CONTRACT № ______
Kazanskaya Yarmarka OJSC hereinafter referred to as the ORGANIZER, in the person of its General Director
Lev L. Semenov, acting on the basis of its Charter, on the one part, and_____________________________,
hereinafter referred to as the PARTICIPANT, in the person of its _________________________, acting on the basis of
____________________on the other part, have concluded the present contract as follows:
1. SUBJECT OF THE CONTRACT
1.1. The ORGANIZER is obliged to provide the PARTICIPANT with the exhibition space, additional equipment
and services at the VOLGASTROYEXPO (further “the exhibition”) to be held on 27-30 of April, 2010 on the territory
of Kazanskaya Yarmarka OJSC at 8, Orenburgsky trakt, Kazan, 420059, Russia, upon the terms written in Enclosures
№_____which are the integral part of the present contract.
2. TOTAL AMOUNT OF THE CONTRACT
2.1. The total amount of the contract should be a sum of rental cost of the exhibition space, additional equipment
and services, registration fee in accordance with the application (Enclosure№1).
3. PARTIES OBLIGATIONS
3.1. The ORGANIZER is obliged:
to organize the exhibition and render the services to the PARTICIPANT according to Enclosures № _____;
to produce and organize publicity campaign, to inform organizations and persons concerned about the exhibition;
to work out a plan of exposition based on technical possibilities of pavilions and general design of the exhibition.
to register the PARTICIPANT (providing the participant with the official passport of the expo area) on the basis of
the documents that confirm the registration fee payment and to provide full range of services, mentioned in the
application (Enclosure № 1);
to guarantee public order on the territory of the exhibition center, safety of the exhibits during non-working hours
of the exhibition.
to present a document with the information about the actual services and their costs received by the
PARTICIPANT during the exhibition, including the services that were ordered additionally during the exhibition running
3.2. The PARTICIPANT is obliged:
to meet the terms of the ORGANIZER (general terms of participation, to submit all necessary documents within
the time specified in Enclosures №_____, payment conditions in accordance with point 4 of the present contract), to
follow safety regulations and fire safety during preparations and holding the exhibition;
to provide the ORGANIZER with power of attorney to their representative confirming signatory authority for
necessary papers that concern services of the ORGANIZER to the PARTICIPANT at the exhibition in accordance with
point 3.1 of the present contract;
to fulfill a commercial activity in full coincidence with the acting laws of Russian Federation and the Republic of
Tatarstan and rules of wholesaling and retailing;
to place the exposition only within the territory of the ordered ground;
to set up the exposition and place the exhibits on 25.04.10 from 8.30 to 17.00, 26.04.10 from 8.30 to 18.00 to
dismantle the exposition and remove the exhibits on 30.04.10 from 15.00 to 18.00;
Departure of the PARTICIPANT and (or) removal of exhibits before the finishing work time of the
exhibition (30.04.10 till 15.00 o’clock) are not permitted!
in case if the activity and-or the PARTICIPANT’s goods are subject to licensing, in the information the licence
number as well as the name of the body which has granted this licence should be specified. Advertising of the goods
which are subject to obligatory certification should be accompanied by a mark “it is subject to obligatory certification”.
Copies of licences and certificates, assured properly, should be at the EXHIBITOR during the exhibition running period.
in case of renunciation of the ORGANIZER’S services or making alterations in the application to inform the
ORGANIZER about it in a written form not later than 15 days before the exhibition opening.
to compensate the ORGANIZER for the cost of material damages caused to the ORGANIZER’S property during
the montage and dismantling of exhibited devices, advertising structures inside and outside the pavilions except for cases
when the ORGANIZER fulfills the given activity itself.
3.3. The Parties make acceptance report and deed of conveyance of the fulfilled works not later than 30.04.10.
4. TERMS OF PAYMENT
4.1. The PARTICIPANT is to prepay 100% of the contract total amount on the settlement account of the
ORGANIZER not later than 5 working days before the exhibition opening on the basis of the issued invoice by the
ORGANIZER. Other forms of payment should be negotiated with the ORGANIZER additionally and are registered by
the additional agreement to the present contract. The specified payment is made with observance of the condition defined
in point 6.2. of the present contract. A day of payment is considered the day of receipt of money on the settlement
account of the ORGANIZER. All bank commissions levied both on the territory of the country of the
PARTICIPANT, and on the territory of the country of the ORGANIZER, should be paid by the PARTICIPANT.
4.2. In case the ORGANIZER is informed about changes in area and/or shape of stand that require reconstruction
of the main exposition and also in demand of additional equipment in period less then 15 days before the exhibition starts
(if the ORGANIZER has a possibility to realize these changes), cost of additional services will increase up to 15%.
4.3. In case the construction is made by a separate contractor a 15 per cent surcharge to the rent of the exhibition
space ensues. The contractor should provide the fair administration with permits to carry out construction work as per the
4.4. In case the payment is done by a third party company the PARTICIPANT sends to the ORGANIZER a
notification in written form. This notification can be a note in a payment draft “on account of clearings (with a name of a
company for which the payment is made) according to the contract from (date) №” .
4.5. The PARTICIPANT that uses the exhibition ground of the other PATICIPANT pays to the ORGANIZER a
registration fee. In this case both PATICIPANTS have system of services that are included in the cost of registration fee.
5. SETTLEMENTS OF DISPUTES
5.1. All questions which may arise at the fulfillment of the present contract or in connection with it the parties
should solve by means of negotiations. In case of impossibility of such regulation all disputes are to submit for
consideration of the Arbitration Court at the respondent whereabouts.
5.2. In all other cases not provided by the present contract the parties should follow the current legislation of the
5.3. The parties are excused from responsibility for partial or complete default of obligations under the present
contract if this default was a consequence of force majeure circumstances which have been arisen after the conclusion of
the present contract as a result of circumstances of extraordinary character, which the parties could not expect or prevent.
5.4. In case the exhibition will be cancelled on the initiative of the ORGANIZER, the last-named is obliged to
inform immediately the PARTICIPANT and within 10 days from the date of informing to make return of the sums paid
by the PARTICIPANT, or the Parties have the right to conclude the supplementary agreement to the present contract for
prolongation of currency of the contract.
6. SPECIAL TERMS
6.1. Without prepayment the PARTICIPANT is not allowed to participate in the exhibition according to point 4.1.
of the given agreement.
6.2. The exhibition ground is assigned to the PARTICIPANT based on the application (Enclosure №1) after the
advanced payment to the settlement account of the ORGANIZER within 5 working days from the time of giving the
application. The magnitude of prepayment is 30% from the total amount of the contract (point 2.1.).
6.3. If the PARTICIPANT or the third party company makes the construction and design of the stand by its own,
this activity must meet the requirements of appliances and fire safety. The project of stands construction must be in
accord with the ORGANIZER not less then 15 calendar days before the exhibition starts.
6.4. The exhibition grounds that are not occupied by the PARTICIPANT within two hours after the exhibition
opened, rate as free and the ORGANIZER has a right to use them at own discretion so as for the given moment benefits
of the ORGANIZER are considered executed and the ORGANIZER determines his damage in 100% of the
PARTICIPANT cost at the exhibition. In this case the PARTICIPANT does not have his money back.
6.5. In case the PARTICIPANT refuses from the benefits of the ORGANIZER less then 15 calendar days before
the exhibition starts and if payment is available, the ORGANIZER stirs up submitted data in the official catalogue of the
exhibition and sends the catalogue on the address of the PARTICIPANT. In this case the difference between total cost of
the contract and cost of making and delivery of the catalogue to the PARTICIPANT is not returned.
6.6. In case the PARTICIPANT refuses from the benefits of the ORGANIZER less then 15 calendar days before
the exhibition starts after the contract is signed and application is presented and payment is absent, the PARTICIPANT is
obliged to pay 50% cost of ordered grounds and additional services, if the PARTICIPANT refuses less then 15 calendar
days before the exhibition starts – 100% cost of the ordered grounds and additional services. Payment period is not late
than 3 days before the exhibition opens.
6.7. Under a refuse either the written refusal of services of the ORGANIZER or actual not participation of the
PARTICIPANT in the exhibition without the officially registered refusal is meant.
7. ADDITIONAL TERMS
7.1. The Contract and all enclosures sent via fax are competent and legal. For the moment of registration of the
PARTICIPANT at the exhibition parts exchange originals of all necessary documents for the Contract and Enclosures to
7.2. The terms of the present contract are subject to alterations and additions in accordance with the parties and are
to be presented in a written form.
8. CONTRACT VALIDITY TIME
8.1. The present contract comes into effect since the moment of its signing up to the fulfillment of obligations by
the parties and regulation of accounts.
9. REQUISITES OF THE PARTIES:
THE ORGANIZER: THE PARTICIPANT:
Account № 0105159396
VTB BANK (DEUTSCHLAND) AG
LLC CBED «Bank of Kazan», Kazan, Russia
Beneficiary Account № 40702978200010200855
Kazanskaya Yarmarka Joint Stock Company
Orenburgsky trakt, 8, Kazan, 420059, Russia
10. PARTIES SIGNATURE
THE ORGANIZER: THE PARTICIPANT: