# Checkbook Calculator

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```					Checkbook Basics
Check BookBasics

STEP 1:

Writing a Check                                            Helping You To Effectively Manage Your Checkbook!

Writing checks is easy, after you have some practice. Make sure to always use a pen and write neatly. Don't forget the
#1 rule...Only write checks when you have enough money in your account. Every time you write a check, you'll fill in
these six spots:

1. Date: Write in the day you are filling out the check.
2. Pay to the Order of: Write in the name of the person(s) or place to whom you are writing the check.
3. \$ Amount: Write the amount the check is for in numbers. When you write the number, start at the left
and don't leave space. People could add in more numbers if you don't.
4. Dollars: Write, in words, how much the check is for. When you write the words for the dollars, start at
the left side. Write any cents as a fraction. Draw a line through the extra space.
5. Signature: Sign your name here, just like it is on the top of the check. Don't sign it until you use it. If
you sign it ahead of time, someone else could use the check.
6. Memo: Indicate what the check payment is for.

00-6789/0000
12345678               3882
JAMES C. MORRISON
1765 SHIRIDAN DRIVE
1    DATE   9/15/00
3
Northwest Electric
PAY TO THE
ORDER OF                                                      2            \$ 60.00
Sixty and 00
100                                                4                   DOLLARS

SAMPLE - VOID

MEMO    Electric Bill                 6                 5
James C. Morrison

Now your check is complete. Don't forget to enter it into your check register.
To find out how, go to Keeping Track.

Page 1
Checkbook Basics
STEP 2:
How To Keep Track

The way you keep track of your money when you have a checking account is by using a check register. This is where you write
down everything you do with your account. Whenever you deposit money or withdraw money, write it down in the check register
immediately. This is called recording a transaction. Let's take a look at a check register and how it works.

1. Number: This is the check number. You'll find it in the upper right hand corner of each check. Every check has a
different number.
2. Date: Write in the date of the transaction.
3. Description of Transaction: This tells what you did. Did you deposit money? Did you write a check? Use the
Automated Teller Machine (ATM)? Make a telephone transfer? Describe your transaction here.
4. Payment/ Debit: This is the amount of the check or how much the withdrawal is for.
5. Code for Transaction: This is where you fill in a code for transactions you make when you aren't writing a check.
When you get your statement, every month you'll place a "" through this box if you see the transaction listed.
6. Service Fee: If your financial institution charges you money to write each check, or to withdraw money from the
ATM, write that fee in this space.
7. Deposit/Credit: Did you deposit money into your account? Write down the amount here.
8. Balance: To find out how much money you have, add the deposited money to what you had before. Or subtract the
withdrawal amount from what you had before. The money left is your balance.
NOTE: When you write a check, withdraw money from the ATM, or deposit money into your account, write it down
right away. It's easy to forget if you wait.
This is a completed register. Note the different types of entries. Next you'll learn how to fill out your deposit ticket.

*Codes
NUMBER   DATE     DESCRIPTION OF TRANSACTION       PAYMENT/DEBT (-)

CODE*   FEE   DEPOSIT/CREDIT (+)
2871 .04 8   D - Deposit
1   3882 9/15 2 Northwest Electric                 3   4   60 00                                             2811 04      ATM - Automatic Teller Machine
3883 9/17   Sinclair's                                 33 19                                             2777 85
3884 9/18   Pete's Garage                              63 60              5                   7          2714 25      DC - Debit Card
9/19   Deposit                                                   D                  50 00           2764 25      TT - Telephone Transfer
9/21   withdrawal                               100     00       ATM                                2664 25
3885 9/22   J.C. Nickels                             200     00               6                          2464 25      T   - Tax Deductible
3886 9/23   Village House                            254     66                                          2209 59      O - Other
3887 10/3   Tom's Cleaners                            42     30                                          2167 29
3888 10/3   Main Bunk                               1719     98                                           447 31
10/5   Deposit                                                   D                945 50            1392 81
3889 10/6   Mounties                                   54    66                                          1338 15
3890 10/11  Ryan Andrews                               36    00                                          1302 15
10/13  Home Inn                                   50    00       DC                                 1252 15
3891 10/14  Dave's Grocery                             10    00                                          1242 15
10/15  Deposit                                                   D                150 00            1392 15

Page 2
Checkbook Basics

STEP 3:

Deposit Money                                                                                                                                                              Helping You To Effectively Manage Your Checkbook!

When you're ready to deposit money at your financial institution, you need to fill out a form called a deposit ticket. You'll find your
deposit tickets in your checkbook, behind the checks. Just like checks and check registers, there are spots you need to fill in. It is
very important that you use a pen and that you write neatly.

1. Date: The day you are depositing money.
2. Cash: The amount of cash you are depositing. Add it all together, and write the amount here.
3. Check Entry Area: This is where you write down each check you're depositing. Put each check on its own line.
4. Additional Check Entry Area: The back also has space for checks, if you run out of room on the front.
5. Total From Other Side: If you have more than three checks and wrote them down on the back side, add them up
and put the total here. If you are depositing three checks, this is the place you write down the third one.
6. Sub Total: Add all the cash and check amounts together and enter amount here.
7. Less Cash Received: If you want to deposit part of the money, and get part of the money in cash, write down
how much you want given back to you in cash.
8. Sign Here: If you want cash back, you need to sign your name here.
9. Net Deposit: Add all the cash and all the checks together. If you are getting any cash back, subtract that. The
amount left is your net deposit. Write down that amount here.
Here is your completed deposit ticket. Did you remember to endorse your checks? Next you'll see the different
types of endorsements.
Back
Front
Blake                       50 0 0
DEPOSIT TICKET
CASH
2    45   00    Billings            4      400 00
CHECKS AND OTHER ITEMS ARE RECEIVED FOR DEPOSIT SUBJECT TO THE PROVIDING
OF THE UNIFORM COMMERCIAL CODE OR ANY APPLICABLE COLLECTION AGREEMENT

JAMES C. MORRISON                                           00-6789
1765 SHERIDAN DRIVE
0000                    3   150   50
IRS Refund
Keller                                300   00
DATE      10/5                                                1
DEPOSITS MAY NOT BE AVAILABLE FOR IMMEDIATE WITHDRAWAL                                                5   450   00
8
SIGN HERE FOR CASH RECEIVED (IF REQUIRED) *
(OR TOTAL FROM OTHER SIDE)
SUB TOTAL        6   945   50
*
LESS CASH
7

\$      9       945 50

TOTAL
MUST BE ENTERED
ON FRONT SIDE
450 00

Page 3
Checkbook Basics

STEP 4:

Endorse a Check                                                                      Helping You To Effectively Manage Your Checkbook!

To deposit a check, you need to endorse it. That means you sign your name in ink on the back of the check. You must sign your name
the same way it's written on the check. If your name is spelled wrong, also sign your name the correct way on the next line.
There are a few ways to endorse your check.

1. Blank Endorsement
Sign your name the same way it's written on the front of the check. Make certain to sign it only when you're
ready to cash it or deposit the money into your account. Once the check is signed on the back (endorsed), if
you lose it, someone else could get your money.

2. Special Endorsement
Do this when you want to give someone else the money. Write "pay to the order of" and that person's name
below it. Then sign your name underneath. Now that person is the only one who can cash the check.

3. Restrictive Endorsement
When you want your check to be very safe, like when you send it to your financial institution in the mail, use
this kind of endorsement. Write "for deposit only" and sign underneath. Now the check can only be deposited
into your account, and not cashed.

1. Blank Endorsement                                                             3. Restrictive Endorsement

ENDORSE HERE                                                                   ENDORSE HERE

James C. Morrison                                                               For deposit only
James C. Morrison

DO NOT WRITE, STAMP OR SIGN BELOW THIS LINE
RESERVED FOR FINANCIAL INSTITUTION USE*                                         RESERVED FOR FINANCIAL INSTITUTION USE*

ENDORSE HERE

Pay to the order of                                                                 ENDORSE HERE

Denise Tabet
James C. Morrison
DO NOT WRITE, STAMP OR SIGN BELOW THIS LINE
RESERVED FOR FINANCIAL INSTITUTION USE*

2. Special Endorsement

Page 4
Checkbook Basics

STEP 5:

Monthly Statement                                                                                                              Helping You To Effectively Manage Your Checkbook!

Every month, you’ll get a statement from your financial institution. Here are the different sections:

2. Account Information: Here is where you will find your personal information, like the type of account you have,
account number and social security number.
3. Deposits: This is where your deposits are listed. You'll see the date and the amount of money you deposited.
4. Checks and Deductions: These are all the checks you wrote for the month that have been processed. You'll see
the date, the check number, and the amount you wrote the check for. If you see dots or stars between the check
numbers, that means either you are missing a check, or that the check is outstanding. You'll also find your ATM and
other withdrawals here.
5. Daily Balances: You'll see dates listed, and how much money was in your account on that day.
6. Ending Balance: Here is a summary of your account for the month. You'll see how much money you started
with, how many withdrawals you made, how much money you deposited, and how much money you have left in
7. Customer Service Number: This is the phone number you can call if you have any questions about your account or
your statement. Remember, if there is something you don't understand about your account, call the number you see

Please remember that the style of statements for each financial institution may vary slightly, but typically contain
the same information.

Front                                                                                                                                            Back
Page 1
Bank Statement                            1
24 Hour Telephone Transfer Line - 123-5678
Customer Service Number - 567-1234, ext. 290   7
James C. Morrison                                                                                                             HOW TO BALANCE YOUR ACCOUNT                                                           1.           DEPOSITS, CHECKS AND WITHDRAWALS
NOT LISTED ON THIS STATEMENT
Mary A. Morrison
1765 Sheridan Drive,                                       6      Deposits
Checks
995.50
2376.54
1. Check off in your account register each transaction shown on the front
of this statement. In the appropriate space to the right, list the deposits
DEPOSITS
CHECK         CHECKS
NUMBER AND WITHDRAWALS

Your City, State, 12345                                           Misc. Debits                         100.00                    and checks or withdrawals which are listed in your register but not on
Service Charge                          .50                    the statement.
Deposit Account                                                   Ending Balance                      1339.50
2   Detail Checking
Regular Checking
Total Number of Checks Paid               7                 2. Total these two columns.

3. ENTER your ending balance from the front of this statement.
Account: 12345678
not listed on the statement.
This statement shows all transactions from Sept. 14, 20 - through Oct. 13, 20
DATE                   DESCRIPTION                      AMOUNT                     BALANCE                             5. SUBTRACT the total of the withdrawals made from your account but not
listed on the statement.
Beginning Balance                                                2871.04
9/16                 3882                                  60.00                      2811.04
5                6. THIS IS YOUR BALANCE.

9/19                 Deposit             3                 50.00                      2861.04
9/19                 3884                                  63.60                      2797.44
9/21                 ATM Withdrawal                        100.00                     2697.44
9/27                 3885                                  200.00                     2497.44
2.
4        9/27                 3886                                  254.66
945.50
2242.78
3188.28
10/5                 Deposit
10/6                 3887                                  42.30                      3145.98
10/7                 3888                                  1719.98                    1426.00
10/12                3890                                  36.00                      1390.00
10/13                Debit Card                            50.00                      1340.00
10/13                Service Charge                        .50                        1339.50                                                                                                             3.        ENDING BALANCE FROM THE
FRONT OF THIS STATEMENT
PLUS THE TOTAL FROM THE
Checks Paid on this Account                                                                                                                                                                                  4.        DEPOSITS COLUMN ABOVE

Check#                    Amount                                                                                                                                                                                                     SUB-TOTAL
3882                      60.00
If you think there is an error in your statement, please                                   MINUS THE TOTAL OF THE
* 3884                      63.60
telephone or write us promptly at the phone number or
5.        WITHDRAWALS COLUMN ABOVE
3885                      200.00                                                                                                                                                                                       BALANCE (Should agree
3886                      254.66                                                                                            address shown on the front of this statement.                                    6.        with the register balance)
3887                      42.30
3888                      1719.98
3890                      36.00
* Indicates one or more missing checks

Page 5
Checkbook Basics
STEP 6:
Balance Your
Checkbook                                                                                                                                       Helping You To Effectively Manage Your Checkbook!

In this section we'll cover how to balance, or reconcile, your account. That just means you'll see how much you deposited into your
account, how much you spent, and how much you have left.

To balance your account look at your check register and your statement together and compare them. Here's how to start.

1. If your financial institution returns your checks to you, put them in order according to the check number.
2. Look at the statement; find the first check number listed.
3. Look at your check register. Find that same check number and place a check mark in the column labeled Code.
Do this for every check on your statement. If you see checks in your check register that are not listed on the
statement, they have not cleared the financial institution yet. Don't check them off. They will be listed on a
future statement.
4. Now, just like you did with the checks, look at the statement again and find the first deposit listed. Now look at
your check register and place a check mark in the column labeled Code for every deposit on your statement.
5. Look to see if you have any other service fees or charges, for checks, ATM withdrawals, financial institution
services, or automatic deductions (a car loan, for example) listed on your statement. Also check to see if
your financial institution pays interest on your checking account, the interest amount must be added to your
check register.
6. Enter the fee or interest amounts in your check register. Don't forget to add to or subtract these amounts from
Now your checkbook should be up-to-date. Most of the time, your checkbook balance and the statement won't
match. That is normal. This happens because of those outstanding checks we discussed earlier and any deposits
that you made after the statement was printed.
Page 1
Bank Statement                                                      24 Hour Telephone Transfer Line - 123-5678
Your Financial Institute                                          Customer Service Number - 567-1234, ext. 290

JAMES C. MORRISON
00-6789/0000
12345678                   3882                  1                        James C. Morrison
1765 SHIRIDAN DRIVE
DATE
9/15/00                                                           Mary A. Morrison                                                  Deposits                             995.50
YOUR CITY, STATE 12345                                                                                                              1765 Sheridan Drive,                                              Checks                              2376.54
Your City, State, 12345                                           Misc. Debits                         100.00
Northwest Electric
PAY TO THE
ORDER OF                                                                       \$ \$60.00
Deposit Account
Service Charge                          .50
00                                                                                                                                                                                                       Ending Balance                      1339.50
Sixty and 100                                                                       DOLLARS                                                      Detail Checking                                                   Total Number of Checks Paid               7
Regular Checking
Account: 12345678
Soc. Sec.: 000-00-000
SAMPLE - VOID
This statement shows all transactions from Sept. 14, 20 - through Oct. 13, 20
MEMO    Electric Bill                                          James C. Morrison                                                                        DATE                   DESCRIPTION                      AMOUNT                     BALANCE
Beginning Balance                                                2871.04

2        9/16
9/19
3882
Deposit
60.00
50.00
2811.04
2861.04
9/19                 3884                                  63.60                      2797.44
4         9/21                 ATM Withdrawal                        100.00                     2697.44
9/27                 3885                                  200.00                     2497.44
NUMBER DATE              DESCRIPTION OF TRANSACTION                                          DEPOSIT/CREDIT (+)
2871 .04
 3
PAYMENT/DEBT (-   CODE*
3882 9/15              Northwest Electric                          )
60 00                                        2811 04              9/27                 3886                                  254.66                     2242.78
3883 9/17              Sinclair's                                    33 19                                        2777 85              10/5                 Deposit                               945.50                     3188.28
3884 9/18              Pete's Garage
9/19             Deposit
63 60
D                 50 00
2714 25
2764 25
10/6                 3887                                  42.30                      3145.98
9/21              withdrawal                                                                                 2664 25              10/7                 3888                                  1719.98                    1426.00
100        00   ATM
3885 9/22              J.C. Nickels                            200        00                                      2464 25              10/12                3890                                  36.00                      1390.00
3886 9/23              Village House                           254        66                                      2209 59              10/13                Debit Card                            50.00                      1340.00
3887 10/3              Tom's Cleaners                           42        30                                      2167 29
3888 10/3
10/5
Main Bunk                              1719        98
945 50
447 31              10/13                Service Charge         5              .50                        1339.50
Deposit                                                 D                                  1392 81           Checks Paid on this Account
3889 10/6              Mounties                                      54   66                                      1338 15           Check#
3882
Amount
60.00
3890 10/11             Ryan Andrews                                  36   00                                      1302 15         * 3884                      63.60
10/13             Home Inn                                      50   00   DC                                 1252 15           3885                      200.00
254.66
3886
3891 10/14             Dave's Grocery                                10   00                                      1242 15           3887                      42.30
10/15             Deposit                                                 D                 150 00           1392 15           3888                      1719.98
Service Charge            6                                     .50                                          3890                      36.00
* Indicates one or more missing checks

Page 6
Checkbook Basics
STEP 6:
Balance Your
Checkbook                                                                                                          Helping You To Effectively Manage Your Checkbook!

7. Next go to the reconciliation form usually on the back of the statement. This is a form to help you balance your
account. Just like all the other forms we've talked about, there are spots for you to fill in.
8. List deposits, checks, and other withdrawals that you have written in your check register, but are not listed on
the statement in the proper columns.
9. Write down the total of the deposit list and the checks/withdrawals list.
10. Write down the ending balance printed on the front of your statement.
11. Enter the total deposits from line 2. Add lines 3 and 4, enter on subtotal line.
12. Enter the total withdrawals from line 2 and subtract from subtotal.
13. Now the balance of your checkbook should match the ending balance on your reconciliation form. If the
amounts match, you're done!
If the amounts do not match, calculate the difference. Review your statement and check register to see if there
is an item of the same amount that may have been missed or double counted. If you still don't match, go back
to where you balanced last month and use a calculator to check your adding and subtracting. If you still have
trouble reconciling your account, just call the customer service number listed on your statement for assistance.

Bank Statement                                                                                    7           Reconciliation Form - Back of Statement
Front                                                                                                                                                      Back
Page 1
Bank Statement                                                       24 Hour Telephone Transfer Line - 123-5678
Your Financial Institute                                          Customer Service Number - 567-1234, ext. 290
James C. Morrison                                                                                                                     HOW TO BALANCE YOUR ACCOUNT                                                           1.           DEPOSITS, CHECKS AND WITHDRAWALS
NOT LISTED ON THIS STATEMENT
Mary A. Morrison                                                   Deposits                             995.50                                                                                                                                       CHECK         CHECKS
1. Check off in your account register each transaction shown on the front                       DEPOSITS      NUMBER AND WITHDRAWALS
1765 Sheridan Drive,                                               Checks                              2376.54                           of this statement. In the appropriate space to the right, list the deposits
Your City, State, 12345                                            Misc. Debits
Service Charge
100.00
.50
and checks or withdrawals which are listed in your register but not on
the statement.
150.00 3883               33.19         8
Deposit Account                                                   Ending Balance                      1339.50                                                                                                                              3889               54.66
Detail Checking                                                   Total Number of Checks Paid               7                        2. Total these two columns.
Regular Checking
3891               10.00
3. ENTER your ending balance from the front of this statement.
Account: 12345678
not listed on the statement.
This statement shows all transactions from Sept. 14, 20 - through Oct. 13, 20
DATE                   DESCRIPTION                       AMOUNT                      NUMBER DATE
BALANCE                DESCRIPTION OF TRANSACTION
5. SUBTRACT thePAYMENT/DEBT (- CODE*      DEPOSIT/CREDIT (+)
2871 .04
Beginning Balance                                                  3882 9/15
2871.04
3883 9/17
Northwest Electric listed on the statement.00
Sinclair's
60)
                               2811 04
33 19                                               2777 85
9/16                 3882                                   60.00                      2811.04
3884 9/18        Pete's Garage
Deposit
63 60               
                50 00
2714 25
9/19                                                                  D                              2764 25
9/19                 Deposit                                50.00                      2861.04
9/21        withdrawal                          100 00                                               2664 25

AT
9/19                 3884                                   63.60                       3885 9/22
2797.44           J.C. Nickels                        200 00                                                2464 25
3886 9/23        Village House                                                                            2209 59
9/21                 ATM Withdrawal                         100.00                     2697.44
3887 10/3        Tom's Cleaners
254 66
42 30                                              2167 29
9/27                 3885                                   200.00                      3888 10/3
2497.44           Main Bunk                          1719 98                                                 447 31
9/27                 3886                                   254.66
10/5
2242.78
Deposit                                                   D            945 50             1392 81            2. 150.00                          97.85         9
3889 10/6        Mounties                              54 66                                                1338 15
10/5                 Deposit                                945.50                      3890 10/11
3188.28           Ryan Andrews                          36 00                                               1302 15
10/13       Home Inn                              50 00                DC                              1252 15
10/6                 3887                                   42.30                      3145.98
3891 10/14       Dave's Grocery                        10 00                                                1242 15
10/7                 3888                                   1719.98                          10/15
1426.00           Deposit                                                    D             150 00            1392 15
Service Charge                                                  .50                        1391 65
10/12                3890                                   36.00                      1390.00
10/13                Debit Card                             50.00
10         1340.00
1339.50        10
10/13                Service Charge                         .50                        1339.50                                                                                                                    3.        ENDING BALANCE FROM THE
FRONT OF THIS STATEMENT

Checks Paid on this Account                                                                              10                                                                                                          4.        PLUS THE TOTAL FROM THE
DEPOSITS COLUMN ABOVE         150.00        11
Check#
3882
Amount
60.00
SUB-TOTAL      1489.50
* 3884
3885
63.60
200.00
telephone or write us promptly at the phone number or
5.        MINUS THE TOTAL OF THE
WITHDRAWALS COLUMN ABOVE       97.85        12
3886                      254.66                                                                                                    address shown on the front of this statement.                                    6.        BALANCE (Should agree
with the register balance)   1391.65
3887
3888
42.30
1719.98                                                                                                                                                                                                                                          13
3890                      36.00
* Indicates one or more missing checks

Page 7

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Description: This is an example of checkbook calculator. This document is useful for studying checkbook calculator.