics/Business Administration Sortavala Campus Sortavalankatu 4, 80200 Joensuu Fax: (013) 260 6701 Secretary Ms Pirkko Kokko Tel: (013) 260 6722 Email: Pirkko.Kokko@ncp.fi Secretary Ms Sirpa Lehikoinen Tel: (013) 260 6700 Email: Sirpa.Lehikoinen@ncp.fi Secretary Ms Riikka Kaasinen Tel. (013) 260 6728 Email: Riikka.Kaasinen@ncp.fi Degree Programme in International Business Director Mr Ari Stenroos Tel: (013) 260 6703, 050 563 2182 Email: Ari.Stenroos@ncp.fi Student Counsellor Ms Kirsi-Marja Toivanen-Sevrjukova Tel. (013) 260 6707 Email: Kirsi.Toivanen@ncp.fi Degree Programme in Business Administration/Business Economics Director Mr Pekka Sivonen Tel: (013) 260 6702, 050 563 2181 Email: Pekka.Sivonen@ncp.fi Student Counsellor Ms Sinikka Marila Tel: (013) 260 6725, 050 568 9281 Email: Sinikka.Marila@ncp.fi Student Counsellor Mr Timo Väyrynen (Adult education) Tel: (013) 260 6731, 0400 579 275 Email: Timo.Vayrynen@ncp.fi Specialisation Alternative in Entrepreneurship Lieksa Campus Kuhmonkatu 32, 81700 Lieksa Fax: (013) 244 3799 Secretary Ms Astrid Venäläinen Tel: (013) 244 3750 Email: Astrid.Venalainen@pkky.fi Student Counsellor Mr Ari Blek Tel: (013) 244 3788 Email: Ari.Blek@pkky.fi Specialisation Advisor Mr Heikki Hujanen Tel: (013) 244 3781, 050 599 3992 Email: Heikki.Hujanen@pkky.fi Natural Resources and Environment Degree Programme in Rural Industries Degree Programme in Environmental Technology (Technology) Kitee Campus Koivikontie, 82430 Puhos Fax: (013) 244 3399 Office Manager Ms Vuokko Lemiläinen Tel: (013) 244 3300 Email: Vuokko.Lemilainen@pkky.fi Degree Programme in Rural Industries Director Ms Ulla Asikainen Tel: (013) 244 3304, 050 523 4351 Email: Ulla.Asikainen@ncp.fi Student Counsellor Ms Anne Poutiainen Tel: (013) 244 3324, 050 502 0366 Email: Anne.Poutiainen@pkky.fi Degree Programme in Environmental Technology Director Mr Jarmo Renvall Tel: (013) 244 3335, 050 599 1340 Email: Jarmo.Renvall@ncp.fi Student Counsellor Ms Eeva-Liisa Juvonen Tel: (013) 244 3328, 050 502 0365 Email: Eeva-Liisa.Juvonen@ncp.fi Degree Programme in Forestry Degree Programme in Forest Products Marketing Degree Programme in Wood Technology (Technology) Utra Campus Väisälänkatu 4, 80160 Joensuu Tel: (013) 260 6900 Fax: (013) 260 6901 Secretary Ms Jaana Ryynänen Tel: (013) 260 6908 Email: Jaana.Ryynanen@ncp.fi Secretary Ms Sari Virnes Tel: (013) 260 6907 Email Sari.Virnes@ncp.fi Student Counsellor Ms Riitta Jalkanen Tel: (013) 260 6910, 050 587 5931 Email: Riitta.Jalkanen@ncp.fi Degree Programme in Forest Products Marketing Director Mr Jarmo Mäkelä Tel: (013) 260 6904, 050 563 2183 Email: Jarmo.Makela@ncp.fi Degree Programme in Forestry Director Mr Esa Etelätalo Tel: (013)260 6903, 050 304 4971 Email: Esa.Etelatalo@ncp.fi Degree Programme in Wood Technology Director Mr Tapani Siitonen Tel: (013) 260 6902, 050 586 2483 Email: Tapani.Siitonen@ncp.fi Tourism, Catering and Domestic Services Degree Programme in Tourism/Tourism, Catering and Domestic Services Niskala Campus Niskakatu 17, 80100 Joensuu Fax: (013) 260 6771 Secretary Ms Kirsi Ullgren Tel: (013) 260 6770 Email: Kirsi.Ullgren@pkky.fi Student Counsellor Ms Tuula Asikainen Tel: (013) 260 6777 Email: Tuula.Asikainen@ncp.fi Director Ms Marja-Leena Rautiainen Tel: (013) 260 6776, 050 530 6816 Email: Marja-Leena.Rautiainen@ncp.fi Specialisation Alternative in Entrepreneurial Tourism Nurmes Campus Nurmeksenkatu 11, 75500 Nurmes Fax: (013) 244 3800 Secretary Ms Irja Kokkonen Tel: (013) 244 3808 Email: Irja.Kokkonen@pkky.fi Student Counsellor Ms Elina Koivisto Tel: (013) 244 3815 Email: Elina.Koivisto@pkky.fi Specialisation Advisor Ms Hanna Lukander Tel: (013) 244 3812, 0500 179 164 Email: Hanna.Lukander@pkky.fi Social Services, Health and Sports Degree Programme in Social Welfare Work Outokumpu Campus Lammenkatu 18, 83500 Outokumpu Fax: (013) 260 6671 Secretary Ms Eeva Borgas Tel: (013) 260 6670 Email: Eeva.Borgas@ncp.fi Student Counsellor Mr Tommi Kinnunen (youth education) Tel: (013) 260 6679, 050 521 5607 Email: Tommi.Kinnunen@ncp.fi Student Counsellor Ms Anne Siremaa (adult education) Tel: (013) 260 6673, 050 530 6815 Email: Anne.Siremaa@ncp.fi Director Mr Tuomas Lappalainen Tel: (013) 260 6672, 050 523 4399 Email: Tuomas.Lappalainen@ncp.fi Degree Programme in Biomedical Sciences Degree Programme in Physiotherapy Degree Programme in Nursing Tikkarinne Campus Tikkarinne 9, 80200 Joensuu Fax: (013) 260 6601 Secretary Ms Anne Martikainen Tel: (013) 260 6600 Email: Anne.Martikainen@ncp.fi Secretary Ms Aila Meriläinen Tel: (013) 260 6600 Email: Aila.Meriläinen@ncp.fi Student Counsellor Ms Tarja Pyykkö Tel: (013) 260 6615, 050 432 7599 Email: Tarja.Pyykko@ncp.fi Degree Programme in Biomedical Sciences Degree Programme in Physiotherapy Director Ms Marja-Kaarina Koskinen Tel: (013) 260 6610, 050 352 5532 Email: Marja-Kaarina.Koskinen@ncp.fi Degree Programme in Nursing Director Heleena Uusi-Illikainen Tel: (013) 260 6602, 050 530 6814 Email: Heleena.Uusi-Illikainen@ncp.fi Technology, Communication and Transport Degree Programme in Information Technology Degree Programme in Mechanical and Production Engineering/Mechanical Engineering Degree Programme in Plastics Engineering Degree Programme in Civil Engineering Degree Programme in Electrical Engineering Degree Programme in Wood Technology (see Utra Campus) Degree Programme in Environmental Technology (see Kitee Campus) Wärtsilä Campus Karjalankatu 3, 80200 Joensuu Fax: (013) 260 6801 Secretary Ms Marja Juka Tel: (013) 260 6829 Email: Marja.Juka@ncp.fi Secretary Ms Helena Sutinen Tel: (013) 260 6800 Email: Helena.Sutinen@ncp.fi Student Counsellor Mr Jukka Hirvonen (Mechanical and Production, Plastics and Civil Engineering) Tel: (013) 260 6819, 050 591 3415 Email: Jukka.Hirvonen@ncp.fi Student Counsellor Mr Joni Ranta (Information Technology, Electrical Engineering) Tel: (013) 260 6826, 050 349 0815 Email: Joni.Ranta@ncp.fi Degree Programme in Information Technology Director Mr Jyri Roihuvuo Tel: (013) 260 6832, 050 465 0611 Email: Jyri.Roihuvuo@ncp.fi Degree Programme in Mechanical and Production Engineering Degree Programme in Mechanical Engineering Director Mr Arto Huovinen Tel: (013) 260 6845, 050 512 5804 Email: Arto.Huovinen@ncp.fi Degree Programme in Plastics Engineering Director Mr Kari Mönkkönen Tel: (013) 260 6785, 050 463 0428 Email: Kari.Monkkonen@ncp.fi Degree Programme in Civil Engineering Director Mr Tapio Turunen Tel: (013) 260 6802, 050 563 2194 Email: Tapio.Turunen@ncp.fi Degree Programme in Electrical Engineering Director Jyrki Kankkunen Tel: (013) 260 6840, 050 595 3792 Email: Jyrki.Kankkunen@ncp.fi ACADEMIC YEAR, SEMESTERS AND VACATIONS The current academic year at North Karelia Polytechnic began on 1 August 2004 and will end on 31 July 2005. The year has been divided into the following periods: I Period 23.8. – 22.10.2004 II Period 25.10. – 17.12.2004 III Period 10.1. – 4.3.2005 IV Period 14.3. – 6.5.2005 Spring Period 9.5. – 3.6.2005 Summer Period 6.6. – 31.7.2005 Autumn vacation 11. – 15.10.2004 (week 42), not in degree programmes in biomedical sciences, nursing and physiotherapy Winter vacation 7. – 11.3.2005 (week 10) The starting and finishing dates of the semesters vary in each degree programme. RIGHT TO STUDY Enrolment as a Student The student must enrol as being ‟present‟ or ‟absent‟ each academic year in order to continue his/her studies. Enrolment for students continuing their studies takes places between 1.7 – 31.8. Students starting their studies have to enrol at the beginning of their Polytechnic studies, at the latest. The student may enrol as being ‟absent‟ for the total of two (2) academic years during the duration of his/her studies (degree regulation 7 §). Enrolment as Being ’Present’: -Can be done either for the whole academic year (1 Aug to 31 Jul) or for one semester (autumn: 1 Aug – 31 Dec; spring: 1 Jan – 31 Jul). Enrolment for shorter periods is not possible. -Any possible change to the enrolment status as being ‟present‟ must be done by WinhaWille during the registration period in December. Enrolment as being “present” -Gives a student a right to study at the Polytechnic. -Ensures that the student‟s financial aid will be continued. Enrolment as Being ’Absent’: - Can be done either for the whole academic year (1 Aug to 31 Jul) or for one semester (autumn: 1 Aug – 31 Dec; spring: 1 Jan – 31 Jul). Enrolment for shorter periods is not possible. -Any possible change to the enrolment status must be done by WinhaWille during the registration period in December. -The student may enrol as being „absent‟ for the total of two academic years during the duration of his/her studies, but for one academic year at a time. During one‟s status as being ‟absent‟, -The absence is not deducted from the set duration of studies (3.5, 4, or 4.5 years). -The Polytechnic is not obliged to arrange corresponding studies for a student if the studies are not otherwise available after the time of absence. -A student with the status of being ‟absent‟ is not allowed to attend lectures or exams at the Polytechnic in any degree studies. -Financial aid is suspended. -The student is not provided with a student card, meal subsidy card or other benefits that require the status of a full-time student. If a Student Does Not Enrol as Being ’Present’ or ’Absent’ Before the Deadline -The right to study will be forfeited and it must be separately applied for from the President of the Polytechnic. The right to study can be reinstated at the beginning of the next semester at the earliest. -The set studying time will not be extended, i.e. a student will have a shorter time to complete his/her studies. -The student is not allowed to participate in studies, conduct training or to prepare a thesis. -Financial aid will be forfeited. -The student will not be allowed to obtain a student card, meal subsidy card, or other student benefits. Restrictions Concerning the Duration and Time of Studies (degree regulation § 8) In youth education which leads to a degree, the set duration of the studies is 3.5, 4, or 4.5 years. A student may receive the right to study for the set duration of studies and, in addition, one year immediately following the restricted duration. To maintain the right to study, the student must enrol as a student each academic year. In adult education which leads to a degree, a student may study for the period of time designated for those studies according to the student‟s personal study plan and in addition, one year immediately after that. After the right to study has ended, the student has, however, the possibility to apply for permission from the President of the Polytechnic to complete his/her studies, in case there is a reason for the delay of his/her studies. The application must be turned in before the right to study ends. Application forms are available on the www-pages of Virtual Student Services or in the Student Services Office. Specialised studies have to be completed within the confirmed period of time. If a student who is enrolled in specialised studies or in supplementary education is missing less than 25% of his/her studies for graduation, the President can grant the student the right to complete his/her studies within the six-month period (6) after the studies have come to an end (see degree regulation 6 §). Graduation and a Degree Certificate When all the study units have been completed and registered, the student orders a transcript of records from the office of the appropriate degree programme and fills in the graduation form to be processed by the director of the degree programme. The degree is validated by a College of Examiners, which meets at least once a month, except in July. In May and in December a College of Examiners has the second meeting by the end of the month. Degree certificates are signed by the President or the Vice President in case on President in prevented. The transcript of the records to be attached to the certificate is signed by the director of the degree programme. In addition to the degree certificate, a Diploma Supplement conserning the degree taken and the studies completed, intended for international purposes, will be given to the student for no separate charge. The Supplement indicates the level and status of the studies in the educational system. The graduation forms are available in the Student Services Office and in the offices of the degree programmes. The dates for meetings of the Colleges of Examiners can be found at the end of this guide. If requested, the student can get a certificate of finishing his/her studies already before getting the degree certificate, if he/she will need it for applying for unemployment benefit. The certificate is a copy of the graduation form confirmed by the degree programme office. (See the instructions in the Degree Regulations 16 §). Resignation from North Karelia Polytechnic To resign from North Karelia Polytechnic, the student must submit a Resignation Form to the Student Services Office. The student loses his/her right to study when resigning from the Polytechnic. Changes in Status and Personal Information Changes in personal status and address must be reported immediately to the Student Services Office by WinhaWille. Absent students can report the changes to the Student Services Office in writing or by e-mail. STRUCTURE OF THE STUDIES Studies leading to polytechnic degrees are organised within each degree programme. A degree programme is a combination of studies designed and organised by the Polytechnic. Each programme specialises in a given field of professional expertise and its development. A degree programme may offer several alternatives for specialisation. The degree programme is confirmed by the Ministry of Education. The aim of the degree programme is to provide the students with 1. broad-based practical and theoretical knowledge and skills for working as an expert in a chosen field 2. qualifications for following the development of the given field and for continuous professional development 3. facilities for continuing education and life-long learning 4. sufficient language and communication skills 5. the facilities required for international activities in the field of study. The extent of a degree programme varies from 140 to 180 credits, depending on the programme. Compared to other vocational training and professional studies of higher education, the degree programmes at the Polytechnic are more extensive, inter- and multidisciplinary and may include various fields of specialisation. Studies are divided into study units (i.e. courses), the extent of which is presented as credit units. There are compulsory, alternative and optional study units. One credit equals approximately 40 hours of studies in the form of lectures, exercises, practical training, independent research, group studies, project studies or written reports. Each academic year consists of approximately 40 credits. The structure of studies is for the most part identical in all degree programmes and specialisation alternatives. Degree programmes consist of basic, professional and optional studies, practical training and a thesis. The extent of these studies may differ, depending on the particular degree programme and specialisation option. At North Karelia Polytechnic basic studies vary from 25 to 50 cr., professional studies from 40 to 85 cr., and practical training from 10 to 50 cr. The thesis is 10 cr. The objective of basic studies is to initiate the student into the position and significance of the chosen field within the society in both national and international contexts. Also, the aim is to provide the student with general theoretical knowledge and the required communication and language skills. The objective of professional studies is to familiarise the student with the central problems and applications in his/her area of specialisation and on the scientific and artistic bases of these. Professional studies aim at preparing students for work in expert positions, in development projects and as an entrepreneur. Students may participate in optional studies that are offered in either their own degree programme or other degree programmes. Additionally, optional studies may be taken at institutions of higher education elsewhere in Finland or abroad. The objective of practical training is to initiate the student into practical work tasks and to apply his/her skills and knowledge in working life under supervision. The objective of the thesis is to offer the student a chance to develop and to show his/her abilities in professional tasks in his/her field of study. Before graduation the student must take the maturity examination within the scope of his/her thesis. Each lecturer of compulsory and optional courses will give his/her detailed instructions concerning attendance, tests, and other course requirements. Students are to follow these instructions to be able to complete the studies. STUDY GUIDE AND COURSE SUPPLY Good sources of information that can be used when planning studies are the Study Guide and online OPSNet system of North Karelia Polytechnic. These use the following concepts and terms when defining the course supply: Degree programme is a combination of modules and study units aiming to give the student expertise in a given field of study and its development. Curriculum is a presentation of the objectives, contents and measures with which the degree programme is executed. It contains the structure of the studies and often also decisions made on teaching and learning methods. Syllabi or course descriptions are a detailed version of the curriculum, which specify the implementation of the curriculum in the academic year at hand. They present the exact timing and contents for each year group. Personal study plan (abbreviated in Finnish as HOPS) is an individual plan of the student on contents, methods and timing of his/her studies. At the beginning of Polytechnic studies, the student prepares the study plan based on the curriculum of the degree programme. The plan has to be accepted by the degree programme. It is monitored and reflected each academic year, after which necessary amendments are made. Study module consists of study units grouped mainly according to the subject. Study unit is the structural unit of studies and teaching. In English it is often referred to as a course. Study units may be compulsory, alternative or optional. They may include lectures, group work, tutorials, independent work, etc. Credit (unit) refers to approx. 40 hours of studies. A credit is used for measuring the extent of study units and the extent of studies in general. The extent of practical training and thesis is also measured in credits. Study guide includes all curricula for the first-year students. The study guide is published both in print and electronically on the web pages of Virtual Student Services. More detailed course descriptions are available in OPSNet system. OPSNet is a system that enables educational planning. It also offers a student an easy way to view the whole course supply of the Polytechnic and his/her personal information. The system provides information on curriculum, syllabi and course descriptions for each year group. It also supplies updated information for those who are returning back to studies after a period of absence. HOPSNet is a system that enables the student to create and maintain information on and plans for his/her own studies. The student can also allow the chosen teachers to view HOPSNet and comment on his/her study plans. HOPSNet consists of eHOPS, which supports the planning, counselling and follow-up of studies, and of a competence chart, which supports the qualitative assessment and counselling of the entity of professional growth. The outline of eHOPS is made based on the information in OPSNet and Winha -student administrationprogramme. The information on the curricula of the student‟s year group is automatically transformed to the student‟s eHOPS, and based on this information, the student can start developing his/her own study plan. The purpose of the competence chart is to assess and counsel the competence profile of each field as a whole. OPSNet, HOPSNet and eHOPS can be found on the web pages of Virtual Student Services. STUDENT COUNSELLING AND TUTORING Student counselling at North Karelia Polytechnic is done by student counsellors. Guidance and counselling is also available from teacher-tutors/group leaders and/or lecturers. Personal counselling is available throughout the studies. Peer tutors assist new students to the effective start in their studies. Their contact information can be obtained from student counsellors. Student counselling aims at - enhancing each student‟s personal and professional development towards expertise and his/her recruitment to work - supporting a student to realise his/her personal study plan - scaffolding self-directive and other learning skills - supporting a student to become responsible for his/her studies and their completion The student is entitled to counselling all the time during his/her studies. In every degree programme, counselling starts with orientation to polytechnic studies and continues in individual counselling sessions and/or in tutorials. At the beginning of studies, the student begins to compile his/her personal study plan (HOPS). HOSPNet system can be used to help the student in creating his/her own study plan. The personal study plan is followed up and supplemented every year and whenever needed during the studies at the Polytechnic. Furthermore, the personnel of the Student Services Office and the offices of the degree programmes may be consulted. Students aiming at international exchange programmes are advised by international co-ordinators in their degree programmes, the International Office and student counsellors. LANGUAGE STUDIES The Language Services of North Karelia Polytechnic (Kielipalvelut) was established on 1 August 2001 to plan and organise the teaching of foreign languages as well as Finnish and communication at the Polytechnic. The goal of the Language Services is to provide the Polytechnic students with good language skills and communicational abilities required in international activities. Language studies support the student‟s other studies and provide him/her with the abilities and skills to perform future professional tasks also in a foreign language. The aims of the language studies at the Polytechnic are: that graduating students master their native language and at least English and Swedish that the language taught meets the requirements of the world of work both in its depth and content that students understand the importance of different cultures and are able to manage in a multicultural environment that students are motivated to continuously develop their communication skills. The basis of the Polytechnic language studies, according to decree 352/2003 8§, is the following: the student must either in his/her Polytechnic studies or by other means show to have acquired 1) proficiency in either Finnish or Swedish which, according to the law (424/2003), is required of civil servants in a bilingual administrative district and which is necessary for professional work and development, and 2) proficiency in one or two other languages needed for professional work and development. This, however, does not apply to those students who have received education either abroad or in some other language than Finnish or Swedish. The requirements concerning the language proficiency of these students are decided upon by the Polytechnic. The Polytechnic may partly or completely exempt the student from the requirements mentioned above. The degree certificate indicates the student‟s proficiency in languages. Studies or Practical Training Abroad When the student studies or carries out practical training abroad for at least three months, he/she is granted three credits for optional language studies under the condition that his/her studies or practical training be carried out using the language spoken in the host country. Otherwise, the student may only be granted two credits for optional language studies. This does not apply to the language of instruction of the degree programme. To receive these credits, a student has to compile a report, where he/she reflects his/her competence in intercultural communication and its development while abroad. See the more detailed report instructions on the web pages of Language Services: www.ncp.fi/Kielipalvelut About Language Studies at North Karelia Polytechnic Mandatory languages at the Polytechnic include Swedish and English. Some degree programmes, however, require studies in at least three languages. In addition to the mandatory language studies, the Language Services offers optional language studies to all Polytechnic students. In the academic year 2004-2005, courses are offered in the following languages: German, Russian, English, Swedish, French, Italian and Spanish. Courses for optional language studies can be found at www.ncp.fi/kielipalvelut. Confirmation of attending the course is done by participating in the first class. The courses usually begin at the end of September. As optional studies, Language Services also offers refresher courses in Swedish and English. Their purpose is to equip the students with the required language skills needed in Swedish and English studies at the Polytechnic and they contain refreshing basic vocabulary, structures and essential communication situations in everyday life. Special attention is paid to developing oral language skills as well as reflecting own learning and improving it. Attendance in these courses requires doing an attainment test at www.ncp.fi/kielipalvelut. In addition to the basic language studies, degree programmes may offer optional degree programme-specific language studies. The required number of credits in languages varies between the degree programmes. The following, however, applies to all language studies: Previous studies: It is expected that, at the beginning of the Polytechnic language studies, a student has a command of Swedish and English taught in upper secondary school or comprehensive school and vocational institutes. Attendance: In language studies, generally 80% attendance is expected. Assessment: The assessment scale 1 – 5 is usually applied in the evaluation of language studies. The language proficiency descriptions and assessment criteria can be found at www.ncp.fi/kielipalvelut. Exemption from Language Studies A student who has received education in some other language than Finnish or Swedish, can be exempted from the studies of the Finnish language. He/She must, however, take a number of basic university or polytechnic courses which equals the amount of studies he/she has been exempted from. The student must apply for exemption by sending a letter of request to the Student Services Office. The exemption from language studies is granted by the President of the Polytechnic. Language proficiency certificate in the Swedish language The student who has taken the language exam required of officials (L424/2003) cannot use it to compensate Swedish studies at the Polytechnic. The polytechnic degree certificate compensates the separate Swedish degree certification. The appendix for the degree certificate contains an assessment of the written and oral language skills in Swedish (good / fair) based on the average of grades in mandatory Swedish courses taken in degree programmes (1-3,74 = fair, 3,75-5 = good). At North Karelia Polytechnic, the Swedish language is studied for the amount of at least three credits, although the extent of Swedish courses is dependent upon each degree programme. Language Services The Director of Language Services: Anneli Airola Secreterary: Auli Karjalainen Contact information: Anneli Airola, Kontionkatu 4/2, 80200 Joensuu (next to Wärtsilä Campus), email@example.com, tel. (013) 260 6706 / 050 502 0401 Auli Karjalainen, Kontionkatu 4/3, 80200 Joensuu, firstname.lastname@example.org. More information on the Language Services and language studies at the Polytechnic is available at www.ncp.fi/kielipalvelut. On the www-pages, there are also useful links for language studies, a change to give feedback and make wishes concerning language studies at the Polytechnic. The pages will be updated and renewed in spring 2004! INTERNATIONALISATION DURING STUDIES Studies or practical training abroad Polytechnic students have several different types of chances to become international. They can take courses related to their degree studies, do their practical training or complete their thesis abroad. Students can also go abroad for short courses and visits arranged by their degree programmes. Exchange student programmes or practical training can be applied for through the office or independently. North Karelia Polytechnic is involved in the European Union‟s SOCRATES/ERASMUS and LEONARDO DA VINCI programmes as well as the Scandinavian NORDPLUS programme. These programmes offer students both study and training opportunities in partner institutions of higher education and various organisations. In addition to these programmes, the Polytechnic has made bilateral agreements with institutions of higher education around the world and is also involved in various cooperation projects, for example in Russia. At present, the Polytechnic has cooperation agreements with nearly 100 institutions of higher education. Courses Offered in a Foreign Language at the Polytechnic You do not have to go abroad to become international. The Polytechnic offers you the possibility to experience international atmosphere in programmes and courses taught in a foreign language. It is an excellent way to develop language skills before going abroad. Students can include these studies as a part of their optional studies. Besides improving language skills, the student gets a chance to study with exchange students from other countries. Foreign lecturers and international projects are also options that can spice up studies. Besides the IB (International Business) programme, there are courses given in English available in several other degree programmes. You can find more information in the Study Guide and at the offices of the degree programmes. International Tutors More than a hundred exchange students arrive every year to participate in study or training programmes for periods of over three months. An exchange student can be received by an international tutor who can help the new arrival to become acquainted with the ins and outs of life in Finland, studying and the Polytechnic. Every spring, the International Office recruits from 20 to 30 second and third year students to act as new international tutors. If you are interested in being an international tutor, please contact the International Office. Training for international tutors is arranged in March and April. The first exchange students arrive in early September. International tutors gain one credit unit, new friends and international experience, as well as have a chance to activate their language skills and prepare for what possibly lies ahead in their own exchange programme. Where can you get information? There is a lecturer in each degree programme or each field of study working as an international field-specific coordinator. Coordinators assist students in choosing partner institutions of higher education or practical training placements and in other questions relating to the exchange. Every year coordinators, together with the International Office, arrange information events on exchange programme opportunities. Further information on partner institutions and other cooperation partners is available in our Vaihtopokkari 2004-2005 –guide and at the website www.ncp.fi/international and at the website of Student Services Office. The International Office serves students in areas relating to student exchange, such as common services for exchange students, counselling, orientation of students, scholarships and administration of exchange programmes. When is a good time to join an exchange programme? It is a good idea to reserve plenty of time for planning international studies or training. Different degree programmes and also exchange programmes have different requirements for participation in their exchanges (e.g. SOCRATES/ERASMUS are available only after one year of studies has been completed). The studies abroad are a part of degree studies and as such they should not postpone graduation. Generally students begin their practical training abroad in summer or at the time allotted in the curriculum of their degree programme. The period of international exchange is from three months to whole academic year. The Polytechnic recognises ECTS (the European Credit Transfer System), which allows the studies to be compared between different institutions (1 Finnish credit unit “ov” equals 1.5 ECTS credits). ECTS study credits are used in all the degree programmes of the Polytechnic when the studies abroad are measured and transferred to our system. The main application for exchange programmes is arranged in February in the spring semester and in addition to this, there may be an extended application period in the autumn in some degree programmes. The application procedure has two stages. First, the student completes the „internal application‟ at the Polytechnic and the Director of the Degree Programme together with the President of the Polytechnic makes the decision. Then, the once approved students themselves have to apply again for the exchange programme according to the application procedure required by the institutions of higher education where they wish to study. Valtteri – Virtual Exchange Training Students planning to go abroad for an exchange are required to complete a one-credit training course. With the virtual exchange training programme Valtteri, the student gets acquainted with the exchange and the different stages in it, reflects his/her own abilities and assess his/her own language skills. A written report is required to pass the course. The student can begin the course by getting a user name and password from the international coordinator or International Office after the decision of the exchange has been made. Financing the Stay Abroad Finnish students are eligible for KELA student financial aid on the condition that their studies or practical training abroad are full-time and are part of their recognised degree programme here in Finland. The amount of financial aid may be affected by any earnings received while abroad. In addition to national student financial aid, there are also different size grants available for exchange programmes. Every year the Polytechnic decides the preconditions for student grants. For example, in the academic year 2004-2005 a SOCRATES/ERASMUS exchange student receives a single payment of EUR 500 for travel expenses, plus EUR 100 for every month of study abroad. Also students who independently apply for study or training positions abroad for 3 - 12 months, can apply for grants through the International Office of the Polytechnic. More information on grants is available at the International Office. Please reserve an appointment with an International Relations Coordinator in advance by phone or e-mail! International Office, Kontionkatu 4/3, 80200 Joensuu. CREDITS AND EVALUATION Course Enrolment Each degree program provides instructions concerning enrolment in its study units. In case the number of participants is limited on a specific course, students taking the course as part of their compulsory studies take priority over others. If the number of students significantly exceeds the set limits for the number of participants, the degree programmes may offer additional courses. If previous studies are required, these have to be passed before starting a new study unit. Assignments related to previous studies have to be completed before entering a new study unit and a test has to be passed before taking the test of the concerned new study unit. Enrolment in optional studies of the Polytechnic takes place through the www-pages of Virtual Student Services. More information on optional studies can be found at that site. In autumn 2004, enrolment for study units and tests via Winha-student administration –programme is initiated in some degree programmes. Record of the Credits All of a student‟s successfully completed studies are recorded in the record of credits. The lecturers must submit the final marks/grades received by the student within the time period prescribed in the degree regulations. On request, the student may have a free transcript of his/her records. WinhaPro Student Web-pages All Polytechnic students can find their own contact information and follow their completed studies on Winhapro web pages. All the information is up-to-date, so that all the credits that have been registered for a student can be seen on these pages. It is also possible to print the pages, but these printouts cannot be used for official purposes. Official transcripts (with the official stamp) can be obtained from the Student Services Office or from the offices of the degree programmes. Students need a user name and a password to view the pages. The user name is the same as the student‟s student number. New students can obtain their passwords from the offices of the degree programmes from October 1, 2004 onwards. Old students have the same passwords as the year before. If a student forgets his/her password or it does not work, he/she must contact the Student Services Office preferably by e-mail (email@example.com) with the following information: name, student number and (entrance) group code. A new password will be sent in one week and can be obtained personally from the Student Services Office or the office of the student‟s own degree programme. Winha student pages are located at http://opiskelijawinha.ncp.fi. It is possible to view the pages in the workstations of North Karelia Polytechnic or North Karelia Educational Federation of Municipalities or through students‟ remote Internet access services. Instructions for using the student Winha system can be found at http://www.ncp.fi by selecting the ‟OPISKELIJAT – OPPAAT‟ link. Optional Studies The supply of optional courses for academic year 2004 - 05 will be published at the end of August at the wwwpages of Virtual Student Services. The enrolment in studies during the autumn semester takes place 9 Aug – 3 Sep. The lists of participants will be announced on 6 Sep on the same pages and those admitted to courses must confirm their participation by 16 Sep at these pages. The period of applying for studies beginning in spring semester takes places 1 Nov – 22 Nov. The lists of participants for spring semester courses will be announced on 23 Nov at the www-pages of Virtual Student Services and the students admitted to courses must confirm their participation by 7 Dec at these pages. More information concerning optional studies may be obtained from the offices of degree programmes and the contact persons/ course coordinators. Please, follow the announcements on the Virtual Student Services web pages. Virtual Studies Studying does not imply only sitting in the classroom and listening to a lecturer. Students can learn in many different ways. Virtual studies offer one good opportunity. Virtual studies refer to studies where communication and information technology is put into use. The aim is to utilise networks in learning in an effective way. A virtual course is not an easy way to have credits; instead a virtual study unit requires as much work as traditional studies in the classroom. The virtual study units coincide with the study requirements of the Polytechnic. Furthermore, the aims and content are the same as in corresponding classroom teaching. Virtual studies mainly take place outside the classroom. This is challenging for the student, as he/she has to work very actively. A virtual student should be self-directive, responsible for his/her studies and able to interact with the other students and the lecturer. The aim of the Polytechnic is that every student would have at least one virtual study unit as part of his/her degree. Further information about virtual studies is available in the degree programmes and at http://www.ncp.fi/virtuaaliopiskelijapalvelut. See VIRTUAALIOPINNOT. Correction of Marks/Grades If a student is dissatisfied with a mark/grade received in his/her studies, he/she must ask for correction in writing from the lecturer who has assessed the student within 14 days after the mark/grade has been announced. If the problem cannot be resolved, the student should contact the director of the degree programme. If the problem still cannot be resolved, the student may send a written request to the Board of Examiners within 14 days after he/she has received a written reply from the lecturer. The request for correction of mark/grade must be submitted to the Student Services Office. The decision made by the Board of Examiners is final (Degree Regulations 12 §). ADULT EDUCATION Adult education aims at supporting multi-professional education, advancing expertise and offering new possibilities. Cooperation with the degree programmes and projects of the Polytechnic provides students with high quality adult education. Adult education offers a chance to develop professional skills by the following means: Adult Education Leading to a Degree The Polytechnic offers adults the opportunity to supplement their vocational degree or matriculation exam into a polytechnic degree through further education. Adult education is directed mainly at people over 25 years of age. The studies are flexible and are carried out using various modes and methods. Students create a personal study plan (HOPS) in which their earlier studies, work experience and individual goals are taken into account. This form of adult education is free of charge and the students have access to KELA financial aid if studying full-time. There are programmes beginning both in the autumn or spring semesters. Specialised Studies Specialised studies are considered long-term (20 credits) further education for students with a degree from an institution of higher education or a vocational diploma from college-level studies. The student‟s degree has to be from the same or nearby field of study. Studies are carried out in daytime, in the evening or through multiple learning modes. Studies may include practical training or language training, company visits and project work. As full-time students, the students of specialised studies are entitled to financial aid. Specialised studies begin in the autumn and spring semesters. Open Polytechnic Open Polytechnic is accessible for everyone interested in studying. The studies of Open Polytechnic correspond with the degree requirements of the Polytechnic. The credits in Open Polytechnic can be accepted as part of polytechnic degrees. Open Polytechnic studies are carried out 1) in normal teaching, when Open Polytechnic students have been reserved some places 2) as own separate study units in evenings or at weekends 3) as summer studies according to a summer brochure. Information concerning the study units can be found in a brochure which is published five times a year. Personnel Training and Uncompelled Supplementary Education The Polytechnic provides the personnel of enterprises and the non-corporate public sector with specified and targeted training and development services. The needs of customers are surveyed and training is planned together with the companies and Open Polytechnic. The multi-disciplinary nature of the Polytechnic provides expert teachers from most fields. Short-term supplementary educational programmes are organised to everyone interested in so-called uncompelled supplementary education with the financial support of the County Administrative Board. Education gives an advantageous possibility to improve professional know-how. Labour Market Training This type of education is designed to improve the chances of employment for the unemployed and for those under threat of redundancy. The expertise and multidisciplinary qualities of the Polytechnic give a broad and solid base for labour market training. More information is available in the Adult Education Office or from those responsible for adult education in the degree programmes or fields of study. (See the names and contact information below.) Adult Education Office Aikuiskoulutustoimisto Länsikatu 15 80110 Joensuu Tel: (013) 260 6990 Fax: (013) 260 6981 Director Mr Harri Mikkonen Tel: (013) 260 6993, 050 502 0402 Email: Harri.Mikkonen@ncp.fi Planning Officer Mr Ilkka Kinnunen Tel: (013) 260 6994, 050 585 8736 Email: Ilkka.Kinnunen@ncp.fi Planning Officer Ms Mervi Lätti Tel: (013) 260 6995, 050 563 2188 Email: Mervi.Latti@ncp.fi Secretary Ms Teija Heikkilä Tel: (013) 260 6990, 050 309 8391 Email: Teija.Heikkila@ncp.fi Planning Officer Katja Kolehmainen Tel: (013) 260 6988, 050 530 6819 Email: Katja.Kolehmainen@ncp.fi Lecturers responsible for adult education in the degree programmes: Language Services Ms. Jaana Timonen Tel: 050 408 7932 Email: Jaana.Timonen@ncp.fi Fine Arts and Design, Ms Ulla Tarvainen Tel: (013) 260 6895, 050 530 6818 Email: Ulla.Tarvainen@ncp.fi Communication, Mr Kari Kallberg Tel: (013) 260 6992, 050 502 0404 Email: Kari.Kallberg@ncp.fi Tourism and Catering, Ms Marja-Leena Rautiainen Tel: (013) 260 6776, 050 530 6816 Email: Marja-Leena.Rautiainen@ncp.fi Forestry and Wood Technology, Mr Hannu Piironen Tel: (013) 260 6943, 050 530 6813 Email: Hannu.Piironen@ncp.fi Rural Industries and Environmental Technology, Ms Ulla Asikainen Tel: (013) 244 3304, 050 523 4355 Email: Ulla.Asikainen@pkky.fi Social Welfare Work, Ms Anne Siremaa Tel: (013) 260 6673, 050 530 6815 Email: Anne.Siremaa@ncp.fi Information Technology, Mr Mikko Anttonen Tel. 050 550 8301 Email: Mikko.Anttonen@ncp.fi Mechanical and Plastics Engineering, Mr Arto Huovinen Tel. (013) 260 6845 Email: Arto.Huovinen@ncp.fi Civil Engineering, Mr Tapio Turunen Tel: (013) 260 6802 Email: Tapio.Turunen@ncp.fi Health Care, Ms Pirkko Naumanen Tel: (013) 260 6622, 050 563 2187 Email: Pirkko.Naumanen@ncp.fi Business Economics, Mr Timo Väyrynen Tel: (013) 260 6731, 0400 579 275 Email: Timo.Vayrynen@ncp.fi Music, Mr Reima Raijas Tel: 050 467 5908 Email: Reima.Raijas@ncp.fi OTHER SERVICES FOR STUDENTS Library and Information Services Library and Information Services provide students with professional literature and periodicals (both in print and digital form) as well as some of the most essential databases related to different fields of study. Many of the services are available at any computer in the Polytechnic network. Business and Administration Information Service Mon, Thu at 9:00 – 19:00, Tue and Wed at 9:00 – 16:00, Fri 9:00 – 15:00 Sortavala Campus, Sortavalankatu 4, 80200 Joensuu Tel: (013) 260 6705 Email: Tietopalvelu.Liiketalous@ncp.fi Forestry and Wood Technology Information Service Mon at 9:00 – 16:00, Tue – Thu 8.00 – 16.00, Fri at 8:00- 15:00 Utra Campus, Väisälänkatu 4 Tel: (013) 260 6905 Email: Tietopalvelu.Metsa@ncp.fi Technology Information Service (also Fine Arts and Design) Mon – Tue at 8:30 – 15, Wed at 8:30 – 18:30, Thu – Fri at 8:30 - 15 Wärtsilä Campus, Karjalankatu 3 Tel: (013) 260 6809 Email: Tietopalvelu.Tekniikka@ncp.fi Health Care Information Service Mon – Wed at 9 – 18, Fri at 9 – 15 Tikkarinne Campus, Tikkarinne 9 Tel: (013) 260 6630 Email: Tietopalvelu.Terveysala@ncp.fi The Library and Information Services collections can be found in Joel-catalogue on www.joel.amkit.fi. At the same address you can also renew your loans. On the web pages (www.ncp.fi/tietopalvelut) you can get more information about Library and Information Services, you have an access into electronic publications and Linko-link database. Using electronic databases is possible not only at the computers within the network of the Polytechnic, but also at your home computer. Ask further information about the distance use from the Information Services. You can use the North Karelia Polytechnic library card also at University Library. Orientation to the use of the library is organised for new students at the beginning of the academic year. Specially designed library introduction in searching information from various sources is offered by request to small groups (such as students writing their thesis) according to their wishes. You can get further information about this from the Information Services or the Information Specialists, contact information can be found on the www-pages. Furthermore, the following information service units of North Karelia Polytechnic and Educational Federation of Municipalities are available for the students and staff of the Polytechnic: Information Services of Rural Industries (Kitee) Information Services of Tourism, Catering and Domestic Services (Niskala) Information Services of Music (Rantala) Information Services of Social Care (Outokumpu) Science Park Library (Länsikatu) Computing Services North Karelia Polytechnic provides students with modern computing facilities. There are about 1000 workstations for students. Most of the workstations are modern IBM-microcomputers with Windows XP-operating system. There is a trunk network (Gbit speed) and a LAN network (100 Mbit speed). The Internet connections are managed with the FUNET-accession (Gbit speed). Every student of North Karelia Polytechnic is given a personal user name. The user name is the same as the student number. The user names are with an empty password, which the user has to change when registering for the first time. The user name and the password are personal. Therefore, it is strictly forbidden to give them to anyone else. The user is responsible for his/her own user name and password. Please inform immediately to Computing Services if there is doubt about the misuse of passwords/user names. When the student gets his/her personal user name, he/she at the same time agrees to follow the rules of the Polytechnic related to information technology systems and telecommunication network. The purpose of the rules is to define the rights and duties to the users as well as to the Polytechnic. The rules related to information technology systems and the telecommunication network can be found on the Internet: http://www.ncp.fi/netiketti Each student is given the home directory of 40 MB. It can be found in disc Z:, the profile size 20 Mb. The students are also provided with an email account. Instructions for using the email can be found at the following address: http://pollex.ncp.fi Email is widely used in the internal communication at the Polytechnic. Therefore, every student should become familiar with its use. - - In case of computer-related problems, students can turn to the IT experts at HelpDesk who are best available by phone, tel. (013) 260 444 or by email HelpDesk@ncp.fi Recruiting Services Recruiting Services can assist students in finding training placements, thesis assignments and permanent jobs. The Polytechnic is a part of the national recruiting services on the Internet called Jobstep.net. This service gives students a chance to apply for jobs advertised by enterprises. Enterprises, on the other hand, may view the CVs by the students. If you want to use the service, you have to register and commit yourself to the rules. Jobstep can be found at www.jobstep.net. The services of Jobstep are free of charge for students and for enterprises. Contact Information: Planner, Mr Mikko Penttinen Tikkarinne 9, 80200 Joensuu Tel: (013) 260 6986 or 050 343 7621 Fax: (013) 260 6998 Email: firstname.lastname@example.org Internet: www.ncp.fi www.jobstep.net Internal Communication at North Karelia Polytechnic General and updated information concerning the Polytechnic is available on the Internet at http://www.ncp.fi and in the Student Services Office. Each degree programme announces their means of internal communication at the beginning of each semester. Bulletin boards serve as the main source of information, but also Info-TV is available on several campuses. Some degree programmes have weekly information meetings and an internal information newsletter or bulletin. Teaching staff can be reached by e-mail or in person during the specified office hours. Tutors and student members of the teams may also be able to provide the information a student is seeking. In some degree programmes, persons responsible for internal communication have been appointed. At the beginning of the academic year, there is an info meeting for all the students on every campus. The aim is to give topical information about studies. All the students who will continue their studies in the following academic year are sent a personal letter from the Student Services Office at the end of the spring term. The letter is of utmost importance; it contains information about studies, information about student financial aid and about the study right as well as information about the student union. Since the letter is very important to every student, it is necessary to have the students‟ right addresses in the Student Services Office. NoCaPo is a student organisation, which every student can join. NoCaPo works as a link between the different degree programmes by informing, training and organising different activities to the students of the Polytechnic. Students have possibilities to get information in many different places and in many different ways. To be up-todate requires, however, initiative and efforts from each student. To develop and improve the internal information services, it is necessary for students to give feedback. Further information can be obtained from the Student Services Office, the office of your degree programme, as well from Ms Salli Soininen, Marketing Secretary, tel: (013) 260 6886 or 050 376 6338, Email: Salli.Soininen@ncp.fi Student Health Care Services Changes can occur concerning Student Health Care Services, please check the updated information on www.npc.fi/virtuaaliopiskelijapalvelut Business and Administration (Joensuu) Nurse Ms Tiina Parviainen Tel: (013) 267 5135 Location: Tikkarinne 9, E-building, 2nd floor Without appointment: Tue – Wed, 8.00 – 9.30 Dental Care: Karsikko Dental Care Centre Kettuvaarantie 25 Tel: (013) 267 4460, 267 4461 Forestry and Wood Technology Health Care Nurse Ms Aira Pulkkinen Tel: (013) 267 5134 Location: Tikkarinne 9, E-building, 2nd floor Without appointment: Mon – Fri, 8:00 – 9:30 Dental Care: Forestry and Wood Technology Rantakylä Dental Care Centre Ruoritie 3 Tel: (013) 267 4551 Health Care Niinivaara Dental Care Centre Suvikatu 16 Tel: (013) 267 4554 Technology Fine Arts and Design Nurse: Ms Päivi Tuunainen Location: North Karelia College of Further Education, Peltola Peltolankatu 4, E-building, 2nd floor, Tel: (013) 244 2618 Without appointment: Mon – Fri at 8 – 10:00 Dental Care: Technology Niinivaara Dental Care Centre Suvikatu 16 Tel: (013) 267 4263 Fine Arts and Design Karsikko Dental Care Centre Kettuvaarantie 25 Tel: (013) 267 4460, 267 4461 Communication Music Tourism and Catering (Joensuu) Nurse: Ms Anna-Liisa Luukkainen Location: North Karelia College of Further Education, Otsola Tulliportinkatu 3, B-Building Tel: (013) 244 2215 Without appointment: Mon – Fri at 9:00-11.00 Dental Care: Tourism and Catering and Communication: Karsikko Dental Care Centre, Kettuvaarantie 25 Tel: (013) 267 4460 or 4461 Music: Niinivaara Dental Care Centre, Suvikatu 16 Tel: (013) 267 4430 Communication: Noljakka Dental Care Centre, Noljakankaari 1 Tel: (013) 256 4580 Rural Industries Environment Technology (Kitee) Student health care services are taken care by Kitee Main Health Care Centre of Middle Karelia Federation of Municipalities for public health. If possible, students are advised to use health care services of their home municipalities. Kitee Main Health Care Centre, Arppentie 6, 82500 Kitee, Tel: (013) 684 1551, switchboard Nurse: Ms Merja Kettunen Location: on Kitee campus of the Polytechnic Thu at 10:00 – 15:00, tel: 050 3295486. At other times, the health care centre/ the adult reception hours, tel: (013) 684 1551, please, make an appointment. Dental Care Centre tel: (013) 684 1500. Social Welfare Work (Outokumpu) Nurse: Ms Paula Ärväs Tel: (013) 559 562, 050 523 8563 Location: Outokumpu Health Care Centre, Sairaalankatu 8, Health Care Centre‟s appointment, tel: (013) 559 501. Specific information concerning the health care services on Nurmes campus can be obtained from the degree programme office. Other Medical Services Visits to the doctor can be arranged on the campuses by making an appointment through the nurse. In case of an acute illness, the student may contact the nearest Health Care Centre and make an appointment with the doctor. (Patients are appointed to a doctor based on the patient‟s residential area in Joensuu.) There is a basic fee of EUR 11 per visit for the first three visits of the year. Students who reside in municipalities near Joensuu should first contact the Health Care Centre of their own municipality. Kitee campus: Doctors‟ reception tel: (013) 684 1400. A fee is charged for the first three visits, after that free of charge. There is a fine for the appointment that has not been cancelled or visited. Lieksa campus: The nurse‟s reception hours twice a month on the Polytechnic campus. At other times, the reception in the Health Care Centre, also other services are available in the Health Care Centre. Information on doctors and dentists on duty can be obtained by telephoning 10023. Those who do not keep an appointment with a doctor or dentist and do not call to cancel it must pay a fine of EUR 27. Doctor on duty: North Karelia Central Hospital (PKKS), Tikkamäentie 16, tel: (013) 171 6003. Students over 18 years of age must pay a fee of EUR 11/visit on weekdays at 20-8 and EUR 22/visit at weekends. Nurse on duty: North Karelia Central Hospital (PKKS), daily at 8-22.00, tel: (013) 171 6000. Insurance Cover In case of an accident, the student should contact the office of the degree programme or Ms Ulla Kallio, secretary, tel. (013) 260 6407, email: Ulla.Kallio@ncp.fi Housing Elli Student Housing (Opiskelija-asunnot Oy Joensuun Elli) offers accommodation in halls of residence for approximately 3000 students. Student housing application forms are available at the Elli Office, tel: (013) 223 300. Lodgings are also available through private owners or agents and through municipal housing offices. - Joensuun Elli, www.joensuunelli.fi - Joensuun kaupungin asuntotoimisto, www.jns.fi - Kiinteistö Oy Outokummun vuokratalot, www.okukaup.fi - Kiteen kaupungin asuntotoimisto, www.kitee.fi - Lieksan kaupungin palvelut, www.lieksa.fi - Nurmeksen kaupungin palvelut, www.nurmes.fi Other information on housing: Halls of residence owned by North Karelia Polytechnic are situated on Utra campus Student dormitories in Finland: http://www.soa.fi/fin/opiskelija-asunnot/index.html Other links: http://www.asuntoverkko.com/vuokra-asunnot.html http://www.asuntoporssi.net/ Information on buying or leasing an apartment: http://www.alli.fi/allison/asuminen http://www.kuluttajavirasto.fi STUDENT ACTIVITIES ORGANISED BY CHURCHES Activities of Lutheran Parishes The Joensuu Evangelical Lutheran Church Federation/Student ministers Kirkkokatu 28, P.O.B. 10, 80101 Joensuu Tel. (switchboard) (013) 2635 300, fax (013) 2635 355, http://www.evl.fi/srk/joensuu/public_html/index.html Student Minister, Ms Sirkku Junttila, tel. 050 331 0804, Email: Sirkku.Junttila@evl.fi rd Available on Wed at 12:00 – 13:30 in the office Kirkkokatu 28, 3 floor The Joensuu Lutheran Student Parish offers a variety of activities for young people, such as floorball, music groups, “Helping Hand” lay work groups, discussion groups, Bible study groups, social gatherings, etc. During the academic year, students gather at Mutala Church (OPKO) on Tue at 19:00, a students‟ night at Joensuu Church on Wed at 19.00, at Noljakka Church (EO) on Thu at 19:00 and at Pielisensuu Church (KL) on Sat at 19:00. Discussion topics vary from religious matters to relationships. During the summer, student sauna and sports nights are held at Männikköniemi (Vainoniementie 2) on Thu at 18:30. More information on all the activities can be found in the “Kirkkotie“ paper, on bulletin boards of the Polytechnic, in church periodicals, on the web pages of the Lutheran Parish or directly from the student ministers. Everyone is welcome to join us! Ms Sirkku Junttila and Ms Tiina Marjaana Tarnanen work as student ministers. They are bound to secrecy. They can best be reached by mobile phone or by email. Ministers are also available for baptisms, marriage ceremonies, funerals, helping people through times of grief and as teachers of adult confirmation schools. Greek Orthodox Church in Joensuu Joensuu Orthodox Church Kirkkokatu 32, 80100 Joensuu Tel (013) 220 440. More information about student activities can be obtained from, youth counsellor, from the youth office of the parish, tel. (013) 220 461 or 050 558 2528. STUDENT UNION NoCaPo – LOOKING AFTER STUDENTS The student union of North Karelia Polytechnic NoCaPo is an organisation looking after the students‟ interests. NoCaPo‟s tasks include lobbying, informing the students, training and organising common activities. If you face any problems or are interested in student activities, please contact us. More information on NoCaPo and its activities and events available on www.nocapo.ncp.fi Office: Tikkarinne 9, 80200 Joensuu, c-building, k-foor Tel: (013) 260 6472 Email: to the Chair: email@example.com to the Secretary-General: firstname.lastname@example.org to the PR secretary: email@example.com You can also contact the student organisations of your own field of study: Joensuun kauppaopiskelijoiden Kilta ry (Students of Business and Administration in Joensuu): Tel: (013) 315 513 Executive Manager/ bookshop, tel. (013) 315 586 Board, email: firstname.lastname@example.org Wärtsilän tekniikan opiskelijat ry (Engineering Students at Wärtsilä): Tel: (013) 311 478, email: email@example.com Tikkarinteen Terveysalan Opiskelijayhdistys ry (Student Association of Health Care at Tikkarinne) Tel: (013) 313 829, email: firstname.lastname@example.org Kuvataiteen ja muotoilun opiskelijayhdistys Nakemus (Student Association of Fine Arts and Design) Sirkkalantie 12a, 80100 Joensuu Sosiaalialan opiskelijayhdistys Pokasos (Student Assiciation of Social Welfare Work) Email: email@example.com FINANCIAL AID FOR STUDENTS Polytechnics are part of the Social Insurance Institution (KELA) Student Financial Aid scheme, which enables students to receive student financial aid for full-time studies. Decisions concerning student financial aid are made at the KELA Centre for Student Financial Aid (KOTK) in Jyväskylä. More information on forms of financial aid, amounts of aid and eligibility for financial aid can be obtained from the secretary of the Financial Aid Committee or in the brochure Kela 2004 – 2005 OPINTOTUKI, as well as on the Internet at: http://www.kela.fi/opintotuki/. Financial Aid Committee There is a Financial Aid Committee at North Karelia Polytechnic whose tasks include, e.g. decisions on criteria for full-time studying and students‟ progress in their studies at North Karelia Polytechnic. The committee also provides KELA with statements concerning, e.g. fulfilment of these requirements by an individual student. (See the Financial Aid Committee‟s Regulations and the members of the Financial Aid Committee). Matters concerning financial aid are taken care of at the Student Services Office by the Financial Aid Secretary Ms Kirsi Kukkonen, tel. (013) 260 6410 or 050 408 8429, e-mail Kirsi.Kukkonen@ncp.fi, and the secretary of the Financial Aid Committee Ms Hilkka Korhonen, tel. (013) 260 6409 or 050 367 5193, e-mail Hilkka.Korhonen@ncp.fi. The application for financial aid and a form for changes may be delivered to the Student Services Office. They will be forwarded from there to the National Financial Aid Centre. Duration of Degree Studies and the Maximum Number of Subsidised Months A degree of 140 credits, the regular duration of studies: 3.5 academic years/max. 45 subsidised months A degree of 160 credits, the regular duration of studies: 4 academic years/max. 50 subsidised months A degree of 180 credits, the regular duration of studies: 4.5 academic years/max. 55 subsidised months The set duration of studies for students attending adult education depends on the personal study plan. The total maximum number of subsidised months for all studies in higher education is 70 months. Subsidised Months per Each Academic Year The extent of an academic year with the starting and closing dates is defined in each degree programme by the directors. These dates determine the number of months for receiving financial support with the notion that each subsidised month includes at least 18 days of studying. The amount of subsidised months per academic year is nine months (September-May) for a student at an institution of higher level. If the student does not get enough credits or is not studying for nine months, he/she should cancel his/her aid by sending a form “muutosilmoitus” on changes in the circumstances. To finance the studies outside the academic year, the student can apply for aid for summer studies. Generally, financial aid is granted for the whole set duration of studies. However, the following students should apply for financial aid each academic year through the Financial Aid Committee: most students of adult education, students who have exceeded the set duration of their studies and students whose study programme and personal study plan includes a substantial amount of compensation because of earlier studies or work experience. Financial aid for the summer should also be separately applied for through the Financial Aid Committee. The financial aid applications for the abovementioned studies should be forwarded to the secretary of the Financial Aid Committee in the Student Services Office. The Financial Aid Committee will provide a statement based on the application and the KELA Centre for Student Financial Aid will make a decision based on the statement. _________________________________________________________________________________________ Criteria for full-time studying and progress of studies from 1.8.2004 (Decree on Financial Aid for Students 424, § 4) For a Polytechnic student, financial aid can be granted or paid when his/her 1) degree-awarding studies comprise an average of at least 3,2 credits per an aided month and 2) specialisation studies comprise an average of at least 3 credits per an aided month. The change will come into effect on 1 August 2004 and it applies to all Polytechnic students, both first-year student and students continuing their studies. Thus, the follow-up of the progress of studies for the academic year 1 August 2004 – 31 July 2005 will be based on these criteria. The criteria are also valid when granting financial aid for student exceeding their regular study time. _________________________________________________________________________________________ Financial Aid – Student’s Own Responsibility The student is responsible for the aid received and therefore, he/she must observe whether the requirements for full-time studies are met and monitor his/her own personal income limit. If the studies do not meet the requirements of full-time study or if the student exceeds his/her personal income limit, it is the student‟s responsibility to cancel the financial aid for an appropriate period or repay the aid that has been awarded. If the studies are interrupted because of a long term illness, it is to the student‟s benefit to cancel the aid and to change over to sickness allowance, returning to the regular student financial aid after the period of sickness has ended. All changes in a student‟s living conditions should be reported to KOTK. All the changes should always be reported in writing by filling out and turning in the appropriate form. Students applying for summer financial aid should remember that the aid received during summer months affects the maximum number of subsidised months. Monitoring the Progress in Studies The student‟s progress in his/her studies is monitored by the Polytechnic‟s Financial Aid Committee in cooperation with the KELA Centre for Student Financial Aid once a year in October. This monitoring concerns the student‟s studies of the previous academic year i.e. this autumn the monitoring will concern the academic year 1 Aug 2003– 31 Jul 2004. The amount of aid received is compared to the number of credits earned. The summer courses and aid received for them are also observed. The Polytechnic‟s definition for the required number of credits for full-time study is used as the basis for evaluation. Students themselves should monitor their record of credits in order to keep it up-to-date and to be able to correct mistakes early enough. It is easy to monitor the progress of studies via the WinhaPro web pages. If the credits are not in the records after the time limit defined in the degree regulations, the student should contact the responsible lecturer. According to the degree regulation (10 §), the credits should be entered into the records within one month‟s time from the examination date. If completing the study unit requires that written exercises or reports be submitted, the student must return them within the certain time after the end of the study unit determined by the degree programme. The results must be recorded within one (1) month after the exercises or reports have been returned. Practical Implementations The KELA Centre for Student Financial Aid sends a file on the students receiving financial aid to the Polytechnic, which is returned to KELA with information on their credits. KELA prints requests for clarifications on behalf of the Committee for those students who have not met the minimum requirement of credits during the academic year being monitored. The requests are sent to the Polytechnic Financial Aid Committee, which checks them before forwarding them to the students. Enclosed with the request, the students also receive the transcript of records which shows the credits included in the monitoring. The student has approx. one month‟s time to respond to the request and to follow the instructions provided. The request must always be answered personally and in written form. The financial aid as well as the credits received are a personal matter and therefore the requests cannot be answered by the directors of the degree programmes, lecturers, study counsellors nor secretaries. Nevertheless, a written statement from the above mentioned persons can be enclosed. After the Financial Aid Committee has received a reply from the student, it analyses the answer and can proceed as follows: 1. Financial aid can be continued even without the required number of credits, if the student can state the special reasons and circumstances that have temporarily delayed his/her studies. Acceptable reasons include the student‟s own illness, illness in the family or difficult circumstances of life. Working or being active in student associations during months in which aid was received are not acceptable reasons for delay. The Committee gives the student a time limit within which a defined number of credits must be obtained. According to a decision made by the North Karelia Polytechnic Financial Aid Committee, the student must receive at least 15 credits during a five-month period. After this time, the student must present the transcript of records or a certificate verified by a lecturer to the Committee. If the requirement is not met, the aid will be cancelled. 2. The aid is cancelled -if the student does not respond to the request for clarification -if the student cannot provide acceptable reasons for the delay -if the student has not met the requirements for credits in the time defined by the Financial Aid Committee Financial Aid is granted to the student again when the requirement set forth by the Financial Aid Committee is met. 3. Reclaim of Financial Aid The Financial Aid Committee can request that aid and housing supplement granted for the previous academic year be returned to the financial aid fund if the student has neglected his/her studies. This can happen if the student received very few credits or no credits at all, or he/she showed no intention of studying. Before the decision on reclaim of the student financial aid, the student will be given the opportunity to appear before the Financial Aid Committee for a hearing. Financial Aid and Student’s Other Income The KELA Centre for Student Financial Aid monitors the taxable income of all students who receive financial aid. The student should keep track of his/her own income during the calendar year and he/she must inform the KELA Centre for Student Financial Aid of all changes that might have an effect on the amount of financial aid he/she receives. The student must also inform the KELA Financial Aid Committee of his/her practical training. When monitoring the income that affects financial aid, the following types of income are taken into account: the student‟s other taxable earned or unearned income, non-taxable grants or scholarships allotted to living expenses, and income gained abroad during the whole calendar year. Each student has a personal allowable income, which is called the “annual income limit”, in other words, the income which a student may receive during the calendar year without reducing his/her financial aid. The annual income limit is based on the number of subsidised months during the calendar year. The subsidised month refers to each month, during which the student has received student financial aid and/or housing allowance. For example, a student has 9 months of financial aid and 4 unsubsidised months. The limit for the annual income is formulated as: 9 x EUR 505 + 3 x EUR 1515 = EUR 9090 meaning that the student may have EUR 9090 other income and he/she may earn that amount any time during the calendar year. Exception: if a student receives an average of EUR 505 or more per month from his training, he/she is not entitled to receive financial aid. Housing allowance and government backing for a study loan can, however, be granted according to the usual procedures. Students themselves may affect the allowable income and prevent receiving an excess of financial aid in the following ways: - by not applying for financial aid for each month - by cancelling the aid that has been granted for the necessary number of months - by returning the financial aid already paid by the end of March following the subsidised year. The subsidised year is that calendar year in which the financial aid was received. If the student‟s income exceeds the annual income limit during the year being monitored, an amount equalling the excess financial aid paid and the housing allowance will be reclaimed. More information is available in the Kela 2004- 2005 OPINTOTUKI brochure. Financial Aid for Summer Studies For one aid month, the student must receive at least 3,2 credits per month and there must be at least 18 study days in a month. Also preparation for exams of large study units can be considered aid-eligible time. The exam date must then be earlier than the 5 th day of the following month of the last summer aid month, and the minimum amount of credits must be completed. To check this up, it is recommendable for the student to contact the secretary of the Financial Aid Committee before applying for the aid. The studies, practical training or final thesis completed at the summer time must be a part of the degree or they must be a part of transferable or accreditative studies. The term summer time refers to the study months outside the normal aid period of the academic year. Applications for summer financial aid must always be forwarded to the secretary of the Polytechnic‟s Financial Aid Committee. The Financial Aid Committee will issue a statement concerning the studies and the KELA Centre for Student Financial Aid will grant support based on this statement. So it is not advised to send the application for summer financial aid to the KELA office or the KELA Centre for Student Financial Aid, since it will nevertheless be returned to the Committee and, in this case, only delay the decision. A form (available at the Polytechnic) should always be filled out correctly and accompany the application for financial aid for summer studies. Financial Aid for Studies and Training Abroad Financial aid applications should be addressed to the Financial Aid Committee of the Polytechnic. Studies abroad must be part of the student‟s degree either through compensation or transfer of credits. The application should be accompanied by the separate Polytechnic form. If the student receives ERASMUS, NORDPLUS or equivalent grants or scholarships for his/her studies abroad, they are not necessary to be announced in the application, since they are not considered as income. Other grants or scholarships should be announced. The application should be submitted as soon as possible after the exchange has been confirmed. Financial Aid after Aid Period The student may get an extension time of one year to complete his/her degree studies. Special permission for a one-year extension is not required, but financial aid must always be applied for separately by the student through the Polytechnic‟s Financial Aid Committee. If the student has been granted permission to continue his/her studies after an extension time of one year by the President of the Polytechnic, the financial aid for these studies is similarly applied for through the Financial Aid Committee. In either case, the student supplies the secretary of the Financial Aid Committee with an application for financial aid and the appropriate attachments. The Committee will issue a statement, and aid will be granted based on this statement. When providing the statement, they will check the student‟s studies up to that time to confirm his/her full-time status and the studies that the student intends to complete during the extension, which will be a basis for granting the aid. 1) Application and certificate of studies must be sent to the KELA Centre for Student Financial Aid to ensure the continuation of financial aid after the period of absence. 2) For the studies abroad during the spring of the second academic year, financial aid must be applied through the Financial Aid Committee. 3) For the summer studies (3 cr.) the financial aid applied through the Financial Aid Committee. 4) For a possible extension time of one year the financial aid is applied through the Financial Aid Committee. KELA Meal Subsidy The KELA Centre for Student Financial Aid assists students by offering them an opportunity to buy one meal daily at lower cost in specified restaurants and canteens. Subsidised meals are a part of student financial aid and as such are available to all polytechnic students studying towards a degree and to students who are studying in specialised studies full-time. Students receive the discount by showing their meal cards when purchasing their meals. If required, the student must be prepared to present other forms of identity. Meal cards may be obtained at the Student Services Office or at the student‟s own degree programme office. A list of campus canteens that recognise KELA meal subsidy is provided as an appendix. Students attending practical training outside the Polytechnic are eligible for a discount in any polytechnic or university canteen that recognises KELA meal subsidy. STUDY COSTS AND FEES Tuition is free at the Polytechnic. All other costs are paid by the student. A copy of a certificate (other than the degree certificate) EUR 3.36 + copying the appendices EUR 0.17/ page + mailing costs EUR 4.54 = together EUR 7.90 + copies The copies of the degree certificate and the certificate for specialised studies EUR 6.73 + the supplement EUR 3.36 + copying the appendices EUR 0.17/ page + mailing costs EUR 4.54 = together EUR 14.63 + copies Fee for specialised studies is EUR 160/ academic year Fee for Open Polytechnic studies is EUR 80/ period (3 periods/year). This fee entitles students to attend any number of study units during the academic year. Open Polytechnic students are not entitled to attend practical training or to write a thesis. The fee for the students of North Karelia Polytechnic, vocational institutes and colleges and upper secondary schools in the province of North Karelia is EUR 40. The degree students of North Karelia Polytechnic are not charged Open Polytechnic fees, if they take part only in those study units that are offered generally through the Polytechnic and that are not special modules arranged for Open Polytechnic. The fees cover study counselling, information, registration, statistics and examination costs connected with the subject matter. There is a separate fee for course material. STUDENT BENEFITS Student Card of the National Board of Education The card is free of charge and can be obtained from the Student Services Office. One passport photo and an academic year sticker are required. VR – Nationwide Rail Service In order to receive discount with the student card on the Nationwide Rail Service, the following criteria must be met: - basic degree studies at the university, institution of higher education, polytechnic, vocational college or upper secondary school, leading to a degree and being the student‟s full-time and non-salary occupation - the student does not have a degree of higher education - the studies continue uninterrupted for at least 8 months - the institution is being supervised by the state - the studies are neither based on apprenticeship contract nor they are part of labour education or staff training. A discounted student train ticket can be purchased round the year with a valid student card. The discount is 50% of all the train trips. The student train tickets may be purchased using - a student card (SAMOK, SKOL, STOL, TERHOL) or - a VR Student Rail card. VR Student Rail cards may be obtained from the Student Services Office or with a certificate obtained from the degree programme office. The price of the card is EUR 1,60 and the student needs a passport photograph for it. Matkahuolto – Nationwide Bus Service Students are entitled to a bus discount through Matkahuolto Oy (the nationwide bus service) if they fulfil the following criteria: - Studying which leads to a degree is the student‟s full-time and non-salary occupation - The student has studies that last at least 8 months In order to receive a student discount, the student must present one of the following student cards: - a student card (Samok, SKOL, STOL, TERHOL) with a „Matkahuolto‟ logo stamped on it - a „Matkahuolto‟ student card (which can be purchased for EUR 5.40 by presenting a student certificate). The student discount is 50% on domestic bus services if the ticket is bought in advance from Matkahuolto, travel agency or approved ticket seller. Tickets sold by Matkahuolto can be used in all bus companies. Tickets bought in advance are valid for one month. CAMPUS CANTEENS THAT RECOGNISE KELA MEAL SUBSIDY Amica Ravintolat Oy, Forestry and Wood Technology, student canteen Väisälänkatu 4, 80170 Joensuu Amica Ravintolat Oy, Music Studies, student canteen Rantakatu 31, 80100 Joensuu Kanerva, staff restaurant Kaislakatu 3, 80130 Joensuu Café Gilda, student canteen Sortavalankatu 4, 80200 Joensuu Rosmariini, student restaurant Niskakatu 17, 80100 Joensuu Kitee Agricultural College, student canteen Koivikontie, 82430 Puhos Lieksa Learning Centre, student canteen Kuhmonkatu 32, 81700 Lieksa Marsetti Ky, student restaurant Tikkarinne 9, 80200 Joensuu Muskotti, student restaurant of Nurmes Learning Centre Nurmeksenkatu 11, 75500 Nurmes Kuparisydän, restaurant Kummunkatu 21, 83500 Outokumpu Rapen ravintola, restaurant Lammenkatu 18, 83500 Outokumpu Wiikuna, student restaurant Karjalankatu 3, 80200 Joensuu Amica Ravintolat Oy, Corelli - restaurant Länsikatu 15, 80100 Joensuu Galleria Ravintola Aatos Sodexho, student canteen, Sirkkalantie 12a, 80100 Joesuu Student discounts are also available at the University of Joensuu student canteens: Kuutti, Biology building Carelia Hall Verola, Administration building Pipetti, Chemistry building Pihvinikkari, State office building, Torikatu 36, Joensuu IMPORTANT ADDRESSES AND DATES Financial aid for students www.kela.fi follow the link Financial Aid for Students tel. 020 434 6770, service number at 8:15 – 16:00 Ministry of Labour www.mol.fi The National Boar of Education www.oph.fi Ministry of Education www.minedu.fi Campus municipalities www.jns.fi www.kitee.fi www.lieksa.fi www.okukaup.fi www.nurmes.fi Housing (information on housing also available at the above-mentioned addresses) www.joensuunelli.fi Travel www.vr.fi www.matkahuolto.fi www.expressbus.com www.finnair.fi NORTH KARELIA POLYTECHNIC DEGREE REGULATIONS North Karelia Polytechnic Degree Regulations approved by the Polytechnic Board in its meeting of 28 May 2004. 1 § NORTH KARELIA POLYTECHNIC North Karelia Polytechnic is a commercial enterprise maintained by the City of Joensuu. North Karelia Polytechnic offers higher education in the following fields of study: 1. Natural Resources and the Environment 2. Technology, Communication and Transport 3. Social Sciences, Business and Administration 4. Natural Sciences 5. Tourism, Catering and Domestic Services 6. Social Services, Health and Sports 7. Culture 2 § EDUCATIONAL FUNCTION North Karelia Polytechnic offers higher education programmes leading to a degree, professional specialisation training for adults and other forms of supplementary training, as well as research and development services, the aim of which is to support working life and polytechnic education. The language of instruction is Finnish, except in the Degree Programme in International Business, whose language of instruction is English. However, teaching and examinations may be arranged in an alternative language at the discretion of the degree programme in question. 3 § DEGREES, DEGREE PROGRAMMES AND THEIR EXTENT AND TITLES The following polytechnic degrees can be taken at North Karelia Polytechnic: 1) Polytechnic Degree in Natural Resources and the Environment Degree Programme in Rural Industries (160 credits) Title: Agrologi (AMK) (Agronomist) Degree Programme in Forest Products Marketing (160 credits) Title: Metsätalousinsinööri (AMK) (Forestry Engineer) Degree Programme in Forestry (160 credits) Title: Metsätalousinsinööri (AMK) (Forestry Engineer) 2) Polytechnic Degree in Technology, Communication and Transport Degree Programme in Mechanical and Production Engineering (160 credits) Title: Insinööri (AMK) (Engineer) Degree Programme in Plastics Engineering (160 credits) Title: Insinööri (AMK) (Engineer) Degree Programme in Wood Technology (160 credits) Title: Insinööri (AMK) (Engineer) Degree Programme in Civil Engineering (160 credits) Title: Insinööri (AMK) (Engineer) Degree Programme in Electrical Engineering (160 credits) Title: Insinööri (AMK) (Engineer) Degree Programme in Information Technology (160 credits) Title: Insinööri (AMK) (Engineer) Degree Programme in Environmental Technology (160 credits) Title: Insinööri (AMK) (Engineer) 3) Polytechnic Degree in Social Sciences, Business and Administration Degree Programme in International Business (140 credits) Title: Tradenomi/Bachelor of Business Administration Degree Programme in Business Economics (140 credits) Title: Tradenomi (Bachelor of Business Administration) Degree Programme in Business Information Technology (140 credits) Title: Tradenomi (Bachelor of Business Administration) 4) Polytechnic Degree in Tourism, Catering and Domestic Services Degree Programme in Tourism (140 credits) Title: Restonomi (no English equivalent) 5) Polytechnic Degree in Social Services, Health Sports Degree Programme in Biomedical Sciences (140 credits) Title: Bioanalyytikko (AMK) (Bioanalyst) Degree Programme in Physiotherapy (140 credits). Title: Fysioterapeutti (AMK) (Physiotherapist) Degree Programme in Nursing (140/160 credits) Title: Sairaanhoitaja (AMK) (Registered Nurse), Terveydenhoitaja (AMK) (Public Health Nurse) Degree Programme in Social Welfare Work (140 credits) Title: Sosionomi (AMK) (no English equivalent) 6) Polytechnic Degree in Culture Degree Programme in Fine Arts (160 credits) Title: Kuvataiteilija (AMK) (Visual Artist) Degree Programme in Design (160 credits) Title: Artenomi (AMK) (Craftsman-designer) Degree Programme in Music (180 credits) Title: Musiikkipedagogi (AMK) (Music Teacher), Muusikko (AMK) (Musician) Degree Programme in Communication (160 credits) Title: Medianomi (AMK) (Media Artist) 4 § PLANNING AND DEVELOPING EDUCATION The degree programmes and the labour market both take part in planning and developing the examinations, degree programmes and curricula. The Director of Adult Education and personnel in charge of adult education plan the specialised studies and other supplementary education together with the degree programmes. Cooperation with representatives of the labour market and other institutions of higher education is carried out in order to support the development and improvement of educational standards. Each degree programme director is responsible for planning and developing his/her own programme. 5 § AIMS OF THE STUDIES, STRUCTURE AND GENERAL OPTIONAL STUDIES Regulations concerning education at polytechnics indicate the general objectives and the structure of studies leading to a degree. The Polytechnic Board confirms the objectives and structures of the degree programmes, specialised studies and other supplementary education and approves their curricula. The curricula for short-term professional supplementary education (less than 5 credits) are approved by the director of the degree programme who is responsible for the studies. Additionally, there are optional studies common to all degree programmes of the Polytechnic. Each degree programme compiles course descriptions for general optional studies for each academic year, which are then approved by the Polytechnic Board. 6 § STUDENT SELECTION Each Degree Programme Director is in charge of the selection of students for education that leads to a degree and of students for specialised studies. The Director of Adult Education is responsible for the selection of students for Open Polytechnic. The person responsible for adult education in a particular field of study is in charge of the selection of students for supplementary education. Directors of degree programmes answer for the selection of students for general optional studies organised by their programmes. 7 § STUDENT ENROLMENT Education leading to a degree The student must enrol each academic year as being “present” or “absent”. The student who is continuing his/her studies must enrol by Winha-student administration-program during the registration period between 1.731.8. The student starting his/her studies has to enrol using a registration form simultaneously with accepting the study place. The enrolment will be done for the whole academic year or for one semester. Enrolment for shorter periods is not possible. When enrolling for the whole academic year, the possible change of status for the spring term must be made during the registration time in December, which will be announced separately every year. The student may enrol as being ‟absent‟ for the total of two (2) academic years during the duration of his/her studies. A student with the status of being ‟absent‟ is not allowed to attend lectures, exams or practical training at the Polytechnic. The College of Examiners will not accept a degree of an absent student. During the status as being „absent‟, the absence is not deducted from the set duration of studies. If a student does not enrol as being ‟present‟ or ‟absent‟ before the deadline, the right to study will be forfeited and the possible return to the studies must be applied separately from the President of the Polytechnic. As a rule, the right to study can be reinstated at the beginning of the next semester at the earliest. Specialised studies The student studying specialised studies must enrol present using a registration form. The student who is continuing his/her studies must enrol by the start of his/her studies at the latest and the beginning student by the time of accepting the study place. 8 § THE RIGHT TO STUDY AND STUDYING AFTER THE RIGHT TO STUDY HAS ENDED Youth education leading to a degree The right to study in youth education leading to a degree is given for the set duration of the particular degree programme and in addition, for one year immediately following the set duration. To maintain the right to study, the student must enrol as a student each academic year. Without the right to study, the student cannot attend lectures, conduct practical training, prepare a thesis or receive his/her degree certificate. Adult education leading to a degree The right to study in adult education leading to a degree is given for the time defined in the personal study plan and, in addition, for one year immediately after that. Based on an acceptable cause of the delay in the studies, the President of the Polytechnic can grant the right to complete the studies after the right to study has ended for a student studying for a degree. As a rule, the application should be turned in before the right to study has ended. Specialised studies Specialised studies must be carried out in the duration confirmed for them. If in the specialised studies or in supplementary education the student is missing a small number of credits (less than 25%) necessary to complete his/her studies, the President of the Polytechnic can grant the student the right to complete the missing studies within six (6) months from the date his/her studies were due to end. The appeal must be made before the end of the confirmed duration. 9 § STUDENT COUNSELING The Polytechnic has a full-time lecturer of student counseling who coordinates the counseling of the students. In every degree programme there is an own student counselor of each field of study. The student has the right to get counseling during all his/her time of studying. 10 § ATTENDANCE, ACCEPTANCE OF STUDIES, CREDIT TRANSFER AND COMPENSATIONS To obtain a polytechnic degree or a certificate for professional specialisation studies, the student must prove that he/she has achieved the objectives described in the curriculum. The course and attendance requirements of each study unit are set by the lecturer of the study unit in question. The directors of the degree programmes decide the equivalence and approval of marks/grades awarded by other institutions, as suggested by the lecturer of the study unit. The decision must show the extent of the transferred or compensated studies in credits as well as the time of studies and assessment. It must also be decided whether the studies belong to the basic, professional or optional studies. The director of the degree programme decides the transfer or compensation of practical training. 11 § ASSESSMENT AND RECORD OF CREDITS Study units and/or study modules that are included in a degree and in specialised studies are assessed using a grading scale of 1-5: excellent (5), good (3-4), satisfactory (1-2) or pass. Examinations of study units and/or study modules are assessed using the same scale, or using a pass/fail mark/grade. The marks/grades awarded by other institutions are translated into grades equivalent to the marks/grades shown in the grading scale above. Acceptable credit transfers are assigned only a mark/grade of pass. A study unit or module may be tried three (3) times with the same requirements. If the student fails on all three attempts, he/she must retake the unit/module with the most recent, possibly altered requirements. Participation in examinations is unlimited. The timetable for examinations can be seen in the examination schedule drawn by each degree programme. It is also possible to raise given marks/grades throughout the duration of studies (3½, 4 or 4½ years) by retaking examinations. The former grade continues to be valid if the new grade is lower. The examination must be assessed, the results announced on the bulletin board and the mark/grade taken into the record of credits within one (1) month from the examination date. The same applies to practical training and a thesis. If completing the study unit requires written assignments or reports to be submitted in addition to an examination, these must be turned in within a time limit decided by the degree programme. The results must be announced and taken into the record of credits within one (1) month from the last date of submission of exercises or reports. All the documents serving as a basis for assessment must be retained for a minimum time of six (6) months, except the thesis, which must be kept permanently. The student, who is proved to be guilty of a deceit in an exam, can immediately be sent off from the exam situation and his/her performance will be dismissed. The study attainment will also fail when the deceit or plagiarism is observed not until after the exam or after handing in the thesis or an exercise. Deceit or plagiarism can also cause other disciplinary punishments based on the law and the regulations of the Polytechnic. If the candidate causes disorders in the exam situation, also after the caution, the supervisor can sent him/her off from the exam. When a candidate is sent off like this, the supervisor must mark the reason for suspension in the answer sheet. If required, the student must be able to prove his/her identity in the exam situation. The student has the right to receive a confirmed transcript of his/her records from the Student Services Office. The transcript indicates the student‟s personal data, information concerning the degree programme and a complete list and extent of successfully completed study units, marks/grades achieved, dates, names of lecturers assessing the courses and a key of the grading scale. In addition, study modules and units are divided into basic, professional and optional studies and into practical training and a thesis. Dates and institutions granting compensated or transferred credits are also included in the transcript. The transcript of the record of credits is signed by the authorised personnel maintaining the record of credits. 12 § CORRECTION OF COURSE MARKS/ GRADES If the student is dissatisfied with the assessment of his/her studies or transfer of the prior studies, he/she has the right to ask for a correction from the lecturer who has assessed his/her performance during 14 days from the announcement of the results. If the student is dissatisfied with the written reply from the lecturer, he/she should contact the director of the degree programme. After this, if the student is still dissatisfied, he/she has a possibility to make a written request for correction to the Board of Examiners within 14 days from the date he/she has received a written reply from the lecturer. A request for correction is to be delivered to the Student Services Office. It is not possible to complain of the resolution made by the Board of Examiners. 13 § PRACTICAL TRAINING TO IMPROVE PROFESSIONAL SKILLS The objective of practical training is to make the student familiar with practical tasks that are essential particularly in professional studies and to provide the student with the opportunity to apply his/her skills and knowledge in professional life. Detailed objectives, extent, structure, content, form and evaluation of the practical training period are determined in each degree programme and in specialised studies. The extent of practical training is mentioned in the degree certificate. 14 § THESIS The objective of the thesis is to develop and verify the student‟s qualifications and ability to apply his/her skills and knowledge in the practical expert assignments related to his/her professional studies. A thesis is a public document, although the basic data or research plan may be secret. The thesis is a research in the student‟s own field of study. It may concentrate on a single field of study or be a multi-disciplinary study, individual performance or a product or research of project or teamwork. In case the thesis is a result of teamwork, each student must indicate his/her own personal contributions in the preparation process. The purpose of the thesis is to show familiarity with the subject of the thesis, research methods and professional communication. The student‟s contribution to the thesis should be the equivalent of 10 credits. The grading scale used for assessing the thesis is the same as used in assessing other studies. Unless otherwise instructed, the thesis must be written in Finnish. In degree programmes using some other language as the main language of tuition, the thesis is submitted in the language in question. Each thesis must include an abstract written in any foreign language taught at North Karelia Polytechnic. 15 § MATURITY EXAMINATION The maturity examination is a supervised written test in Finnish indicating the student‟s abilities in using language and his/her familiarity with the subject of the thesis. The maturity examination is taken after the thesis has been submitted for approval to the instructor of the thesis. Topics for the maturity examination are provided by the instructor in charge of the thesis and the examination is evaluated using a pass/fail grade. If the student has transferred from abroad or has, for some other reason, studied using some other language, the degree programme determines the language to be used in the maturity examination. 16 § GRADUATION, DEGREE CERTIFICATE AND THE CERTIFICATE FROM OTHER EDUCATION All records of successfully completed study units and modules must be taken into the record of credits in order for the student to graduate and receive his/her degree certificate. When all the study units have been completed and registered, the student orders a transcript of records from the office of the appropriate degree programme and fills in the graduation form to be processed by the director of the degree programme. The degree is validated by a college of three examiners, which meets at least once a month, except in July. In May and December a College of Examiners has the second meeting by the end of the month, if needed. The dates of these meetings are confirmed by the Board of Directors at the Polytechnic and they are announced at the beginning of each academic year. The student receives, together with the degree certificate, a cost-free appendix for international use determined in the regulation (The Diploma Supplement). Degree certificates and certificates in specialised studies are signed by the President or the Vice President in case the President is prevented. The transcript of records to be attached to the certificate is signed by the director of the degree programme and for specialised studies by the lecturer responsible for the studies. Certificates for other supplementary education are signed by the Vice President and the lecturer in charge. 17 § APPLICATION OF DEGREE REGULATIONS The discretionary application of the degree regulations must follow the common principles of the legal rights of an individual. Before any decisions are made, all parties involved must be heard. Decisions are to be public and based on approved norms and standards. 18 § EFFECTIVE DATE OF THE DEGREE REGULATIONS These degree regulations take affect on 1 August 2004 and nullify the former regulations of 1 August 2003. Education that started before 1 August 2004 as a rule follows the degree regulations of the academic year in question, except with 7§, 9 §, 11§, 12 §, 14 §, which are valid also concerning education started previously. Specification to the North Karelia Polytechnic Degree Regulations, § 11 on the Final Submissions Dates of Assignments and Reports in Each Degree Programme Degree Programmes in Forestry, Forest Products Marketing, Music, Tourism, and Wood Technology: The assignments and reports must be turned in within one month from the end of the study unit or training. Degree Programmes in Business Information Technology, Civil Engineering, Information Technology, Mechanical and Production Engineering, Plastics Engineering, and Social Welfare Work: The assignments and reports must be turned in within a time limit decided by each lecturer, however, not later than one month after the study unit or training has ended. Degree Programmes in Business Economics and Communication: The assignments and reports must be turned in during the month that immediately follows the month in which the study unit has ended. Degree Programmes in Biomedical Sciences, Physiotherapy, and Nursing: The assignments and reports must be turned in within one month from the final submission date determined by the lecturer. Degree Programmes in Rural Industries and Environmental Technology: The assignments and reports must be turned in within one month from the last scheduled contact session of the study unit. Degree Programmes in Fine Arts and Design: The assignments and reports relating to studies or training due to be completed during the academic year must be turned in within one month from the end of study unit or training. The assignments and reports relating to summer studies or training must be returned within the first month from the beginning of autumn semester. Degree Programme in International Business: The lecturers inform students of the final submission dates for the learning assignments, exercises, reports and other similar documents related to their study units. If the final submission date is not given, the assignments must be turned in within one month from the end of the study unit. Training reports are to be submitted within one month after the training has ended. If not otherwise stated, the reports, exercises, learning assignments, and other documents are to be left to the degree programme office, where the documents are marked with the submission date. Belated documents and reports will not be assessed. NORTH KARELIA POLYTECHNIC FINANCIAL AID COMMITTEE REGULATIONS 1§ North Karelia Polytechnic has a Financial Aid Committee which consists of four members and their personal substitute members. 2§ The Student Financial Aid Act 9 § and The Student Financial Aid Statute 8 and 9 § regulate the appointment, composition, duties, convocation and presence of a quorum of the Financial Aid Committee. 3§ Matters submitted to the Financial Aid Committee for deliberation are decided upon by: 1) the Financial Aid Committee in its meetings 2) the Chairman of the Committee and, when the Chairman is prevented, the Deputy Chairman. Decisions to be made by the Committee and the Chairman or the Deputy Chairman are introduced by the Secretary. 4§ The Financial Aid Committee, in its meetings, decides on matters concerning the refusal or interruption of the financial aid on grounds of the student failing to make sufficient progress in his/her studies, according to the requirements set forth by the Student Financial Aid Act 5 and 7§, The Student Financial Aid Statute 4§, and the decision of 6/011/96/22.4.1996 by the Ministry of Education. In its meetings, the Financial Aid Committee decides on the permanent guidelines for applying the rules and regulations stated in section 1. The Chairman of the Financial Aid Committee, or when he/she is prevented, the Deputy Chairman, decides on other matters. The Committee may take into consideration a matter which otherwise would be decided on by the Chairman. The Chairman may transfer a matter normally decided on by himself/herself to the Committee to be decided on during its meeting. 5§ The meeting must be called, at the latest, three working days before the meeting is to be held. 6§ A book of minutes, which is signed by the Chairman and countersigned by the Secretary, is kept during the meetings. 7§ Decisions made by the Financial Aid Committee are signed by the Secretary of the Committee. The Secretary also retains the documents and is responsible for later filing according to the regulations set by The Social Insurance Institution. 8§ Members of the Financial Aid Committee have access to all documents concerning the matters dealt with by the Committee. 9§ These regulations take effect on 8 November 2003. NORTH KARELIA POLYTECHNIC COLLEGES OF EXAMINERS 1.8.2004 – 31.7.2006 AND THEIR SCHEDULED MEETINGS FOR 2004 – 2005 Official Members Degree Programmes in Fine Arts and Design Mr Raimo Moilanen, Chairperson Ms Ulla Tarvainen Mr Teijo Karhu Degree Programme in Communication Ms Aulikki Pänttönen, Chairperson Mr Jyrki Kurki Mr Kari Kallberg Degree Programme in Music Mr Pekka Mustaniemi, Chairperson Mr Reima Raijas Ms Raija Pesonen-Leinonen Degree Programme in International Business Mr Ari Stenroos, Chairperson Ms Riitta Hyttinen Mr Tenho Kohonen Degree Programme in Business Economics Mr Pekka Sivonen, Chairperson Ms Sinikka Marila, Vice Chairperson Ms Helka Mehtonen Substitute Members Mr Jukka Niskanen Ms Aino Lampio Mr Seppo Väänänen Mr Juha Virekoski Mr Juha Linna Ms Pirkko Kurikka Ms Markku Hietala, Vice Chairperson Mr Tapani Yrjölä Ms Hellikki Pentti Ms Kirsi-Marja Toivanen-Sevrjukova, Vice Chairperson Mr Pekka Sivonen Ms Eeva Karttunen Mr Jorma Suomalainen Ms Ulla Kärnä Degree Programme in Business Information Technology Mr Eero Mönkkönen, Chairperson Mr Jorma Suomalainen Mr Erkki Vikeväinen, Vice Chairperson Ms Jaana Timonen Mr Aarne Surakka Mr Riku Turkia Degree Programme in Rural Industries Ms Ulla Asikainen, Chairperson Mr Arto Lankinen Mr Ilpo Tahvanainen Degree Programme in Environmental Technology Mr Jarmo Renvall, Chairperson Mr Jari Spoof Ms Eeva-Liisa Juvonen Degree Programme in Tourism Ms Marja-Leena Rautiainen, Chairperson Mr Petri Raivo, Vice Chairperson Ms Anne-Maija Härkönen Degree Programme in Forestry Mr Esa Etelätalo, Chairperson Mr Lauri Vesa Ms Riitta Jalkanen Degree Programme in Forest Products Marketing Mr Jukka Asp, Chairperson Mr Jarmo Mäkelä, Vice Chairperson Ms Leea Arvila Degree Programme in Wood Technology Mr Tapani Siitonen, Chairperson Mr Jouni Hietaranta Mr Matti Ikäheimo Degree Programme in Information Technology Mr Jyri Roihuvuo, Chairperson Mr Eero Rautiainen Mr Eero Väisänen Ms Anne Poutiainen, Vice Chairperson Mr Juha Kilpeläinen Ms Merja Mononen Mr Juha Suomalainen, Vice Chairperson Mr Kari Kuokkanen Mr Risto Juvaste Ms Tuula Asikainen Ms Hanna Lukander Ms Raija-Liisa Ikonen Mr Jussi Pesu, Vice Chairperson Mr Raimo Hulmi Ms Virva Rento Mr Pekka Huotari Ms Eila Kukkonen Ms Pirjo Saramäki Mr Hannu Piironen Ms Leena Toivanen Mr Jarmo Jussila Mr Jaakko Pitkänen, Vice Chairperson Mr Aimo Hakulinen Mr Heikki Hara Degree Programme in Mechanical and Production Engineering Mr Arto Huovinen, Chairperson Kari Mönkkönen Mr Pentti Partanen Mr Vesa Nuutamo Mr Alpi Niemi Mr Veikko Viitanen Degree Programme in Plastics Engineering Mr. Kari Mönkkönen, Chairperson Mr Vesa Nuutamo Mr Veikko Viitanen Degree Programme in Civil Engineering Mr Tapio Turunen, Chairperson Mr Jukka Hirvonen Ms Merja Öhman Mr Arto Huovinen Mr Pentti Partanen Mr Alpi Niemi Mr Hannu Tyrväinen, Vice Chairperson Mr Riku Tiira Mr Petteri Härkönen Degree Programme in Electrical Engineering Mr Jyrki Kankkunen, Chairperson Mr Reijo Pussinen, Vice Chairperson Mr Heikki Hara Degree Programme in Social Welfare Work Mr Tuomas Lappalainen, Chairperson Ms Riitta DalMaso Mr Tommi Kinnunen Degree Programme in Nursing Ms Heleena Uusi-Illikainen, Chairperson Mr Pertti Savelius, Vice Chairperson Ms Hilkka Sidoroff Mr Jyri Roihuvuo Mr Eero Rautiainen Mr Eero Väisänen Ms Kirsi Lindlöf Ms Anne Siremaa Ms Tiina Mäkinen Ms Maija Laitinen Ms Henna Myller Ms Tiina Halonen Degree Programmes in Biomedical Sciences and Physiotherapy Ms Marja-Kaarina Koskinen, Chairperson Ms Päivikki Heikkinen Ms Anneli Muona, Vice Chairperson Mr Antti Alamäki Ms Anna-Riitta Mikkonen Ms Elina Lyytikäinen COLLEGES OF EXAMINERS: SCHEDULED MEETINGS FOR 2004 - 2005 Deadline for College of Examiners’ Graduation Applications Meetings The date of the certificate *) the first possible date for handing over a certificate August Septmber October November December December January February March April May May June 2 Aug 6 Sep 4 Oct 1 Nov 7 Dec 13 Dec 10 Jan 7 Feb 7 Mar 4 Apr 2 May 16 May 6 Jun 9 Aug 13 Sep 11 Oct 8 Nov 13 Dec 20 Dec 14 Jan 14 Feb 14Mar 11 Apr 9 May 23 May 13 Jun 18.8.2004 17.9.2004 18.10.2004 18.11.2004 17.12.2004 27.12.2004 18.1.2005 18.2.2005 18.3.2005 18.4.2005 18.5.2005 27.5.2005 17.6.2005 *) According to the date of the certificate, the student is entitled to financial aid for that month according to the set duration of the academic year. If the set duration of the studies has been exceeded, the student must earn at least 3,2 credits/supported month.