ESEA Flexibility Webinar_ An Overview by pptfiles

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									USING NEEDS ASSESSMENTS &
  CREATING ACTION PLANS

                September 25, 2012

 Greg Lobdell, Center for Educational Effectiveness
       Candace Gratama, The BERC Group
       Travis Campbell, K12 Director, OSPI
  Sue Cohn, School Improvement Specialist, OSPI

        Office of Student and School Success
WEBINAR ETIQUETTE REMINDER

 • Audio is one-way only; all participants are in
   mute status.

 • Please send questions to us via the Comments
   box. We will answer questions at our first
   available opportunity.


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GOALS FOR WEBINAR

• Share protocols for using your Needs Assessment
  and other data
• Describe Initial Action Plan review and
  S.M.A.R.T. Strategies
• Outline next steps in the creating your Student
  and School Success Action Plan and available
  resources
• Respond to questions
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USING YOUR NEEDS ASSESSMENT
       AND OTHER DATA




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PRIORITY DEBRIEF OBJECTIVES
• Build an understanding of the Needs Assessment
  Process
    – Understand the organization of the report
    – Understand the data collected and triangulation
      process
•   Understand- establishing the current reality
•   Reflect- what do these data mean to me?
•   Discuss of the preferred future
•   Engage the stakeholders in creating the preferred
    future
ENGAGE IN A REFLECTIVE DISCUSSION

• Staff should reflect on the data, using the
  following questions:

       What do these data mean to me/us?
   How can we use these data to inform our work?
     What can we do to improve our School?
RULES FOR REFLECTIVE DISCUSSION

• Do not blame
• Keep discussion reflective
  – Instead of explaining data away, ask why the data
    shows this
• Facilitate a discussion to move the conversation
  forward
• Use the data to develop goals and strategies
OVERALL PRIORITY PROCESS
3-STEP PROCESS FOR PRIORITY
SCHOOL DEBRIEF
• Leadership
• Staff
• Leadership Team/School Improvement Team
LEADERSHIP DEBRIEF
• Understand the organization of the Needs Assessment summary
• Share and understand the implications of the findings unique to
  the leadership of the building.
• Understand triangulation of data to form the summary
  statements and recommendations.
• Strategize how the data will be shared with the staff (both in
  debrief and after) in order to maximize staff acceptance and use
  of the data findings.
• Understand the unique challenges within the building and
  strategize how to meet those challenges
STAFF DEBRIEF
• Understand the organization of the Needs Assessment Summary
   – Enable transparency of data components, findings, and recommendations
• Build awareness of each data element and how those elements
  triangulated to form the summary statements and
  recommendations.
• Allow for questions, concerns and dialogue with CEE
  representative, building and district leadership and fellow staff
  members.
• To begin the discussion and position for next steps.
RETURN VISIT FOR NEXT STEPS AND
ACTION PLANNING
• Building leadership, SIP Team, CEE, and OSPI
  Student and School Success Coach
• Discuss and support alignment with Indistar and
  the Student and School Success Principles and
  Indicators
• Define next steps, moving toward action
  planning
FOCUS SCHOOLS: REVIEW NEEDS
ASSESSMENT FINDINGS
• Review Needs Assessment Findings with All
  Stakeholders
  – Share results with the entire staff to ensure
    transparency and to develop trust around findings
  – Engage in a collaborative process to discuss current
    reality and preferred reality
THREE OPTIONS

• Options for reviewing findings
  1. The BERC Group leads entire staff through a
     reflective process (two to three hours)
  2. The BERC Group works with the leadership team
     to review findings and to develop their capacity to
     lead staff through process
  3. School personnel lead staff through the reflective
     process
STEP 1: REVIEW DATA
  • Demographic Data
  • Achievement Data
  • Survey Results (Student, Student, Parent,
    and others)
  • Classroom Instruction Data
  • College and Career Readiness Data – High
    Schools (Course taking patterns and college
    attendance, persistence, gradation rates)
STEP 2: REVIEW QUALITATIVE SECTION

• Distribute Student and School Success Rubric
  – Rubric is designed to identify strengths and
    weakness and is in alignment with best practices
    research
  – School personnel can see that there is a continuum
    and a path they can follow toward improvement.
STEP 2: REVIEW QUALITATIVE SECTION

• Break staff members into small groups to review
  the School and Classroom Practices Study
  – Within the small groups, each staff members read a
    few sections of the report quietly (15 minutes).
     • Encourage the staff to make notes on the report and to
       identify data points that support the findings.
  – Discuss qualitative section, making connections
    across sections.
STEP 3: DISCUSS CURRENT REALITY AND
PREFERRED REALITY
• Gather input from staff about preferred reality
  – Discuss and support alignment with Indistar and the
    Student and School Success Principle Indicators
  – Use the Indistar tool to build the plan around data,
    research, and evidence-based practices
INITIAL ACTION PLAN REVIEW AND
      S.M.A.R.T. STRATEGIES




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INITIAL ACTION PLAN REVIEW

• All Initial Action Plans were reviewed by Student
  and School Success Leaders and Coaches.
• Coaches assessed one strategy using a rubric
  focused on essential elements of an effective
  S.M.A.R.T. Strategy; coaches also provided
  additional feedback on remaining strategies.
• Principals and schools teams will use feedback on
  their Initial Action Plan when they craft their
  Student and School Success Action Plan.           20
ESSENTIAL QUESTIONS
1. What are the expected outcomes of implementing the strategy
   for students/sub-groups?
2. What are the expected outcomes of using this strategy for
   educator practice?
3. What professional development or technical assistance
   (PD/TA) is provided to support effective implementation of
   this strategy?
4. What resources are allocated to support effective
   implementation of this strategy?
5. What evidence will be utilized to determine the effectiveness of
   this strategy in achieving the desired outcomes?
S.M.A.R.T. STRATEGIES
•   Specific
•   Measurable
•   Actionable/Attainable
•   Realistic/Results-oriented
•   Timely/Time-bound

S.M.A.R.T. Strategies articulate both the evidence
  supporting the strategy and measurable
  outcomes for students and educators.
STUDENT AND SCHOOL SUCCESS
  ACTION PLANNING PROCESS




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ACTION PLANNING PROCESS
Ø Engages principals, teams, and other stakeholders in
  reflection around:
  ü Findings and recommendations from their Needs
      Assessment and feedback on Initial Action Plan
  ü Current realities based on locally-developed data
      (disaggregated student assessment, demographic,
      perceptual, and contextual data)
  ü Beliefs about students and learning and educator capacity
      to address opportunity gaps among students
  ü Changes required to strengthen leadership and
      instructional practice and boost student achievement
  ü Research and evidence-based strategies and approaches
  ü Systems-level supports and barriers to change            26
ACTION PLANNING & PROCESS


Ø Informed by current SIP and Initial Action Plan
Ø Aligns with the Student and School Success
  Principles
Ø Anchored in S.M.A.R.T. Strategies
Ø Created and submitted using OSPI’s online action
  planning tool (Indistar®)
Ø Forms basis for on-going improvement work


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INDISTAR
• Serves as both an action-planning tool and a tool to
  monitor progress
• Developed and supported through the Center on
  Innovation and Improvement (CII)
• Anchored in OSPI’s Student and School Success
  Principles
• Aligns with OSPI’s Nine Characteristics of High-Performing
  Schools
• Supports teams to craft their own strategies and action
  plans based on the unique needs of their school
  community
  NEXT STEPS FOR CRAFTING
STUDENT AND SCHOOL SUCCESS
        ACTION PLANS




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1. Select Leadership Team to shepherd the process
2. Identify key stakeholders to include in process
3. Allocate sufficient time for Leadership Team and staff
   to engage in the process
4. Collect and sort data
   a. Current SIP and feedback on Initial Action Plan
   b. Findings and Recommendations from Needs
      Assessment
   c. Other data (demographic, achievement, perceptual,
      contextual)


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5. Analyze data
6. Identify critical indicators to address using the
    Indistar tool
7. Research best practices for selected indicators
8. Craft your plan using the tool
9. Submit to OSPI for review and approval
10. Use the plan as the basis for on-going improvement
    work



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AVAILABLE RESOURCES




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Ø To complete the Student and School Success Plan:
• Student and School Success Leadership Coach
• Regional Educational Service District (ESD)
• OSPI Office of Student and School Success
Ø To implement the Student and School Success Plan:
• Student and School Success Leadership Coach (Priority and
  Focus Schools)
• Instructional Coaches through the Office of Student and School
  Success (e.g., MBA, RBA, Gap Analysis)
• Other Divisions in OSPI
• Regional Educational Service District (ESD)
• iGrant funding
• Title I set-aside and other district funds
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            QUESTIONS?


For assistance, please contact Andy Kelly @
 Andrew.kelly@k12.wa.us or (360) 725-4960




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