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					                  Instructions for Completing the Budget Journal Entry Template

Introduction: This is the first phase for allowing budget clients greater access to electronically changing their
budget data. This process is intended for non-positional personnel budget changes such as for a budget transfer, a
department re-organization or a budget re-alignment. Positional budget changes are not part of this phase. As most
departments are already using Excel spreadsheets to determine budget re-organizations and yearly budget re-
alignments, this process is an extension to the existing practice. The benefits of this process are to bring budget
control and ownership closer to the budget clients and to reduce the turnaround time for implementing budget
changes in the Budget Office.

Methodology: Budget clients will complete an MS Excel spreadsheet template with required budget data. The
client will forward this spreadsheet to the Budget Office via an e-mail attachment. The Budget Office will review
the changes for completeness and change authority prior to loading into the Oracle budget journal entry screen. The
Budget Office will notify the client when the budget change has been processed.

Client Requirements:
 MS Excel must be used as the application for submitting the template.
 Budget clients must have the appropriate authority to initiate the change.
 Upon notification from the Budget Office, the client must ensure that the updated FRS report budget balances
    reflect the expected budget changes.

Keying the Data:
 The Client Reference # in cell location C3 is for your record keeping purpose.
 The Budget Year must be entered in cell location C4.
 Base or One-time must be indicated in cell location C5.
 “Description” briefly describes the budget change (max 30 characters).
 “Fund” identifies the 3 digit fund.
 “Unit” identifies the 6 digit unit.
 “Grant” identifies the 6 digit grant (must be 000000).
 “Project” identifies the 6 digit project.
 “Object” identifies the 5 digit revenue/expense object (must be >50000 and <66999).
 “Name” is a brief description for the object selected.
 “Amount” field is the net change to the budget account balance.
 “Benefits” is the calculated cost of benefits related to the personnel object keyed in the Object column.


Spreadsheet Tips and Controls:
 When more than one fund is used, each fund balance must equal zero.
 Fund 102 is restricted to OVC units only.
 Fund 110 requires a valid project number.
 Only revenue and non-positional expense objects are permitted. For changes to positional expense objects,
   contact the Budget Office.
 Duplicate accounts are not permitted; each account combination of Fund, Unit, Grant, Project and Object can
   only be used once in each entry.
 When a revenue object is being decreased to support an increase in an expense object there must be supporting
   explanation to the merits for realizing this revenue.
 An ending negative expense object budget balance is not permitted.
 Base and one-time budget changes must not be combined in the same spreadsheet; each must have their own
   spreadsheet.
 The calculated total for all the budget changes must equal to zero.

            9/27/2013

                                                                        BUDGET CHANGE REQUEST
     Created By:                                  (Type your name)                               FOR USE IN FISCAL 2011/2012
     Date:                                        (Type creation date (eg. 21-May-11))
     Client Reference #                           (Type a number for your records: (optional))
     Budget Year                                  (Type the year: (ie 2011/12))
     Indicate Base or One-Time                    (Type a B or 1)


     Notes / Explanations:

     Description                     Fund          Unit        Grant      Project       Object         Name             Amount     Benefits   Total       OK = Account is not duplicate

1                                                              000000                                               0                    0            0   OK
2                                                              000000                                               0                    0            0   OK
3                                                              000000                                               0                    0            0   OK
4                                                              000000                                               0                    0            0   OK
5                                                              000000                                               0                    0            0   OK
6                                                              000000                                               0                    0            0   OK
7                                                              000000                                               0                    0            0   OK
8                                                              000000                                               0                    0            0   OK
9                                                              000000                                               0                    0            0   OK
10                                                             000000                                               0                    0            0   OK
11                                                             000000                                               0                    0            0   OK
12                                                             000000                                               0                    0            0   OK
13                                                             000000                                               0                    0            0   OK
14                                                             000000                                               0                    0            0   OK
15                                                             000000                                               0                    0            0   OK
16                                                             000000                                               0                    0            0   OK
17                                                             000000                                               0                    0            0   OK
18                                                             000000                                               0                    0            0   OK
19                                                             000000                                               0                    0            0   OK
20                                                             000000                                               0                    0            0   OK
21                                                             000000                                               0                    0            0   OK
22                                                             000000                                               0                    0            0   OK
23                                                             000000                                               0                    0            0   OK
24                                                             000000                                               0                    0            0   OK
25                                                             000000                                               0                    0            0   OK
26                                                             000000                                               0                    0            0   OK
27                                                             000000                                               0                    0            0   OK
28                                                             000000                                               0                    0            0   OK
29                                                             000000                                               0                    0            0   OK
30                                                             000000                                               0                    0            0   OK
31                                                             000000                                               0                    0            0   OK
32                                                             000000                                               0                    0            0   OK
33                                                             000000                                               0                    0            0   OK
34                                                             000000                                               0                    0            0   OK
35                                                             000000                                               0                    0            0   OK
36                                                             000000                                               0                    0            0   OK
37                                                             000000                                               0                    0            0   OK
38                                                             000000                                               0                    0            0   OK
39                                                             000000                                               0                    0            0   OK
40                                                             000000                                               0                    0            0   OK
41                                                             000000                                               0                    0            0   OK
42                                                             000000                                               0                    0            0   OK
43                                                             000000                                               0                    0            0   OK
44                                                             000000                                               0                    0            0   OK
45                                                             000000                                               0                    0            0   OK
46                                                             000000                                               0                    0            0   OK
47                                                             000000                                               0                    0            0   OK
48                                                             000000                                               0                    0            0   OK
49                                                             000000                                               0                    0            0   OK
50                                                             000000                                               0                    0            0   OK
51                                                             000000                                               0                    0            0   OK
52                                                             000000                                               0                    0            0   OK
53                                                             000000                                               0                    0            0   OK
54                                                             000000                                               0                    0            0   OK
55                                                             000000                                               0                    0            0   OK
56                                                             000000                                               0                    0            0   OK
57                                                             000000                                               0                    0            0   OK
58                                                             000000                                               0                    0            0   OK
59                                                             000000                                               0                    0            0   OK
60                                                             000000                                               0                    0            0   OK
61                                                             000000                                               0                    0            0   OK
62                                                             000000                                               0                    0            0   OK
63                                                             000000                                               0                    0            0   OK
64                                                             000000                                               0                    0            0   OK
65                                                             000000                                               0                    0            0   OK
66                                                             000000                                               0                    0            0   OK
67                                                             000000                                               0                    0            0   OK
68                                                             000000                                               0                    0            0   OK
69                                                             000000                                               0                    0            0   OK
70                                                             000000                                               0                    0            0   OK
71                                                             000000                                               0                    0            0   OK
72                                                             000000                                               0                    0            0   OK
73                                                             000000                                               0                    0            0   OK
74                                                             000000                                               0                    0            0   OK
75                                                             000000                                               0                    0            0   OK
76                                                             000000                                               0                    0            0   OK
77                                                             000000                                               0                    0            0   OK
78                                                             000000                                               0                    0            0   OK
79                                                             000000                                               0                    0            0   OK
80                                                             000000                                               0                    0            0   OK
                                                                                        Budget Journal Entry Total             0         0            0   OK - Total is zero
     Complete this checklist to avoid processing delays in the Budget Office:
       - Did you indicate a Budget Year in cell location C4?
       - Did you indicate Base or One-time in Cell location C5?
       - Did you use accounts restricted to your level of budget responsibility only?
       - Did you ensure there are no duplicate accounts?
       - Does the Budget Journal Entry Total equal zero in cell M92?
       - Did you print a copy of this spreadsheet for your records?
Commonly Used Revenue and Expense Budget Objects
 This list is provided as a quick reference for commonly used budget revenue and expense objects.
 However, please keep in mind that this list of objects is neither meant to be all inclusive nor limiting.

 Object Type         Object                             Description

    Revenue            50001      Tuition Fees                                                 * This list contains 683 revenue/expe
    Revenue            50002      Tuition Fees-Foreign                                         * Use the FIND function under the EDI
    Revenue            50006      Undergrad-Domestic Credit
    Revenue            50007      Undergrad-Foreign Credit
    Revenue            50008      Tuition Undergrad Guelph - Humber
    Revenue            50051      Grad- Domestic Credit
    Revenue            50052      Grad-Foreign Credit
    Revenue            50053      Grad Non Regulated MTCU Pgms
    Revenue            50054      Grad Tuition - MFA GH
    Revenue            50101      Diploma-Domestic Credit
    Revenue            50102      Diploma-Foreign Credit
    Revenue            50151      Short Courses - Tuition Rev.
    Revenue            50152      CERTIFICATE PROGRAM-TUITION REVENUE
    Revenue            50153      APPRENTICESHIP TO SEAT PURCHASE REVENUE
    Revenue            50201      E.H.L. Grant
    Revenue            50222      MTCU Quality Improvement Fund
    Revenue            50223      Grants - MTCU Undergrad Accessibility
    Revenue            50224      Grants - MTCU Graduate Accessibility
    Revenue            50225      Grants - MTCU Other
    Revenue            50226      Grants MTCU - Women's Campus Safety
    Revenue            50227      MTCU Year End Grant
    Revenue            50228      MTCU Graduate Year End Grant
    Revenue            50302      OMAFRA Contract Revenue (Accounting Use Only)
    Revenue            50350      ONT RESEARCH PERFORMANCE FUND
    Revenue            50401      Grants - Municipal
    Revenue            50403      Grants - Pay Equity
    Revenue            50451      Contract Overhead - Sulawesi
    Revenue            50452      Grants - Federal
    Revenue            50501      Grants - Provincial
    Revenue            50551      Grants - Foreign
    Revenue            50601      Non Gov't- Grants and Contrib'ns
    Revenue            50651      Student Health Service Fee
    Revenue            50652      Athletics Fee
    Revenue            50653      Student Contracts
    Revenue            50654      Student Contracts - Part Time
    Revenue            50655      CSA Oppurtunity Trust Fee
    Revenue            50656      Co-op Education Fee
    Revenue            50657      IT Student Fee
    Revenue            50750      Student Energy Retrofit Funds
    Revenue            50751      Application Fee Distance Educ.
    Revenue            50752      Confirmation Of Registration
    Revenue            50753      DVM Laundry Fee
    Revenue            50754      Equivalency Assessment
    Revenue            50755      Grad Student Application Fee
    Revenue            50756      I.D. Card Replacement
    Revenue            50757      Internal Transfer Application
    Revenue            50758      Letters Of Permission
    Revenue            50759      Misc. Student Fees
    Revenue            50760      Short Term Loan Processing Fee
    Revenue            50761      Supplemental Exams
    Revenue            50762      T22 Replacement Fees
Commonly Used Revenue and Expense Budget Objects
 This list is provided as a quick reference for commonly used budget revenue and expense objects.
 However, please keep in mind that this list of objects is neither meant to be all inclusive nor limiting.

 Object Type         Object                             Description
    Revenue            50763      Test - Spoken English
    Revenue            50764      Transcript Fees
    Revenue            50765      Undergraduate Application Fee
    Revenue            50766      PLA APPLICATION
    Revenue            50767      PLA FEE
    Revenue            50768      STUDENT LABORATORY FEES
    Revenue            50769      Undergraduate Deferral Fee
    Revenue            50770      Re-registration Fee
    Revenue            50771      Student Services Fee
    Revenue            50851      Cheque Charge Back Fee
    Revenue            50852      NON OHIP INSURED HEALTH FEE
    Revenue            50853      Nursery School Fees
    Revenue            50901      Admin. & Consulting Services
    Revenue            50902      Advertising Revenue
    Revenue            50903      Animal Care Services Revenue
    Revenue            50904      Audio Visual Service
    Revenue            50905      Cancellation Charges
    Revenue            50906      Cash Sales
    Revenue            50907      Coin Operations
    Revenue            50908      Commissions
    Revenue            50909      Common Cost-Revenue
    Revenue            50910      Computer Service
    Revenue            50911      Computer Store Sales
    Revenue            50912      CoSy Licences
    Revenue            50913      CoSy Service Bureau
    Revenue            50914      Course Material
    Revenue            50915      External Sales
    Revenue            50916      OHIP INSURABLE HEALTH FEE
    Revenue            50917      NON INSURED HEALTH FEE
    Revenue            50918      Instructional Revenue
    Revenue            50919      Internal Sales
    Revenue            50920      Laboratory Tests
    Revenue            50921      Labour Billings
    Revenue            50922      Labour Revenue
    Revenue            50923      Library Privileges
    Revenue            50924      Memberships
    Revenue            50925      On Line Inquiry
    Revenue            50926      Parking Revenue
    Revenue            50927      Photocopy Revenue
    Revenue            50928      Plant Analysis
    Revenue            50929      Printing/Duplicating Service
    Revenue            50930      Program Revenue
    Revenue            50931      Royalties And Patents
    Revenue            50932      Sale Of Publications
    Revenue            50933      Sale Of Surplus Materials
    Revenue            50934      Sales - Retail Non-Taxable
    Revenue            50935      Sales Meat Science Lab
    Revenue            50936      Sales Returns - Retail
    Revenue            50937      Sales Revenue - Animals
    Revenue            50938      Sales Revenue - Produce
    Revenue            50939      Sales Revenue - Tickets
    Revenue            50940      Soil Tests
Commonly Used Revenue and Expense Budget Objects
 This list is provided as a quick reference for commonly used budget revenue and expense objects.
 However, please keep in mind that this list of objects is neither meant to be all inclusive nor limiting.

 Object Type         Object                             Description
    Revenue            50941      Stadium Gate Receipts
    Revenue            50942      Telephone Revenue
    Revenue            50943      SALES REVENUE-DAIRY
    Revenue            50944      SALES REVENUE-BEEF
    Revenue            50945      SALES REVENUE-SWINE
    Revenue            50946      SALES REVENUE-SHEEP/GOATS
    Revenue            50947      SALES REVENUE-EQUINE
    Revenue            50948      SALES REVENUE-POULTRY
    Revenue            50949      SALES REVENUE-FISH
    Revenue            50950      Sales Revenue - Crop Testing
    Revenue            51101      Land Lease Income
    Revenue            51102      Lease Revenue
    Revenue            51103      Other Lease Income
    Revenue            51104      Rental Revenue - Equipment
    Revenue            51105      Rental Revenue - Property
    Revenue            51106      Rental Revenue - Space
    Revenue            51107      Rental Revenue Lockers
    Revenue            51108      Rental Revenue-Homes/Buildings
    Revenue            51109      Rentals - Athletics Facilities
    Revenue            51151      Sales - Property
    Revenue            51152      Sales - Equipment
    Revenue            51153      Sales - Real Estate
    Revenue            51201      Clinical Experience Program
    Revenue            51202      Clinic - Small Animals
    Revenue            51203      Clinic - Large Animals
    Revenue            51204      Clinic - Farm Service
    Revenue            51205      Clinic - Swine
    Revenue            51206      Clinic - Equine Field Service
    Revenue            51207      Clinic - Theriogenology Field
    Revenue            51251      Conference Contracts
    Revenue            51252      Revenue - Billiards
    Revenue            51253      Revenue - Table Tennis
    Revenue            51254      Sales - Domestic Beer
    Revenue            51255      Sales - Draught Beer
    Revenue            51256      Sales - Food
    Revenue            51257      Sales - Imported Beer
    Revenue            51258      Sales - Liquor
    Revenue            51259      Sales - Retail
    Revenue            51260      Sales - Soft Drinks
    Revenue            51261      Special Events
    Revenue            51301      Alumni
    Revenue            51302      Others
    Revenue            51304      Donations
    Revenue            51305      Donations - Individuals
    Revenue            51306      Donations - Business & Industry
    Revenue            51307      Donations - Associations
    Revenue            51308      Donations - Foundations
    Revenue            51309      Donations - Government
    Revenue            51310      Donations - Credited to Research Revenue
    Revenue            51311      Donations - Gifts in Kind
    Revenue            51351      Interest Income
    Revenue            51352      AWARD ALLOCATION
Commonly Used Revenue and Expense Budget Objects
 This list is provided as a quick reference for commonly used budget revenue and expense objects.
 However, please keep in mind that this list of objects is neither meant to be all inclusive nor limiting.

 Object Type         Object                             Description
    Revenue            51353      Inflation Protection
    Revenue            51354      Unrealized (Gains) Losses
    Revenue            51355      Award Allocation
    Revenue            51401      Damage Recovery
    Revenue            51402      Deposit Forfeitures-Residences
    Revenue            51403      Refundable Bridge Financing
    Revenue            51404      Miscellaneous Revenue
    Revenue            51405      Interest Income
    Revenue            51406      Contract Overhead
    Revenue            51407      Recovery of Salary
    Revenue            51408      Close Revenue to Equity(Capital)
    Revenue            51409      General External Recovery
    Revenue            51411      Foreign Exchange Gain
    Revenue            51501      Federal Government
    Revenue            51502      Provincial Government
    Revenue            51503      Municipal Government
    Revenue            51504      Business & Industry
    Revenue            51505      Clubs & Foundations
    Revenue            51506      Grant Allocations
    Revenue            51507      Grant Coun. Tsfs Other Univers
    Revenue            51508      Fed Grant Cou (NSERC,SSHRC, MRC)
    Revenue            51512      Sponsorships
    Revenue            51513      NSERC/SSHRC Research Fellowshi
    Revenue            51532      GH Joint Venture Profit
    Revenue            51551      Revenue Transfer
    Revenue            51552      Trust Transfer - Benefactions
    Revenue            51554      Administrative Recovery
    Revenue            51555      Interfund Revenue Transfer
    Revenue            51556      Transfer from Operating (Phy Res)
    Revenue            51557      Transfer from Ancillary (Phy Res)
    Revenue            51558      Transfer from Campaign (Phy Res)
    Revenue            51559      Transfer from Other Trust (Phy Res)
    Revenue            51560      Transfer from Fund 102 &110 (Phy Res)
    Revenue            51561      Guelph-Humber Revenue Transfer
    Revenue            51562      Transfer - Research Revenue - Internal (Research Only)
    Revenue            51563      Transfer - Pet Trust Revenue - Internal (Research Only)
    Revenue            51564      Transfer - Faculty Startup - Internal (Research Only)
    Revenue            51565      Transfer CRC Institutional Research Support
    Expense            61108      Overtime - RFT
    Expense            61109      Shift Premiums - RFT
    Expense            61201      Other Academic - TFT
    Expense            61203      P/M - TFT
    Expense            61210      Class M Semester Lecturers - TFT
    Expense            61221      Post Doctoral - TFT
    Expense            61224      CARG -TFT
    Expense            61225      Librarians - TFT
    Expense            61226      CUPE - TFT
    Expense            61227      CUOE - TFT
    Expense            61228      UGPA - TFT
    Expense            61229      FSEA - TFT
    Expense            61230      USW-TFT
    Expense            61232      ONA - TFT
Commonly Used Revenue and Expense Budget Objects
 This list is provided as a quick reference for commonly used budget revenue and expense objects.
 However, please keep in mind that this list of objects is neither meant to be all inclusive nor limiting.

 Object Type         Object                             Description
    Expense            61233      Exempt - TFT
    Expense            61234      Honorariums Temporary (PT)
    Expense            61305      Support Staff - RPT
    Expense            61417      Student Labour - TPT
    Expense            61418      GTA
    Expense            61419      GRA
    Expense            61420      GSA
    Expense            61431      GRA - Doctoral - Domestic
    Expense            61432      GSA - Doctoral - Domestic
    Expense            61433      Student Labour - Undergrad - Foreign
    Expense            61435      GRA - Masters - Domestic
    Expense            61436      GSA - Masters - Domestic
    Expense            61438      GRA - Doctoral - Foreign
    Expense            61439      GSA - Doctoral - Foreign
    Expense            61441      GRA - Masters - Foreign
    Expense            61442      GSA - Masters - Foreign
    Expense            61443      Post Doctoral - Domestic
    Expense            61444      Post Doctoral - Foreign
    Expense            61445      Student Labour - Undergrad - Domestic
    Expense            61515      Research Leave
    Expense            61516      Vacancy Savings
    Expense            61520      Salary Adjustment
    Expense            61522      Class R Salaries
    Expense            61550      Prior Year Retro - Faculty
    Expense            61551      Prior Year Retro - Staff
    Expense            61552      Lump Sum Payments
    Expense            61553      Lump Sum/VERR
    Expense            61559      Contribution Days
    Expense            61560      Unpaid Days
    Expense            61561      Faculty - Salary Variance
    Expense            61569      USW - Salary Variance
    Expense            61571      Exempt - Salary Variance
    Expense            62151      Canada Pension Plan
    Expense            62152      Employment Insurance
    Expense            62153      Employee Health Tax
    Expense            62251      Pension
    Expense            62252      Worker's Compensation
    Expense            62253      CUPE Paid Up Insurance
    Expense            62254      LTD Cost Plus
    Expense            62255      Training Programs
    Expense            62256      Extended Health Plan
    Expense            62257      Dental Plan
    Expense            62258      Long Term Disability
    Expense            62259      Group Life Insurance
    Expense            62260      WELLNESS PROGRAMS RE-IMBURSEMENTS
    Expense            62261      Pension - UofG Supplement
    Expense            62262      Pension - SERP
    Expense            62263      Employee Enrichment Contributions
    Expense            62264      Actuarial Adj Capitalized Costs
    Expense            62265      Pension - PBGF Fee
    Expense            62306      Benefit Allocation
    Expense            62307      Benefit Adjustment
Commonly Used Revenue and Expense Budget Objects
 This list is provided as a quick reference for commonly used budget revenue and expense objects.
 However, please keep in mind that this list of objects is neither meant to be all inclusive nor limiting.

 Object Type         Object                             Description
    Expense            62308      Benefit Allocation Recovery
    Expense            62309      TF Benefit Alloc. Rec. (B)
    Expense            62310      Post Retirement Actuary Adjustment
    Expense            62311      Pension Actuary Adj
    Expense            62401      Travel
    Expense            62402      Hospitality
    Expense            62403      Recruitment Costs
    Expense            62404      Relocation Costs
    Expense            62405      Meals
    Expense            62406      Accomodation
    Expense            62407      Airfare
    Expense            62408      Transportation (Non-Airfare)
    Expense            62409      Mileage
    Expense            62410      Incidental Travel Expenses
    Expense            62451      Education Allowance
    Expense            62452      Field Trips
    Expense            62453      Housing Costs - Sulawesi
    Expense            62454      Leave Expense
    Expense            62455      Living Allowance
    Expense            62456      Overseas Allowances
    Expense            62457      Research Grants/Salary
    Expense            62458      Service Awards - (Personnel)
    Expense            62459      Visiting Scientists Expenses
    Expense            62460      Retirement Allowances
    Expense            62461      Clothing Allowance (B)
    Expense            62462      Allowances - Other
    Expense            62501      Fees - Legal
    Expense            62502      Fees - Consultant
    Expense            62503      Fees - Examiner & Invigilator
    Expense            62504      Fees -Lecturers (External)
    Expense            62505      Fees -Performers
    Expense            62506      Management Fee
    Expense            62507      Public Relations Services
    Expense            62508      Const.Mgrs.Fee-Fee Applicable
    Expense            62509      Marketing
    Expense            62510      Management Fees
    Expense            62511      Basic Design & Supervision Fee
    Expense            62512      Legal Fees-Legacy Capital
    Expense            62513      Other Professional Services- Legacy Cap.
    Expense            62514      Fees - Audit
    Expense            62515      Fees - Consultant - Recruitment
    Expense            62516      Fees - Survey & Geotechnical
    Expense            62517      Other Fees & Disbursements
    Expense            62520      Consultant - Computing Services
    Expense            62551      Education Seminar
    Expense            62552      Membership - Miscellaneous
    Expense            62553      Registration
    Expense            62555      Membership Fees-Various
    Expense            62601      Bad Debt Expense
    Expense            62602      Bank Charges
    Expense            62603      Cash Overages & Shortages
    Expense            62604      Collection Expenses
Commonly Used Revenue and Expense Budget Objects
 This list is provided as a quick reference for commonly used budget revenue and expense objects.
 However, please keep in mind that this list of objects is neither meant to be all inclusive nor limiting.

 Object Type         Object                             Description
    Expense            62605      Credit Card Service Fee
    Expense            62606      Loan - Interest (External)
    Expense            62607      Loan - Principal ( External)
    Expense            62608      Finance Charges- Legacy Capital
    Expense            62651      Lease - Art
    Expense            62652      Lease - Data Process. Equip.
    Expense            62653      Lease - Miscellaneous
    Expense            62654      Lease - Vehicle
    Expense            62656      Rental - Equipment
    Expense            62657      Rental - Photocopy Machine
    Expense            62658      Rental - Property
    Expense            62701      Contracts - Audio/Visual
    Expense            62702      Contracts - Pest Control
    Expense            62703      Contracts - Treated Floor Mops
    Expense            62704      Landscaping
    Expense            62705      Laundry Service
    Expense            62706      Miscellaneous Services
    Expense            62707      Services - Analytical
    Expense            62708      Services - Computer
    Expense            62709      Services - Contracted Labour
    Expense            62710      Software & Programs - Pc
    Expense            62711      Vehicle Licenses
    Expense            62712      Contract-Garbage Disposal
    Expense            62713      Asbestos Treatment-An.Sc.Bldg.
    Expense            62714      Contracts - Janatorial Services
    Expense            62715      Building Security
    Expense            62751      Maint. - Buildings
    Expense            62752      Maint. - Computer Hardware
    Expense            62753      Maint. - Computer Software
    Expense            62754      Maint. - Construction Cost
    Expense            62755      Maint. - Elevator
    Expense            62756      Maint. - Field Equipment
    Expense            62757      Maint. - Instrument Repair
    Expense            62758      Maint. - Lab & Classroom Equip
    Expense            62759      Maint. - Miscellaneous Equip.
    Expense            62760      Maint. - Office Furn. & Equip.
    Expense            62761      Maint. - Phys Plant Equip.
    Expense            62762      Maint. - Radio, Paging Equip.
    Expense            62763      Maint. - Roads
    Expense            62764      Maint. - Scale Repair/Inspect.
    Expense            62765      Maint. - Student Damage
    Expense            62766      Maint. - Vehicle Accident
    Expense            62767      Maint. - Vehicle -Ext'L Repair
    Expense            62851      Insurance - Other Risk
    Expense            62852      Insurance - Property
    Expense            62853      Insurance - Vehicle
    Expense            62854      Provincial Sales Tax
    Expense            62855      Taxes - Property
    Expense            62856      Insurance - Liability
    Expense            62901      Bursaries - G.T.A.
    Expense            62902      Scholarship/Awards - Graduate
    Expense            62903      Scholarship/Awards - Undergrad
Commonly Used Revenue and Expense Budget Objects
 This list is provided as a quick reference for commonly used budget revenue and expense objects.
 However, please keep in mind that this list of objects is neither meant to be all inclusive nor limiting.

 Object Type         Object                             Description
    Expense            62904      Access Schol/Awards Undergrad (*)
    Expense            62905      Access Schol/Awards Graduate
    Expense            62906      Tuition Waiver - GH Employees
    Expense            62951      Cost Of Sales - Domestic Beer
    Expense            62952      Cost Of Sales - Draught Beer
    Expense            62953      Cost Of Sales - Food Costs
    Expense            62954      Cost Of Sales - Imported Beer
    Expense            62955      Cost Of Sales - Liquor
    Expense            62956      Cost Of Sales - Retail
    Expense            62957      Cost Of Sales - Soft Drinks
    Expense            63001      Fax Costs
    Expense            63002      Telephone - Equip. Rental
    Expense            63003      Telephone - Install. & Service
    Expense            63004      Telephone - Long Distance
    Expense            63005      High Speed Connection
    Expense            63006      Cell Phones - Equipment
    Expense            63007      Wireless Devices - Fees
    Expense            63051      Supplies - Projection Lamps
    Expense            63052      Supplies - Video Tape
    Expense            63053      Supplies - Audio Tape
    Expense            63101      Supplies - Applied Arts
    Expense            63102      Supplies - Misc. Teaching
    Expense            63103      Supplies - Teaching Specimens
    Expense            63151      Supplies - Feed
    Expense            63152      Supplies - Pesticides
    Expense            63153      Supplies - Seed/Sod/Fertilizer
    Expense            63201      Supplies - Stationery & Office
    Expense            63250      Supplies - Growth Facilities
    Expense            63251      Supplies - Chemicals/Biochem
    Expense            63252      Supplies - Drugs
    Expense            63253      Supplies - Electronic
    Expense            63254      Supplies - Field Research
    Expense            63255      Supplies - Food Lab
    Expense            63256      Supplies - Glassware
    Expense            63257      Supplies - Medical
    Expense            63258      Supplies - Misc. Laboratory
    Expense            63259      Supplies - Surgical
    Expense            63301      Supplies - Data Processing
    Expense            63351      Athletics Supplies
    Expense            63352      Credit Card Purchases
    Expense            63353      Direct Purchase Recovery
    Expense            63354      Materials - Child Program
    Expense            63355      Materials - Purchased
    Expense            63356      Procurement Card
    Expense            63357      Returnable Containers
    Expense            63358      Supplies - Books & Equip.
    Expense            63359      Supplies - Building Maint.
    Expense            63360      Supplies - Cleaning
    Expense            63361      Supplies - Disposable Products
    Expense            63362      Supplies - Electrical, Lightbulbs
    Expense            63363      Supplies - Loose Tools
    Expense            63364      Supplies - Lubricants
Commonly Used Revenue and Expense Budget Objects
 This list is provided as a quick reference for commonly used budget revenue and expense objects.
 However, please keep in mind that this list of objects is neither meant to be all inclusive nor limiting.

 Object Type         Object                             Description
    Expense            63365      Supplies - Miscellaneous
    Expense            63366      Supplies - Photographical
    Expense            63367      Supplies - Safety
    Expense            63368      Supplies - Shop Maint.
    Expense            63369      Supplies - Uniforms & Textiles
    Expense            63370      Supplies-General
    Expense            63371      Textiles & Clothing Requisites (B)
    Expense            63372      Supplies - Subscriptions
    Expense            63373      Supplies - Solution Sets & Access
    Expense            63374      Supplies - Fluids I.V.
    Expense            63451      Animals - Beef Purchases
    Expense            63452      Animals - Dairy Purchases
    Expense            63453      Animals - Lamb Purchases
    Expense            63454      Animals - Misc. Purchases
    Expense            63455      Animals - Pork Purchases
    Expense            63456      Animals - Poultry Purchases
    Expense            63501      Freight/Custom Charges/Courier
    Expense            63502      Mail - Bulk
    Expense            63503      Mail - O.V.C. Meters
    Expense            63504      Mail - Postage Meter/Stamps
    Expense            63505      Mail - Revenue Control Meter
    Expense            63506      Mail - TNT Mailfast
    Expense            63507      Mail - U.C. Mail Room Meters
    Expense            63508      Mail - Unpaid/Reply Mail
    Expense            63551      Advertising (Not Procurement)
    Expense            63552      Contracts - Printing
    Expense            63553      Materials - Printing
    Expense            63554      Reprints & Binding
    Expense            63555      Services-Graphics & Printing
    Expense            63556      Supplies - Printing
    Expense            63557      Supplies - Publications
    Expense            63558      Duplication Costs (B)
    Expense            63601      Fuel Oil - Other
    Expense            63602      Fuels - Campus Heating
    Expense            63603      Hydro
    Expense            63604      Water And Conditioning Mtls
    Expense            63605      Natural Gas
    Expense            63606      Sewage Disposal
    Expense            63607      Supplies - Gasoline
    Expense            63608      Water Purchase
    Expense            63609      WASTE & CHEMICAL MANAGEMENT
    Expense            63620      Discount Taken Accounts Payable
    Expense            63621      Currency Gain (Loss)
    Expense            63622      Cost of Goods Sold
    Expense            63651      Amortization Expense (Accounting Use Only)
    Expense            63652      Amortization - Debenture Setup
    Expense            63701      Library - Archival Supplies
    Expense            63702      Library - Book Binding
    Expense            63703      Library - Books
    Expense            63704      Library - Storage Material
    Expense            63705      Library - Subscriptions
    Expense            63706      Library - Electronic Resources
Commonly Used Revenue and Expense Budget Objects
 This list is provided as a quick reference for commonly used budget revenue and expense objects.
 However, please keep in mind that this list of objects is neither meant to be all inclusive nor limiting.

 Object Type         Object                             Description
    Expense            63751      Computer Software & Licenses-Legacy Capital
    Expense            63752      Exterior Campus Signage
    Expense            63753      Faculty Exchange Program
    Expense            63754      Interlibrary Loan Charges
    Expense            63755      Inter-Univ. Coordination Fee
    Expense            63756      Material Recovery
    Expense            63757      Materials - General
    Expense            63758      Misc Expense - Legacy Capital
    Expense            63759      Production Cost - Performances
    Expense            63760      Royalty, Grant & Contributions
    Expense            63761      Total Operating Expenses - Budget Only
    Expense            63762      Overhead Charge
    Expense            63763      Rebates
    Expense            63801      Equip - Computer Under $5000
    Expense            63802      Equip. - Furn. Under $5000
    Expense            63803      Equip. - Misc. Under $5000
    Expense            63851      Art - Purchases Over $5000
    Expense            63852      Buildings
    Expense            63853      Eq-Compt. Hardware Over $5000
    Expense            63854      Eq-Compt. Software Over $5000
    Expense            63855      Equip - Classroom Over $5000
    Expense            63856      Equip - Furniture Over $5000
    Expense            63857      Equip - Office Over $5000
    Expense            63858      Equip - Scientific Over $5000
    Expense            63859      Equip. - Environ. Over $5000
    Expense            63860      Equip. - Farm Over $5000
    Expense            63861      Equip. - Field Over $5000
    Expense            63862      Equip. - Misc. Over $5000
    Expense            63863      Equip. - New Vehicles
    Expense            63864      Equip. - Photograph Over $5000
    Expense            63865      Equip. - Replacement Vehicles
    Expense            63866      Equip. - Restaurant Over $5000
    Expense            63867      Excellence Fund Inst Equipment
    Expense            63868      Portable Building
    Expense            63869      Furn. & Furnishings-Fee Applic
    Expense            63870      Furn. & Furnishings-Fee Not Ap
    Expense            63871      Academic Equipment-Legacy Capital
    Expense            63873      Total Equipment - Budget Only
    Expense            63874      Residence Equip., Furn. (B)
    Expense            63875      Equipment - Security over $5,000
    Expense            64001      Admin: Direct Charges-Legacy Capital
    Expense            64002      Admin: Indirect Charges-Legacy Cap.
    Expense            64003      Administration-Allocated
    Expense            64011      Advertising Charges - Internal
    Expense            64021      Animal Housing Costs
    Expense            64022      Animal Purchases
    Expense            64031      Audio/Visual Services
    Expense            64041      Chemical Supplies Cost
    Expense            64051      Computer Charges
    Expense            64052      Computer Software Costs
    Expense            64081      Drug Supplies Cost
    Expense            64091      Dept Services Charges
Commonly Used Revenue and Expense Budget Objects
 This list is provided as a quick reference for commonly used budget revenue and expense objects.
 However, please keep in mind that this list of objects is neither meant to be all inclusive nor limiting.

 Object Type         Object                             Description
    Expense            64101      Equipment Service Charge
    Expense            64111      Fax Charges
    Expense            64131      General Cost Charge
    Expense            64141      Glassblowing
    Expense            64161      Graphics/Print Services Charge
    Expense            64171      Growth Room/Greenhouse Charges
    Expense            64181      Grounds Charge
    Expense            64191      Hazardous Waste Disposal
    Expense            64201      High Speed Network
    Expense            64211      Housekeeping Charge
    Expense            64221      Ice Rental Cost
    Expense            64231      Insurance Cost
    Expense            64232      Insurance Vehicle Premiums
    Expense            64251      Lab Equipment Usage
    Expense            64252      Laboratory Supplies Cost
    Expense            64261      Labour Transfer Cost
    Expense            64271      Laser Printing
    Expense            64282      Library Services Charge
    Expense            64301      Machine Shop Services
    Expense            64311      Mail Services Charge
    Expense            64321      Material Transfer Cost
    Expense            64331      Miscellaneous Supplies Cost
    Expense            64341      Office Supplies Cost
    Expense            64351      Parking Charge
    Expense            64361      Photocopying Costs
    Expense            64371      Plant Analysis Charge
    Expense            64372      Registration Fees - Internal Charge
    Expense            64373      Services Analytical - Internal Charge
    Expense            64382      Release Time
    Expense            64392      Rent/Accommodation Charge
    Expense            64402      Renovation Costs
    Expense            64412      Research Faculty Pool Charge
    Expense            64422      Research Station Services
    Expense            64442      Service Cost Charge
    Expense            64452      Space Charges
    Expense            64462      Special Events Charge
    Expense            64473      Student Damages
    Expense            64474      Student Damages-W/O
    Expense            64483      Telephone Charge - General
    Expense            64484      TELEPHONE LONG DISTANCE
    Expense            64493      Training Courses Charge
    Expense            64503      Utilities Cost
    Expense            64504      Utilities Cost - Hydro
    Expense            64513      Vehicle Services Charge
    Expense            64523      Vet Hospital Charges
    Expense            64533      Work Order Charges-1
    Expense            64534      Work Order Charges-2
    Expense            64539      Total Internal Charges - Budget Only
    Expense            65003      Administration Allocated Rec.
    Expense            65011      Advertising Recovery
    Expense            65021      Animal Housing Recovery
    Expense            65022      Animal Purchases Recovery
Commonly Used Revenue and Expense Budget Objects
 This list is provided as a quick reference for commonly used budget revenue and expense objects.
 However, please keep in mind that this list of objects is neither meant to be all inclusive nor limiting.

 Object Type         Object                             Description
    Expense            65031      Audio/Visual Related Services
    Expense            65032      Audio/Visual Services
    Expense            65041      Chemical Supplies Recovery
    Expense            65051      Computer Charges Recovery
    Expense            65052      Computer Software Recovery
    Expense            65071      Damage Recovery
    Expense            65091      Department Services Recovery
    Expense            65101      EQUIPMENT SERVICE RECOVERY
    Expense            65111      Fax Charges Recovery
    Expense            65121      Fine Arts Materials Recovery
    Expense            65131      General Recovery
    Expense            65151      Grad Examiner Recoveries
    Expense            65161      Graphics/Print Services
    Expense            65171      Growth Room/Greenhouse Recover
    Expense            65181      Grounds Recovery
    Expense            65211      Housekeeping Recovery
    Expense            65221      Ice Rental Revenue
    Expense            65231      Insurance Costs Recovery
    Expense            65232      Ins Vehicle Premium Recovery
    Expense            65241      Internal Sale Of Publications
    Expense            65242      Internal Sales - Beverage
    Expense            65243      Internal Sales - Food
    Expense            65251      Lab Equipment Usage Recovery
    Expense            65252      Laboratory Supplies Recovery
    Expense            65261      Labour Recovery
    Expense            65271      Laser Printing Recovery
    Expense            65281      Library - Can/Ole Recovery
    Expense            65282      Library - Film Booking Recovery
    Expense            65291      Macdonald Stewart Recovery
    Expense            65301      Machine Shop Recovery
    Expense            65311      Mail Services Recovery
    Expense            65321      Material Recovery
    Expense            65331      Miscellaneous Supplies Recovery
    Expense            65341      Office Supplies Recovery
    Expense            65351      Parking Internal Revenue
    Expense            65361      Photocopy Recovery
    Expense            65371      Plant Analysis Recovery
    Expense            65372      Registration Fees : Recovery
    Expense            65373      Services - Analytical - Recovery
    Expense            65382      Release Time
    Expense            65392      Rent/Accommodation Revenue
    Expense            65402      Renovations Recovery
    Expense            65412      Research Faculty Pool Recovery
    Expense            65422      Research Station Recovery
    Expense            65432      Retail-Internal Sales Recovery
    Expense            65442      Service Cost Recovery
    Expense            65452      Space Charges
    Expense            65462      Special Events Recovery
    Expense            65463      Subscriptions Recovery
    Expense            65483      Telephone Service Recovery
    Expense            65484      Telephone Long Distance Recovery
    Expense            65485      Telephone Equipment
Commonly Used Revenue and Expense Budget Objects
 This list is provided as a quick reference for commonly used budget revenue and expense objects.
 However, please keep in mind that this list of objects is neither meant to be all inclusive nor limiting.

 Object Type         Object                             Description
    Expense            65493      Training Courses-Recovery
    Expense            65503      Utilities Recovery
    Expense            65504      Utilities Recovery - Hydro
    Expense            65506      Labour Recovery Cost
    Expense            65513      Vehicle Recovery
    Expense            65514      Vehicle Services Recovery - Fuel
    Expense            65516      Vehicle Services Recovery
    Expense            65523      Veterinary Hospital Recovery
    Expense            66001      Allocated Base Reduction
    Expense            66002      Budget Adjustment - Budget Only
    Expense            66003      Budget Carryover - Budget Only
    Expense            66004      Estab. Salary Variance(Budget)
    Expense            66005      Faculty Bridging-Budget Only
    Expense            66006      One Time Removed - Budget Only
    Expense            66007      Surplus/Deficit - Budget Only
    Expense            66008      Vacancy Savings - Budget Only
    Expense            66009      Guelph - Humber Recovery Offset - Budget Only
    Expense            66010      Guelph - Humber Allocated Budget - Budget Only
    Expense            66011      06/07 Contribution to Inflation
    Expense            66012      07/08 Contribution to Inflation
    Expense            66013      07/08 Contribution to PIF
    Expense            66014      08/09 Contribution to Inflation
    Expense            66051      Faculty Pay Component
    Expense            66052      Institutional Charge
    Expense            66053      Institutional Recovery
    Expense            66054      Program Revenue Transfer
    Expense            66056      Institutional Contribution - Executive Programs
    Expense            66057      OMAFRA Service Costs - Non-Research
    Expense            66058      OVC SG Service Costs
    Expense            66059      Institutional Contribution - Ancillary
    Expense            66070      OMAFRA Service Costs - Research
    Expense            66071      Fed/Prov Research OH Programs
    Expense            66102      Instructional Devl. Grant Tsf
    Expense            66105      Project Authorizations
    Expense            66107      Revenue Transfers
    Expense            66108      Special Projects Contribution
    Expense            66113      Expense Transfers
    Expense            66116      G-H Expense Transfer
    Expense            66151      Loan - Principal (Internal)
    Expense            66152      Loan - Interest (Internal)
    Expense            66153      Internal Finance Charge
    Expense            66154      Internal Interest Income
    Expense            66201      Construct.Cost-Fee Applicable
    Expense            66202      Land Costs
    Expense            66203      Construction Costs
    Expense            66204      Site Servicing
    Expense            66205      Municipal
    Expense            66206      Common Cost - Expense
    Expense            66207      Federal Sales Tax Rebate
    Expense            66208      Provincial Sales Tax Rebate
    Expense            66211      Business Data
    Expense            66213      Residence Data
Commonly Used Revenue and Expense Budget Objects
 This list is provided as a quick reference for commonly used budget revenue and expense objects.
 However, please keep in mind that this list of objects is neither meant to be all inclusive nor limiting.

 Object Type         Object                             Description
    Expense            66214      Communication Network Device Equip
    Expense            66215      Communication Cabling & Connections
    Expense            66216      Moving & Storage
    Expense            66217      Special Equipment Moves
    Expense            66218      Site Servicing Communications
    Expense            66251      Transfer To Capital Assets (Accounting Use Only)
    Expense            66252      Amortization Expense
    Expense            66253      Transfer of Fixed Assets
st contains 683 revenue/expense objects.
 e FIND function under the EDIT command to help you locate your object.
          9/27/2013
                                                                                         BUDGET CHANGE REQUEST
     Created By:               Knakatsu           (Type your name)
     Date:                      22-Feb-11         (Type creation date (eg. 22-Feb-11))
     Client Reference #          0001-001         (Type a number for your records: (optional))
     Budget Year                  2010/11         (Type the year: (ie 2010/11))
     Indicate Base or One-Time          B         (Type a B or 1)

     Notes / Explanations:
     Re-align 2010/11 base budget for D/105 MTCU and OMAFRA.


     Description                     Fund          Unit        Grant      Project       Object            Name                   Amount    Benefits   Total
1    Re-align dept budget              100         010575      000000      000000       61201    Other Academic - TFT               5000        800     5,800
2    Re-align dept budget              100         010575      000000      000000       63761    Total Operating Expenses          -7310          0    (7,310)
3    Re-align dept budget              100         010575      000000      000000       62404    Relocation Costs                   1000          0     1,000
4    Re-align dept budget              100         010575      000000      000000       62401    Travel                              510          0       510
5    Re-align dept budget              110         010500      000000      005060       63761    Total Operating Expenses          -6214          0    (6,214)
6    Re-align dept budget              110         010500      000000      005060       64483    Telephone Charge - Genera          1000          0     1,000
7    Re-align dept budget              110         010500      000000      005060       61417    Student Labour - TPT                500         46       546
8    Re-align dept budget              110         010500      000000      005060       61305    Support Staff - RPT                4000        668     4,668
9                                                              000000                                                        0                    0         0
10                                                             000000                                                        0                    0         0
11                                                             000000                                                        0                    0         0
12                                                             000000                                                        0                    0         0
13                                                             000000                                                        0                    0         0
14                                                             000000                                                        0                    0         0
15                                                             000000                                                        0                    0         0
16                                                             000000                                                        0                    0         0
17                                                             000000                                                        0                    0         0
18                                                             000000                                                        0                    0         0
19                                                             000000                                                        0                    0         0
20                                                             000000                                                        0                    0         0
21                                                             000000                                                        0                    0         0
22                                                             000000                                                        0                    0         0
                                                                                        Budget Journal Entry Total                (1514)     1,514            0


     Complete this checklist to avoid processing delays in the Budget Office:
       - Did you indicate a Budget Year in cell location C4?
       - Did you indicate Base or One-time in Cell location C5?
       - Did you use accounts restricted to your level of budget responsibility only?
       - Did you ensure there are no duplicate accounts?
       - Does the Budget Journal Entry Total equal zero in cell M34?
       - Does the Budget Journal Entry subtotal zero for each fund?
       - Did you print a copy of this spreadsheet for your records?

				
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