Docstoc

TIPS ON WRITING THE COVER LETTER

Document Sample
TIPS ON WRITING THE COVER LETTER Powered By Docstoc
					Writing the Cover Letter
     What is A Cover Letter?
u Marketing Tool: Product = YOU
u Persuasive Writing: Invitation to find out
  more about you and land you an interview
u A way to make the reader’s job easier
u Targeted Response to A Job Description
  and/or a Particular organization—not generic
u ANSWERS THESE QUESTIONS:
     Can you do the job?
     Will you do the job?
     Will you fit in?
u Writing Sample
     Steps for Cover Letter Writing
1.   Conduct Research on The
     Organization
2.   Deconstruct the job or internship
     description
3.   Consolidate and prioritize the key
     requirements you have extracted
4.   Plug yourself into the organizational
     and job requirements
          The Job Description
  Climate and Energy Program (CEP) 
  Internship, WRI
 
Position Summary
  WRI's Climate and Energy Program (CEP) seeks a 
  motivated, well-organized, and detail-oriented 
  intern to support our climate change and energy 
  policy work. The successful candidate will support 
  CEP staff in a wide variety of activities including 
  publications management, event coordination, 
  database management, financial management, 
  and other tasks related to general program 
  administration. 
          1. Research:
    World Resources Institute
u   Climate, Energy and Transport 
 Division Projects:
  – COP-15: Countdown to Copenhagen
  – U.S. Federal Climate Policy 
  – International & U.S. Action 
  – Business & Markets 
  – Technology & Green Power 
  – Energy Security & Climate Change 
  – Information & Analysis Tools 
             1. Research:
       World Resources Institute
u   From Dec. 7-18, 2009, the world will
    convene in Copenhagen, Denmark to create
    a new global climate agreement to reduce
    greenhouse gas emissions at the United
    Nations Climate Change Conference (COP-
    15).
u   WRI’s experts have been actively involved in
    the negotiations leading up to COP-15 and
    are analyzing various dimensions of a new
    agreement, among them: Vulnerability and
    Adaptation; Forestry and Reduced Emissions
    for Degradation and Deforestation (REDD);
    Technology and Technology Transfer;
    Developing Country Actions; and Finance.
               1. Research:
         World Resources Institute
Staff
  
u    Jonathan Pershing 
u    Director, Climate, Energy and Pollution Program 
  
u    Rob Bradley 
u    Director of International Climate Policy 
  
u    Debbie Boger 
u    Director of U.S. Climate Policy 
  
u    Pankaj Bhatia 
u    Business/Climate Change Associate III 
u    GHG Protocol 
          1. Research:
    World Resources Institute

News from Website:

On January 15, 2009, the US Climate
 Action Partnership (USCAP) issued the
 Blueprint for Legislative Action—a
 detailed framework for legislation to
 address climate change. 
        2. Deconstruct the Job
             Description
  Climate and Energy Program (CEP) 
  Internship, WRI
 
Position Summary
  WRI's Climate and Energy Program (CEP) seeks a 
  motivated, well-organized, and detail-oriented 
  intern to support our climate change and energy 
  policy work. The successful candidate will support 
  CEP staff in a wide variety of activities including 
  publications management, event coordination, 
  database management, financial management, 
  and other tasks related to general program 
  administration. 
         2. Deconstruct the Job
              Description
  Qualifications
  Key qualifications for this position include: 
  • An undergraduate degree with an excellent 
  academic record. Administrative support and/or 
  nonprofit work experience a plus.
  • Mastery of Microsoft Office (Word, Excel, 
  Outlook, PowerPoint) and the Internet. Experience 
  with constituent database systems a plus.
  • Excellent written and oral communication skills. 
  • Ability to juggle multiple priorities and work 
  under pressure with tight deadlines is a must.
  • Familiarity with and interest in climate and 
  energy issues a plus. 
          2. Deconstruct the Job
               Description
  Responsibilities
  The intern will work in the following key areas:
  • Assisting with production and tracking of CEP publications.
  • Assisting with events coordination and setup. 
  • Entering contacts into WRI's Constituent Relationship 
  Management system (Raiser's Edge) and maintaining the 
  accuracy of contacts.
  • Serving as a point of contact for internal requests for CEP 
  information.
  • Processing contracts and payment requests for 
  consultants, grantees, partners, vendors, etc.
  • Assisting with preparation and tracking of project budgets, 
  grant reports, and funding proposals. 
  • Organizing and updating the program's internal wiki and 
  network drives.
  • Providing general office and administrative support as 
  needed. 
          3. Key Requirements
u   DEGREE:                   u   PERSONAL QUALITIES:
    Minimum: Bachelor             Motivated, organized

u   KNOWLEDGE:                u   FINANCIAL EXPERIENCE:
    Energy policy                 Processing payments
    Climate change
                              u   TRANSFERABLE SKILLS:
u   TECHNICAL SKILLS:             Oral and written 
    MS Office Suite               communication, dealing with 
    Database                      public, detail-oriented

u   PRACTICAL EXPERIENCE:     u   WORK ENVIRONMENT 
                                  EXPERIENCE:
    Publications                  Juggling, Pressure, Deadlines
    Program Administration 
    Support
    Event Coordination
             4. Plug Yourself In
u   DEGREE:                   u   PERSONAL QUALITIES:
    Minimum: Bachelor             Motivated, organized

u   KNOWLEDGE:                u   FINANCIAL EXPERIENCE:
    Energy policy                 Processing payments
    Climate change
                              u   TRANSFERABLE SKILLS:
u   TECHNICAL SKILLS:             Oral and written 
    MS Office Suite               communication, dealing with 
    Database                      public, detail-oriented

u   PRACTICAL EXPERIENCE:     u   WORK ENVIRONMENT 
                                  EXPERIENCE:
    Publications                  Juggling, Pressure, Deadlines
    Program Administration 
    Support
    Event Coordination
     Cover Letter Structure
u Your name
u Address
u Phone
u Email
u Date—February 14, 2009
u Contact Person's Name
u Contact Person's Position
u Company Name
u Company Address (Don't forget this.)
      Cover Letter Structure
u  Dear Ms. Jones, (Try to learn the NAME of 
   the person you are applying to)
u First paragraph
   I am writing to apply for the position of 
   ………. advertised in ......... on ........ 
   (date).  I am extremely interested in the 
   work of ..……, particularly....... I feel I can 
   bring…….to……..(why are you interested in
   the job and employer, a succinct
   demonstration of your knowledge of them,
   and why they should look at you)
     Paragraph One SAMPLE
   I am writing to apply for the Energy and 
   Climate Change Internship currently 
   posted on World Resources Institute’s 
   website. I have been actively following 
   WRI’s role in the negotiations leading up 
   to COP-15 and am very interested in 
   supporting this and other programs 
   through this internship.  I believe I would 
   bring valuable skills, experience and 
   knowledge to the support of publications, 
   events and other priorities in the Climate, 
   Energy and Transport division.
         Second Paragraph
u In broad terms and in one or two 
  sentences, list the top experience, 
  knowledge, training, and skills that are 
  relevant to the selection criteria and the 
  job description. 
u Select one or two relevant highlights to 
  explain in more detail
      Paragraph Two SAMPLE
   At Yale School of Forestry & Environmental 
   
    Studies I am a candidate for a Master of 
    Environmental Management with a focus on 
    Global Climate Change Science and Policy.  I have 
    two years of non-profit work experience; excellent 
    interpersonal, communication, computer and 
    internet research skills; and significant event 
    coordination experience. At _____, I served as 
    administrative support to the Director and 
    excelled at organizing the weekly roundtable 
    program, managing multiple deadlines for grants 
    and publications, and keeping the website up-to-
    date.  As co-leader of ________, I initiated and 
    have been responsible for organizing two 
    semester-long lecture series focusing on climate 
    change and energy policy.
         Third Paragraph

u CONNECT THE DOTS FOR THE 
 EMPLOYER

u Tell them why you are a great fit for 
 the company and how your skills will 
 meet their needs. 
    Paragraph Three SAMPLE
   I hope to be attending COP-15 as part of 
   the ______ class at FES next winter, and 
   am very enthusiastic about the possibility 
   of supporting WRI’s “Countdown to COP-
   15” and other projects this summer. I 
   would love to learn more about the 
   planning for COP-15, and believe my  
   combination of climate change science 
   knowledge and administrative experience 
   would make a valuable contribution to the 
   Climate, Energy and Transport division.
                Closing
u Thank them for considering your 
  application, tell them that you have 
  attached a copy of your resume, and when 
  you would be available for an interview. 
  Provide your contact details (Phone / Fax / 
  Email)
u Yours sincerely,
u Your signature
u Print name
                 Closing SAMPLE
    My resume and a writing sample are enclosed for your 
    review, and I am happy to answer any additional questions 
    you might have.  I would welcome the opportunity to visit 
    Washington, DC to interview for the internship, and can be 
    reached at fes.student@yale.edu or (203)333-4444.  I look 
    forward to hearing from you.

    Thank you for your consideration.

    Sincerely,

     (hand sign here after printing if sending by mail)

    Fes Student
             Writing Tips
u Use Keywords from job description
u Always use a reader or readers to review 
  your materials
u Develop a standard set of phrases for the 
  basics of the cover letter, but target all 
  content to a particular employer or job
u SPELL AND GRAMMAR CHECK
u No more than one page
u Standard fonts, single-spaced
u Print on quality paper if sending by mail, 
  white or off-white
u Make a pdf if emailing to avoid track 
  changes showing up