Is your legal hold process efficient, defensible & economical? The Challenge The Solution – Altien Legal Hold Process Manager Although the duty to preserve evidence is not new, the 2006 Altien Legal Hold Process Manager (LHPM) enables corporate legal amendments to the US Federal Rules of Civil Procedure have departments to establish and manage an efficient, consistent and created significant new challenges for organizations because the defensible legal hold process, using the IBM ECM platform. rules now cover the discovery and preservation of electronically stored information “ESI” as well as paper documents. It may be used together with IBM FileNet Records Manager, IBM Content Collector, IBM eDiscovery Manager and IBM eDiscovery An organization must now implement a legal hold process – to Analyzer to provide a complete and highly-scalable solution for the prevent the destruction of information that may be relevant to the identification, preservation and collection of ESI. case – as soon as it may “reasonably anticipate” litigation. This means that organizations need to be able to implement a legal hold Altien Legal Hold Process Manager is part of the Altien Legal Suite at very short notice. of products. The suite core components, Altien Legal Document Manager and Altien Legal Workflow Manager, enable corporate The risks of failing to successfully manage the legal hold process legal departments to better manage all their documents and are considerable. Evidence that might support the organization’s document-centric business processes on the IBM ECM platform. legal position might simply be lost. More worrying, given the complexity of implementing a wide ranging hold in a large Altien Legal Hold Process Manager offers two unique benefits organization, is the risk of sanctions for spoliation including compared to standalone solutions. First, it is fully integrated into the substantial fines, adverse inference instructions and even summary Altien Legal Document Manager matter-centric model so that all the judgment. emails, documents and workflows generated as part of the legal hold process are stored in the same matter file as other case-related In order to comply with the duty to preserve evidence, organizations materials. Second, because LHPM is built on the IBM FileNet must be prepared. They need a clear strategy and detailed Business Process Manager engine, it offers a far more flexible and procedures that will be followed in each case. The sheer volume of cost-effective solution than alternatives which rely on their own ESI and the proliferation and complexity of systems means ESI may embedded workflow and content management technology. still be lost inadvertently. An organization’s best defense is to be able to demonstrate that it has acted in good faith and followed a consistent and rigorous legal hold process. Altien Legal Hold Process Manager Summary • Efficient, consistent and defensible • Detailed Workflow Templates LHPM is an end-to-end workflow solution for creating, managing and The LHPM application is based on detailed workflow templates that can releasing legal holds. The solution improves efficiency by automating be quickly adapted to meet each organization’s specific requirements. routine operations and improves defensibility by ensuring each task can be tracked and reported upon. • Maintains Custodian & Data Source Model LHPM enables the corporate legal department to maintain a model of the relevant • Integrated with Altien Legal Document Manager custodians and data sources across all its matters. LHPM is fully integrated into the Altien Legal Document Manager matter-centric model so that all the emails, documents and workflows generated as part of the • Automates Sending & Tracking of Hold Notices legal hold process are stored in the same matter file as other case-related LHPM automates the sending of hold order notices to individual custodians and materials. data source owners, tracks responses in real time, sends scheduled reminders and escalates any non-compliant events to the case manager. • Built on IBM FileNet Business Process Manager LHPM is built on the IBM FileNet Business Process Manager engine which offers • Notice Templates enforce standards robust process modeling and management capabilities and makes LHPM a natural LHPM enforces standards by maintaining a library of hold notice templates which choice for organizations using IBM ECM. can be easily adapted. Multiple notice templates may be used within each matter, which, for example, allows the case manager to differentiate custodians in • Works with the IBM Compliant Information jurisdictions with specific requirements. Management portfolio LHPM may be used together with IBM InfoSphere eDiscovery Manager, IBM • Manage the complete lifecycle of the hold InfoSphere eDiscovery Analyzer, IBM FileNet Records Manager and IBM Content The LHPM application allows for changing circumstances so custodians and data Collector to provide a complete and highly-scalable solution for the identification, sources may be added and removed, revised notices may be sent periodically preservation and collection of Electronically Stored Information. and follow-up workflows triggered to monitor ongoing compliance. Copyright © 2009 Altien Limited. All rights reserved. Altien and the Altien logo are trademarks of Altien Limited in the United States and/or other countries. Other companies and products mentioned herein are trademarks or registered trademarks of their respective owners. Printed on recycled paper.
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