CONTRACT NO 080907C DOCUMENTS FOR THE SUPPLY AND DELIVERY by l0v3

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									           CONTRACT NO 0809/07C



DOCUMENTS FOR THE SUPPLY AND DELIVERY OF
 ONE (1) 31,000 LITRE LIGHTWEIGHT BITUMEN
TANKER AND TRADE/SALE OF ONE (1) USED 28,000
            LITRE BITUMEN TANKER

      TO MILDURA RURAL CITY COUNCIL




  QUOTATION INFORMATION, CONDITIONS OF
               QUOTATION
          AND SPECIFICATIONS




    Closing 2pm, THURSDAY, 14 AUGUST, 2008
Contract 0809/7C – Supply, Delivery and Trade in of Lightweight Bitumen Tanker
                                                                    Mildura Rural City Council


Tenders are invited for the supply of equipment as described below, subject to the conditions of quotation.

The services to be provided under the Contract

Tenders are invited from suitably qualified contractors for the supply and delivery of one (1) 31,000 Litre
Lightweight Bitumen Tanker and Trade/Sale of one (1) used 28,000 Litre Bitumen Tanker

Contact Officers

Contractual Information                      Technical Information

Tony McCarthy         (03) 5018 8194         Russ Collyer           (03) 5018 8439

The location of the Tender Box is (clause 1.2.2):

Reception
108-116 Madden Avenue.
Mildura VIC 3500.

The Council’s postal address is (clause 1.2.2)

PO Box 105 Mildura VIC 3502

The Council’s DX address is (clause 1.2.2)

DX 50014 Mildura Rural City Council

The time and date by which tenders must be lodged are (clause 1.2.2):

2.00 pm, Thursday, 14 August 2008

Facsimile email and late tenders will not be considered.

Council is not bound to accept the lowest or any tender

The tender envelope must be marked (clause 1.2.3)

‘Contract Number 0809/7C – Supply, Delivery and Trade In of Lightweight Bitumen Tanker’
Contract 0809/7C – Supply, Delivery and Trade in of Lightweight Bitumen Tanker
                                                                 Mildura Rural City Council


The number of copies of the tender to be lodged in the Tender Box is One

The documents and information to be supplied by the tenderer are (clause 1.2.9)

1. Tender Documents Only

The evaluation criteria are (clause 1.2.11):

1.     Demonstrated Performance            4. After Sales Service
2.     Cost                                5. Availability of Delivery
3.     Specification Conformance
Contract 0809/7C – Supply, Delivery and Trade in of Lightweight Bitumen Tanker
                                                                                                Mildura Rural City Council




                                                                   SCHEDULE 1
TENDER BOX,
CHIEF EXECUTIVE OFFICER,
MILDURA RURAL CITY COUNCIL
P.O. BOX 105,
MILDURA 3502.

I/WE (IN BLOCK LETTERS) ..................................................................
HEREBY SUBMIT, IN ACCORDANCE WITH THE CONDITIONS, THE FOLLOWING PRICE (S) FOR THE
SUPPLY OF SPECIFIC EQUIPMENT AS DESCRIBED.

                       SIGNATURE:            .....................................................

                        ADDRESS:             .....................................................

                                             .....................................................

                                             .....................................................

                       TELEPHONE No......................................................

                       DATE:                  ...................................................



In consideration of the Council agreeing to assess this quotation along with other quotations received, the
respondent agrees to be bound by the following conditions.

1.2     CONDITIONS OF QUOTATION

1.2.1   The quotation shall be attached to this form and shall be a lump sum on a firm price basis for the specified
        equipment and subject to these conditions and conditions contained within the technical specifications and
        any OH&S or insurance requirements hereunder. Any quotation which does not comply with these
        conditions will be liable to rejection.

1.2.2   Quotations must be lodged at the place named in the advertisement/invitation to quote by the time and date
        stated. Quotations not lodged in the tender box at the time specified for the closing of quotations will not be
        considered. Quotations received in a facsimile or email form will not be accepted.

1.2.3   The quotation shall be submitted in an envelope which is endorsed with the Mildura Rural City Council
        reference number or other clear description of the specified equipment for which the quotation is given.

1.2.4   Quotations shall be GST inclusive.

1.2.5   The Council shall not be bound to accept the lowest or any quotation. Council reserves the right to accept
        any individually priced component of each quotation.
Contract 0809/7C – Supply, Delivery and Trade in of Lightweight Bitumen Tanker
                                                                         Mildura Rural City Council


1.2.6   Acceptance of an offer of quotation shall only be effective upon receipt of a letter from Council’s
        responsible officer to the successful respondent. Unless and until a further formal contract is executed
        between the Council and the successful respondent, the successful respondent’s offer of quotation and letter
        of acceptance by the Council shall constitute a binding contract between the parties.

1.2.7   The respondent acknowledges and agrees that any quotation lodged by the respondent is a firm offer to the
        Council to contract with the Council on the terms set out in the quotation which Council may accept as set
        out as set out in condition 1.2.6 above

1.2.8   Respondents shall not withdraw or vary their quotation prior to the expiration of 60 days from the date of
        closing of quotations but may do so at any time thereafter.

1.2.9   All quotations are to be on a Company letterhead and shall include a full and clear specification of the offer.
        The detailed specification will form part of the contract document.

1.2.10 Details of the successful respondents names and quotation prices will be included in Council records and are
       therefore public information. Information provided in quotations will be consistent with the Freedom of
       Information Act as Amended from time to time. This clause overrides conditions contained in any
       quotation document received.

1.2.11 Selection Criteria will be (a) Demonstrated Performance (b) Quoted Price, (c) Specification Conformance,
       (d) After Sales Service. (e) Availability of Delivery.

1.2.12 The Council reserves the right to accept or reject any non-conforming quotation.

1.2.13 Respondents are required to complete the pricing schedule (Schedule 2) and submit it as part of their
       quotation.

1.2.14 Canvassing of Councillors and Officers is not permitted and the quotation of any respondent who seeks to
       canvas a Councillor or Officer will not be considered.
 Contract 0809/7C – Supply, Delivery and Trade in of Lightweight Bitumen Tanker
                                                                                                            Mildura Rural City Council

                                                                          SCHEDULE 2

   QUOTATION DOCUMENT CONTRACT 0809/07C – SUPPLY DELIVERY AND TRADE IN OF
                     LIGHTWEIGHT BITUMEN TANKER

 The party/parties [delete whichever is not applicable] specified below hereby tender to undertake the
 Contract referred to in the Quotation Information and Conditions of Quotation to which this Schedule is
 attached in consideration of the making of the payments at the rates specified below for the provision of the
 Goods.

 Council reserves the right to accept individual items of Fleet or Plant.

DESCRIPTION                                                                         Make and Model                             Cost GST Inclusive

Supply of one (1) 31,000 litre Lightweight Bitumen
Tanker, as per specification

OPTIONAL EQUIPMENT and COSTS:
1.
2.
3.

LESS: Trade In of one (1) 1988 Tieman Industries 1988 Tieman Industries                                                    $
SA Bitumen Tanker, 28,000 Litre

DELIVERY COSTS (IF APPLICABLE)
TOTAL COST                                                                                                                 $

Delivery Details to MRCC Red Cliffs Depot, 5
Avocat Avenue North, Red Cliffs, Victoria    __________ weeks from placement of order

 It is acknowledged that, in the absence of a formal agreement, this document shall evidence the contract
 between the parties.

 Name and Address of Tenderer(s):
 ................................................................................................................................................
 ................................................................................................................................................
 ................................................................................................................................................
 SIGNATURE.........................................................................................................................

 DATED this                  day of

								
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