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ATTACHMENT A: CASTILLEJA CONDITION CONFORMANCE TABLE- 09/25/13 USE AND ASSOCIATED DESCRIPTION PRIOR TO 2013-2014 SCHOOL YEAR PROJECTED CONDITIONS FOR CITY OF PALO ALTO CONDITIONS 2013-2014 SCHOOL YEAR RESPONSE APPLICATION NO. 00-CUP-23: 1310 Bryant Street (Castilleja School) Permitted Use Increase Enrollment from 385 – 415. Non-Conformance. Please see the attached Projected enrollment for the Non-conformance with the spreadsheet detailing total enrollment, average start of school is currently 448. use permit for twelve daily absences, and average daily attendance This number could drop prior to consecutive years beginning the 2000 – 2001 and 2013 – 2014 academic the start of school as a result of with the 2002-2003 school years. attrition to other programs year. The City does not which can occur during the accept Average Daily summer months. At this time, Enrollment as the basis for this is the highest potential conformance with the expected enrollment – the conditional use permit, in equivalent of 64 girls per grade, that that the conditional but actual enrollment on the first use permit specifically day of school could be as low as states, “415 students”. 443. Permitted Use Addition of two full-time faculty members. Conformance. Over the years, Castilleja has A continued effort will be made Conformance to be increased program support staff but has to streamline programmatic staff determined. Please provide streamlines faculty positions which equates to and faculty positions. faculty population data for fewer classroom instructors. school years ‘00-‘01 and 13- ‘14 Condition of Approval Castilleja shall continue to initiate the Conformance. The June 2013 meeting was August and September meetings Conformance to be 1.0 scheduling of neighborhood meetings to provide held in July. Historically, discussions have are already scheduled and determined. Please provide an open dialog regarding neighborhood issues. focused on traffic and parking, and over the posted, and the school will list of community meetings The meetings shall occur twice a year, once in past two years, neighbors had made note that continue to hold meetings as and attendance data for the June and once in October. The Current Planning the school was doing a better job of managing needed as we work through the years 2001 through 2013. Manager shall be notified as to the time and traffic and was quick to respond to neighbors’ CUP application process. An date of these meetings and may attend. calls and concerns. additional meeting will be held in October 2013 and June 2014 (per USE AND ASSOCIATED DESCRIPTION PRIOR TO 2013-2014 SCHOOL YEAR PROJECTED CONDITIONS FOR CITY OF PALO ALTO CONDITIONS 2013-2014 SCHOOL YEAR RESPONSE the CUP). In addition, the neighbors receive correspondence at the beginning and middle of each school year apprising them of upcoming events. Also, the addition of neighborhood portal on the school’s website allows the school to post news, information and updates as needed. Condition of Approval Reconfigure staff/faculty parking spaces to Conformance. Given the parking lot lengths The re-striping of lots over the Conformance to be 2.0 include no fewer than 44 parking spaces and a and widths as required by PAMC, and the 2013 summer added two more determined. City will loading/unloading area for trucks and buses physical improvements of the new swimming parking spaces in the Admin lot conduct on-site inspection (Emerson & Kellog), consistent with the site plan pool, the maximum number of spaces possible and one more parking space in to determine conformance. dated October 2, 2000. However, the plans shall in the Emerson & Kellogg lot is 41. The lot has the Senior lot. The school has be modified to incorporate parking stall lengths been reconfigured with 41 spaces. experimented with bus loading and aisle widths as required by Palo Alto and unloading on the Circle, Municipal Code (PAMC) Section 18.83.090(m). which can be used for retreats The one-way driveways should also be narrowed and events in the 2013-2014 to 16 feet in width. An application package for school year. The attached Architectural Review Board (ARB review diagram indicates 160 spaces. application package shall also include any and all physical improvements associated with the installation on the new swimming pool. Neighborhood Meetings twice per year Conformance. The June 2013 meeting was August and September meetings Conformance to be held in July. Historically, discussions have are already scheduled and determined. Please provide focused on traffic and parking and over the posted, and the school will list of community meetings past two years, neighbors had made note that continue to hold meetings as and attendance data for the the school was doing a better job of managing needed as we work through the years 2001 through 2013. USE AND ASSOCIATED DESCRIPTION PRIOR TO 2013-2014 SCHOOL YEAR PROJECTED CONDITIONS FOR CITY OF PALO ALTO CONDITIONS 2013-2014 SCHOOL YEAR RESPONSE traffic and was quick to respond to neighbor’s CUP application process. An calls and concerns. additional meeting will be held in October 2013 and June 2014 (per the CUP). In addition, the neighbors receive correspondence at the beginning and middle of each school year apprising them of the upcoming events. Also, the addition of neighborhood portal on the school’s website allows the school to post news, information and updates as needed. APPLICATION NO. 99-UP-48: 1310 Bryant Street (Castilleja School) USE AND ASSOCIATED DESCRIPTION PRIOR TO 2013-2014 SCHOOL YEAR PROJECTED CONDITIONS FOR CITY OF PALO ALTO CONDITIONS 2013-2014 SCHOOL YEAR RESPONSE Permitted Use Decommission 1,328 square feet and add 1,885 Conformance. N/A Conformance to be square feet, 557 of which are to meet handicap determined. City will accessibility requirements at the campus conduct on-site inspection administration building. No new Floor Area to determine conformance. increase associated with the project. Max. enrollment allowed was 385 students. Condition of Approval Site improvements shall be constructed as Conformance. N/A Conformance to be 1.0 shown on the approved site plan. determined. City will conduct on-site inspection to determine conformance. Condition of Approval Use Permit effective on same date as Conformance. N/A Conformance to be USE AND ASSOCIATED DESCRIPTION PRIOR TO 2013-2014 SCHOOL YEAR PROJECTED CONDITIONS FOR CITY OF PALO ALTO CONDITIONS 2013-2014 SCHOOL YEAR RESPONSE 2.0 architectural review. determined. City will conduct on-site inspection to determine conformance. Condition of Approval Additional tree wells required in Admin. lot – 1 Conformance. Currently have 4 trees for 24 Intend to follow condition if Conformance to be 3.0 tree per every 10 spaces. spaces. more spaces become available. determined. City will conduct on-site inspection to determine conformance. Condition of Approval All existing trees must be protected during Conformance. N/A. No construction projected. Condition related to a 4.0 construction. completed construction project. Not a long term monitoring condition. Condition of Approval Policies of RTDM plan shall be part of Board Partial Conformance. A report was filed with TDM policies and plan will be Non-conformance. Please 5.0 Policies and Procedures Manual and be the ZA in 2001. There is no evidence of posted on the Board portal and provide copies of the incorporated into long range planning. Annual subsequent reports in our files. The majority of will be incorporated into the current TDM materials and report on TDM effectiveness to be provided to Board members are parents, and as such are Board orientation process. An documents where TDM Zoning Administrator for review at public made aware of our TDM plan each year. The annual report on TDM policies are contained. TDM meeting for 3 years – after that ZA can TDM is not included in the Board Policies and effectiveness will be delivered to program shall be determine if additional public hearings are Procedures Manual. the ZA in June 2014. incorporated in to Board required. TDM policies consist of the following: Policies and Procedures Manual. Condition of Approval January and September an updated Conformance. Traffic policies are outlined in A back-to-school transportation Conformance to be 5.1 parking/traffic/pick-up/drop-off policy mailed to the parent handbook and mailed each year. packet is being mailed to all determined. Please provide parents and handed out during morning drop- Reminders are also included in the parent families prior to the start of a copy of the current parent off periods to remind parents of the importance association email newsletters, and the website school. A transportation page is handbook. of the Parking and Traffic Policy. Additional portal has a map of approved parking areas. being added to the Parent and mailings shall be initiated as required and the Faculty website portals outlining monthly school publication, Around the Circle, alternative ways to access USE AND ASSOCIATED DESCRIPTION PRIOR TO 2013-2014 SCHOOL YEAR PROJECTED CONDITIONS FOR CITY OF PALO ALTO CONDITIONS 2013-2014 SCHOOL YEAR RESPONSE shall have a traffic section to remind families of campus which include links to policies. Carpools to School, Palo Alto Shuttle schedule, Caltrain and Marguerite. Condition of Approval A reorganization of the drop-off, pick-up zones Conformance. The Parking Management Plan We are redistributing drop- Conformance to be 5.2 will occur so that the 6th graders and carpools has been developed and is communicated off/pickup by alphabetical order determined. Please provide use the faculty staff parking lot. After January annually to employees, parents and students. of student last names (as a copy of the current 2001, Castilleja shall submit a parking Currently, Grades 6-8 use Kellogg; Grades 9-12 opposed to grade level), which Parking Management Plan. management plan which distributes drop-off use Bryant; Carpools use the faculty/staff we anticipate will allow us to fine and pick-up to maximize traffic flow around the parking lot. tune load on the driveways and campus. get cars off the street. Condition of Approval Parents instructed to not double-park on street Conformance. In addition, staff have been This information will be included Conformance to be 5.3 or drop-off students across the street. added at the Kellogg Street drop-off and pick- in the Transportation packet and determined. City will up to monitor this condition and keep traffic reminders will be included in the conduct on-site inspection flowing. Parent Association electronic to determine conformance. newsletters. Staff will be present Provide a copy of the to monitor on the street as well. current parking guidelines. Also at the grade-level parent meetings on the first day of school, traffic and parking guidelines will be presented to all parents. Condition of Approval Parents instructed to move out of driveway if Conformance. Security officers monitor both Security officers will continue to Conformance to be 5.4 their daughter is not at the pick-up location. driveways at dismissal and arrival and move monitor driveways. determined. City will cards through the driveway if their daughter is conduct on-site inspection not ready. to determine conformance. Condition of Approval Parents instructed not to make left turns in or Conformance. Security officers and staff Security officers and Conformance to be USE AND ASSOCIATED DESCRIPTION PRIOR TO 2013-2014 SCHOOL YEAR PROJECTED CONDITIONS FOR CITY OF PALO ALTO CONDITIONS 2013-2014 SCHOOL YEAR RESPONSE 5.5 out of driveways at peak times. Signs shall be performed this role. maintenance staff will continue determined. City will posted to indicate these rules. Driveways shall this role during drop-off and conduct on-site inspection be reconfigured to make left turns difficult for pick-up (i.e. peak times) to determine conformance. drivers. Condition of Approval Castilleja School does and shall continue to Conformance. Security officers have been In the 2013‐14 school year, we Conformance to be 5.6 provide Traffic monitors during the regular employed to direct traffic at both Kellogg and have dedicated an employee to determined. City will school year. The Traffic monitors shall educate Bryant Street driveways. Toward the end of last transportation management, as conduct on-site inspection students and parents and enforce the circulation year, we added one staff member to ensure well as additional staff at each to determine conformance. related conditions of approval. The traffic smooth flow of traffic on Kellogg. driveway at drop‐off and pick up. Please provide the contact monitors shall also be utilized during special information for the school events and summer camp to keep employee responsible for surrounding streets clear of congestion. During transportation Special events and summer camp, the monitors management. may not be wearing uniforms. During the regular school year, traffic monitors will wear uniforms. Condition of Approval At least twice a day, school personnel shall Partial Conformance. Staff monitors parking Staff has been dedicated to this Conformance to be 5.7 monitor the parking situation on site and as workload schedules allow and respond to role for the morning and determined. City will surrounding streets. The school shall notify any calls and complaints as they come up. afternoon duty, and will continue conduct on-site inspection violators of the need to move cars. to respond to issues as they to determine conformance. arise. Condition of Approval Students, Faculty and staff shall be instructed to Conformance. These parking guidelines are Staff has been dedicated to this Conformance to be 5.8 park only on the school side of the street. Daily part of the annual orientation process and are role for the morning and determined. City will monitoring of parking shall be conducted and included in the traffic guideline literature. afternoon duty, and will continue conduct on-site inspection offenders shall be instructed where to park. to respond to issues as they to determine conformance. arise. Please provide all current traffic guideline literature. USE AND ASSOCIATED DESCRIPTION PRIOR TO 2013-2014 SCHOOL YEAR PROJECTED CONDITIONS FOR CITY OF PALO ALTO CONDITIONS 2013-2014 SCHOOL YEAR RESPONSE Condition of Approval A student government team shall continue to Conformance. The Green Team promotes bike All efforts will continue and new Conformance to be 5.9 meet to heighten awareness and find new ways to school days which have raised awareness creative solutions will be determined. Please provide for students to contribute to solutions. Student about alternatives to commuting to campus. encouraged. a copy of the current government officers have already met twice Consequences to driving and parking parent/student handbook. with Amanda Jones who works for the City of violations are posted in the Parent/Student Palo Alto to promote alternate transportation handbook. plans. The school shall develop disciplinary consequences for the students and parents who do not cooperate with the parking requirements. The consequences shall be communicated to the students, parents and the surrounding neighborhood. Condition of Approval Castilleja shall move 4 of its 8 vans out of the Conformance. The school has eliminated 2 This condition was fulfilled and Conformance to be 5.10 parking lot and tandem park the other 4 so that vans, and currently parks them in tandem on all efforts will continue. determined. City will 5 additional parking places shall be available in campus behind a landscape screen. conduct on-site inspection the lot. A landscaping screen shall be developed to determine conformance. to better screen the vehicles from street view. Condition of Approval Oversight for the TDM plan shall be the Partial Conformance. Head of School and A Board of Trustees briefing will Conformance to be 5.11 responsibility of the Head of School and the Director of Finance and Operations are be scheduled to provide updates determined. Please provide Director of Finance and Operations. Other staff responsible for the TDM plan, with support to the TDM measures, and report complaint/resolution data. may be assigned responsibilities regarding the from the Maintenance Department. Contact will be provided to the City in daily operation and enforcement of the plan. As Information is posted on the school's website. June 2014. the designated person or persons could change The Director of Finance receives and tracks year to year as job responsibilities are redefined, complaints and follows up to resolution. TDM at the beginning of each year Castilleja shall is a topic at every neighbor meeting. The provide neighbors and the City of Palo Alto majority of Board members are current or Zoning Administrator with a list of individual former parents and are very familiar with the contacts with emails and phone numbers. It TDM plan. But the City of Palo Alto has not shall be the responsibility of the Director of been consistently provided with a list of USE AND ASSOCIATED DESCRIPTION PRIOR TO 2013-2014 SCHOOL YEAR PROJECTED CONDITIONS FOR CITY OF PALO ALTO CONDITIONS 2013-2014 SCHOOL YEAR RESPONSE Finance and Operations to make sure that all individual contacts with emails and phone personnel fully understand and are trained to numbers nor engaged for an annual review of complete their responsibilities. A log shall be the TDM plan. kept of telephone calls and the expressed concerns. The Director of Finance shall review the log for trends and respond to remedy any problems. If any neighbor feels their concern was not properly responded to, they should contact the Director of Finance and Operations or the Head of School. The administration shall at least annually review the TDM with the Board of Trustees, the neighbors and the City of Palo Alto to ensure its ongoing responsiveness and success (see Condition #5). Condition of Approval Castilleja shall provide daily (when school is in Conformance. Security service is engaged on a The school will continue to Conformance to be 5.12 session) traffic monitoring at peak pick-up and daily basis to monitor traffic at Kellogg and provide security and determined. City will drop-off times and for large special events, not Bryant streets. In addition, staff was added to maintenance staff for drop-‐‐off conduct on-site inspection only to enforce traffic/parking policies, but also morning drop-off at Bryant and afternoon pick‐ and pick up. In addition, the to determine conformance. to enhance traffic awareness and participation up on Kellogg. school anticipates that with a Please provide current data in the program. Normally, uniformed personnel combination of shuttle, carpool on the security team shall do the monitoring. The traffic monitor and public transportation, the including: name of security shall oversee drop‐off and pick‐up in the number of cars coming to firm and contact designated areas and keep the roadway clear of campus can be significantly information, number of waiting traffic. Additionally, the monitor shall reduced. Student offenders will security officers on site and make a daily round of the school, identify continue to be disciplined by the shift times, name of school vehicles that are not appropriately parked, and school. staff responsible for the report them to school administration so that security team. the cars can be moved and appropriate action taken. The traffic monitor shall report directly to the Superintendent of Buildings and USE AND ASSOCIATED DESCRIPTION PRIOR TO 2013-2014 SCHOOL YEAR PROJECTED CONDITIONS FOR CITY OF PALO ALTO CONDITIONS 2013-2014 SCHOOL YEAR RESPONSE Grounds. Information regarding the student offenders shall be turned over to the Director of Finance and Operations for action. Condition of Approval At the beginning of every school year Castilleja Conformance. As part of faculty in-service and The school will continue to Conformance to be 5.13 shall set aside scheduled time for all faculty and new employee onboarding, traffic guidelines register cars at the beginning of determined. Please provide staff to register their cards, receive an ID tag and are reviewed and cars are registered. the year, and will ask faculty and a copy of the current staff review the traffic and parking policies. staff to commit to one day a handbook and/or polices week of alternate commuting that state staff parking methods. requirements. Condition of Approval At the beginning of every semester Castilleja Conformance. Students are required to Stepped up patrols in the Conformance to be 5.14 shall set aside scheduled time for all students to register cars at the beginning of the school neighborhood will allow for the determined. Provide a copy register their cars, receive an ID tag and review year, with rolling registration as they get their school to ensure Conformance. of current student parking the traffic and parking policies. license during the year. If cars are found on with car registration. requirements. the street without stickers, follow up is done with the students to ensure they get registered. Condition of Approval Parents and students who do not follow the Conformance. Consequences are clearly Condition will continue to be Conformance to be 5.15 guidelines shall be conferenced with and a outlined in the parent/student handbook. met. determined. Please provide judicial plan, which outlines consequences, shall a copy of the current be developed for students. The judicial plan parent/student handbook. shall include the possibility of warning letters to students, disciplinary actions and possible temporary suspension for repeat violators. Condition of Approval As part of the Administration Building remodel Conformance. N/A. Condition met. Conformance to be 5.16 the Bryant Street driveway shall be lengthened determined. City will and widened into two lanes to provide off-street conduct on-site inspection drop-off/pick-up for approximately 16 cars. At to determine conformance. USE AND ASSOCIATED DESCRIPTION PRIOR TO 2013-2014 SCHOOL YEAR PROJECTED CONDITIONS FOR CITY OF PALO ALTO CONDITIONS 2013-2014 SCHOOL YEAR RESPONSE off-peak times the curb lane could provide approximately 5 spaces for visitor parking Condition of Approval The Kellogg driveway shall be lengthened behind Conformance. N/A. Condition met. Conformance to be 5.17 a green planted area to provide off-street drop- determined. City will off/pick-up for approximately 10 cars conduct on-site inspection to determine conformance. Condition of Approval 21 parking places shall be included on the Conformance. Currently 21 regular and 1 Restriping is scheduled to take Conformance to be 5.18 Embarcadero side of the school when the handicap space exist in the Admin. lot. place on August 17, 2013. determined. City will Administration Remodel is complete. These conduct on-site inspection shall replace the 7 existing spaces in front of to determine conformance. that building. The 21 spaces shall be used for visitors and staff on-site parking. Condition of Approval For special events, Castilleja School shall utilize Conformance. Special events typically involve The school will continue to Conformance to be 5.19 the parking around the interior circle, with the use of the circle. Current conditions at Palo investigate the use of off-site assessed prior to and during approval form the City of Palo Alto Fire Marshall, Alto High School and Town and Country do not parking and explore the concept future special events. as well as pursue the use of the parking lots at lend themselves to sharing parking with of cell-phone waiting areas. Palo Alto High School and Town and Country Castilleja. The Circle is also used for bus shopping center and any other available off-site loading for retreats, summer camp and special parking in private parking lots. events. Staff is hired for events such as dances to keep traffic moving and provide supervision. Condition of Approval Castilleja School shall continue to facilitate Conformance. Contact information is provided Castilleja is signing up for the Conformance to be 5.20 relations with alternative transportation to parents for Kids Kab. Olympian Learning Carpools to School website determined. Please provide providers such as Kids Kab and Olympian Centers is no longer in existence. Our traffic which will be on our school's carpool data and all Leaning Centers. Options for such types of information promotes carpooling, and we have website portal at start of school. materials that promote alternative transportation shall be made good participation in carpooling from a number This website matches families in carpooling and alternative available to parents. Castilleja shall launch a of neighborhoods. our school's database with transportation. major transportation campaign with families to carpool candidates and USE AND ASSOCIATED DESCRIPTION PRIOR TO 2013-2014 SCHOOL YEAR PROJECTED CONDITIONS FOR CITY OF PALO ALTO CONDITIONS 2013-2014 SCHOOL YEAR RESPONSE emphasize carpools and the use of a Castilleja facilitates connections for biking, shuttle, the Palo Alto shuttle, and other private walking and carpools. van services. Every Castilleja family shall receive information promoting carpooling and providing information to facilitate car/vanpooling in their immediate geographic area. This information shall be included in each of the three summer mailings, and Castilleja shall facilitate contracting with private transportation providers such as Kids Kab and Olympian Learning Centers. Condition of Approval Castilleja School shall use the City of Palo Alto Conformance. Castilleja continues to provide Castilleja will continue to provide Conformance to be 5.21 free shuttle service or continue to provide shuttle service to and from the train station. In shuttle service, and will have a determined. Please provide shuttle service to all faculty and staff from the addition, the Palo Alto shuttle has seen link to public transportation information regarding the train station and shall develop and initiate a increased ridership by the students at options on the transportation shuttle service: frequency comprehensive incentive program to faculty, Castilleja. site. In addition, we will have a of trips, ridership data, etc. staff and students for carpooling and using link to Carpools to School on the alternative means of transportation. portal to encourage carpooling by faculty, staff and families. Condition of Approval Castilleja shall initiate the scheduling of Partial Conformance. All meetings have been The school will notify the ZA of Conformance to be 5.22 neighbor meetings to provide an open dialogue held. The ZA has not been notified on a future meetings. determined. Please provide regarding the neighborhood issues. The consistent basis. list of community meetings meetings shall occur twice a year, once in June and attendance data for the and once in October. The Zoning Administrator years 2001 through 2013.. shall be noticed as to the time and date of the biannual neighborhood meetings and may attend. Condition of Approval Castilleja shall experiment with a plan for an Conformance. After exploration, it was Castilleja is committed to step up Conformance to be USE AND ASSOCIATED DESCRIPTION PRIOR TO 2013-2014 SCHOOL YEAR PROJECTED CONDITIONS FOR CITY OF PALO ALTO CONDITIONS 2013-2014 SCHOOL YEAR RESPONSE 5.23 assigned parking program. The program shall be determined that on-‐‐ campus student parking the monitoring of student determined. Please provide developed with the student government to be provided for Seniors, only. parking, and ensuring that all information describing explore such options as having assigned on-‐‐site cars are registered and violators student parking parking spaces provided for all students who receive consequences. requirements. carpool and having all students park on site. Condition of Approval Castilleja shall designate Visitor's parking zones Conformance. Castilleja is considering Conformance to be 5.24 in the area of the Administration building (4 dedicating part or all of the determined. City will spaces) and the curb side of Bryant Street (5 Admin parking lot for visitors and conduct on-site inspection spaces) during off-peak hours. Visitors not parents in the 2013-14 school to determine conformance. associated with the school shall register in the year. Administration Building. At that time, they shall be asked where they are parked and re‐ directed to the visitor's zones if necessary. Condition of Approval Castilleja School shall review its event Conformance. Events management staff will be Conformance to be 5.25 scheduling process to more strategically plan working on an events assessed prior to and during major school functions so school events do not management system which will future special events. occur on consecutive weekends. Special Events allow the school to better such as school dances shall utilize traffic schedule events and reduce monitors to help facilitate the traffic flow at and overlap which puts undue around the site. These traffic monitors may not pressure on the neighborhood. be wearing uniforms, but shall be present and working during dances. Condition of Approval Castilleja will review its event calendaring Conformance. Events management staff will be Conformance to be 5.26 process and develop procedures to more working on an events assessed prior to and during strategically plan events and their timing management system which will future special events. placement on the calendar so that events such allow the school to better as dances do not become bunched in schedule events and reduce consecutive nights or weekends. Additionally, overlap which puts undue USE AND ASSOCIATED DESCRIPTION PRIOR TO 2013-2014 SCHOOL YEAR PROJECTED CONDITIONS FOR CITY OF PALO ALTO CONDITIONS 2013-2014 SCHOOL YEAR RESPONSE Castilleja shall review the events that take place pressure on the neighborhood. on campus with the intent of reducing the numbers. Condition of Approval Castilleja has 5 major functions each year (Back- Conformance. These functions have changed Dedicated staff and hired Conformance to be 5.27 to‐ school Night, Gator Gathering, a major fund names and times of year over time. In advance security will continue to assist assessed prior to and during raiser dinner/dance, Founder's Day Luncheon of these events, traffic reminders are sent out, with monitoring of traffic and future special events. and baccalaureate/graduation) that will bring and these events are included in the neighbor parking for these events. almost all students and parents to the Castilleja letter and are posted on the website portal. campus. For those occasions, Castilleja shall provide traffic monitors to make sure that all vehicles park legally and safely on all street parking. Castilleja shall maximize all on-‐‐site parking and use tandem parking whenever feasible. Condition of Approval Additionally, there are several other events Partial Conformance. An explicit list of these Efforts will continue to meet this Conformance to be 5.28 during the year, including volunteer meetings, events are specified in the neighbor letters and condition. assessed prior to and during student seminar evenings, parent receptions, are posted on the portal. Traffic monitors are future special events. open houses, parent group meetings, guest not hired for every event. Please provide a sample speakers, dances, school performances, sports letter sent to neighbors events, science exhibitions, etc. that require indicating these types of groups of from 50 to 100. A complete list of events. these events including date, time of event and number of expected attendees shall be published annually and distributed to neighbors and the City of Palo Alto ZA. Events that are not directly related to Castilleja school shall not be permitted after the year 2000. Castilleja shall review the parking/traffic requirements of each event and develop appropriate parking. USE AND ASSOCIATED DESCRIPTION PRIOR TO 2013-2014 SCHOOL YEAR PROJECTED CONDITIONS FOR CITY OF PALO ALTO CONDITIONS 2013-2014 SCHOOL YEAR RESPONSE Instructions shall be included in event notifications. Castilleja shall provide traffic monitors for these events and shall direct as much traffic as possible onto the school site, using assisted tandem parking, allowing students to use lots after hours (as opposed to just the student lots), using the day‐time loading zones for parking, and utilizing all resources to minimize impact to street parking. For certain events, Castilleja shall make every effort to arrange off-‐‐site parking with nearby parking lots (such as Town and Country, Palo Alto High School) and provide shuttle service using school vehicles to transport people to and from the school. The availability of these lots is dependent on events and cooperation from these lot owners. Condition of Approval Castilleja shall develop and communicate to all Conformance. In addition, staff and hired Staff and hired security will Conformance to be 5.29 parents (for middle school) and all students (for security monitor traffic for middle school and continue to monitor traffic for determined. Please provide the upper school) a plan for pick-‐‐up and drop- upper school events. middle school events and upper a copy of the current staff ‐‐off of students and parking for all dances. school events. handbook and/or polices Admittedly, these events bring non-‐‐Castilleja that state staff parking students to the school and the school cannot requirements. Conformance always guarantee results; yet much of this can to be assessed prior to and be absorbed onto the campus site. A traffic during future special monitor shall be provided to help facilitate events. traffic and parking policies. Condition of Approval Castilleja shall provide directed parking on the Conformance. It is rare that parking on the Castilleja will explore the Conformance to be 5.30 interior of the campus which depending on the circle is appropriate for large events, due to the availability of special event assessed prior to and during USE AND ASSOCIATED DESCRIPTION PRIOR TO 2013-2014 SCHOOL YEAR PROJECTED CONDITIONS FOR CITY OF PALO ALTO CONDITIONS 2013-2014 SCHOOL YEAR RESPONSE event, would include parking around the interior fact hat the circle is being used for the event. parking in the vicinity of campus. future special events. circle driveway, tandem parking to maximize all Under these circumstances, tandem parking on-‐‐site parking areas, and temporary use of and the daytime loading zone on Bryant is used daytime loading zones for parking. for large events. Condition of Approval For school committee meetings which bring Conformance. Parents are made aware of the The school is considering Conformance to be 5.31 volunteers to the campus, Castilleja shall parking/traffic guidelines at the beginning of designating all or part of the determined. Please provide coordinate a parking plan, addressing the issues the school year. If we are made aware of a car Embarcadero/Bryant parking lot a copy of the current of the meeting times that will be communicated being parked in the wrong place, we locate the for visitors and guests. This will handbook and/or polices to all committee members. At the beginning of owner and have them move the car. provide on-site parking for that state volunteer parking meetings a reminder of parking policies shall be morning parent meetings. requirements. announces to all attendees. Anyone not following the policy shall be requested to move the car. For instance there are several volunteer committee meetings which are scheduled monthly at 7:45 a.m. Members of those committees shall be asked to parking visitors' parking or along the street in non‐residential areas (such as along the non-residential side of Waverley). Members who have scheduled meetings after the school day shall be required to park in school parking lots and on the school side of the street. When meeting notices are sent to committee members, a parking reminder shall be included. Condition of Approval All summer camp families Castilleja shall be Conformance. Drop‐off and pick‐up zones are The school will review the pros Conformance to be 5.32 given written instructions for drop-‐‐ off and spread across three driveways in order to even and cons and listen to neighbor determined. Please provide pick-‐‐up procedure at the beginning of each distribution and reduce congestion on any one feedback regarding past summer a copy of the current staff camp session. Drop off and pick up shall be point of entry. In addition, the circle was used camp traffic management and handbook and/or polices conducted on-‐‐site in the faculty/staff parking for bus trips on Fridays. adjust as appropriate. that state parking USE AND ASSOCIATED DESCRIPTION PRIOR TO 2013-2014 SCHOOL YEAR PROJECTED CONDITIONS FOR CITY OF PALO ALTO CONDITIONS 2013-2014 SCHOOL YEAR RESPONSE lot. Counselors shall facilitate getting campers requirements for summer into vehicles and ensure that all policies re camp sessions. followed. It shall be the responsibility of the Director of Summer Camp to enforce the policies with parents. Condition of Approval Castilleja School shall work with the Conformance. The school is committed to Conformance to be 5.33 neighborhood, City of Palo Alto Transportation continue working with the determined. City will Division and Public Works Department to install neighborhood and City to conduct on-site inspection bicycle warning signs and school zone signs, to establish appropriate signage to with City Transportation paint no parking red zones along the curbs next ensure safety and preserve staff to determine to narrow driveways, and to designate a loading parking for the neighbors. conformance. zone for commercial vehicles along Kellogg Avenue. Condition of Approval Castilleja School shall study the feasibility of Conformance. N/A. Condition met. Conformance to be 5.34 relocating the Bryant Street driveway location as determined. City will well as reconfiguring the curb at the Bryant conduct on-site inspection Street/Embarcadero Road intersection to slow with City Transportation traffic coming off of Embarcadero Road through staff to determine the turn on to Bryant Street. conformance. Condition of Approval Castilleja School shall coordinate with Conformance. A letter was written in 2001 by The school can continue this Conformance to be 5.35 surrounding property owners to petition the City Georgia Bond to the City. In 2002, the City of dialogue if it is determined to be determined. City will of Palo Alto for the installation of stop signs on Palo Alto rejected the request for this stop sign a priority for the neighborhood. conduct on-site inspection Kellogg and Emerson and Emerson and Melville and abandoned calming measures proposal. with City Transportation Streets. staff to determine conformance. Condition of Approval The outcome of efforts required in 33, 34 and 35 N/A N/A Agreed. 5.36 shall not affect the approval of this use permit. USE AND ASSOCIATED DESCRIPTION PRIOR TO 2013-2014 SCHOOL YEAR PROJECTED CONDITIONS FOR CITY OF PALO ALTO CONDITIONS 2013-2014 SCHOOL YEAR RESPONSE The Use Permit will remain valid despite the outcome of these efforts.
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