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DELAWARE VALLEY GYMNASTICS ACADEMY GIRLS’ TEAM HANDBOOK GIRL’S TEAM COACHES: Coaches - Karie Eik, Sheri Johnson, Krystal, Meridith & Courtney GIRL’S TEAM INFORMATION: TEAM INFORMATION: All decisions regarding team membership, placement, competition levels, meet and workout schedules, uniforms and conduct will be made by the coaching staff. LEVELS OF COMPETITION & INSTRUCTION: DVGA recognizes the following levels: Pre-Team – For beginners ages 5 through 7 USAG – Compulsory levels – 4 through 6 USAG – Optional levels – 7 through 10 USAG – Prep Novice level USAG – Prep Optional level TEAM PRACTICE: Each team is assigned precise days and times. It is extremely important to attend those specific practices, as not all events are worked each day. A weekly, specific event schedule is predetermined to ensure the necessary time is spent on each event. Gymnasts are expected to be on time and properly prepared (enough sleep, good nutrition, gear and attire) for each workout. Basic rules during workout and competition: NO food, drinks, jewelry, or gum on the gym floor. NO foul language at all. NO loud or obnoxious behavior. NO back talk, tantrums, or disrespect. Show positive attitude toward coaches and teammates. Accept and complete all assignments given, to the best of ability. Get permission to leave area for any reason. Any deviation or disregard of rules can result in daily or meet dismissal. If problems persist, further action can be a conference with parents, then possible permanent dismissal. If any problems or situations arise that may affect your child’s concentration, health or emotional well-being during a workout, please inform the coaches before a workout. ** CALL AND LEAVE A MESSAGE EACH DAY YOUR CHILD WILL BE LATE OR ABSENT – THE GYM PHONE IS 215- 938-0900. ** HANDS: Uneven Bars are hard on a gymnast’s hands, which must be cared for. Practice times must be built up slowly to toughen hands and prevent rips. Ripped hands are not an excuse for missing part or all of practice. If rips do occur, keep clean and moist. Some common aids are taping, lanolin, Preparation H, Neosporin, A & D ointment, etc. to help in healing. A coach should be available to assist the gymnast, so the gymnast will be expected to tough it out. INJURIES: Coaches must know of all injuries to a gymnast, any kind of injury. As to sore wrists and ankles, check with your child’s coach. COMPETITION UNIFORM: (a new uniform may be selected as often as every two years) Gymnasts must compete in the uniform chosen by the gym for the competition year. 1 Team Warm-up Suit 1 Competition Body Suit 1 Team Bag MEET SCHEDULE: Each fall, the coaching staff compiles a meet calendar. The coaches will notify you of the meets in which your girl will compete during the season. They are expected to compete in all assigned meets. This information will be distributed to each family as early as possible. It is the responsibility of each family to notify the coaching staff regarding any schedule conflicts, as the entry fees are sent in 3-12 weeks prior to the competition. TEAM EQUIPMENT FUND: A yearly equipment fund fee of $75.00 per family is due every September. This fee is paid per family, NOT per child. This money goes into a separate bank account strictly for equipment. The vending machines in the lobby are used by the parents association to help off set this cost. Both the girls and boys team parents are responsible for getting the vending machines stocked. The boy’s treasurer will let everyone know what they will have to pay come September. DVGA GIRLS TEAM CURRENT TUITION: Registration Fee $ 20.00 / one time fee for new members Due – Initial Sign Up Insurance Fee $ 50.00 / per child Due – September 1st Teams $ 145-300 / per month Due - 1st week of each month THIS IS A MONTHLY FEE PAID TO THE GYM REGARDLESS OF PARTICIPATION. EXPECT TO PAY A LATE FEE OF $25.00 IF PAID AFTER THE 5TH OF THE MONTH. ALL TUITION IS SUBJECT TO CHANGE. A 30- DAY WRITTEN WITHDRAWAL NOTICE IS REQUIRED IF DROPPING. *** Keep Parents Association (DVGAPA-GIRLS) and DVGA checks separate, and write purpose and the gymnasts’ name on each check. *** GENERAL MEET INFORMATION: For GYMNASTS: Gymnasts are expected to be at competition site 15 minutes prior to General Stretch. Gymnasts are expected to remain with team after competition and until all awards are presented, or dismissed by coach. Gymnast’s contact with parents or family will not be permitted unless you get permission from your coach. The behavior of all team members at meets is expected to be orderly, courteous, respectful, attentive, and positive. Members are encouraged to cheer for their teammates. No contact with judges allowed, except common courtesy. Gymnasts must stay with their rotation group at all times, unless dismissed by coach. Gymnasts must remain in competition attire (complete warm-up to be worn) to receive awards, or until dismissed by coach. For PARENTS: Parents should never approach a judge before, during or after a competition regarding a score or judging decision. Contact coach, and coach will address issue if warranted. Parent discussions regarding a gymnast’s performance, score or actions will occur at an appropriate time, and never in front of the gymnast. Parents, keep gossip away from our organization, this can be very dangerous, and hurtful!!! If problems or situations arise, contact the parent or coach directly, and away from others. Parents, we are all in this together, please show good sportsmanship, respect, excitement, support, and congratulations to all gymnasts – be a good example for the kids. ABOUT DELAWARE VALLEY GYMNASTICS ACADEMY PARENTS ASSOCIATION: We would like to welcome you to the Delaware Valley Gymnastics Academy Girls’ Team (DVGA). The Parents Association is comprised of parents of team members and their coaches. Our main purpose is to organize a cohesive group to financially support our girls and coaches. We raise money through yearly dues and miscellaneous fundraisers. Parents are required to work in some capacity on each project. The Parents Association is responsible for raising money to pay for the following expenses for the girls’ competition team and their coaches: Meet / League Entry Fees USA/USAIGC competitors and professional membership registration fees USAG Club Membership Fees Coaches Session Fees, Mileage, Meals and Tolls (coaches must turn in receipts for all meals dated the day of meet) Coaches Travel/Airfare, Mileage, Parking & Tolls (must turn in receipts for tolls & parking dated for day of meet) Coaches Pro Memberships Coaches Safety Certifications Coaches Congress Clinic and other training clinics Dance Instructor Fees Home Meet Expenses States/Regionals/National Expenses/Team Trophies Flowers for Sectionals, States, Regionals, Nationals Supplies/Postage Team Parties/Team Gifts/Coaches Gifts Equipment Gym Repairs associated with team needs In order for any reimbursements to be paid out by the Parents Association, there must be receipts turned into the Treasurer of the Parents Association. The amount of work and support we do directly affects the amount of money we make, and therefore, the financial support we can offer our girls. To be a member in good standing, and eligible to vote on club business matters requires your account to be up-to-date. PARENTS ASSOCIATION DUES: This is a yearly amount to be decided upon by the Executive Board of the Parents Association. The Parents Association due pay for coaching expenses and includes rostering fees for all meets. Each team member’s parents are required to join. For families having more than one girl on the team, dues are required for each girl. There is a 25% discount for the second girl. The payment due dates will be set by the Executive Board. If a family chooses to pay the entire fee, the amount is due August 1st. If dues are not paid by the quarterly due dates, the gymnast will not be allowed to compete in scheduled meets, even if rostering fees have been paid, until the account is up to date. If the account is not paid in full by the last scheduled payment date, the gymnast will not be allowed to compete in states, regionals or nationals. PARENTS ASSOCIATION MEETINGS: Meetings will be held monthly, bimonthly or quarterly depending on Parents Association business, with the day/date to be determined by the Executive Board. All families are expected to be represented! HOME MEETS: If and when we host a meet at our gym, each Parents Association family is required to assume some duties for the meet. At least one parent from each family must be there for setup and break down of equipment for the meet. Members should expect to work most or all sessions. This is a fund raising project that will help pay travel and coaches’ expenses for a competition year. The proceeds from the meet will be applied to each family’s Parents Association Account. Those members not participating will be assessed a fee, according to the Executive Board, and will not share the profit from the meet. FAMILY MAIL and OTHER INFORMATION: All communications will be done via e-mail if possible. When not possible, paperwork will be put into each team member’s folder in the filing cabinet. Be sure to check your folders after each practice. PARENTS ASSOCIATION FEES FOR SEASON: (estimate, and payable to DVGAPA- GIRLS.) Parents Association Fees* start from $500.00 and up per year – Due – payment schedule to be determined each year by the Executive Board. Team Uniform $ 275 (approx.) Ordered in September * The amount of assessments due is based on a budget of a certain number of meets and expenses for the season, and varies with level. Failure to pay may result in ineligibility to compete. If a gymnast’s Parents Association account is not current in March, the gymnast will not be allowed to compete at the state, regional or national championships. There is no reimbursement of fees if a gymnast chooses to quit in the middle of a competition season. If there is a scheduling conflict with a certain meet you must submit in writing to the coach so he can make sure your child does not get rostered for that meet. If you inform the coach before the roster is sent in you will not be charged the rostering fee for that meet. Welcome to the DVGA Parents Association. We hope to make your girl’s experience a positive and challenging one, and to have you be an integral part of our organization. Feel free to contact the Executive Board, Glenda Powell or Ed Riley.
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