Board of Trustees – Regular Meeting
April 20, 2004
Call to Order:
The April 20, 2004 regular meeting of the Holly Township Board of Trustees was called to order at 7:30 p.m. by Supervisor Dale Smith at the Holly Township Hall, 102 Civic Drive, Holly, MI 48442.
Board Members Present: Dale Smith George Barton Roger Welsh Karin S. Winchester Board Member Absent Bernice Alexander Township Supervisor Township Trustee Township Trustee Township Clerk
Trustee Welsh moved to excuse Bernice Alexander from the meeting. Clerk Winchester supported the motion. A voice vote was taken; all those present voted yes; the motion carried.
1. 2. 3. 4. 5. 6. Agenda Approval Approval of Regular Meeting Minutes: March 16, 2004 Acceptance of Financial Statements: March 2004 Approval of Bills: April 2004 Set Public Hearing: None Routine Reports: A. N.O.C.F.A. Draft Minutes: March 15, 2004 B. Planning commission Draft Minutes: March 8, 2004 C. Building Permits: March 2004 Communications: A. Letter dated March 3, 2004 from Oakland County Community Development re: Fair Housing B. Letter dated March 18, 2004 from Groveland Township Supervisor to Michigan State Police Lt. Lubahn C. Letter received April 12, 2004 from MDOT re: CSX Crossing at Belford Road
Holly Township Board of Trustees Meeting – Minutes of April 20, 2004 - Page 2 of 7 D. E. F. Letter dated April 6, 2004 from Holly Area Youth Assistance re: Thank You for Support Letter dated March 16, 2004 from RCOC re: 2004 Gravel Road Project Letter dated April 12, 2004 from the State o Michigan re: METRO Act 2003 Annual Report
Clerk Winchester moved to approve the April 20, 2004 Consent Agenda upon making typographical corrections to the March 16, 2004 minutes, discussing items E and F under Communications, adding item #8 under New Business: Township Property: Dead Trees to be Removed, and by adding item #9 under New Business: Mosquito Control. Trustee Welsh supported the motion. A roll call vote was taken. Barton: yes; Smith: yes; Welsh: yes; Winchester: yes; absent: Alexander; the motion carried by a 4 to 0 vote.
Dylan Foukes, RCOC on Kurtz Road Bridge
Mr. Foukes said that he was present to ask the Township Board to donate their Tri Party Funds toward the reconstruction of the bridge on Kurtz Road. The present condition of the bridge will not allow the weight of large trucks, fire vehicles, or school busses. The Road Commission would like to split the estimated cost of $450,000.00 with the Township of Holly, since the Road Commission can only spend so many dollars on local roads. Mr. Foukes noted that the Township’s Tri-Party Funds have accumulated over the years, and that there should be enough funds to cover the Township’s portion of the cost. There was discussion as to the actual amount of funds the Township has available since they had spent their funds a few years ago to pay for the bridge construction on North Holly Road. Trustee Welsh said the bridge on Kurtz Road is one of the concerns the Planning Commission had discussed because fire vehicles are not able to access the residents on that road.
Supervisor Smith said he would be attending a meeting tomorrow with the Road Commission. He suggested that if the Board members or residents having any concerns or questions they should let him know. Trustee Barton reported that the Planning Commission had a presentation at their last meeting by John Allison, Ann Arbor Township Trustee, regarding their successful ballot issue to purchase development rights in the greater Ann Arbor area. Trustee Barton said they had approximately 77% support on the issue and they are moving forward. Trustee Welsh noted that at the Fire Authority meeting last night they agreed to send the newly proposed budget to each individual township for review and approval. The budget 2
Holly Township Board of Trustees Meeting – Minutes of April 20, 2004 - Page 3 of 7 will allow for advanced life support and ambulance service for township residents, 24hours a day, seven days a week. Trustee Welsh said it is a very good budget and he thanked Clerk Winchester for the hard work she and the budget committee did to prepare the budget.
1. Pest Control Proposals
Supervisor Smith said this issue was tabled from the last meeting to allow time to gather more information and to meet with fellow property owners. Amy Fowlkes, Deputy Clerk, said some of the other building owners are not sure they want to take part in the program since they are not even sure they have termites. The Township is the only one to find live termites. She felt that of all the bids submitted, that Eradico is the most experienced with buildings of this age and they provide all of the services that the Township requires. Ms. Fowlkes said that because Barb McKay owns 55% of the building, she would end up with most of the cost. Business owners of the adjoining portions of the building also had reservations about treating their building, yet the owner of Trains and Things will follow the Townships recommendation. Terminex will only service the entire building because they cannot guarantee that there will not be a return of termites. Eradico is willing to do portion of the building, but their price is about $700.00 more than Terminex. Barb McKay said she did not know why she should have to bait when she has no bugs. If she puts in bait, is she inviting bugs to come into her building? She felt that if the Township baited properly then the bugs should go back to their nests so they can then be eradicated. She called Eradico to see if she should pay for just a few bait stations since there is nothing on her side like moisture or rotten wood. Her basement is dry. Mrs. McKay said her portion of the bill with Terminex would be over three thousand dollars, when the Township would only have to $999.00. The bill for Eradico for her billing would be $2,376.00 with an additional $376.00 to recheck in a couple of years. The Township would only have to pay $1774.00 and the additional $260.00 for the recheck. She asked if the Township could find a way to assist with the cost since she may be forced to participate. Supervisor Smith said that is something they would have to run past the Township Attorney. Further discussion was held. Trustee Welsh said that the Township Board had only postponed action to give the other owners time to decide if they wanted to participate; that the Township Board was going to take care of the Township Hall because that is part of their responsibility. Since the other owners do not seem to be interested, then he feels the Township Board should move forward.
Holly Township Board of Trustees Meeting – Minutes of April 20, 2004 - Page 4 of 7 Clerk Winchester moved to enter contract with Eradico for termite service on the Township Hall only. Trustee Welsh supported the motion. A roll call vote was taken. Winchester: yes; Welsh: yes; Barton: yes; Smith: yes; absent: Alexander; the motion carried by a 4 to 0 vote. 2. Holly Area Schools Tax Collection Agreement
Clerk Winchester explained that Treasurer Alexander and Steve Lenar, the School Board Finance Officer came to the decision to raise the amount slowly, going with a 10% increase then to 13.5% after that. This amount is now comparable to the surrounding areas. Trustee Welsh moved to accept the Holly Township 2004-2005 Summer Tax Agreement with the Holly Area Schools. Clerk Winchester supported the motion. A roll call vote was taken. Welsh: yes; Barton: yes; Winchester: yes; Smith: yes; absent: Alexander; the motion carried by a 4 to 0 vote. 3. Township Hall Improvements
The Board discussed the carpet bids that were submitted and they determined that Skaff Furniture and Carpet had the most reasonable bid, and they would be able to install the tile. This issue was discussed further. Clerk Winchester moved to accept the carpet and tile bid for the Township Hall from Skaff Furniture and Carpet, as presented this evening. Trustee Welsh supported the motion. A roll call vote was taken. Welsh: yes; Smith: yes; Barton: yes; Winchester: yes; absent: Alexander; the motion carried by a 4 to 0 vote.
1. Bush Lake Petition
Supervisor Smith explained that most of the residents present were at the meeting because of their concern over the lake level of Bush Lake. He explained further that Holly Township has no jurisdiction over the lake; however, he said the Township Board was willing to do whatever they could to help. A survey was done last year to determine whether the lakes weir was located in the township or the village, and it was determined that it is in the village. The residents have submitted a petition to the Township for the establishment of a lake improvement board. Supervisor Smith explained some of the requirements for creating a lake improvement board and suggested that the residents make sure this is what they want to do before they proceed since he was not sure what input the residents would have once the board was established. This issue was discussed further.
Holly Township Board of Trustees Meeting – Minutes of April 20, 2004 - Page 5 of 7 Mr. Geer, a lakefront resident, told Supervisor Smith he talked to Representative Ruth Johnson and she told him the best course of action was to have the normal lake level established, which would require a petition with the signatures of by two-thirds of the lake front residents. The issue will then go to Circuit Court, who would then direct the Drain Commission to do a study of the surrounding area, which will also include how the lake level affects the surrounding lakes that are located in the village and township. He is in the process of drawing up a new petition and he hoped to have the needed signatures by the weekend. Supervisor Smith asked for a copy of the current court papers so that he could go over them with the Township Attorney. It was noted that a resolution of support by the Township Board would help the petition process to establish a normal lake level determination. The process was discussed further. Supervisor Smith will talk to the Township Attorney to see what the township can do since lake level on Bush Lake affects the neighboring lakes in the township. Trustee Barton moved to request the establishment of a legal lake level on Bush Lake. Clerk Winchester supported the motion. A roll call vote was taken. Smith: yes; Welsh: yes; Winchester: yes; Barton: yes; absent: Alexander; the motion carried by a 4 to 0 vote. Clerk Winchester said the next step regarding the petition is to check the deeds for property owners that abut Bush Lake. There is a question regarding on the signatures and she need to talk to the Township Attorney before making a determination. Trustee Welsh moved to postpone action on the lake board petition until a special meeting to be held as soon as possible. Trustee Barton supported the motion. A voice vote was taken; all those present voted yes; the motion carried. 2. Request by Oakland County Drain Commissioner to Address the Township Board Supervisor Smith said the Drain Commissioner was asking permission to address the Township Board. Trustee Welsh moved to accept the Drain Commissioners request to come out and talk with the Township Board and that the public be informed of the meeting. Clerk Winchester supported the motion. A voice vote was taken; all those present voted yes; the motion carried. 3. Kurtz Road Bridge Supervisor Smith stated that because of the Fire Authorities concern in having access to service the homes on Kurtz Road, the proposed bridge repairs would be a worthwhile
Holly Township Board of Trustees Meeting – Minutes of April 20, 2004 - Page 6 of 7 project. This issue was discussed further and the Board felt that if the Tri Party funds are available, then it should be used for the proposed project. Clerk Winchester moved to approve the expenditure of the Tri Party Funds up to $75,000.00 for the purpose of improvements to the Kurtz Road Bridge. Trustee Barton supported the motion. A roll call vote was taken. Winchester: yes; Barton: yes; Smith: yes; Welsh: yes; absent: Alexander; the motion carried by a 4 to 0 vote. 4. Dust Control Clerk Winchester moved to approve the 2004 Dust Control Contract with Road Commission for Oakland County. Trustee Welsh supported the motion. A roll call vote was taken; Smith: yes; Winchester: yes; Welsh: yes; Barton: yes; absent: Alexander; the motion carried by a 4 to 0 vote. 5. Goose Program Funding Request A discussion was held regarding the program to remove geese from area lakes and ship them to other states. By removing the geese, you reduce the chance of the township beach closing because of high bacteria count and lakefront homeowners can enjoy their yards without having to put up with damage done by the geese. Clerk Winchester moved to approve up to $300.00 for the program to remove the geese. Trustee Barton supported the motion. A roll call vote was taken; Barton: yes; Welsh: yes; Smith: yes; Winchester: yes; absent: Alexander; the motion carried by a 4 to 0 vote. 6. Property Purchase Report Supervisor Smith explained that the Board received a letter stating an interest in purchasing three of the lots owned by Holly Township in the Great Lakes Country Club. This issue was discussed further. The Board members directed the Supervisor to discuss further action with the Township Attorney. Clerk Winchester moved to postpone action on this request until the Supervisor discusses it with the Township Attorney. A voice vote was taken; all those present voted yes; the motion carried. 7. Capital Purchases – Proposed Resolution 2004-05 Clerk Winchester noted this item is for the upcoming Government Accounting Standards Board Financial Statement provisions outlined the State of Michigan. Clerk Winchester moved to approve Resolution 2004-05, Resolution for 2004-2005 Capital Purchases. Trustee Welsh supported the motion. A roll
Holly Township Board of Trustees Meeting – Minutes of April 20, 2004 - Page 7 of 7 call vote was taken. Winchester: yes; Welsh: yes; Barton: yes; Smith: yes; absent: Alexander; the motion carried by a 4 to 0 vote. 8. Township Property – Dead Trees to be Removed Trustee Welsh noted dead trees along the road line on the Township’s property on North Holly Road. The Road Commission has a forestry division that will come out and remove them if the Township contacts them about it. Supervisor Smith said that he would talk to the Road Commission tomorrow while he is meeting with them. Trustee Welsh said he would mark the trees that need to be removed. This issue was discussed further. 9. Mosquito Control The Board discussed how to distribute the mosquito control packets provided by Oakland County for people with certain restrictions. Those who are interested should contact the Township Clerk’s office.
Sherry Ruth inquired about the abandoned building at the corner of Fagan Road. Clerk Winchester told her that there is one more court date before going out for bids. More discussion was held on other abandoned homes and structures in the township. Lyle Warren, Fagan Road, felt that the dog kennel behind his house is out of control since there appears to be about 80 dogs there and they bark continuously. It appears there are also many junked cars on the property. He asked the Township to look into this situation to make sure the special use permit and other Township ordinances are not being violated. This issue was discussed further. Larry Lilly, 110 Clarence Street, said he thought the minutes should state verbatim what public comments are offered. He said that if the comments are not in the minutes then it is censorship.
Hearing no further business, Supervisor Smith adjourned the meeting at 9:30 p.m.
_____________________________________ Karin S. Winchester, Township Clerk
_____________________________________ Joyce Badder, Recording Secretary 7