TAD Initiative Summary - Oregongov Home Page

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					ODOT IT (TAD) Projects for 2009-11
(that equal or exceed $150,000)
Planned Budget for 2009-11 Project Total Estimate (All Biennia)

Type

COI

Program Area

Mandate?

Base or POP?

SDC Impact?

Special Proj?

Project Name

Initiative Description

Personal Services

Services & Supplies

Capital Outlay

Total

Scheduled Start (QQ/YYYY)

Scheduled End Estimated Estimated New Positions (QQ/YYYY) Internal FTE Contractor FTE

Carry Over (2007-009)

CS

CS HD

No

POP 471 POP ? For 09-11



2009-11 IRM

CS

FS

No

Base

The scope of work for the project includes evaluating ODOT's administrative processes, systems and resources, whether performed by Central Services staff or by business line staff. Major business functions include financial, procurement and human resources. The primary focus of the first project ODOT ERP Project release is to implement the set of core financial components to replace the TEAMS. This release will also provide sufficient Human Resources functions, including position control and personnel information, to align with the DAS effort. This effort will bring the agency into compliance with the 3% Federal Mandatory Withholding on all vendor payments. (Tax Reconciliation Bill H.R. 4297 signed into Federal law on May 17, 2006). The law requires: withholding 3% tax on certain vendor payments made by government entities after December Mandatory Withholding on Vendor 31, 2011. Remit these taxes to the IRS using current tax deposit rules and report the withholding to the vendors/IRS on form 1099-MISC. All government entities are required to withhold from payments made to Payments any person providing any property or services. Includes any payment made in connection with voucher or certificate program and payments to provide health care/other services. Remedy, an existing commercial off the shelf software package, is the application that tracks and reports on Help Desk Trouble Tickets for ODOT's Computer Support Desk and DMV Help Desk, records and tracks citizen calls for the Director's office, and manages technology devices from purchasing through retirement. The software is comprised of three components to support these functions - the basic software engine or core application called AR, the Asset Module and the Help Desk Module. This project will bring Remedy to the latest version and will include business process reengineering for the Asset Management process to reduce / remove the customization the current version utilizes.

$5,500,000

$10,700,000

$3,800,000

$20,000,000

$31,000,000

Q3/2007

Q4/2011

21.00

28.00

10.00

$75,000

$75,000

$0

$150,000

$150,000

Q1/2011

Q4/3011

0.00

1.00

1.00

2009-11 IRM

CS

IS

No

Base



Remedy Upgrade - Phase 2

$450,000

$300,000

$0

$750,000

$750,000

Q1/2010

Q3/2011

0.00

3.00

1.50

2009-11 IRM

CS

OCR

No

Base

The Office of Civil Rights is required to report on contractor payroll compliance. Contractors working on Electronic Processing of Contractor specific construction jobs are required to submit payroll documentation that the Office of Civil Rights utilizes to report compliance. This effort will look at ways to receive and validate contractor payroll Payroll Information information electronically, correcting problems and importing the validated information into the Civil Rights For Civil Rights Compliance Tracking System. This project updates the Aggregate Source Information System (Quarry) which provides a single repository for aggregate source data that can be accessed by anyone in ODOT. It will capture additional information (i.e., direct link to testing results, add land use zoning information, link to Right of Way information and provide the ability to images for selected quarry) that will improve user efficiency. This project also upgrades the Geographic Information System (GIS) technology used to build the application to preserve the maintainability of the system to current supported versions.

$175,000

$0

$75,000

$250,000

$250,000

Q4/2009

Q4/2010

0.00

1.50

0.50

2009-11 IRM

Trans

AMI

No

Base

Aggregate Source Information System (Quarry) Enhancements

$126,000

$81,000

$0

$207,000

$207,000

Q3/2009

Q2/2010

0.00

1.22

1.00

Carry Over (2007-09)

Trans

AMI

No

POP



Consolidate systems that made up the Integrated Transportation Information System (IT IS) and Features Inventory databases and systems, providing a central repository and application that can be used to TransInfo (Formerly ITIS/Features Inventory manage roadway (linear) assets. Application and data store must be flexible so additional asset types can be added in the future without major impact. Consolidation) This project will enhance customization options for ODOT TripCheck systems including TripCheck.com, 511, and Mobile Tripcheck. Additional enhancements will be made to accommodate data from other non ODOT sources; both public and private. Specific enhancements are dependent upon the traveling publics’ needs. This project will equip snow plows, sand trucks, and incident response vehicles with sensors and Automatic Vehicle Location technology to report location and data from the vehicle. This information will be used by managers and dispatchers to make better tactical operational decisions. Provide ODOT Regions, Districts and the public with improved electronic permit forms. Electronic permit applications will facilitate improved customer service and reduce operational costs. Redesign the current application to make it more flexible for accommodating changing forms. Statewide delivery of Computer Aided Design (CAD) system upgrades including MicroStation XM and compatible versions of software dependent on the MicroStation platform. This upgrade ensures ODOT stays current with its CAD software suite and continues to have vendor support for the most current platform.

$552,000

$648,000

0.00

$1,200,000

$2,500,000

Q1/2008

Q4/2009

0.00

5.10

2.00

2009-11 IRM 2009-11 IRM 2009-11 IRM

Trans

ITS

No

Base

Traveler Information System Enhancements Automatic Vehicle Location for Maintenance

$160,000

$290,000

$0

$450,000

$450,000

Q4/2009

Q4/2010

0.00

2.26

3.00

Trans

ITS

No

Base

$145,000

$255,000

$0

$400,000

$400,000

Q3/2009

Q1/2010

0.00

2.25

3.00

Trans

ODOT Maint

No

Base

Maintenance Utility Permits

$140,000

$260,000

$0

$400,000

$400,000

Q2/2010

Q1/2011

0.00

2.00

0.80

2009-11 IRM

Trans

Tech Svcs

No

Base

Microstation XM - Upgrade

$1,675,000

$725,000

$100,000

$2,500,000

$2,500,000

Q3/2009

Q1/2011

0.00

1.92

2.00

Carry Over (2007-09)

Trans

Tech Svcs

No

Base



The purpose of this project is to analyze the current Geo/Hydro Project Files content, business process, and database(s) and to determine whether to scan and store historical content or just move forward with capturing current and future content. Once this is determined, the project will implement the appropriate technology components to capture, store, and search on the Geo/Hydro Project Files data and content. ECM-Geology/Geotechnical Content The scope of content for this project is intended to capture all new and historical technical documents in Management the field of Engineering Geology and Geotechnical Engineering including, but not limited to: walls, landslides, bridge foundations, subsurface investigations, sub grade stabilization, and material sources. The files are located in headquarters and in every Region Tech Center.

$90,000

$60,000

$0

$150,000

$250,000

Q1/2009

Q4/2009

0.00

1.40

0.60

d41e3a73-b415-4bd0-a13e-d2931f6715fa.xls

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11/12/2009 - 8:48 AM

Type Data Carry Over New Grand Total Count of Project Name 5 5 10 Sum of 2007-09 Total $1,574,188 $8,155,818 $9,730,006 DMV Count of Project Name 2 2 Sum of 2007-09 Total $7,574,029 $7,574,029 MC Count of Project Name 2 2 Sum of 2007-09 Total $650,000 $650,000 TRANS Count of Project Name 13 12 25 Sum of 2007-09 Total $9,469,234 $7,608,500 $17,077,734 Total Count of Project Name 20 19 39 Total Sum of 2007-09 Total $18,617,451 $16,414,318 $35,031,769 COI CS