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More Than You Ever Wanted to Know About Financial Management .._1_

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More Than You Ever Wanted to Know About Financial Management .._1_ Powered By Docstoc
					    IT’S A MOD MOD WORLD!

                                          More Than You Ever
                                           Wanted to Know
                                                About
                                          Grant Modifications
                                               For Your

      MoHealthWINs TAACCCT Grant
Prepared by the OTC Finance Office and the MCCA MHW Grants Office
                         October 26, 2012

                         www.mohealthwins.org
          GRANT DETAIL AND CONTACT INFO

               Missouri TAACCCT Grant Contacts :

               Program Director – Dawn Busick
              MCCA Grant Office: 573-634-8787

Fiscal Lead: Ozarks Technical Community College Finance Office
             Marla Moody, Vice Chancellor of Finance
     Betty Denson: 417-447-4831, Chasity Daniels: 447-447-4848

          The Program Director and the OTC Finance Office will
                    hereinafter be referred to as the
                              “Grant Team”
               TYPES OF GRANT MODIFICATIONS


• Changes in Scope of Work (SOW)
• Budget Realignment
• Equipment Approval
• No Cost Extension
• Change of Signatory Official and/or Grant Contact

ALL REQUIRE FORMAL PRIOR WRITTEN APPROVAL FROM USDOL.
The grant team (Betty & Dawn) will work with you and the grant Fed
Project Officer in attaining this approval timely.
     WHAT IS THE MHW SCOPE OF WORK (SOW)?
• The grant was awarded $20 million based on products,
  deliverables, number of participants trained, industry
  trained, outcomes and other performance criteria
  detailed in the technical proposal.
• The awarded technical proposal becomes the Scope of
  Work (SOW).




• MoHealthWINs Scope of Work is 36 pages!
    EXAMPLES OF MODIFICATIONS IN SCOPE OF WORK
• Adding or deleting a program of study.
• Changes in delivery method that might impact outcomes.
• Revision of deliverables such as the degrees or
  certificates to be awarded.
• Change in Project Work Plan (pgs. 21-24 in SOW).
• Change in Progress & Implementation Measures (See
  Table 9 in SOW).
• Realignment of Participants Served – impact on outcome
  measures (See Table 10: Annual Outcome Measures).
• Industry has taken a new direction.
       UNDERSTANDING THE MHW GRANT BUDGET
• The MoHealthWINs grant budget was approved as a
  consolidated budget.
• Individual consortium member budgets “roll up” into the
  consolidated budget. DOL will allow up to 20% variance
  in all line items EXCEPT salaries, fringe benefits, and
  indirect costs.
• Variances apply to the entire consolidated 3-year budget
  total rather than individual consortium member budgets
  or yearly budget totals.
            THE MHW BUDGET AND VARIANCES
                   3-YEAR                       AMOUNT OF
                                % OF VARIANCE
  CATEGORY        APPROVED                       VARIANCE
                                   ALLOWED
                    TOTAL                         (+ OR -)
Personnel          10,760,972        0%                0.00
Fringe Benefits     3,096,029        0%                0.00
Travel               418,647        20%              83,729
Equipment           1,066,603       20%             213,321
Supplies            1,179,091       20%             235,818
Contractual         1,354,398       20%             270,880
Other                551,175        20%             110,235
Indirect            1,555,381        0%                0.00
TOTAL              19,982,296
                  BUDGET AND EXPENSES
• Consortium members should submit an updated Budget
  Narrative Form to request a budget modification.
• OTC will track all changes on a consortium-wide basis to
  determine when a formal budget request needs to be
  made to DOL.


                  In early stages of the grant, most changes
                    can be made without triggering a formal
                       budget modification. This will change
                        as we spend more cumulative funds.
MHW BUDGET MODIFICATION
            CONSOLIDATED MODIFICATIONS
• The Grant Team will request periodic consortium-wide
  modifications. These provide an opportunity for changes
  without time-consuming individual requests.
• The first global approval was submitted in January 2011.
• Each college’s program and financial team must work
  together on program scope or budget change request.
NEXT CONSOLIDATED MODIFICATION FOR MHWS?

                   Planned for January submittal


                         Tentative Due Date:
                          December 14


  Submit package to both: Betty and Dawn


             densonb@otc.edu
                     &
        dawn.busick@mccatoday.org
            MHW TOOLS TO HELP YOU

• Modification Checklist
• Budget Modification
  Form
• Modified Part II Tech
  Proposal
• Sample Mod Request
  Cover Letter
QUESTIONS?
This PowerPoint and Other Informational Resources are
  Available on the MCCA Website at: www.mccatoday.org

This workforce solution was funded by a grant awarded by the U.S. Department of Labor's
     Employment and Training Administration. The solution was created by the grantee and does
     not necessarily reflect the official position of the U.S. Department of Labor. The Department of
     Labor makes no guarantees, warranties, or assurances of any kind, express or implied, with
     respect to such information, including any information on linked sites and including, but not
     limited to, accuracy of the information or its completeness, timeliness, usefulness, adequacy,
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