City of Klamath Falls Job Description JOB TITLE: DEPUTY CITY RECORDER/GRANT WRITER _______________________________________________________________________ FLSA STATUS: Exempt DEPARTMENT: DIVISION: Administration Recorder’s Office
APPROVED BY: City Manager DATE: 12/27/02 _______________________________________________________________________ SUMMARY An employee in this position works under the immediate supervision of the City Recorder and reports to the Finance Director regarding grant writing/administration duties. This position provides a variety of responsible routine and complex administrative, technical and clerical duties in support of the City Recorder office and performs the City Recorder function in the absence of the City Recorder. Performs related duties as required. EXAMPLES OF DUTIES Duties may include but are not limited to the following: Maintains official City agreements, contracts, leases, easements, deeds, ordinances, resolutions, legal documents, financial statements, minutes and other documents and correspondence. Takes dictation in shorthand or speedwriting; transcribes notes; prepares a variety of complex documents including tables, narratives, and statistical reports, etc. Composes and/or types legal documents and routine correspondence. Assists with the codification of ordinances into the Municipal Code. Prepares and completes special projects as assigned such as the City’s Annual Report, economic development reports, etc. Prepares and reviews grant applications and supporting documentation. Maintains grant records for compliance with applicable regulations and policies. Prepares applicable compliance reports and completion reports. Responds to requests for information from citizens, the media and others in person and by telephone.
Takes minutes at assigned meetings; is assigned to certain public meetings outside normal working hours. Makes travel and meeting arrangements as required. Produces and maintains the City’s photographic archives. Provides clerical support to the City Attorney’s office as directed.
SUPERVISORY RESPONSIBILITIES This is a non-supervisory position. QUALIFICATION REQUIREMENTS EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED) and four (4) years of administrative clerical work. DESIRED: Two (2) years of grant writing/administration experience. Experience with the following software packages - Microsoft Office, Excel Spreadsheet, PageMaker and Access. LICENSES/CERTIFICATES: Certified Municipal Clerk (CMC) certification. Valid Oregon Driver’s License A valid typing certificate confirming the ability to type seventy (70) words per minute. KNOWLEDGE, SKILLS and ABILITIES The requirements listed below are representative of the knowledge, skill and/or ability required. Knowledge of: office practices, policies and procedures; proper grammar, spelling and usage; business math; and alphanumeric filing systems. Skill in: keyboarding and data entry; developing and maintaining grant oversight systems and procedures. Ability to: read and interpret documents such as policy and procedure manuals and contracts; to write routine reports and correspondence; to perform arithmetic computations; maintain and prepare records and reports; to gain knowledge of Federal, State and private sources of grants and municipal programs eligible for grant funding; communicate effectively both orally and in writing; work effectively in a multi-task and deadline driven environment; work politely and effectively with the public; co-workers, and other; maintain confidentiality. PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, and walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The duties of this position are performed in a well lighted, temperature controlled office environment. The noise level in the work environment is usually quiet. The City of Klamath Falls is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Klamath Falls will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.