UTS POSITION DESCRIPTION
UTS:HUMAN RESOURCES POSITION TITLE Project Officer
UNIT or FACULTY AND DIVISION
Australasian Legal Information Institute (AustLII)
POSITION PURPOSE The Project Officer is accountable to the Executive Director for the delivery of efficient and effective technical services in support of AustLII’s legal materials databases.
DIMENSIONS The Australasian Legal Information Institute (AustLII) is a joint facility of the Faculties of Law at the University of Technology, Sydney and the University of New South Wales. It was established in 1995 as a joint venture between the two law faculties. Initial funding came from the Australian Research Council. The AustLII Offices are based at UTS (City Campus) and the organisation is funded by grants and donations. AustLII is one of the world’s largest providers of free-access legal information, and an international leader in the development of free access throughout the world. It is also a leading research centre in legal information systems. AustLII provides over 270 databases of Australian legal materials for free access. AustLII also operates the Asian Legal Information Institute (AsianLII), the Commonwealth Legal Information Institute (CommonLII) and the World Legal Information Institute (WorldLII). In combination with other members of the Free Access to Law Movement, they provide access to over 890 databases from 123 countries and territories. AustLII usage is around 750,000 page accesses from around 20,000 users per day. Total international usage for AsianLII, CommonLII and WorldLII is comparable.
RELATIONSHIPS Supervision This is one of ten positions reporting to the Executive Director, AustLII. No position reports to the incumbent. Collaboration and Communication The incumbent liaises internally with the staff and Executive Director at AustLII.
MAJOR RESPONSIBILITIES The incumbent will be assigned to specific tasks depending on the size and scope of AustLII’s projects. These include: converting data from various Australian and international courts and tribunals and other data providers in electronic form, reading and loading on to the Internet in a timely manner running existing text processing scripts for proper conversion of data from a variety of data formats including RTF, DOC, PDF and HTML ensuring that the data has been converted to an acceptable standard for inclusion on AustLII customising text processing scripts for new or modified data formats in preparation for data conversion update text processing documentation where appropriate ensuring that text processing scripts and documentation are saved appropriately maintaining and updating legal databases by running existing or modifying data conversion scripts performing any other tasks as directed by the Executive Director from time to time
ENVIRONMENT AND POSITION CHALLENGES The environment in which AustLII operates is extremely specialised with staff possessing sound knowledge in the following areas: the Australian legal profession, legal publishing, and information technology. AustLII operates in the increasingly competitive environment of providing on-line legal information and therefore needs to maintain high levels of customer service and retain market confidence whilst pushing research boundaries. Constraints The incumbent will work within the parameters of established policy and procedure and the priorities agreed with the Executive Director. To do this, the incumbent: has the freedom to deal with day-to-day situations within the parameters of the allocated tasks must successfully complete major tasks and responsibilities within time constraints and within sometimes-competing priorities and demands must identify the need to refer situations to the Executive Director as major issues arise will have no formal authority over people, but will need to secure and maintain the cooperation of AustLII staff members will need to be flexible as to the nature of the work undertaken from time to time will need to understand public access policies in relation to online legal information
Challenges The incumbent: must have, or be able to rapidly gain, a sound knowledge of the operation and mission of AustLII ability to adapt to meet a wide range of technical needs ability to understand different types of legal documents work with a wide variety of data formats should possess a high level of accuracy and attention to detail in the processing of decisions from courts and tribunals
needs to develop resources which facilitate the accurate processing of decisions and other legal materials is expected to process set tasks in a timely manner
AUTHORITY TO ACT The Project Officer acts under general direction from the Executive Director and will work within Faculty/UTS Policies and Procedures. The incumbent will have autonomy and be accountable for making routine operational decisions.
Safety & Wellbeing responsibilities All staff must: Take reasonable care of, and cooperate with actions taken to protect, the health and safety of both themselves and others report all accidents, incidents and hazards to their supervisor as soon as is practicable
Supervisors and managers of staff and facilities must do whatever is reasonably practical to ensure that both the workplace and the work itself are safe, in consultation with staff affected.
(if currently occupied)
(minimum level Dean/Director)
Name: Title: Signature: Date:
KEY SELECTION CRITERIA SUPPORT STAFF
POSITION: Project Officer
FACULTY/UNIT: Australasian Legal Information Institute (AustLII)
Skills and Attributes High level written, oral communication and inter-personal skills Proven Initiative and ability to work independently and collaboratively as a member of a team. Demonstrated high level organisational and time management skills and the ability to prioritize work and meet deadlines in a high demand environment
Knowledge Knowledge and understanding of Internet protocols Understanding of HTML and related web standards Understanding of different data and document formats Knowledge of computerised legal research (desirable)
Qualifications The incumbent should have completed or nearly completed a degree in Computer Science or equivalent. A completed or part completed degree in Law is desirable.
Experience required Experience with using Unix including Linux Experience with general programming such as C, C++ Experience with programming in a scripting language such as Perl, shell, Python Experience with Web development including CGI