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The CERN-EP Electronics Pool_ Past_ Present and Future

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The CERN-EP Electronics Pool_ Past_ Present and Future Powered By Docstoc
					The CERN-EP Electronics Pool: Current Status
Jean-Pierre Vanuxem EP-ESS

EAB2, 11/10/2001

CERN EP-Electronics Pool

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Historical summary
 1965--> 1987: The Pool “recuperates” lots of equipment. The NP --> EP(!) division grants the experiments “Pool budgets” (3-4 MCHF/yr)  1987: Creation of EPAC (the 1st El. Pool Advisory Committee) and 1st rental scheme (24%/yr, but creation of “free allocations”)

 1990: Rental rate lowered to 18%/yr but extended to all equipment withdrawn from 1981. Pool income increases
 1992: Rental rate lowered to 12%/yr applied to all Pool equipment, and to 4%/yr for “Privileged” experiments under benefit of a CEC

 1995: No new CEC is granted. Privileged experiments keep their rights till they terminate. Rental rate based on lifetime of equipment (average:  6%/yr in 1995   10%/yr in 2001)  2000: ACES (Advisory Committee for El. Support) defines the Electronics Pool Policy for the next 5 years
 2001: EAB (Electronics Advisory Board) is created
EAB2, 11/10/2001 CERN EP-Electronics Pool 2

Traditional mandate of Electronics Pool
 Make available to experiments/groups commonly used “standard” equipment following a rental scheme approved by CERN

 Organize its maintenance (verification + repair) with outside firms --> maintenance contracts + provide spares
 Ensure the necessary logistics: deliver equipment to experiments, handle it locally for verification tests, ship it to firms for repair

 Purchase new equipment for subsequent rental according to a Pool product policy approved by CERN management  Maintain a database for equipment tracking, technical/administrative information for the users, invoicing, inventories, statistics, …
 Administer a budget made of rental fee collection and used for the payment of the maintenance of existing equipment, the purchase of new one and some industrial support to run the service

 Give technical and administrative assistance to the users
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The Electronics Pool to-day: some (after-LEP) numbers
 Equipment (non-obs): 19500 items total (9200 rented)  Value: 49.2 MCH total (25.2 MCHF rented)  Moves/yr: ~3000 items IN, ~3000 OUT

 Repairs: 350 items/yr, 95% farmed out: ~200 kCHF  Verifications: ~2500 /yr, 40% farmed out: ~100 kCHF  User Codes: ~350 accounts (expts, R&D groups, teams)
Note: the equipment belonging to the “aging” category is not included here

EAB2, 11/10/2001

CERN EP-Electronics Pool

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Pool equipment distribution by standards
Standard #items value (MCH) %value

NIM CAMAC FASTBUS VME High Voltage

9292 4448 1121 2073 1152

14.9 13.0 4.4 7.0 3.3

30 26 9 14 7

Lab Instruments 1426 6.6 14 ----------------------------------------------------------------------------------TOTAL
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19512

49.2 MCHF

100%
5

CERN EP-Electronics Pool

Pool equipment currently rented by standards
Standard rented rented /tot. rented use of standard (MCHF) (%) (%)
7.7 4.3 0.9 5.6 2.0 4.7 31 17 4 22 8 18 52 33 20 80 61 71

NIM CAMAC FASTBUS VME High Volt.

Lab Instr. TOTAL
EAB2, 11/10/2001

-------------------------------------------------------------------------------25.2 MCHF 100% 51%
6 CERN EP-Electronics Pool

Current users of the Pool
Sector
LHC HAL DIV ION LEP OTHER Totals:

Rented Value (MCHF)
8.7 7.5 3.2 2.6 1.6 1.6 25.2 MCHF

% of Total Rented
34 30 13 10 6 7 100%

------------------------------------------------------------------------------

Note: External Teams contribute to the total Pool rental income at the level of ~45%
EAB2, 11/10/2001 CERN EP-Electronics Pool 7

Manufacturers of Pool equipment
Manufacturer # of items
LeCroy CAEN WES CES 6747 3110 1090 1032

% of total # Value (MCHF) % of total Value
35 16 6 5 20.4 8.0 4.3 3.2 41 16 9 7

WIENER CERN*EP Other

980 3571 2982

5 18 15

3.0 2.3 8.0

6 5 16

---------------------------------------------------------------------------------------------------------TOTAL 19512 100% 49.2 MCHF 100%

Note: LeCroy have stopped their production of modular electronics equipment for HEP as from June 2001 !
EAB2, 11/10/2001 CERN EP-Electronics Pool 8

Evolution of the rented value of Pool equipment by sector
MCHF
14 12 10 8 6 4
(LEAR, OMEGA, NA47) (NOMAD, CHORUS) LHC TESTBEAMS
DIRAC

LEP HAL

HARP
AD, COMPASS

ION LHC
(LEP)

DIV OTHER
2 0 96/01 96/09 97/05 98/01 98/09 99/05 00/01 00/09 01/05

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Evolution of the total rented value of Pool equipment
50000 kCHF 45000

Total value
40000 35000 30000 25000 20000 15000 LHC value 10000 5000 0 LHC TEST BEAMS

(CHORUS , NOMAD)

HARP
AD,COMPASS

(LEP)

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Ju n98 Au g98 O ct -9 8 De c98 Fe b99 Ap r99 Ju n99 Au g99 O ct -9 9 De c99 Fe b00 Ap r00 Ju n00 Au g00 O ct -0 0 De c00 Fe b01 Ap r01 Ju n01 Au g01

CERN EP-Electronics Pool

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Electronics Pool Logistics
CERN USERS (SM & Visitors)
ESS TECHNICAL SUPPORT

SPL LOGISTIC SUPPORT

ESS
SPL SALES

ESS/OF El. POOL ESS/EP
SPL PURCHASING

SCRAP

ESS/GI

SPL SHIPPING

TEST FIRMS

El. POOL SUPPLIERS

REPAIR FIRMS

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Movements of Electronics Pool equipment
moves/ month
NA47, OMEGA, LEAR CHORUS, NOMAD

1400 1200 1000 800 600 400 200 0

LOAN RETURN
LEP

RETURN LOAN

94

95

96

97

98

99

00

01

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CERN EP-Electronics Pool

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New boundary conditions
 Staff reduction: has forced the Pool to seek industrial support:

• •

for the maintenance of its equipment: the maintenance, which was in the past ensured by ESS, is now already farmed out at the level of 95% for the repair and 40% for the verification.

for the replacement of its administrative + database support personnel: the EP section currently consists of 2 S.M. + 2 I.S.

 Budget constraints: No investment money from EP division since „96.   A high degree of Pool self-financing has been reached

 Necessity of adapting Pool equipment to the needs of the LHC era: the Pool requires continuous renewal of its equipment in the next 5 years to come
EAB2, 11/10/2001 CERN EP-Electronics Pool 13

Electronics Pool funding evolution towards self-financing
1987
1995

2001

2005

New equipment Repair

EP EP
EP

EP + Pool

Pool
EP

Pool

Pool Pool

EP + Pool

+ Pool

Pool
EP + Pool

Verification
Ind. contract manpower Infrastructure + tech. support
EAB2, 11/10/2001

EP 0

EP + Pool

Pool Pool
EP
14

EP EP

EP EP

Pool

EP

CERN EP-Electronics Pool

Typical annual budget
 Rental fee income (@ ~10%/yr):  Other income (resale, compensation):  Repairs (~95% farmed out): + 2.5 MCHF + 0.2 MCHF - 0.2 MCHF

 Verifications tests (~40% farmed out):  Industrial Support:  New Investments: Balance:

- 0.1 MCHF - 0.2 MCHF - 2.2 MCHF ------------0

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Pool product policy for new investments
CATEGORY NIM: CAMAC: New Investments
strict minimum None None

FASTBUS: VME: HV: Lab Instruments:

Crates 6U/9U in VME64x , FE modules, processors New systems (CAEN 1527, UVC VISyN 1450, …)
Standard (power supplies, generators, meters, …)

+ high-performance (GHz scopes, analysers, ...)

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CERN EP-Electronics Pool

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New Electronics Pool service
 Recommended by ACES in 2000  General-purpose electronics is purchased for CERN users on their own budgets. Maintenance is organized by Pool.  5%/year maintenance charge (incl. provision for spares)  Maintenance offered to visiting teams at same conditions

 The Pool is starting the new service with 2 recently developed product families planned for LHC experiments:

• •

the TTC (Timing, Trigger and Control) system the ELMB (Embedded Local Monitor Board)

EAB2, 11/10/2001

CERN EP-Electronics Pool

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The Pool database
 Former DB was: • > 10 years old • based on ORACLE Forms 4.5 • limited, isolated • 100% application-oriented ( user-friendly, but expensive to maintain) • had become “spaghetti shaped”

 New DB is: • operational since March 2000 • based on Baan 4, a standard commercial product currently in use by CERN
Stores and supported by AS/DB

• •

integrated with the CERN environment (Foundation, Oriac, BHT)

some customization is however required for the Pool

EAB2, 11/10/2001

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More automation in the Pool procedures
 Automatic Invoicing Procedure (operational since March
2000)

• •

fully automated (using the same system as the CERN Stores) is made more frequently (e.g. every month), thus offering the users a closer monitoring of their Pool rental expenses with full details available in BHT

 Automatic User Identification (not operational yet) • magnetic card reader to get User information (including possibly special Pool
authorizations) from Foundation via the standard CERN access card

 Automatic Equipment Identification (not operational yet) • bar-code reader to identify the equipment: this should make inventories faster and
more reliable

EAB2, 11/10/2001

CERN EP-Electronics Pool

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Electronics Pool information on the web
 Electronics Pool Home Page: (general information on El. Pool services, rules of access, annual reports, support classes, …)

•

http://www.cern.ch/ESS/Electronics_Pool/

 Equipment Search: ( description, availability, techn. doc, ...)

•
•

click on “Keyword Search” from El. Pool home page

 User Account Information: (list of Pool equipment, rental costs, …)
click on “Account Status” from El. Pool home page

 ESS Group Home page: (information on ESS group)

•

http://www.cern.ch/ESS/
CERN EP-Electronics Pool 20

EAB2, 11/10/2001

Conclusions
 The El. Pool must face new challenges to get ready for LHC in 2006  A high level of self-financing has already been reached  Farming out of the maintenance should be pursued  The rental inventory should be renewed
 A new service shall be put in place for the purchase and maintenance of new products

 More automation should be brought to the Pool procedures to reduce costs (invoicing, user and equipment identification, sales, …)

To achieve these goals, the Pool needs continuous support from its Users + EP management

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CERN EP-Electronics Pool

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