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					                                                      ATTACHMENT A: CASTILLEJA CONDITION CONFORMANCE TABLE- 09/25/13

 USE AND ASSOCIATED                   DESCRIPTION                             PRIOR TO 2013-2014 SCHOOL YEAR                PROJECTED CONDITIONS FOR                CITY OF PALO ALTO
     CONDITIONS                                                                                                               2013-2014 SCHOOL YEAR                     RESPONSE
APPLICATION NO. 00-CUP-23: 1310 Bryant Street (Castilleja School)

Permitted Use           Increase Enrollment from 385 – 415.              Non-Conformance. Please see the attached          Projected enrollment for the         Non-conformance with the
                                                                         spreadsheet detailing total enrollment, average   start of school is currently 448.    use permit for twelve
                                                                         daily absences, and average daily attendance      This number could drop prior to      consecutive years beginning
                                                                         the 2000 – 2001 and 2013 – 2014 academic          the start of school as a result of   with the 2002-2003 school
                                                                         years.                                            attrition to other programs          year. The City does not
                                                                                                                           which can occur during the           accept Average Daily
                                                                                                                           summer months. At this time,         Enrollment as the basis for
                                                                                                                           this is the highest potential        conformance with the
                                                                                                                           expected enrollment – the            conditional use permit, in
                                                                                                                           equivalent of 64 girls per grade,    that that the conditional
                                                                                                                           but actual enrollment on the first   use permit specifically
                                                                                                                           day of school could be as low as     states, “415 students”.
                                                                                                                           443.
Permitted Use           Addition of two full-time faculty members.       Conformance. Over the years, Castilleja has       A continued effort will be made      Conformance to be
                                                                         increased program support staff but has           to streamline programmatic staff     determined. Please provide
                                                                         streamlines faculty positions which equates to    and faculty positions.               faculty population data for
                                                                         fewer classroom instructors.                                                           school years ‘00-‘01 and 13-
                                                                                                                                                                ‘14

Condition of Approval   Castilleja shall continue to initiate the        Conformance. The June 2013 meeting was            August and September meetings        Conformance to be
1.0                     scheduling of neighborhood meetings to provide   held in July. Historically, discussions have      are already scheduled and            determined. Please provide
                        an open dialog regarding neighborhood issues.    focused on traffic and parking, and over the      posted, and the school will          list of community meetings
                        The meetings shall occur twice a year, once in   past two years, neighbors had made note that      continue to hold meetings as         and attendance data for the
                        June and once in October. The Current Planning   the school was doing a better job of managing     needed as we work through the        years 2001 through 2013.
                        Manager shall be notified as to the time and     traffic and was quick to respond to neighbors’    CUP application process. An
                        date of these meetings and may attend.           calls and concerns.                               additional meeting will be held in
                                                                                                                           October 2013 and June 2014 (per
USE AND ASSOCIATED                        DESCRIPTION                             PRIOR TO 2013-2014 SCHOOL YEAR                 PROJECTED CONDITIONS FOR             CITY OF PALO ALTO
    CONDITIONS                                                                                                                     2013-2014 SCHOOL YEAR                  RESPONSE
                                                                                                                               the CUP). In addition, the
                                                                                                                               neighbors receive
                                                                                                                               correspondence at the beginning
                                                                                                                               and middle of each school year
                                                                                                                               apprising them of upcoming
                                                                                                                               events. Also, the addition of
                                                                                                                               neighborhood portal on the
                                                                                                                               school’s website allows the
                                                                                                                               school to post news, information
                                                                                                                               and updates as needed.

Condition of Approval   Reconfigure staff/faculty parking spaces to          Conformance. Given the parking lot lengths        The re-striping of lots over the   Conformance to be
2.0                     include no fewer than 44 parking spaces and a        and widths as required by PAMC, and the           2013 summer added two more         determined. City will
                        loading/unloading area for trucks and buses          physical improvements of the new swimming         parking spaces in the Admin lot    conduct on-site inspection
                        (Emerson & Kellog), consistent with the site plan    pool, the maximum number of spaces possible       and one more parking space in      to determine conformance.
                        dated October 2, 2000. However, the plans shall      in the Emerson & Kellogg lot is 41. The lot has   the Senior lot. The school has
                        be modified to incorporate parking stall lengths     been reconfigured with 41 spaces.                 experimented with bus loading
                        and aisle widths as required by Palo Alto                                                              and unloading on the Circle,
                        Municipal Code (PAMC) Section 18.83.090(m).                                                            which can be used for retreats
                        The one-way driveways should also be narrowed                                                          and events in the 2013-2014
                        to 16 feet in width. An application package for                                                        school year. The attached
                        Architectural Review Board (ARB review                                                                 diagram indicates 160 spaces.
                        application package shall also include any and all
                        physical improvements associated with the
                        installation on the new swimming pool.

                        Neighborhood Meetings twice per year                 Conformance. The June 2013 meeting was            August and September meetings      Conformance to be
                                                                             held in July. Historically, discussions have      are already scheduled and          determined. Please provide
                                                                             focused on traffic and parking and over the       posted, and the school will        list of community meetings
                                                                             past two years, neighbors had made note that      continue to hold meetings as       and attendance data for the
                                                                             the school was doing a better job of managing     needed as we work through the      years 2001 through 2013.
USE AND ASSOCIATED                       DESCRIPTION                         PRIOR TO 2013-2014 SCHOOL YEAR                PROJECTED CONDITIONS FOR               CITY OF PALO ALTO
    CONDITIONS                                                                                                               2013-2014 SCHOOL YEAR                    RESPONSE
                                                                        traffic and was quick to respond to neighbor’s   CUP application process. An
                                                                        calls and concerns.                              additional meeting will be held in
                                                                                                                         October 2013 and June 2014 (per
                                                                                                                         the CUP). In addition, the
                                                                                                                         neighbors receive
                                                                                                                         correspondence at the beginning
                                                                                                                         and middle of each school year
                                                                                                                         apprising them of the upcoming
                                                                                                                         events. Also, the addition of
                                                                                                                         neighborhood portal on the
                                                                                                                         school’s website allows the
                                                                                                                         school to post news, information
                                                                                                                         and updates as needed.


APPLICATION NO. 99-UP-48: 1310 Bryant Street (Castilleja School)
 USE AND ASSOCIATED                       DESCRIPTION                        PRIOR TO 2013-2014 SCHOOL YEAR               PROJECTED CONDITIONS FOR                CITY OF PALO ALTO
     CONDITIONS                                                                                                             2013-2014 SCHOOL YEAR                     RESPONSE
Permitted Use          Decommission 1,328 square feet and add 1,885     Conformance.                                     N/A                                  Conformance to be
                       square feet, 557 of which are to meet handicap                                                                                         determined. City will
                       accessibility requirements at the campus                                                                                               conduct on-site inspection
                       administration building. No new Floor Area                                                                                             to determine conformance.
                       increase associated with the project. Max.
                       enrollment allowed was 385 students.

Condition of Approval   Site improvements shall be constructed as       Conformance.                                     N/A                                  Conformance to be
1.0                     shown on the approved site plan.                                                                                                      determined. City will
                                                                                                                                                              conduct on-site inspection
                                                                                                                                                              to determine conformance.

Condition of Approval   Use Permit effective on same date as            Conformance.                                     N/A                                  Conformance to be
 USE AND ASSOCIATED                       DESCRIPTION                            PRIOR TO 2013-2014 SCHOOL YEAR                 PROJECTED CONDITIONS FOR                CITY OF PALO ALTO
     CONDITIONS                                                                                                                   2013-2014 SCHOOL YEAR                     RESPONSE
2.0                     architectural review.                                                                                                                       determined. City will
                                                                                                                                                                    conduct on-site inspection
                                                                                                                                                                    to determine conformance.

Condition of Approval   Additional tree wells required in Admin. lot – 1    Conformance. Currently have 4 trees for 24         Intend to follow condition if        Conformance to be
3.0                     tree per every 10 spaces.                           spaces.                                            more spaces become available.        determined. City will
                                                                                                                                                                    conduct on-site inspection
                                                                                                                                                                    to determine conformance.

Condition of Approval   All existing trees must be protected during         Conformance.                                       N/A. No construction projected.      Condition related to a
4.0                     construction.                                                                                                                               completed construction
                                                                                                                                                                    project. Not a long term
                                                                                                                                                                    monitoring condition.

Condition of Approval   Policies of RTDM plan shall be part of Board        Partial Conformance. A report was filed with       TDM policies and plan will be        Non-conformance. Please
5.0                     Policies and Procedures Manual and be               the ZA in 2001. There is no evidence of            posted on the Board portal and       provide copies of the
                        incorporated into long range planning. Annual       subsequent reports in our files. The majority of   will be incorporated into the        current TDM materials and
                        report on TDM effectiveness to be provided to       Board members are parents, and as such are         Board orientation process. An        documents where TDM
                        Zoning Administrator for review at public           made aware of our TDM plan each year. The          annual report on TDM                 policies are contained. TDM
                        meeting for 3 years – after that ZA can             TDM is not included in the Board Policies and      effectiveness will be delivered to   program shall be
                        determine if additional public hearings are         Procedures Manual.                                 the ZA in June 2014.                 incorporated in to Board
                        required. TDM policies consist of the following:                                                                                            Policies and Procedures
                                                                                                                                                                    Manual.

Condition of Approval   January and September an updated                    Conformance. Traffic policies are outlined in      A back-to-school transportation      Conformance to be
5.1                     parking/traffic/pick-up/drop-off policy mailed to   the parent handbook and mailed each year.          packet is being mailed to all        determined. Please provide
                        parents and handed out during morning drop-         Reminders are also included in the parent          families prior to the start of       a copy of the current parent
                        off periods to remind parents of the importance     association email newsletters, and the website     school. A transportation page is     handbook.
                        of the Parking and Traffic Policy. Additional       portal has a map of approved parking areas.        being added to the Parent and
                        mailings shall be initiated as required and the                                                        Faculty website portals outlining
                        monthly school publication, Around the Circle,                                                         alternative ways to access
USE AND ASSOCIATED                        DESCRIPTION                             PRIOR TO 2013-2014 SCHOOL YEAR                 PROJECTED CONDITIONS FOR                CITY OF PALO ALTO
    CONDITIONS                                                                                                                     2013-2014 SCHOOL YEAR                     RESPONSE
                        shall have a traffic section to remind families of                                                     campus which include links to
                        policies.                                                                                              Carpools to School, Palo Alto
                                                                                                                               Shuttle schedule, Caltrain and
                                                                                                                               Marguerite.

Condition of Approval   A reorganization of the drop-off, pick-up zones      Conformance. The Parking Management Plan          We are redistributing drop-           Conformance to be
5.2                     will occur so that the 6th graders and carpools      has been developed and is communicated            off/pickup by alphabetical order      determined. Please provide
                        use the faculty staff parking lot. After January     annually to employees, parents and students.      of student last names (as             a copy of the current
                        2001, Castilleja shall submit a parking              Currently, Grades 6-8 use Kellogg; Grades 9-12    opposed to grade level), which        Parking Management Plan.
                        management plan which distributes drop-off           use Bryant; Carpools use the faculty/staff        we anticipate will allow us to fine
                        and pick-up to maximize traffic flow around the      parking lot.                                      tune load on the driveways and
                        campus.                                                                                                get cars off the street.

Condition of Approval   Parents instructed to not double-park on street      Conformance. In addition, staff have been         This information will be included     Conformance to be
5.3                     or drop-off students across the street.              added at the Kellogg Street drop-off and pick-    in the Transportation packet and      determined. City will
                                                                             up to monitor this condition and keep traffic     reminders will be included in the     conduct on-site inspection
                                                                             flowing.                                          Parent Association electronic         to determine conformance.
                                                                                                                               newsletters. Staff will be present    Provide a copy of the
                                                                                                                               to monitor on the street as well.     current parking guidelines.
                                                                                                                               Also at the grade-level parent
                                                                                                                               meetings on the first day of
                                                                                                                               school, traffic and parking
                                                                                                                               guidelines will be presented to
                                                                                                                               all parents.

Condition of Approval   Parents instructed to move out of driveway if        Conformance. Security officers monitor both       Security officers will continue to    Conformance to be
5.4                     their daughter is not at the pick-up location.       driveways at dismissal and arrival and move       monitor driveways.                    determined. City will
                                                                             cards through the driveway if their daughter is                                         conduct on-site inspection
                                                                             not ready.                                                                              to determine conformance.

Condition of Approval   Parents instructed not to make left turns in or      Conformance. Security officers and staff          Security officers and                 Conformance to be
 USE AND ASSOCIATED                       DESCRIPTION                             PRIOR TO 2013-2014 SCHOOL YEAR                 PROJECTED CONDITIONS FOR              CITY OF PALO ALTO
     CONDITIONS                                                                                                                    2013-2014 SCHOOL YEAR                   RESPONSE
5.5                     out of driveways at peak times. Signs shall be       performed this role.                              maintenance staff will continue     determined. City will
                        posted to indicate these rules. Driveways shall                                                        this role during drop-off and       conduct on-site inspection
                        be reconfigured to make left turns difficult for                                                       pick-up (i.e. peak times)           to determine conformance.
                        drivers.

Condition of Approval   Castilleja School does and shall continue to         Conformance. Security officers have been          In the 2013‐14 school year, we      Conformance to be
5.6                     provide Traffic monitors during the regular          employed to direct traffic at both Kellogg and    have dedicated an employee to       determined. City will
                        school year. The Traffic monitors shall educate      Bryant Street driveways. Toward the end of last   transportation management, as       conduct on-site inspection
                        students and parents and enforce the circulation     year, we added one staff member to ensure         well as additional staff at each    to determine conformance.
                        related conditions of approval. The traffic          smooth flow of traffic on Kellogg.                driveway at drop‐off and pick up.   Please provide the contact
                        monitors shall also be utilized during special                                                                                             information for the
                        school events and summer camp to keep                                                                                                      employee responsible for
                        surrounding streets clear of congestion. During                                                                                            transportation
                        Special events and summer camp, the monitors                                                                                               management.
                        may not be wearing uniforms. During the
                        regular school year, traffic monitors will wear
                        uniforms.

Condition of Approval   At least twice a day, school personnel shall         Partial Conformance. Staff monitors parking       Staff has been dedicated to this    Conformance to be
5.7                     monitor the parking situation on site and            as workload schedules allow and respond to        role for the morning and            determined. City will
                        surrounding streets. The school shall notify any     calls and complaints as they come up.             afternoon duty, and will continue   conduct on-site inspection
                        violators of the need to move cars.                                                                    to respond to issues as they        to determine conformance.
                                                                                                                               arise.

Condition of Approval   Students, Faculty and staff shall be instructed to   Conformance. These parking guidelines are         Staff has been dedicated to this    Conformance to be
5.8                     park only on the school side of the street. Daily    part of the annual orientation process and are    role for the morning and            determined. City will
                        monitoring of parking shall be conducted and         included in the traffic guideline literature.     afternoon duty, and will continue   conduct on-site inspection
                        offenders shall be instructed where to park.                                                           to respond to issues as they        to determine conformance.
                                                                                                                               arise.                              Please provide all current
                                                                                                                                                                   traffic guideline literature.
 USE AND ASSOCIATED                       DESCRIPTION                              PRIOR TO 2013-2014 SCHOOL YEAR                PROJECTED CONDITIONS FOR              CITY OF PALO ALTO
     CONDITIONS                                                                                                                     2013-2014 SCHOOL YEAR                   RESPONSE
Condition of Approval   A student government team shall continue to           Conformance. The Green Team promotes bike        All efforts will continue and new   Conformance to be
5.9                     meet to heighten awareness and find new ways          to school days which have raised awareness       creative solutions will be          determined. Please provide
                        for students to contribute to solutions. Student      about alternatives to commuting to campus.       encouraged.                         a copy of the current
                        government officers have already met twice            Consequences to driving and parking                                                  parent/student handbook.
                        with Amanda Jones who works for the City of           violations are posted in the Parent/Student
                        Palo Alto to promote alternate transportation         handbook.
                        plans. The school shall develop disciplinary
                        consequences for the students and parents who
                        do not cooperate with the parking
                        requirements. The consequences shall be
                        communicated to the students, parents and the
                        surrounding neighborhood.

Condition of Approval   Castilleja shall move 4 of its 8 vans out of the      Conformance. The school has eliminated 2         This condition was fulfilled and    Conformance to be
5.10                    parking lot and tandem park the other 4 so that       vans, and currently parks them in tandem on      all efforts will continue.          determined. City will
                        5 additional parking places shall be available in     campus behind a landscape screen.                                                    conduct on-site inspection
                        the lot. A landscaping screen shall be developed                                                                                           to determine conformance.
                        to better screen the vehicles from street view.

Condition of Approval   Oversight for the TDM plan shall be the               Partial Conformance. Head of School and          A Board of Trustees briefing will Conformance to be
5.11                    responsibility of the Head of School and the          Director of Finance and Operations are           be scheduled to provide updates determined. Please provide
                        Director of Finance and Operations. Other staff       responsible for the TDM plan, with support       to the TDM measures, and report complaint/resolution data.
                        may be assigned responsibilities regarding the        from the Maintenance Department. Contact         will be provided to the City in
                        daily operation and enforcement of the plan. As       Information is posted on the school's website.   June 2014.
                        the designated person or persons could change         The Director of Finance receives and tracks
                        year to year as job responsibilities are redefined,   complaints and follows up to resolution. TDM
                        at the beginning of each year Castilleja shall        is a topic at every neighbor meeting. The
                        provide neighbors and the City of Palo Alto           majority of Board members are current or
                        Zoning Administrator with a list of individual        former parents and are very familiar with the
                        contacts with emails and phone numbers. It            TDM plan. But the City of Palo Alto has not
                        shall be the responsibility of the Director of        been consistently provided with a list of
USE AND ASSOCIATED                        DESCRIPTION                             PRIOR TO 2013-2014 SCHOOL YEAR                PROJECTED CONDITIONS FOR               CITY OF PALO ALTO
    CONDITIONS                                                                                                                    2013-2014 SCHOOL YEAR                    RESPONSE
                        Finance and Operations to make sure that all         individual contacts with emails and phone
                        personnel fully understand and are trained to        numbers nor engaged for an annual review of
                        complete their responsibilities. A log shall be      the TDM plan.
                        kept of telephone calls and the expressed
                        concerns. The Director of Finance shall review
                        the log for trends and respond to remedy any
                        problems. If any neighbor feels their concern
                        was not properly responded to, they should
                        contact the Director of Finance and Operations
                        or the Head of School. The administration shall
                        at least annually review the TDM with the Board
                        of Trustees, the neighbors and the City of Palo
                        Alto to ensure its ongoing responsiveness and
                        success (see Condition #5).

Condition of Approval   Castilleja shall provide daily (when school is in    Conformance. Security service is engaged on a     The school will continue to         Conformance to be
5.12                    session) traffic monitoring at peak pick-up and      daily basis to monitor traffic at Kellogg and     provide security and                determined. City will
                        drop-off times and for large special events, not     Bryant streets. In addition, staff was added to   maintenance staff for drop-‐‐off    conduct on-site inspection
                        only to enforce traffic/parking policies, but also   morning drop-off at Bryant and afternoon pick‐    and pick up. In addition, the       to determine conformance.
                        to enhance traffic awareness and participation       up on Kellogg.                                    school anticipates that with a      Please provide current data
                        in the program. Normally, uniformed personnel                                                          combination of shuttle, carpool     on the security team
                        shall do the monitoring. The traffic monitor                                                           and public transportation, the      including: name of security
                        shall oversee drop‐off and pick‐up in the                                                              number of cars coming to            firm and contact
                        designated areas and keep the roadway clear of                                                         campus can be significantly         information, number of
                        waiting traffic. Additionally, the monitor shall                                                       reduced. Student offenders will     security officers on site and
                        make a daily round of the school, identify                                                             continue to be disciplined by the   shift times, name of school
                        vehicles that are not appropriately parked, and                                                        school.                             staff responsible for the
                        report them to school administration so that                                                                                               security team.
                        the cars can be moved and appropriate action
                        taken. The traffic monitor shall report directly
                        to the Superintendent of Buildings and
USE AND ASSOCIATED                        DESCRIPTION                               PRIOR TO 2013-2014 SCHOOL YEAR                 PROJECTED CONDITIONS FOR                CITY OF PALO ALTO
    CONDITIONS                                                                                                                       2013-2014 SCHOOL YEAR                     RESPONSE
                        Grounds. Information regarding the student
                        offenders shall be turned over to the Director of
                        Finance and Operations for action.

Condition of Approval   At the beginning of every school year Castilleja     Conformance. As part of faculty in-service and       The school will continue to          Conformance to be
5.13                    shall set aside scheduled time for all faculty and new employee onboarding, traffic guidelines            register cars at the beginning of    determined. Please provide
                        staff to register their cards, receive an ID tag and are reviewed and cars are registered.                the year, and will ask faculty and   a copy of the current staff
                        review the traffic and parking policies.                                                                  staff to commit to one day a         handbook and/or polices
                                                                                                                                  week of alternate commuting          that state staff parking
                                                                                                                                  methods.                             requirements.

Condition of Approval   At the beginning of every semester Castilleja         Conformance. Students are required to               Stepped up patrols in the            Conformance to be
5.14                    shall set aside scheduled time for all students to    register cars at the beginning of the school        neighborhood will allow for the      determined. Provide a copy
                        register their cars, receive an ID tag and review     year, with rolling registration as they get their   school to ensure Conformance.        of current student parking
                        the traffic and parking policies.                     license during the year. If cars are found on       with car registration.               requirements.
                                                                              the street without stickers, follow up is done
                                                                              with the students to ensure they get
                                                                              registered.

Condition of Approval   Parents and students who do not follow the            Conformance. Consequences are clearly               Condition will continue to be        Conformance to be
5.15                    guidelines shall be conferenced with and a            outlined in the parent/student handbook.            met.                                 determined. Please provide
                        judicial plan, which outlines consequences, shall                                                                                              a copy of the current
                        be developed for students. The judicial plan                                                                                                   parent/student handbook.
                        shall include the possibility of warning letters to
                        students, disciplinary actions and possible
                        temporary suspension for repeat violators.

Condition of Approval   As part of the Administration Building remodel   Conformance.                                             N/A. Condition met.                  Conformance to be
5.16                    the Bryant Street driveway shall be lengthened                                                                                                 determined. City will
                        and widened into two lanes to provide off-street                                                                                               conduct on-site inspection
                        drop-off/pick-up for approximately 16 cars. At                                                                                                 to determine conformance.
USE AND ASSOCIATED                        DESCRIPTION                              PRIOR TO 2013-2014 SCHOOL YEAR                  PROJECTED CONDITIONS FOR                CITY OF PALO ALTO
    CONDITIONS                                                                                                                       2013-2014 SCHOOL YEAR                     RESPONSE
                        off-peak times the curb lane could provide
                        approximately 5 spaces for visitor parking

Condition of Approval   The Kellogg driveway shall be lengthened behind Conformance.                                              N/A. Condition met.                  Conformance to be
5.17                    a green planted area to provide off-street drop-                                                                                               determined. City will
                        off/pick-up for approximately 10 cars                                                                                                          conduct on-site inspection
                                                                                                                                                                       to determine conformance.

Condition of Approval   21 parking places shall be included on the            Conformance. Currently 21 regular and 1             Restriping is scheduled to take      Conformance to be
5.18                    Embarcadero side of the school when the               handicap space exist in the Admin. lot.             place on August 17, 2013.            determined. City will
                        Administration Remodel is complete. These                                                                                                      conduct on-site inspection
                        shall replace the 7 existing spaces in front of                                                                                                to determine conformance.
                        that building. The 21 spaces shall be used for
                        visitors and staff on-site parking.

Condition of Approval   For special events, Castilleja School shall utilize   Conformance. Special events typically involve       The school will continue to          Conformance to be
5.19                    the parking around the interior circle, with          the use of the circle. Current conditions at Palo   investigate the use of off-site      assessed prior to and during
                        approval form the City of Palo Alto Fire Marshall,    Alto High School and Town and Country do not        parking and explore the concept      future special events.
                        as well as pursue the use of the parking lots at      lend themselves to sharing parking with             of cell-phone waiting areas.
                        Palo Alto High School and Town and Country            Castilleja. The Circle is also used for bus
                        shopping center and any other available off-site      loading for retreats, summer camp and special
                        parking in private parking lots.                      events. Staff is hired for events such as dances
                                                                              to keep traffic moving and provide supervision.

Condition of Approval   Castilleja School shall continue to facilitate        Conformance. Contact information is provided        Castilleja is signing up for the     Conformance to be
5.20                    relations with alternative transportation             to parents for Kids Kab. Olympian Learning          Carpools to School website           determined. Please provide
                        providers such as Kids Kab and Olympian               Centers is no longer in existence. Our traffic      which will be on our school's        carpool data and all
                        Leaning Centers. Options for such types of            information promotes carpooling, and we have        website portal at start of school.   materials that promote
                        alternative transportation shall be made              good participation in carpooling from a number      This website matches families in     carpooling and alternative
                        available to parents. Castilleja shall launch a       of neighborhoods.                                   our school's database with           transportation.
                        major transportation campaign with families to                                                            carpool candidates and
USE AND ASSOCIATED                        DESCRIPTION                               PRIOR TO 2013-2014 SCHOOL YEAR                  PROJECTED CONDITIONS FOR                CITY OF PALO ALTO
    CONDITIONS                                                                                                                         2013-2014 SCHOOL YEAR                    RESPONSE
                        emphasize carpools and the use of a Castilleja                                                            facilitates connections for biking,
                        shuttle, the Palo Alto shuttle, and other private                                                         walking and carpools.
                        van services. Every Castilleja family shall receive
                        information promoting carpooling and providing
                        information to facilitate car/vanpooling in their
                        immediate geographic area. This information
                        shall be included in each of the three summer
                        mailings, and Castilleja shall facilitate
                        contracting with private transportation
                        providers such as Kids Kab and Olympian
                        Learning Centers.

Condition of Approval   Castilleja School shall use the City of Palo Alto     Conformance. Castilleja continues to provide        Castilleja will continue to provide   Conformance to be
5.21                    free shuttle service or continue to provide           shuttle service to and from the train station. In   shuttle service, and will have a      determined. Please provide
                        shuttle service to all faculty and staff from the     addition, the Palo Alto shuttle has seen            link to public transportation         information regarding the
                        train station and shall develop and initiate a        increased ridership by the students at              options on the transportation         shuttle service: frequency
                        comprehensive incentive program to faculty,           Castilleja.                                         site. In addition, we will have a     of trips, ridership data, etc.
                        staff and students for carpooling and using                                                               link to Carpools to School on the
                        alternative means of transportation.                                                                      portal to encourage carpooling
                                                                                                                                  by faculty, staff and families.

Condition of Approval   Castilleja shall initiate the scheduling of           Partial Conformance. All meetings have been         The school will notify the ZA of      Conformance to be
5.22                    neighbor meetings to provide an open dialogue         held. The ZA has not been notified on a             future meetings.                      determined. Please provide
                        regarding the neighborhood issues. The                consistent basis.                                                                         list of community meetings
                        meetings shall occur twice a year, once in June                                                                                                 and attendance data for the
                        and once in October. The Zoning Administrator                                                                                                   years 2001 through 2013..
                        shall be noticed as to the time and date of the
                        biannual neighborhood meetings and may
                        attend.

Condition of Approval   Castilleja shall experiment with a plan for an        Conformance. After exploration, it was              Castilleja is committed to step up Conformance to be
 USE AND ASSOCIATED                       DESCRIPTION                             PRIOR TO 2013-2014 SCHOOL YEAR        PROJECTED CONDITIONS FOR               CITY OF PALO ALTO
     CONDITIONS                                                                                                           2013-2014 SCHOOL YEAR                    RESPONSE
5.23                    assigned parking program. The program shall be determined that on-‐‐ campus student parking   the monitoring of student            determined. Please provide
                        developed with the student government to          be provided for Seniors, only.              parking, and ensuring that all       information describing
                        explore such options as having assigned on-‐‐site                                             cars are registered and violators    student parking
                        parking spaces provided for all students who                                                  receive consequences.                requirements.
                        carpool and having all students park on site.

Condition of Approval   Castilleja shall designate Visitor's parking zones Conformance.                               Castilleja is considering            Conformance to be
5.24                    in the area of the Administration building (4                                                 dedicating part or all of the        determined. City will
                        spaces) and the curb side of Bryant Street (5                                                 Admin parking lot for visitors and   conduct on-site inspection
                        spaces) during off-peak hours. Visitors not                                                   parents in the 2013-14 school        to determine conformance.
                        associated with the school shall register in the                                              year.
                        Administration Building. At that time, they shall
                        be asked where they are parked and re‐ directed
                        to the visitor's zones if necessary.

Condition of Approval   Castilleja School shall review its event              Conformance.                            Events management staff will be      Conformance to be
5.25                    scheduling process to more strategically plan                                                 working on an events                 assessed prior to and during
                        major school functions so school events do not                                                management system which will         future special events.
                        occur on consecutive weekends. Special Events                                                 allow the school to better
                        such as school dances shall utilize traffic                                                   schedule events and reduce
                        monitors to help facilitate the traffic flow at and                                           overlap which puts undue
                        around the site. These traffic monitors may not                                               pressure on the neighborhood.
                        be wearing uniforms, but shall be present and
                        working during dances.

Condition of Approval   Castilleja will review its event calendaring          Conformance.                            Events management staff will be      Conformance to be
5.26                    process and develop procedures to more                                                        working on an events                 assessed prior to and during
                        strategically plan events and their timing                                                    management system which will         future special events.
                        placement on the calendar so that events such                                                 allow the school to better
                        as dances do not become bunched in                                                            schedule events and reduce
                        consecutive nights or weekends. Additionally,                                                 overlap which puts undue
USE AND ASSOCIATED                        DESCRIPTION                             PRIOR TO 2013-2014 SCHOOL YEAR                 PROJECTED CONDITIONS FOR                CITY OF PALO ALTO
    CONDITIONS                                                                                                                      2013-2014 SCHOOL YEAR                    RESPONSE
                        Castilleja shall review the events that take place                                                      pressure on the neighborhood.
                        on campus with the intent of reducing the
                        numbers.

Condition of Approval   Castilleja has 5 major functions each year (Back-    Conformance. These functions have changed          Dedicated staff and hired            Conformance to be
5.27                    to‐ school Night, Gator Gathering, a major fund      names and times of year over time. In advance      security will continue to assist     assessed prior to and during
                        raiser dinner/dance, Founder's Day Luncheon          of these events, traffic reminders are sent out,   with monitoring of traffic and       future special events.
                        and baccalaureate/graduation) that will bring        and these events are included in the neighbor      parking for these events.
                        almost all students and parents to the Castilleja    letter and are posted on the website portal.
                        campus. For those occasions, Castilleja shall
                        provide traffic monitors to make sure that all
                        vehicles park legally and safely on all street
                        parking. Castilleja shall maximize all on-‐‐site
                        parking and use tandem parking whenever
                        feasible.

Condition of Approval   Additionally, there are several other events         Partial Conformance. An explicit list of these     Efforts will continue to meet this   Conformance to be
5.28                    during the year, including volunteer meetings,       events are specified in the neighbor letters and   condition.                           assessed prior to and during
                        student seminar evenings, parent receptions,         are posted on the portal. Traffic monitors are                                          future special events.
                        open houses, parent group meetings, guest            not hired for every event.                                                              Please provide a sample
                        speakers, dances, school performances, sports                                                                                                letter sent to neighbors
                        events, science exhibitions, etc. that require                                                                                               indicating these types of
                        groups of from 50 to 100. A complete list of                                                                                                 events.
                        these events including date, time of event and
                        number of expected attendees shall be
                        published annually and distributed to neighbors
                        and the City of Palo Alto ZA. Events that are not
                        directly related to Castilleja school shall not be
                        permitted after the year 2000. Castilleja shall
                        review the parking/traffic requirements of each
                        event and develop appropriate parking.
USE AND ASSOCIATED                        DESCRIPTION                              PRIOR TO 2013-2014 SCHOOL YEAR                 PROJECTED CONDITIONS FOR            CITY OF PALO ALTO
    CONDITIONS                                                                                                                      2013-2014 SCHOOL YEAR                 RESPONSE
                        Instructions shall be included in event
                        notifications. Castilleja shall provide traffic
                        monitors for these events and shall direct as
                        much traffic as possible onto the school site,
                        using assisted tandem parking, allowing
                        students to use lots after hours (as opposed to
                        just the student lots), using the day‐time loading
                        zones for parking, and utilizing all resources to
                        minimize impact to street parking. For certain
                        events, Castilleja shall make every effort to
                        arrange off-‐‐site parking with nearby parking
                        lots (such as Town and Country, Palo Alto High
                        School) and provide shuttle service using school
                        vehicles to transport people to and from the
                        school. The availability of these lots is
                        dependent on events and cooperation from
                        these lot owners.

Condition of Approval   Castilleja shall develop and communicate to all       Conformance. In addition, staff and hired         Staff and hired security will     Conformance to be
5.29                    parents (for middle school) and all students (for    security monitor traffic for middle school and     continue to monitor traffic for   determined. Please provide
                        the upper school) a plan for pick-‐‐up and drop-     upper school events.                               middle school events and upper    a copy of the current staff
                        ‐‐off of students and parking for all dances.                                                           school events.                    handbook and/or polices
                        Admittedly, these events bring non-‐‐Castilleja                                                                                           that state staff parking
                        students to the school and the school cannot                                                                                              requirements. Conformance
                        always guarantee results; yet much of this can                                                                                            to be assessed prior to and
                        be absorbed onto the campus site. A traffic                                                                                               during future special
                        monitor shall be provided to help facilitate                                                                                              events.
                        traffic and parking policies.

Condition of Approval   Castilleja shall provide directed parking on the     Conformance. It is rare that parking on the        Castilleja will explore the       Conformance to be
5.30                    interior of the campus which depending on the        circle is appropriate for large events, due to the availability of special event     assessed prior to and during
USE AND ASSOCIATED                        DESCRIPTION                            PRIOR TO 2013-2014 SCHOOL YEAR                 PROJECTED CONDITIONS FOR                CITY OF PALO ALTO
    CONDITIONS                                                                                                                     2013-2014 SCHOOL YEAR                     RESPONSE
                        event, would include parking around the interior    fact hat the circle is being used for the event.   parking in the vicinity of campus.   future special events.
                        circle driveway, tandem parking to maximize all     Under these circumstances, tandem parking
                        on-‐‐site parking areas, and temporary use of       and the daytime loading zone on Bryant is used
                        daytime loading zones for parking.                  for large events.

Condition of Approval   For school committee meetings which bring           Conformance. Parents are made aware of the         The school is considering            Conformance to be
5.31                    volunteers to the campus, Castilleja shall          parking/traffic guidelines at the beginning of     designating all or part of the       determined. Please provide
                        coordinate a parking plan, addressing the issues    the school year. If we are made aware of a car     Embarcadero/Bryant parking lot       a copy of the current
                        of the meeting times that will be communicated      being parked in the wrong place, we locate the     for visitors and guests. This will   handbook and/or polices
                        to all committee members. At the beginning of       owner and have them move the car.                  provide on-site parking for          that state volunteer parking
                        meetings a reminder of parking policies shall be                                                       morning parent meetings.             requirements.
                        announces to all attendees. Anyone not
                        following the policy shall be requested to move
                        the car. For instance there are several volunteer
                        committee meetings which are scheduled
                        monthly at 7:45 a.m. Members of those
                        committees shall be asked to parking visitors'
                        parking or along the street in non‐residential
                        areas (such as along the non-residential side of
                        Waverley). Members who have scheduled
                        meetings after the school day shall be required
                        to park in school parking lots and on the school
                        side of the street. When meeting notices are
                        sent to committee members, a parking reminder
                        shall be included.

Condition of Approval   All summer camp families Castilleja shall be        Conformance. Drop‐off and pick‐up zones are        The school will review the pros      Conformance to be
5.32                    given written instructions for drop-‐‐ off and      spread across three driveways in order to even     and cons and listen to neighbor      determined. Please provide
                        pick-‐‐up procedure at the beginning of each        distribution and reduce congestion on any one      feedback regarding past summer       a copy of the current staff
                        camp session. Drop off and pick up shall be         point of entry. In addition, the circle was used   camp traffic management and          handbook and/or polices
                        conducted on-‐‐site in the faculty/staff parking    for bus trips on Fridays.                          adjust as appropriate.               that state parking
USE AND ASSOCIATED                        DESCRIPTION                              PRIOR TO 2013-2014 SCHOOL YEAR                 PROJECTED CONDITIONS FOR                CITY OF PALO ALTO
    CONDITIONS                                                                                                                      2013-2014 SCHOOL YEAR                     RESPONSE
                        lot. Counselors shall facilitate getting campers                                                                                              requirements for summer
                        into vehicles and ensure that all policies re                                                                                                 camp sessions.
                        followed. It shall be the responsibility of the
                        Director of Summer Camp to enforce the
                        policies with parents.

Condition of Approval   Castilleja School shall work with the                Conformance.                                        The school is committed to           Conformance to be
5.33                    neighborhood, City of Palo Alto Transportation                                                           continue working with the            determined. City will
                        Division and Public Works Department to install                                                          neighborhood and City to             conduct on-site inspection
                        bicycle warning signs and school zone signs, to                                                          establish appropriate signage to     with City Transportation
                        paint no parking red zones along the curbs next                                                          ensure safety and preserve           staff to determine
                        to narrow driveways, and to designate a loading                                                          parking for the neighbors.           conformance.
                        zone for commercial vehicles along Kellogg
                        Avenue.

Condition of Approval   Castilleja School shall study the feasibility of  Conformance.                                           N/A. Condition met.                  Conformance to be
5.34                    relocating the Bryant Street driveway location as                                                                                             determined. City will
                        well as reconfiguring the curb at the Bryant                                                                                                  conduct on-site inspection
                        Street/Embarcadero Road intersection to slow                                                                                                  with City Transportation
                        traffic coming off of Embarcadero Road through                                                                                                staff to determine
                        the turn on to Bryant Street.                                                                                                                 conformance.

Condition of Approval   Castilleja School shall coordinate with              Conformance. A letter was written in 2001 by        The school can continue this         Conformance to be
5.35                    surrounding property owners to petition the City     Georgia Bond to the City. In 2002, the City of      dialogue if it is determined to be   determined. City will
                        of Palo Alto for the installation of stop signs on   Palo Alto rejected the request for this stop sign   a priority for the neighborhood.     conduct on-site inspection
                        Kellogg and Emerson and Emerson and Melville         and abandoned calming measures proposal.                                                 with City Transportation
                        Streets.                                                                                                                                      staff to determine
                                                                                                                                                                      conformance.

Condition of Approval   The outcome of efforts required in 33, 34 and 35 N/A                                                     N/A                                  Agreed.
5.36                    shall not affect the approval of this use permit.
USE AND ASSOCIATED                    DESCRIPTION                   PRIOR TO 2013-2014 SCHOOL YEAR   PROJECTED CONDITIONS FOR   CITY OF PALO ALTO
    CONDITIONS                                                                                         2013-2014 SCHOOL YEAR        RESPONSE
                     The Use Permit will remain valid despite the
                     outcome of these efforts.

				
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