Monthly Financial Reporting - Young Marines

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Monthly Financial Reporting - Young Marines Powered By Docstoc
					 Young Marines
Monthly Financial
   Reporting
                                                                                                                                                                                                                                     
                                                                                                       Name of Unit and State                                                                                             Month/Year




    New Financial
                                                                                                                                  _________________________________________________________________________
                                                                                                                                              Type of Account (Checking, Savings, Cash, etc.)




    Report-Page 1
                                                                             Beginning Account Balance (should agree with bank statement beginning balance)                                                                    $         -


                                                                                                                                                                        
                                                                                                                  INCOME                                                                                                           EXPENSES


                                                                 Fundraising or Contributions Income                                                                                 Unit Activities                                                        

                                                                                          If restricted by donor for a specific purpose, list purpose:                                                                                                      
                                                                                                                                                                                     Fundraising Expense                                                    

v   Unit Name and State                                          Dues or Registration Fees Collected from a                                                                                                                                                 

                                                                     member (YM or Adult) of your Unit                                                                               Equipment Purchases that cost over $500                                


v   Month/Year                                                    
                                                                 Interest / Dividend Income
                                                                                                                                                        
                                                                                                                                                        
                                                                                                                                                                                    
                                                                                                                                                                                      
                                                                                                                                                                                         Give Description of Equipment:                                     
                                                                                                                                                                                                                                                            
                                                                                                                                                                                                                                                            
                                                                 Amounts RECEIVED from another Unit,                                                                                 Amounts PAID to another Unit, Battalion,                               
v   Type of Account                                                  Battalion, Regiment, or Division                                                                                    Regiment, or Division                                              
       Ø       Separate reports for each account                                   Please list each unit, BN, Reg, Div with the amount                                                        Please list each unit, BN, Reg, Div with the amount           

                                                                                  received from each for encampment, annual dues, etc:                                                         paid to each for encampment, regular dues, etc:              

v   Beginning Balance                                                Unit Name:
                                                                     Unit Name:
                                                                                                                                                        
                                                                                                                                                        
                                                                                                                                                                                    
                                                                                                                                                                                    
                                                                                                                                                                                         Unit Name:
                                                                                                                                                                                         Unit Name:
                                                                                                                                                                                                                                                            
                                                                                                                                                                                                                                                            
       Ø       Should agree with ending balance from prior           Unit Name:                                                                                                          Unit Name:                                                         
               month                                                 Unit Name:                                                                                                          Unit Name:                                                         
                                                                     Unit Name:                                                                                                      Unit Name:                                                                      
       Ø       Should agree with beginning bank balance                                                                                                                                                                                                              
                                                                 Amounts Received from Headquarters                                                                                  Amounts Paid to Headquarters                                           
                                                                                                                                                                                                                                                            
v   Total Income                                                 Money transferred to this bank account from                                                                         Money transferred from this bank account to                            
       Ø       Add income breakdown to verify it agrees with         another account held by your unit                                                                                   another account held by your unit                                  
               Total Income amount                                                                                                                                                                                                                          

       Ø       Total Income should agree with bank statement     Other Income (only income that does not fall into a                                                                 Other Expenses (only expenses that do not fall into a                  
               deposits/credits                                      a category above)                                                                                                   a category above)                                                  
                                                                                                                                                                                                                                                            
                                                                                                                                                                                                                                                            
                                                                                                                                       Total Income $          -                                                                             Total Expenses $       -
v   Total Expenses                                                                                                                                                      
                                                                                                                                                                                   Ending Checkbook Balance (should
       Ø       Add expense breakdown to verify it agrees with                                                                                                                          agree with bank statement end
               Total Expense amount                                                                                                                                                                          balance) $                  -

       Ø       Total Expenses should agree with bank statement
               checks/debits                                     I certify that the reconciled bank balance agrees with the checkbook balance.
                                                                                                                                                                                                                            
                                                                                                    Signature of Unit Commander                                                                    Signature of Unit Paymaster (or Person Reconciling Acct)
v Ending Checkbook Balance
       Ø Beginning Balance + Total Income – Total Expenses       Please list any items worth over $500 that were donated to your unit and the value of the donation:
       Ø Should match bank statement ending balance              1.                                                                                                                                                                                 $           -
                                                                 2.                                                                                                                                                                                 $           -
                                                                 3.                                                                                                                                                                                 $           -

v Signatures
       Ø Reports must be signed by CO and Paymaster                                                                           Return completed reports, along with a copy of the bank statement to:
                                                                                                                                                AMBASSADOR ACCOUNTING INC
       Ø Emailed reports must capture original signatures                                                                               7521 PRESIDENTIAL LANE, MANASSAS, VA 20109
                                                                                                                                            Phone (703) 392-0383 Fax (703) 361-1765
                                                                                                                                             Email: Steph.Christianson@verizon.net

                                                                                     NOTE: Units are required to retain ALL receipts, deposit slips, bank statements and any other supporting documentation for auditing purposes.
Monthly Financial Report-Page 2
                                         Itemized Record, Subject to Review
                                        Do not send to Ambassador Accounting
                                                Keep for your records.

                                                DETAIL FOR CERTAIN INCOME
  Dues or Registration Fees for a member (YM or adult) of your unit:
   Regular Unit Level Dues                                                                                       $0.00
   Dues collected to be sent to HQ                                                                               $0.00
   Fees for the unit's special activities or events                                                              $0.00
   Fees collected for YM events, schools, encampments, programs, etc. put on by another Unit, BN, Reg, Div, or
  HQ                                                                                                             $0.00
  Total (agrees with page 1)                                                                                     $0.00

  Other Income (only income that does not fall into a category above)
   Amounts collected for Uniforms, Books, Tshirts, etc.                                                          $0.00
   Refunds received for purchases made (for items you returned, etc.)                                            $0.00
   Funds reimbursed to the Unit (such as return of unused funds that were advanced or withdrawn for cash
  needs at an event)                                                                                             $0.00
   Other: (describe)                                                                                             $0.00
   Other: (describe)                                                                                             $0.00
   Other: (describe)                                                                                             $0.00
  Total (agrees with page 1)                                                                                     $0.00

                                              DETAIL FOR CERTAIN EXPENSES
  Unit Activities
   Costs of regular meetings (food, supplies, etc.)                                                              $0.00
   Office Supplies, Rent, Utilities, Phone, etc.                                                                 $0.00

   Costs of special activities (do not include amounts paid to other units, BN, Reg, Div, or HQ here)            $0.00
  Total (agrees with page 1)                                                                                     $0.00

  Equipment purchases that cost over $500:
   List equipment:                                                                                               $0.00
   List equipment:                                                                                               $0.00
   List equipment:                                                                                               $0.00
  Total (agrees with page 1)                                                                                     $0.00

  Other Expenses (only expenses that do not fall into a category above)
   Other: (describe)                                                                                             $0.00
   Other: (describe)                                                                                             $0.00
   Other: (describe)                                                                                             $0.00
  Total (agrees with page 1)                                                                                     $0.00
          Income                                       Fundraising or Contributions Income
                                                                                                INCOME

                                                                                                                                      
                                                                        If restricted by donor for a specific purpose, list purpose:  
v Fundraising or Contributions Income                                                                                                 
      Ø   Now Lumped together
                                                       Dues or Registration Fees Collected from a                                     

v Dues or Registration                                     member (YM or Adult) of your Unit                                          
                                                                                                                                      
      Ø   See Page 2 of Financial Report
                                                       Interest / Dividend Income                                                     
v Amounts received from another unit                                                                                                      
      Ø   Be sure to list unit name and exact dollar   Amounts RECEIVED from another Unit,                                            
          amount from each unit
                                                           Battalion, Regiment, or Division                                           
v Amounts received from Headquarters                               Please list each unit, BN, Reg, Div with the amount                
      Ø   Any money received from HQTRs only                                                                                          
                                                                  received from each for encampment, annual dues, etc:
                                                           Unit Name:                                                                 
v Money Transferred from another account                   Unit Name:                                                                 
      Ø   Between accounts that belong to your             Unit Name:                                                                 
          unit-- i.e. Checking, Savings, or Money          Unit Name:                                                                 
          Market                                           Unit Name:                                                                     
                                                                                                                                          
v Other Income                                         Amounts Received from Headquarters                                                 
      Ø   Voided and NSF checks: List what check                                                                                      
          was originally written for
                                                       Money transferred to this bank account from                                    
      Ø   Merchandise Income
      Ø   Refunds—Give detail of what was                  another account held by your unit                                          
          originally purchased                                                                                                        
      Ø   Reimbursements
                                                       Other Income (only income that does not fall into a                           
                                                           a category above)                                                         
                                                                                                                                     
                                                                                                                                     

                                                                                                                 Total Income $              -
    Expenses                                                                               EXPENSES
                                                   Unit Activities                                                   
v Unit Activities                                                                                                    
      Ø   Meetings, Food, Supplies, Office         Fundraising Expense                                               
          Supplies, Rent, Utilities, Phone,                                                                          
          Special Activities
      Ø   Do not include amounts paid to           Equipment Purchases that cost over $500                           
          other units or Headquarters                  Give Description of Equipment:                                
                                                                                                                     
v Fundraising Expenses                                                                                               
                                                   Amounts PAID to another Unit, Battalion,                          
v Equipment Purchases over $500                        Regiment, or Division                                         
      Ø   List description of Equipment                                                                              
                                                             Please list each unit, BN, Reg, Div with the amount
                                                              paid to each for encampment, regular dues, etc:        
v Amounts paid to another Unit
                                                       Unit Name:                                                    
      Ø   Give exact amount and unit name
                                                       Unit Name:                                                    
v Amounts paid to Headquarters                         Unit Name:                                                    
                                                       Unit Name:                                                    
v Money transferred within the unit                    Unit Name:                                                        
      Ø   Between accounts that belong to                                                                                
          your unit-- i.e. Checking, Savings, or
          Money Market                             Amounts Paid to Headquarters                                      
                                                                                                                     
v Other Expenses                                   Money transferred from this bank account to                       
      Ø   Any NSF checks received (tell who            another account held by your unit                             
          they were from and what it was for                                                                         
      Ø   Any other expenses that you did not
          already list on report—give              Other Expenses (only expenses that do not fall into a             
          description                                   a category above)                                            
                                                                                                                     
                                                                                                                     


                                                                                                  Total Expenses $          -
                        Errors to Avoid
§ Sending wrong month/Skipping a month

§ Beginning with the wrong Balance
    Ø This should always be the ending balance from the prior month

§ Forgetting to send Bank Statement/or Sending wrong Bank Statement

§ Not adding report figures correctly
    Ø Make sure you don’t leave an item off report and then just use total from Bank
      Statement
    Ø Please use calculator to make sure everything adds up to bottom total

§ Faxing pages upside down

§ Not providing any contact information

  ***Note: We send Headquarters the updated unit Compliance Report on
                        Friday mornings at 9 a.m. EST.

				
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