Architecture Technology Committee Report for the ADP Board A by f66s

VIEWS: 12 PAGES: 4

									                                    Architecture / Technology
                                 Committee Report for the ADP Board
                                      MINUTES FROM OCTOBER 7, 2009


The Architecture/Technology Committee reviewed items referred from the ADP Board agenda at their scheduled
committee meeting held on September 23, 2009. The minutes are outlined below:

       A. CALL TO ORDER: 1:02 pm

       B. ROLL CALL OF MEMBERS
           Present: Bill Buckholtz
           Present: Matt Rubino
           Absent / Excused: Linda Lingler
           Present: Kal Alnazer
           Present: Marc Alvarez
           Present: Greg Sherman
           Present: Rory Connors
           Present: Stan Kozlowski
           Absent / Excused: Rick Vance

         GUEST IN ATTENDANCE
          Don Gotsch, Employment & Family Services
          Patrick Gaunt, Employment & Family Services
          Debbie Davtovich, Information Services Center
          Larry Jones, Justice Affairs
          David DeGrandis, Central Services
          Bob Cermak, CRIS
          Allen Shoaff, CRIS

       C. APPROVAL OF MINUTES
       The Architecture / Technology Committee approved the minutes for September 16, 2009.

       D. FIRST READING OF THE AGENDA AND VOTE

       a. Hardware/Software Requests
        09-HT-009 Employment & Family Services, requesting the authority to purchase various
       hardware and software for the Virtual Environment. The amount will not exceed
       $146,435.69.
       Don Gotsch and Patrick Gaunt, Employment & Family Services were present to answer any questions.
       Don explained that a CSR was submitted back in August to purchase 6 servers and associated hardware
       and software for their main office and 7satilite offices. The new servers will be virtual allowing for service
       expansion.
       This request was Approved by the Architecture / Technology Committee

       09-DP-028 Information Services Center, requesting the authority to purchase Weblogic
       Processor Licenses to upgrade the existing application server. This is to have the GIS
       system operating on a completely supported platform. The functionality was developed
       on Emerging Technology on the current platform, at the time Oracle purchased Weblogic
       and stopped their development on their own stack of application servers. This will allow
                                                    Page 1 of 4
                           Architecture / Technology
                        Committee Report for the ADP Board
                             MINUTES FROM OCTOBER 7, 2009

CCISC to port the applications to Weblogic and have production support. The amount
will not exceed $28,723.40.
Debbie Davtovich, Information Services Center was present to answer any questions. Debbie gave a
brief explanation of the request.

This request was Approved by the Architecture / Technology Committee

b. Contracts / Amendment Requests
09-JA-005 Department of Justice Affairs, Grant and Training, requesting the authority to
amend a grant agreement with the City of Cleveland for the procurement of AFIS
equipment for Ohio Homeland Security Region 2, Cuyahoga County, (Cleveland, Bedford
Heights, Cleveland Heights, Broadview Heights, Brooklyn Heights, Euclid, Garfield
Heights, Maple Heights, Mayfield Heights, North Royalton, Parma, Solon, Warrensville
Heights Police Departments). The amount will not exceed $711,671.23.
Larry Jonea, Justice Affairs – Grants & Training was present to answer any questions. Larry and Bob
Cermak both explained that this is an extension of the original Sheriff’s AFIS Project.
This request was Approved by the Architecture / Technology Committee

09-JA-006 Department of Justice Affairs, Grant and Training, requesting the authority to
amend a grant agreement with the City of Cleveland for the procurement of AFIS
equipment for Ohio Homeland Security Region 2 (Ashtabula, Geauga, Lake, Lorain
Counties.) The amount will not exceed $734,995.30.
Larry Jonea, Justice Affairs – Grants & Training was present to answer any questions. . Larry and Bob
Cermak both explained that this too is an extension of the original Sheriff’s AFIS Project.
This request was Approved by the Architecture / Technology Committee

09-HT-008 Employment & Family Services, requesting the authority to amend and
continue a consulting and professional services contract with Vital Resources. The
existing time frame of the contract will be amended to extend the term from June 16,
2008 through March 31, 2010. The amount will not exceed $45,000.00.
Don Gotsch and Patrick Gaunt, Employment & Family Services were present to answer any questions.
Don explained that this is the Final Amendment to this Contract and due to the number employees taking
in the early retirement this absolutely necessary.
This request was Approved by the Architecture / Technology Committee


c. Bids / Travel / Training / Other Requests

09-C0-001 Central Services/ Reproduction Division, requesting the authority to request
for bids for reproduction equipment that will be utilized in various county facilities on
cost –per-copy basis. The equipment will be capable of the following functionalities:
photocopying, scanning, network printing and faxing.




                                           Page 2 of 4
                            Architecture / Technology
                         Committee Report for the ADP Board
                              MINUTES FROM OCTOBER 7, 2009

David DeGrandis, Central Services was present to answer any questions. David gave a explanation of
the request and Joe Hernandez, Information Services Center requested that the request be Tabled in
order to complete product and security research for the request.

This request was Tabled by the Architecture / Technology Committee

09-C0-002 Central Services/ Juvenile Justice Center Project, requesting the authority to
request for bids for the Courtroom Digital Audio Recording System. The system’s
equipment shall provide applications for networked management of recording and
storage function on courtroom proceedings.

David DeGrandis, Central Services was present to answer any questions. Stan Kozlowski, Information
Services Center mentioned a number of clerical corrections through out the document. Stan also raised
questions including: 1. The Estimated Total Cost is normally not listed. 2. There should be some sort of
Training / Knowledge Transfer under section 3.10 (Training). 3. Was Wireless considered for the
purchase of Microphones? 4. Were Dual Data Layer DVD’s with 8gb + discs, as well as 20” flat panel
screens( HD ready) considered? 5. It was recommended that the Storage tb’s be upped from 3 tb’s to 6
tbs’s. 6. Has training for Disaster Recovery, such as backup data been considered? Kal Alnazer,
Juvenile Court was not aware of this request being presented and requested that it be Tabled to make
sure everyone is on the same page.

This request was Tabled by the Architecture / Technology Committee


E. SUSPENSION OF RULES

a. Hardware/Software Requests

b. Contracts / Amendment Requests

F. CONSIDERATIONS OF ITEMS TABLED BY THE TECHNOLOGY COMMITTEE

a. Hardware/Software Requests

b. Contracts / Amendment Requests
09-C5-002 Cuyahoga Regional Information System, requesting the authority to enter into
a Service Level agreement with Cuyahoga Emergency Communications System. The
contract time period is from January 1, 2009 through December 31, 2011. The amount will
not exceed $90,000.00.
Bob Cermak and Allen Shoaff, CRIS were present to answer any questions. Bob explained that this
request was a maintenance renewal. He also mentioned that the Funding was in fact coming from
CECOMS and not CRIS.

Bob also took a moment to introduce the new CRIS Manager Allen Shoaff.

This request was Approved by the Architecture / Technology Committee

                                           Page 3 of 4
                           Architecture / Technology
                        Committee Report for the ADP Board
                            MINUTES FROM OCTOBER 7, 2009


c. Bids / Travel / Training / Other Requests

G. MISCELLANEOUS BUSINESS
A&T Members:
    1) Discussion regarding Expiring Seats #4 (Kal Alnazar), Seat #6 (Greg Sherman) and Seat #8
        (Stan Kozlowski).
Erin Patton, Information Services Center / Clerk of the Architecture and Technology Committee reminded
the expiring Seat Holders or the requirements for renewing their seats.

H. ADJOURNMENT
1:48 pm




                                          Page 4 of 4

								
To top